2017-2018 AIESEC in Taiwan Q3Q4 National Conference Bidding Booklet

1718 National Conference Bidding

Selection Process

Release Application

đ&#x;“?

7/04

First Round Deadline

đ&#x;“?

7/09 Final Round Application

7/13 Final Round Deadline

đ&#x;“?

đ&#x;“?

7/08

#Who can apply Base of AIESEC Taiwan Compendium 8.2.1.1.2.4 1. Full membership 2. First year in member in alert 3. More than one cooperate but one of it need to be full membership or first year in member in alert

Submit rules 1. All the subjects in application package should be complete to English.

2. Please send all the files in one package(rar/zip file) 3. The application package should be named as the following format: 1718 AIESEC in Taiwan National Conference Application_(Conference Named short)_XXU 4. The deadline of application is 2017/7/8 23:59 5. Please send package to people below 1718 MCP Juby (maiuyun.lin@aiesec.net) 2017 Meeting & Bid SC (bidforaiesec@gmail.com) 6. The subject of your email should be name the same as the application package.

Conference List Newbie Conference (NC)

Reintegration Seminar (RS)

Out-Going Preparation Seminar (OPS)

Winter National Conference (wNCF)

Newbie Conference (NC)

Conference Objective 1. Newbies know four points: why AIESEC exist, how AIESEC impact this world, what we provide (Experiential Leadership Development)

and what is the connection between AIESEC and them.

2. Newbies have commitment to AIESEC and know what to do in AIESEC to achieve their personal development goals.( Eager to go exchange and be a part of letting more people take this kind of opportunities) .

3. Newbie are action-oriented and willing to take challenge.

Conference Date & Time 1. North：10/14-15

2. Middle & South：10/21-22

(MC reserves the right to modify the date)

Conference Scale(Number of delegates) 1. North：160-180

2. Middle & South：140-160

Conference Special Requirement 1.

2.

3.

4.

5.

The main Venue needs to be flat plenary (平坦式場地) , no fixed seat but need chair.

Need to have at least 4 track session classroom which capacity around 30-50 people, which near main plenary in 5 min walk distance.

Faci Room needed (must be near main plenary).

Need to provide Chair, Agenda Manager, Conference Manager & Faci's pre-stay accommodation.

Need to provide Chair, Agenda Manager, Conference Manager, Faci, Homegroup Faci's pre-meeting meal .

Reintegration Seminar (RS)

Conference Objective 1. To complete EP’s journey and develop returnees leadership by facilitate their IOJ to achieve leadership development.

Conference Date & Time 10/21-10/22 or 10/28-10/29

(MC reserves the right to modify the date)

Conference Scale(Number of delegates) 1. North：100

2. South：50

Conference Special Requirement

1. The main Venue needs to be flat plenary (平坦式場地) , no fixed seat but need chair.

Out-Going Preparation Seminar (OPS)

Conference Objective 1. Clear expectation for the EPs about the experience he/she has toward the exchange.

2. Clear alignment of responsibility between EP and sending entity.

3. Clear understand of culture for EP.

4. Leadership development kick off.

Conference Date & Time 1/6-1/7

(MC reserves the right to modify the date)

Conference Scale(Number of delegates) 1. North：120

2. South：80

Conference Special Requirement 1. The main Venue needs to be flat plenary (平坦式場地) , no fixed seat but need chair.

Winter National Conference (wNCF)

Conference Objective 1. 1819 MCP Election.

2. 2018 National strategy plan.

Conference Date & Time 1/22-1/28

(MC reserves the right to modify the date)

Conference Scale(Number of delegates) Above 250.

Conference Special Requirement 1.

2.

3.

4.

5.

6.

Track session room: 6.

Faci room (near plenary).

Night activity.

Special event budget separate with whole conference budget.

Accommodation all together(plus external) & flat plenary(pre-meeting as well).

Prefer plenary and accommodation at the same venue.

Application Questionnaires

Application Questionnaires Motivation of conference bidding 1. Please describe the bidding motivation of the conference your LC is going to bid, and what kind of value of your LC want to have after holding this conference.

Past experience of holding 1. Please list down the conference that your LC have hold in recent 3 years with the following content : (a)Conference Name (b)Term of

hosting (c) Financial status of conference(Earning or Deficit/and its amount) (d)Partnerships (Current existed and potential)

Human resource of OC team 1. Please draw the structure of OC team(OCP and OC FN are required).

2. Please describe the JD of each position of OC team.

3. OCP need to attend bidding event to present rough concept of conference(LCP can be OCP Proxy).

Logistic proposal for conference 1. Please propose main venue and accommodation of bidding conference and alternatives for both.


Application Questionnaires Financial and Timeline 1. Please show the maximum cash amount of your LC which can be turnover to support conference operation.

2. Please attach the budget proposal in the application.

3. Please provide a timeline of this conference. (From successful bidding day to conference start)

Agreement of LC 1. Signature of OCP and all EB or cosign of over 2/3 LC members.

Innovative Proposal 1. What elements are crucial to a successful conference?

2. Please list down your (Internal/ External) potential partners and strategy with action steps and expected (Financial/ Non-Financial)

subsidy from them.

3. What is the difference between your LC holding this conference and the experience of previous one?

Appendix 1. Any words from OCP and LC? (Could be expectations to the conference/ MC/ Communication ways or anything worth to mention.

Application Questionnaires Specific Question for wNCF đ&#x;’Ą Remind: Applicants don’t need to answer for  general questions which have been inquired in application

questionnaire.  1. What’s your expectation of Winter National Conference OC Team? What's the ideal position between MC and OC team

communication to support conference happen ?

2. Please propose a timeline that you suggest for Winter National Conference preparation, which should include promotion,

sponsorship management, MC communication and OC execution.

3. External Resource

A) What's your goal of cash sponsorship for Winter National Conference?

B) What’s the market value of Winter National Conference for external to support in cash/ in kind of sponsorship?

C) Please list down the potential partner and concrete target purpose of this conference (e.g. cash amount, Material, sponsorship

amount and so on.

e v i e c e r o ! t s d y r u a g w r u o o f y g m n i o k r f o n Lo o i t a ic l p p the a