2020 Q1Q2 National Conference & Bid Booklet

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NATIONAL CONFERENCE BIDDING

DEAR NATIONAL LEADERS AIESEC Conference is calling!

Calling for the most ambitious people with limitless creativeness to make AIESEC Conference more than amazing. To ignite the whole spirit of AIESEC in Taiwan, we need the warriors to showcase the spirit with the conference!

The role is never just an organizing committee, we encourage you to think and take yourself as a national leader to inspire the whole entity with passion. Besides, to learn and earn experiences from how to manage and lead the team through the organizing committee.

This journey will not be easy but worthwhile. In this Conference Bidding Booklet, you will find the information of all the bidding conferences and the requirements to submit your bid.

We are very excited about releasing this opportunity and looking forward to seeing the best of you in each application

1920 national conference list 2020 SUMMER NATIONAL CONFERENCE

2020 RETURNEE SEMINAR

7/29~8/02

South 3/14 North 3/15

： ：

2020 NEWBIE CONFERENCE SOUTH & NORTH

2020 OUTGOING PREPARATION SEMINAR

3/14~ 3/15

6/6~6/7

SELECTION PROCESS

1/2

第⼀徵開徵

1/7 23:59

第⼀徵截⽌

1/8

第⼆徵開徵

1/12 23:59

第⼆徵截⽌

SUMMIT RULES 1. All the subjects in application package should be complete to English.

2. Please send all the files in one package(rar/zip file) 3. The application package should be named as the following format: 1920 AIESEC in Taiwan National Conference Application_(Conference Named short)_XXU 4. The deadline for application is 2020/01/12 23:59 5. Please send a package to people below -1920 MCP Tony (tsungju.lu@aiesec.net) -2019 Meeting & Bid SC (bidforaiesec@gmail.com) 6. The subject of your email should be named the same as the application package.

AIESEC IN TAIWAN 1920

SUMMER NATIONAL CONFERENCE 2020

2020 SUMMER NATIONAL CONFERENCE Conference Objective 1. 2021 MC on Board 2. 2021 National Strategy Planning (LC Re-plan) 3. Youth Speak Forum Conference Date & Time 2020/7/29-2020/8/2 Conference Scale(Number of delegates) 150-200 Delegates (National Conference)/350-450 Delegates (Youth Speak Forum for Day 2 or 3 MC RSP Bryan Qian Conference Special Requirement 1. The main Venue needs to be flat plenary ( ), no fixed seat but needs the chair.

2.Faci room needed(Must be near main plenary) 3. Prefer plenary and accommodation at the same venue.

4. Night Activity and Special event budget separated with whole conference budget.

5. Need to provide Chair, Agenda Manager, Conference Manager & Faci's accommodation. (including Pre-stay and duration of the whole conference) 6. Need to provide Chair, Agenda Manager, Conference Manager& Faci's Pre-meeting meal (including Pre-stay and duration of the whole conference) 7. OC Team Need to cover the traffic fee during the conference.

平坦式場地

AIESEC IN TAIWAN 1920

RETURNEE SEMINAR 2020

2020 Returnee Seminar Conference Objective To complete EP's journey and develop returnees' leadership by facilitating their IOJ to achieve leadership development.

Conference Date & Time South-3/14 North- 3/15 Conference Scale(Number of delegates) South-30 North-40 MC RSP Bryan Qian Conference Special Requirement 1. The main Venue needs to be flat plenary ( ) , no fixed seat but need chair.

2. Faci room needed(Must be near main plenary) 3. Need to provide meal and accommodation within pre-meeting and the whole conference for the following list: (Chair) (Conference Manager) (OC) (Faci team) 4. Need to provide for (HomeGroup Faci Team) meal in the whole conference. (except for pre-meeting)

平坦式場地

主席

、⼤會秘書 ⼩隊輔

、籌備委員會

、講師 團

AIESEC IN TAIWAN 1920

NEWBIE CONFERENCEÂ SOUTH&NORTH 2020

2020 Newbie Conference South&North Conference Objective 1.Introduction of AIESEC Newbies in spring recruitment Conference Date & Time 2020/3/14-2020/3/15 for North & South Conference Scale(Number of delegates) North - 150 South - 100/ Taichung- 200 MC RSP North CM-Eric yan South CM-Steven Wang Conference Special Requirement 1. The main Venue needs to be flat plenary ( ) , no fixed seat but need chair.

2. Faci room needed(Must be near main plenary) 3. Need to provide meal and accommodation within pre-meeting and the whole conference for the following list: (Chair) (Conference Manager) (OC) (Faci team) 4. Need to provide for (HomeGroup Faci Team) meal and accommodation in the whole conference. (except for pre-meeting)

平坦式場地

主席

、⼤會秘書 ⼩隊輔

、籌備委員會 、講師 團

AIESEC IN TAIWAN 1920

OUTGOING PREPARATION SEMINARÂ SOUTH&NORTH 2020

2020 OUTGOING PREPARATION SEMINAR SOUTH & NORTH Conference Objective 1. The clear expectation for the EPs about the experience he/she has toward the exchange.

2. Precise alignment of responsibility between EP and sending entity.

3. The clear understanding of culture for EP. 4. Leadership development kicks off.

Conference Date & Time 2020/5/30-2020/5/31 Conference Scale(Number of delegates) 300 Delegates in Total MC RSP Bryan Qian Conference Special Requirement 1. The main Venue needs to be flat plenary ( ) , no fixed seat but need chair.

2. Faci room needed(Must be near main plenary) 3. Need to provide meal and accommodation within pre-meeting and the whole conference for the following list: (Chair) (Conference Manager) (OC) (Faci team) 4. Need to provide for (HomeGroup Faci Team) meal and accommodation in the whole conference. (except for pre-meeting)

平坦式場地

主席

、⼤會秘書 ⼩隊輔

、籌備委員會 、講師 團

Application questionaires

The motivation for conference bidding 1. Please describe the bidding motivation of the conference your LC is going to bid?

2. List 3 MOS(Measure of Success) of this conference?

3. As an OCP, what’s your expectation of OC Team?

Reality Sensing What will be the biggest challenge your OC team or LC will face?

List down 3 pros and cons (each) if your LC bid the Conference Experience of holding Please list down the conference that your LC have held in recent 3 years with the following content : (a)Conference Name (b)Term of hosting (c) The financial status of the conference(Earning or Deficit/and its amount) (d)Partnerships (Current existed and potential)

The human resource of OC team Please propose : 1. Please draw the structure of OC team(OCP and OC FN are required).

2. Please describe the JD of each position of OC team.

3. Please note down the experience related to holding the conference of every OC 4. Please provide the timeline of recruitment of OC Team.

P.S. OCP needs to attend bidding event to present rough concept of the conference (LCP can be OCP Proxy).

Logistic proposal for the conference Please propose : 1. Please provide at least 2 possible venues for the conference, including information about possible main plenary, location and price 2. Accommodation of bidding conference (sNCF only)

Financial 1. Please show the budget with worst, ideal and best case scenario of the conference and explain the possible risks 2. Please show the maximum cash amount of your LC which can be turnover to support conference operation.

3. The Budget should include Conference Venue, the required cover cost (e.g. transportation of MC) P.S. Please attach the budget proposal in the application.

Timeline 1. Please provide OC timeline for this conference.

(From successful bidding day to conference start, which should include promotion, sponsorship management, MC communication, and OC execution.)

2. Please provide the timeline of recruitment of OC Team.

MC-OC Stakeholder Management What's the ideal position between MC and OC team communication to support conference happen?

External Relations 1. Present a plan with possible partners and sponsors for the conference.

2. What's your goal of cash sponsorship for the Summer National Conference?

3. What’s the market value of Summer National Conference for external to support in cash/ in kind of sponsorship?

4. Please list down the potential partner and concrete target purpose of this conference (e.g. cash amount, Material, sponsorship amount and so on.

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CONFERENCE IS CONTAGIOUS IMPACT