The blue book 2015-2016 Member Booklet
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Welcome to AIESEC UA
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A word from the President 4 About AIESEC About AIESEC 6 Conferences 10 Abbreviations 11 Experiences Abroad 12 Full Membership 14 Anthem 15 Discover the tracks 16 Innovation Team 24 Teams 26 Information corner 28 Contact 30
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A word from the President of AIESEC UA
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A word from the President Hi everyone! If you are reading this, you can call yourself officially an AIESEC'er at AIESEC UA 15-16. Congratulations, and get ready for the craziest, most educational experience in your life! In order to guide you through this AIESEC year as a brand new AIESECer, we have developed this member booklet. This booklet will give you a lot of information regarding the history of AIESEC, our departments, AIESEC conferences, what you will be able to learn at AIESEC UA, etc. This booklet is a great start but of course, we can’t include everything about AIESEC, that would take a lot more than 32 pages. So, I strongly encourage you to talk to any of the VPs (Vice-President btw, you will learn more about abbreviations in this booklet) if you have any extra questions that you might want to ask.
Secondly, I have to bring the strategic component within AIESEC UA, which ensures that we follow a path that is sustainable in order to grow as an organization. Thirdly, I am also responsible for the communication with the national level of AIESEC and the other student organizations in Antwerp, in order to make sure that we are all on the same level and confusions can be avoided. As president, you have a lot of things going on but if you enjoy it, it is a small effort. Joining AIESEC UA has been one of the best choices of my life. Today, I, together with my executive board, are ready to make it one of your best choices. Welcome to AIESEC UA!
A world of opportunities AIESEC has given me a lot of opportunities in the past (4!) years that I have been at this organization and I have seized every one of them with my both hands. Now, I am confident that I am better prepared for the upcoming challenges in my life when I graduate. I am also confident that I am a better leader than I was before I joined AIESEC. Becoming a member at AIESEC UA is the first opportunity that you grabbed. Try to get as much as possible out of it as you can. And if possible, try out one of the other limitless experiences that AIESEC will offer you. The role of an LCP As president of AIESEC UA, I have a wide range of various job responsibilities. First of all, I have the ultimate responsibility of everything that happens in AIESEC, so I need to make sure that everything runs smoothly, that every AIESECer at AIESEC UA feels at home, that the Executive board is working together and fulfill tasks like they should be done, etc.
Timo Verbrugghe President of AIESEC UA 2015-2016
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About AIESEC
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About AIESEC
AIESEC was founded after the second world war by students from Belgium, Denmark, Finland, France, Netherlands, Norway and Sweden. Our fundamentals were shaped by the social, economic and political climate of the time. Since then, the world has been changing faster
than ever before. We believe that young people hold the key to a better future and they must learn to adapt quickly to solve problems. This is why AIESEC strives to peace & fulfillment of humankind's potential.
In today’s context, ‘Peace’ does not exclusively meanavoiding war. Peace can symbolize a world that does not have conflicts that arise from cultural, religious, or other aspects of differences in humanity. Peace can also symbolize being in harmony with yourself. AIESEC strives to build a world where people can work towards their own understanding of peace, while respecting and understanding the views of others. Through “Fulfillment of Humankind’s Potential, AIESEC strives for a world where people can be the best version of themselves.
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About AIESEC
Our Leadership Development Model
AIESEC’s leadership development model seeks to prepare youth to take a stand on what they care about and become capable to make a difference through their everyday actions. This is why our answer is to develop the caracteristics below according to the largest world trends. Self-aware Understands and lives personal values, focuses on strengths over weaknesses and explores one’s passions World Citizen Believes in their ability to make a difference in the world Interested in the world issues and enjoys taking responsibility for improving the world
Cross-cultural exchanges AIESEC provides an opportunity for young people to work or volunteer abroad in nonfamiliar environments. This allows them to step outside their comfort zone and expand their worldview, while contributing to the community in which they are working. Living such experiences enables people to build a better understanding on how to communicate and capitalize on divesity in our increasingly connected world. 8
Empowering Others Communicates effectively in diverse environments, develops & empowers other people and engages with others to achieve a bigger purpose Solution-oriented Adapts and shows resilience in the face of challenges, transmits positivity to move forward throughout uncertainty and takes risks when needed
Team experiences AIESEC members work in teams to create and manage these cross-cultural exchange experiences. This provides an opportunity for our members to live powerful team experiences and develop their own leadership potential.
About AIESEC
Our Values
AIESEC has a set of behaviors - our values - that shape our organizational culture. These values guide us in our everyday actions and decisions in order to become leaders that are self-aware, world citizens, empower others and are solution-oriented. Striving for Excellence We continuously improve through creativity and innovation. We strive to deliver the highest quality performance in everything we do.
Acting sustainably We act in a sustainable way for our ogranization and our society. Our decisions take into account the needs of future generations.
Demonstrating Integrity We are consistent and transparent in our decisions and actions. We fulfil our commitments and conduct ourselves in a way aligned with what we envision.
Activating Leadership We lead by example and inspire leadership through actions and results. We take responsibility for developing the leadership potential of others.
Enjoying Participation We create a dynamic and welcoming environment through the active and enthusiastic participation of individuals. We enjoy being involved in AIESEC.
Living Diversity We actively learn from different ways of life and opinions represented in our multicultural environment. We act inclusively, respecting and actively encouraging the contribution of each individual.
AIESEC UA AIESEC UFSIA was founded in 1956, which means 2016 marks an important milestone: 60 years of AIESEC UA! AIESEC RUCA was established 7 years later, in 1963. When both universities merged into the University of Ant-
werp into, so did the LC's (Local Committees) - AIESEC UA is now the one and only LC in Antwerp and welcomes students from all institutes for higher education.
AIESEC in Belgium AIESEC in Belgium includes no less than 9 LC's! These are: • University of Antwerp (UA) • Leuven • Gent • Vrije Universiteit Brussel (VUB)
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Université Libre de Bruxelles (ULB) ICHEC Luxembourg Campus Brussels (previously HUB) Louvain-La-Neuve (LLN)
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Conferences
AIESEC-conferences in Belgium
Conferences bring AIESEC'ers from all over the country (and even beyond) together. Experience the network and join the three main conferences in Belgium!
National Training & Motivational Seminar (NTMS) November 13 - 15 Your first AIESEC-conference will kickstart your AIESEC-experience
Functional Meeting (FM)
February 12 - 14 Revive the flame and reconnect with the network
Belgium Leadership Development Seminar March 2016 Discover the leader within you
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Abbreviations
AIESEC Translation Sheet
As we like efficiency, AIESEC is full of abbreviations. Listed below are the most frequently used ones. Don't worry if they seem daunting at first - but make sure to keep this sheet at hand! AI: AIESEC International AIESEC in Belgium: national AIESEC level AIESEC: Used to be the abbreviation of Association Internationale Des Etudiants en Sciences Economiques et Commerciales. Now AIESEC is used as the full name. AIESEC’er: Someone currently/in the past involved in AIESEC BeLDS: Belgium Leadership Development Seminar (a conference) COMM: Communications - a track at AIESEC UA Compendium: Rule set (AIESEC UA Compendium is an example of an LC rule-set) (NL: Huishoudelijk Reglement) CRXP: Campus Recruitment Experience (Next Step events such as Job Fair, Job Alert, workshops, ... ) EB: Executive Board (the LCP and LCVP's) EP: Exchange Participant (someone going on an internship or volunteering abroad) ER: External Relations – a track at AIESEC UA EuroCo: European Conference F: Finance - a track at AIESEC UA FACI: Facilitator (usually speaker/presenter/ person who gives workshops at conferences) Full Member: Member who meets the Full Membership Criteria and has voting rights GA: General Assembly GCDP: Global Community Development Program (now: Global Citizen) GIP: Global Internship Program (now: Global Talent) IC: International Congress (largest annual conference, organized by AI) ICX: Incoming Exchange - a track at AIESEC UA ITtT: International Train the Trainers conference (helps FACIs) IXP: Integrated Experience JD: Job Description JF: Job Fair LC: Local Committee (an AIESEC chapter at a University)
LCP: Local Committee President LCVP: Local Committee Vice President MC: Member Committee (National AIESEC level) MCP: Member Committee President MCVP: Member Committee Vice-President NTMS: National Training & Motivation Seminar (a conference) OGX: Outgoing Exchange – a track at AIESEC UA PM: Project Management - a track at AIESEC UA TLP: Team Leader (Program) TM: Talent Management - a track at AIESEC UA TMP: Team Member Program TN: Traineeship Nomination TN taker: Traineeship Nomination taker (company taking on AIESEC trainees) WENA: Western Europe and North America one of the AIESEC regions XP: Experience
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Experiences abroad
Challenge the world by challenging yourself
Empower communities, see the world and experience the adventure of a lifetime.
The Global Citizen Program Volunteer abroad by challenging yourself to do something outside your comfort zone. Experience living and working abroad with cross-cultural teams and families. The experiences typically range from 6 to 8 weeks. While these are generally non-paid opportunities, you often receive stipends, food and accommodation. Global Citizen is considered an Erasmus, internship and a holiday in one! Cultural Understanding Help communities to grow sustainably through skills development, education, and capacity building. Work with local community members to create an Cultural immediate positive impact on Understanding people's lives.
Management
Management Innovate with international businesses and understand foreign markets, startups and NGO’s. Develop hands-on experiences to address problems with solutions facing societies in a globalized world. Assist organizations in marketing or fundraising projects.
Environment Enable communities to better deal with the effects of climate change and reduce their impact on the planet. Promote and participate in sustainable development in projects covering energy, pollution, climate change, and more.
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My experience in Brazil was fantastic. I met so many wonderful AIESEC'ers from all over the world. This project has opened my eyes to a world of opportunities. I am so happy I took the leap to get out of my comfort zone!"
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Environment
Nathalie Lauwereyns Management, Brazil AIESEC UA COMM member
Experiences Abroad
Jump-start your career
Explore thousands of global intern opportunities that will help build your future.
The Global Talent Program
Take up an internship abroad to become ready for the real job world. Discover thousands of paid opportunities ranging from startups to multinationals. Spend 12 to 18 months as an intern abroad! Now is your time to build your confidence, gain experience and build your leadership capabilities.
Marketing
Teaching
Marketing Great opportunities to gain hands-on marketing experience around the world. Examples: online marketing coordinator, market researcher and analyst or business development intern. Teaching Help others gain access to more opportunities by developing their language skills. Examples: international business development, foreign language teacher or workshop coordinator. Information Technology Use your technical expertise to help build both large corporations' or startups' capabilities. Examples: software developer, mobile developer, UX expert.
Business Administration Develop and hone your business skills while helping brilliant businesses grow. Examples: human resources coordinator, finance intern, project manager.
Business Administration
Alexander Mackaay Business Administration, USA
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This experience abroad gave me valuable insights: how people view their career in the USA, how they view us and the world. I encourage everyone to participate in an AIESEC program: it will change your life!"
Information Technology
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Membership
Full Member
Full membership rewards AIESEC'ers who deliver a valuable contribution through their involvement in the organization. What is Full Membership? In AIESEC UA, you receive an opportunity to acquire leadership skills in order to personally develop yourself in a dynamic, global environment. During your term, you are offered the chance to become a Full Member. You will achieve this status by complying with the membership criteria.
Official The Full Member-system is used in AIESEC all over the world. This means you will receive an official certificate when you become a full member. Once a full member's active AIESEC role ends, they will become members of the worldwide AIESEC Alumni association and take on the status of AIESEC alumnus.
Membership Criteria In order to qualify for Full Membership, you must meet all of the following criteria: 1. Interns and conferences Be the official buddy of an AIESEC trainee in Antwerp and/or attend an AIESEC conference. 2. Active member Be an actively engaged member within a team of AIESEC UA. 3. EXPA Be correctly registered in your team on www.experience.aiesec.org 4. LC Meetings Attend at least 75% of LC Meetings with a minimum of 3 meetings. Benefits Being a Full Member makes you a true AIESEC'er. As a Full Member, you will enjoy various benefits which will enhance your AIESEC experience. 1. Worldwide internships and volunteering abroad Full members receive a 15% discount on the fee for taking up a Global Talent or Global citizen experience. Full members who have a leadership role will be rewarded with a 14
35% discount. These exchanges are a fundamental part of AIESEC's leadership development: this discount encourages you to expand your horizon. 2. Vote at the General Assembly AIESEC has been awarded the world's most democratic workplace for four consecutive years in the WorldBlu ranking. As such, Full Members are entitled to vote on the next term's Executive Board.
Club Anthem
The Official AIESEC UA Anthem
At our legendary Champagne Cantuses, the LC sings this song loud and proud. Make sure to memorize it for the first Cantus!
"Clementine" Wij zijn AIESEC, wij zijn AIESEC, en onze kleuren zijn wit en blauw. Wij zijn internationaal, maar het is ’t Stad waar ik van hou! Leuke feestjes en congressen, onze leden leren bij. Wij drinken Duvel en Champagne, en dat maakt ons allen blij! Wij zijn AIESEC, wij zijn AIESEC, en onze kleuren zijn wit en blauw. Wij zijn internationaal, maar het is ’t Stad waar ik van hou! AIESEC UA, AIESEC UA, brengt de wereld dichterbij. Voor het heden en de toekomst, waag de sprong en kom erbij! Wij zijn AIESEC, wij zijn AIESEC, En onze kleuren zijn wit en blauw. Wij zijn internationaal, maar het is ’t Stad waar ik van hou!
Mark your calendar!
The first Champagne Cantus will be held on Tuesday, November 24th.
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Discover the tracks
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OGX
Outgoing Exchange
Daphne Van Echelpoel Team Leader Global Talent
Babiche Aerts VP Outgoing Exchange
The Outgoing Exchange Track (OGX) In the Outgoing Exchange track, we give students and young graduates a life changing experience by going abroad and do an internship or participate in a volunteering project. Both these programs ensure great teamwork with people from all over the world, practical experience that will help in future career endeavours and personal development by accepting this amazing challenge. The OGX team is there to help these young people and give all guidelines necessary to find that perfect internship or project. We start our flow with selling our programs during events and info sessions, we invite people to interviews to select the right AIESEC ambassadors to go abroad and we are in contact with AIESEC entities all over the world in order to find that one project that matches perfectly with our candidate. It is so great to hear the stories of people who come back from their journey, because we were the ones that made this experience possible.
Morane Atzmon Team Leader Global Citizen
OGX will teach you Sales Interviewing International professional communication Problem solving Creative thinking
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ICX
Incoming Exchange
You? Team Leader Buddy Reception
Laetitia Caron VP Incoming Exchange
The Incoming Exchange Track (ICX) The Incoming Exchange track ensures an optimal service concerning our internships in Antwerp, both towards companies and trainees. ICX is made up of an Account team and a Buddy Reception team. The Account team deals with the sourcing process when a new contract is signed by ER, building long-term relationships with current partners and recontacting old partners. Getting involved in the account team is the ultimate opportunity to enhance your professional communication skills and sales skills. With almost 30 incoming trainees in Antwerp every year, the Buddy Reception team plays a crucial role in our organisation. The Buddy Reception team makes sure these trainees have an unforgettable experience during their time in Antwerp. In this team you will become an expert in international communication, you will be building up an international network and you gain project management experience. 18
Leen Ceyssens Team Leader Account Management
ICX will teach you Social skills Global mindset International communication Problem solving Sales Customer Relationship Management
ER
External Relations
Eleni Jacobs Team Leader Global Talent
Olivier De Pooter VP External Relations
The External Relations Track (ER) The External Relations track is responsible for initiating partnerships with corporate partners. We can offer companies two broad programs: Campus Recruitment and Global Talent. With our Campus recruitment program we give our partners the possibility to attract young high potentials who are studying in Antwerp through our Job Fair, Job Alert, workshops,‌ The Global Talent program offers companies the chance to recruit young graduates through our global network so they can expand their activities. Most partnerships start through cold calling and a first introduction meeting on site with corporate representatives to present AIESEC and to get to know the company’s needs. By working together with the company a proposal can be made and finally a contract is signed. Our partners range from start-ups to multinational. Every company has different needs and ER-members should derive those to create long-term sustainable partnerships.
Charlotte Lambrecht Team Leader CRXP
ER will teach you Sales Professional communication Product management
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COMM
Communications
You? Team Leader Design
Pauline Van Ostaeyen VP Communications
The Communications Track (COMM) The Marketing team (or in AIESEC terms: “the Communications team�) is responsible for all internal communication, marketing channels and designs. We think about how to convey the message of our products in the most effective way to students, companies or the general public. How can we best spread the AIESECmessage to our audience? We do this by using social media, email, press releases and other tools. This, combined with unique marketing designs, is what makes up our team! The Marketing team is responsible for the general management, design and structure of the website you are looking at right now! With our team, you will be able to learn how to promote an international brand, gain knowledge in tools like Photoshop and learn more about marketing in general! On top of that, you will be able to work together with several other teams in AIESEC UA, such as Project Management and Outgoing Exchange. 20
Cristal Fernandes Team Leader External Communications
COMM will teach you Brand building Event promotion Copywriting Graphic design Social media marketing Media relations Creative thinking
PM
Project Management
Louise De Vliegere Team Leader Projects
Virginie Huber VP Project Management
The Project Management track (PM) Project Management is all about the events AIESEC organizes throughout the year: Job Fair, Job Alert, Champagne Cantus, Harbour Week, a conference, ‌ Every project management team has its own team leader and his team members, responsible for different aspects: finance, communication, logistics, catering, agenda manager, company manager, ‌ They work together in teams where they have to take every single aspect into account to make sure the events can take place as expected. These events contribute all to the name recognition of AIESEC on campus and towards companies. You will learn how to handle last-minute problems and you will definitely realize that you are capable of more than you think. Working in a team towards an event and seeing the great results you accomplished all together, this pride is a feeling you cannot obtain somewhere else.
Eva De Kinderen Team Leader Projects
PM will teach you Time management Event management Staying calm under pressure Problem solving Creative thinking
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TM
Talent Management
Carolien Vermeiren Henri Groenweghe Team Leader Internal VP Talent Management Project & Education The Talent Management Track (TM) Talent Management track mainly focuses on the current and potential future members of AIESEC UA to make sure that each of them gets the most out of their AIESEC experience. To do so this track consists of two main teams. The first one is comparable to the Human Resources department of an organization. Their job is to guarantee the ongoing inflow of talented people and to make sure everybody is allocated in the right team. Afterwards tracking their growth within our organisation and making sure they build a successful AIESEC career. The second one is responsible for the organisation of several events for our members during which they can develop their soft skills and enhance the AIESEC UA team spirit, some great examples are Students on Stage, a Christmas Party and workshops.
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Jill Boeren Team Leader Human Resources
Charlotte Herpoelaert Team Leader Tracking
TM will teach you Interviewing Conflict management Professional communication Project management Interpersonal skills
F
Finance
Leander Baelus VP Finance
The Finance track (F) The Finance track is all about the preparation, management and follow-up of cash flow. Therefore it is the main goal of Finance to keep the organization financially healthy and efficient. Administrations such as bookkeeping and government policies are under this track as well. Yet, the main operation is cash management. Everything concerning cash flows, budgets, auditing, etc‌ are the responsibility of Finance. Finance also assists other tracks in their budgets, by placing members under their wings, who give them advice on how to manage all transactions. The last aspect of this track is are the legal liabilities of the organization. Keeping the House Rules updated to the present day reality, and the connection to the national level are an important part to keep AIESEC UA perform on a high level.
F will teach you Cash flow management Budget management Accounting Legal feedback
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Innovation Team
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Innovation Team
Timo Verbrugghe LC President
You? Team Leader Innovation
The Innovation Team The Innovation Team is responsible for managing innovation in our organisation by encouraging members to think out-of-the-box, managing and creating channels where our members can freely express their ideas, assess these new ideas and finally report the ideas to our (Vice-) President(s) so they can be implemented. Diversity & flexibility As the Innovation Team consists of one member from every track in our organization, it is deeply connected with every aspect of our organization. Depending on the ideas submitted, track interaction may be higher with specific tracks, but you will be in contact with every track in our organisation, either to manage the innovation process of that track or assessing the implementation of a chosen idea.
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Teams
Executive Board
Timo Verbrugghe LC President 0477 26 22 75
Pauline Van Ostaeyen VP Communications 0495 16 17 88
Babiche Aerts Laetitia Caron Olivier De Pooter VP Outgoing Exchange VP Incoming Exchange VP External Relations 0477 55 33 62 0477 90 61 48 0495 10 05 48
Virginie Huber VP Project Management 0479 24 62 12
Henri Groenweghe VP Talent Management 0478 74 28 95
Did you know? To e-mail someone within AIESEC in Belgium, compose their e-mail address like this: firstname.lastname@aiesec.be 26
Leander Baelus VP Finance 0476 71 25 55
Teams
Management Board
Daphne Van Echelpoel Team Leader Global Talent
Morane Atzmon Team Leader Global Citizen
You? Team Leader Buddy Reception
Leen Ceyssens Team Leader Account Management
Eleni Jacobs Team Leader Global Talent
Charlotte Lambrecht Team Leader CRXP
You? Cristal Fernandes Team Leader Design Team Leader External Communications
Louise De Vliegere Team Leader Projects
Eva De Kinderen Team Leader Projects
Carolien Vermeiren Jill Boeren Team Leader Internal Team Leader Human Project & Education Resources
Charlotte Herpoelaert You? Team Leader Tracking Team Leader Innovation
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Information Corner
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Information Corner
Collaboration tools
Working together efficiently in a worldwide organization with over 50.000 members is not easy. Luckily, we have a few powerful collaboration tools at hand. You will find out more about these tools in your track meetings - here is an overview: Google Drive AIESEC UA's Google Drive is the nerve center of our collaboration tools. Here, you will find all files you need in your team - accessible from any device, always in-sync to make sure everyone has up-to-date information. No more e-mail attachments! Docs, Sheets and Slides Not yet familiar with Google Docs, Sheets and Slides? These are the equivalent to Microsoft Word, Excel and Powerpoint - however Docs, Sheets and Slides make it effortless for multiple people to work in the same document simultaneously. @aiesec.be e-mail Every member in of AIESEC in Belgium receives an @aiesec.be e-mail address. This is also the account you will be using to log in to all other services on this page. Your @aiesec.be e-mail address is the e-mail address through which all e-mail communication will be done. Podio Podio is an online collaboration platform, enabling teams to work together more efficiently. Log into Podio with your @aiesec.be account and you are ready to get started! You will find out more about how Podio is used in your team at your track meetings.
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Contact
Find us here AIESEC UA vzw Prinsstraat 13, Room ABC.203 2000 Antwerpen Phone 03 265 40 25 E-mail ua@aiesec.be
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© AIESEC UA 2015-2016 31
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