Human Resources Newsletter ~ February 2023

H U M A N R E S O U R C E S N E W S L E T T E R

FEBRUARY 2023

TABLE OF CONTENTS

From the Office of HR

Update Your Contact Information

How to Access Your Pay Statements & W-2

Health New England Raffle Winner

Diversity Makes Us Stronger

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2023 Yoga Schedule

Financial Education Webinars

Maintaining Positive Relationships Webinar

Health New England Flexibility Challenge

Health New England Stretches

Center for Innovative Teaching & Learning Tuition Exchange Program

Understanding Student Mental Health Diagnoses

Black History Month

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New Hire Orientation

Community Luncheon & Presentation Schedule

FROM THE OFFICE OF HUMAN RESOURCES

Inside this issue, you will find information ranging from happenings in the Human Resources Department, to benefit and professional development opportunities, to community events both internal and external.

Our Core Value of the month for February is "Diversity Makes Us Stronger" which you will read more about in our Core Values section. Nominate a colleague! We will be launching our Core Value Nomination Survey to give you a chance to recognize your colleagues for the great work that they do to uphold our standards and values here at Bay Path

In the Health and Well-Being section, you will find information on complimentary webinar offerings accessible to you at no cost thanks to our partners at Magellan Healthcare and TIAA. You will also read about our fitness challenge sponsored by Health New England as well as our very own yoga class offerings for the Spring season.

February is nationally known as Black History Month which you will read about on our DEIB Page. Additionally, we will be sponsoring the Black History Month Luncheon: Diversity Makes Us Stronger on Thursday, February 9th, 2023 from 11:30 PM to 1:30 PM in the Blake Dining Commons as well as on Zoom. This lunch has been organized by Elizabeth Cardona from the Office of Multicultural Affairs.

Included for your reference is the 2023 schedule for community luncheons, presentations, and new hire orientation information. Dates will be added to the schedule on a rolling basis. And while you reserve those dates on your calendar, be sure to also save the date for the Thunderbirds game which all BPU faculty and staff members get discounted tickets for on Saturday, February 25, 2023 See page 10 for more details

We hope you enjoy our February edition and, as always, happy reading!

IMPORTANT UPDATES UPDATE YOUR CONTACT INFORMATION

Help the Human Resources Department keep our records up to date! If you have a personal information change such as a change of phone number, change of name, or change of address, be sure to send your new information to hr@baypath.edu and we will update our information systems and personnel records.

Along with your new information, we will also require the date of effective change.

If you change your name, we will need you to send us official documentation of that change on a government-issued identifier.

For address changes, if you are changing between states we may respond to your request by asking you to fill out an updated tax exemption form for your new residence.

HOW TO ACCESS YOUR PAY STATEMENTS & W-2

Through ADP, our payroll provider, we are able to offer you access to your Bi-Weekly Pay Stub and W-2 forms 24 hours per day, 7 days a week.

Log into the Bay Path Portal and go to the Faculty/Staff page

Select Payroll and Time Card Information in the right-hand corner and click on the link

On the home page use > for My Pay which will give you access to your Pay & Tax Statements

New Hires should receive an email from ADP with instructions on how to register. If you did not receive the email, please reach out to Lori Moccio, lmoccio@baypath.edu, and she will send you a personal registration code email.

Upon completing the registration process, you may access your pay statements through the link on the Bay Path portal.

HEALTH NEW ENGLAND RAFFLE WINNER

Congratulations to Rebecca Morris, Admissions Operations Assistant, for winning the Health New England raffle prize! Rebecca is the lucky winner of a blanket and thermos thanks to our partners over at Health New England.

We sincerely appreciate every employee that takes the time out of their busy schedules to participate in our health and well-being opportunities, offered to all Bay Path University employees at no cost. Be sure to continue to participate in these webinars or challenges for a chance to win some great raffle prizes!

CORE VALUE OF THE MONTH

DIVERSITY MAKES US STRONGER

The beauty and potential of our learners lie in their diversity. We respect, value, and celebrate differences in race, ethnicity, religion, gender, sexual orientation, abilities, backgrounds, and experiences, as well as perspectives and opinions. As a community, we strive to be reflective and representative of the learners we proudly serve. It is through rich diversity that we will together achieve greatness.

For the month of February, we are putting a special emphasis on the Core Value "Diversity Makes Us Stronger." Below you will find examples provided from the Community Week session and from other community conversations of how your colleagues are intentionally incorporating the Core Values into their work. ~

Here are the ways YOU are committing to this Core Value in your work:

Committing to understanding our student population

Encouraging students to share their stories and celebrate their differences

Reviewing inclusive language in all course documents

Learning how to better delve deeper into student issues that may make me feel uncomfortable

Having compassion and respect for where people are coming from

Participating in ongoing campus events to meet and engage co-workers and students from all different backgrounds

Seeing all perspectives of potential for our student population with branding and marketing

INTRODUCING THE BAY PATH UNIVERSITY GOLDEN COMPASS AWARDS

In December 2022, Bay Path University awarded our first-ever Core Values Award, celebrating a member of our community who fully embodies our values through intentionality and mindfulness, working diligently to bring the Core Values to fruition in their daily interactions and work. We all know that taking our values off the page and into the everyday fabric of our institution is a year-long, 365-day commitment that each of us undertakes. The intentional work we are all weaving into our daily interactions is worth celebrating more than once a year.

The Bay Path Golden Compass Award is a monthly award, presented at our Community Luncheons, that highlights a small but mighty act of working to bring our Core Values to life. The nomination process is simple - consider it a virtual comment box for your coworkers. All community members able are encouraged to submit a peer they want to commend for being intentional with applying the Bay Path Core Values to their work and relationships. See someone exemplifying “We Pledge to Foster Inclusion and Belonging”? Drop a note in the virtual nomination box letting us know. Notice someone making an active choice to promote diversity or innovation? Drop a note in the virtual nomination box letting us know. The form is quick, fast, and requires minimal information. We hope you’ll use it often.

We know that the good work is underway, and the nomination form is officially open. Who have you noticed living our Core Values?

OUR CORE VALUES

Our Learners Come First Diversity Makes Us Stronger

We Are Committed to Equity

We Pledge to Fostering Inclusion and Belonging

We Treat Others with Respect and Compassion

Innovation and Excellence Drive Us

We Work Best as a Community that Collaborates

Health and Well-Being Matter

HEALTH & WELLNESS INITIATIVE

2023 SPRING YOGA CLASSES

Weekly from 5:30 PM - 6:30 PM in the Breck Fitness Dance Studio and on Zoom!

Tuesday, January 24, 2023

Monday, January 30, 2023

Tuesday, February 7, 2023

Monday, February 13, 2023

Tuesday, February 21, 2023

Monday, February 27, 2023

Tuesday, March 7, 2023

Monday, March 13, 2023

Tuesday, March 21, 2023

Tuesday, March 28, 2023

Tuesday, April 4, 2023

Monday, April 10. 2023

Tuesday, April 18, 2023

Monday, April 24, 2023

Tuesday, May 2, 2023

Monday, May 8, 2023

Tuesday, May 16, 2023

Monday, May 22, 2023

Tuesday, May 30, 2023

FINANCIAL WEBINARS

Register Here!

Wednesday, February 15, 2023 at 12 PM (ET) Make the Move Toward the Long-Term Financial Security

For anyone halfway down the road to retirement, this webinar is a critical checkpoint. It takes you through the keys to successful money management, how to juggle competing financial demands and retirement saving strategie that can help

Wednesday, February 15, 2023 at 3 PM (ET) Hindsight 2020: A Look Back at Lessons Learned in 2020

A look back at 2020 and the lessons learned during this unique time. This presentation will look back at the historical example of 2020 and what we learned in terms of the value of advice, following a disciplined risk management strategy and the role lifetime income can play in a sound financial plan.

You will also be able to access the recordings of any of the webinars up to 30 days after the airing as well.

HEALTH-CARE WEBINAR

Wednesday, February 8, 2023

Maintaining Positive Relationships

Our relationships with others may be less than fulfilling if we don’t make an effort to nurture, deepen, and strengthen them. This webinar will take a look at the essential components of healthy relationships and how to create more positive connections at home and work including resolving interpersonal conflicts.

Register here!

FLEXIBILITY CHALLENGE

Flexibility and stretching have many benefits for all physical ability levels. Incorporate stretching into any fitness routine with this upcoming 4-week program. Simple and effective stretches can be done anywhere and help reduce pain and the risk of injury. With this challenge, you will track your activity by using these exercise cards Anyone who submits their Tracking Sheet to healthydirections@hne com by March 8th will be entered into a raffle for a $50 Dick’s Sporting Goods Gift Card or a Fitbit.

This challenge is the first of 4 activities that could qualify you to win a $100 Amazon Gift Card. Enter by participating in both Physical Activity Challenges (submit trackers to healthydirections@hne.com) and watch both webinars (be sure to fill in Bay Path as your employer on the webinar completion form). Keep an eye out for ways to participate in the other programs.

HEALTH & WELLNESS INITIATIVE STRETCHING EXAMPLES FROM HEALTH NEW ENGLAND

PROFESSIONAL DEVELOPMENT

CENTER FOR INNOVATIVE TEACHING & LEARNING

The CITL Website is available NOW! Find information on research-informed pedagogical strategies, educational technology, syllabus templates, and other resources.

Catok is open for business! A member of the CITL will be on staff to provide Instructional Design support on the 2nd floor of Catok during regular business hours. (Keep an eye out for Ryan Center support in the coming months!)

Open Monday - Friday, 8:30 AM - 5:00 PM

Closed from 12:00 PM - 1:00 PM

Drop-In Hours: M, T, TH, F: 3:30 PM - 5:00 PM

TUITION EXCHANGE PROGRAM

The CIC Tuition Exchange Program (CIC-TEP) is a network of colleges and universities willing to accept, tuition-free, students from families of full-time employees of other CIC-TEP institutions.

Dependent children of full-time faculty and staff who have been employed by the University in a full-time capacity for at least one consecutive year are eligible to apply. Please note that dependent children must be legally dependent upon the employee for support as defined by the Internal Revenue Service statutes and regulations; must be under the age of 22, at the beginning of each academic year to maintain eligibility; and must be full-time, undergraduate, students.

For information on this program and a listing of nearly 400 participating institutions, please use this link: https://www cic edu/about/members/listing

Important Things to Know:

Forms must be submitted online by the student (click here to submit)

Only a limited number of students are accepted per year, so early registration is advisable

You do not need to wait until your dependent is accepted to the institution to submit the participation form

The deadline for a dependent to apply for a CIC-TEP scholarship is February 24, 2023.

Contact Ann Reilly, at anreilly@baypath.edu with questions!

UNDERSTANDING STUDENT MENTAL HEALTH DIAGNOSES DISCUSSION

On Wednesday, January 25th, nearly 50 faculty, and staff members joined together to debrief on the professional development training webinar Understanding Student Mental Health Diagnoses facilitated by Tanya ColesDailey, Assistant Director of the Health and Wellness Center, and BaoChau Heiskala, LICSW from New Path Counseling.

The discussion centered around helping participants navigate the balancing act between student well-being and academic integrity. Below are some key takeaways from that discussion.

Explore implementing mental health days for students and emphasize that no explanation for that absence is needed.

Include a statement of empathy in course syllabi. Students have different comfort levels, and backgrounds, and have different lived experiences. Matters of mental health should be handled on an individual basis and not generically.

Recognize that mental health issues for one student can impact the entire classroom when a matter of conduct comes into play.

Listen for warning signs and triggers. Be a safe space for students to feel open to sharing as reaching out for help is one of the biggest challenges that students with mental health issues face.

Ensure that students feel heard and seen. Show empathy and flexibility by changing deadlines and giving days off. Make sure that students do not feel a sense of anxiety when it comes to catching up on coursework.

Help fight the stigma of mental health diagnoses and be mindful of the intersectionality between social culture and ability

Give students accommodations and support when needed while also encouraging independence to prepare students for the workforce as they develop executive functioning skills.

BLACK HISTORY MONTH

Black History Month is a dedicated time to recognize and celebrate the integral role and many achievements that African Americans have had in United States history.

Years following the abolition of slavery by the 13th amendment in 1865, Carter G. Woodson and Jesse E. Moorland founded a group called the Association for the Study of Negro Life and History whose mission was to promote the great milestones and achievements made by African Americans.

February was chosen as it is the month where both Abraham Lincoln, the President that approved the Joint Resolution of Congress submitting the proposal of the 13th amendment, and Frederick Douglas, a national leader of the abolitionist movement, were born.

What was previously Black History Week, evolved into Black History Month when President Gerald Ford urged the American public to, "seize the opportunity to honor the too-often neglected accomplishments of Black Americans in every area of endeavor throughout our history" in 1976.

Every year since 1976, it has been made a tradition that the current President of the United States choose a theme for each Black History Month. This year, President Joseph Biden chose "Black Resistance" to prompt reflection on the countless ways African Americans have resisted oppression and racial terrorism.

As Frederick Douglas once said, "We have to do with the past only as we can make it useful to the present and the future." Let us reflect on where we have been to have a clearer vision of where we as a country need to go.

THE ALVIN CARTER PROJECT

Don't miss an unforgettable performance by the Alvin Carter Project, a jazz trio, at this year ' s annual Black History Month Luncheon!

See them on Thursday, February 9, 2023, at the Blake Dining Commons as well as on Zoom here at this link.

NEW HIRE ORIENTATION COMMUNITY LUNCHEON & PRESENTATION SCHEDULE

The Human Resources Department is pleased to share that the monthly new hire orientations for Bay Path's newest employees are currently under way.

Our orientation topics include:

Welcoming Remarks from Senior Leadership

History of Bay Path, Strategic Plan, Mission, and Vision

Core Values Presentation

DEIB Presentation

Advancement Presentation

Campus Tour with a Student Ambassador

Campus Security Overview

IT Security Overview

Title IX Overview

Human Resources Overview

Career Services Presentation

Orientation takes place from 10:00 AM - 4:00 PM in Elliot Hall Room 217.

-BHM Community Luncheon: Diversity Makes Us Stronger, Thursday 2/9, 11:30 AM, Blake Dining & Zoom

-Community Presentation, Thursday, 2/23, 10:00 AM, Mills Theatre & Zoom

-Employee Appreciation Day Luncheon: We Are Committed to Equity, Friday, 3/3, 11:30 AM, Blake Dining & Zoom

-Community Presentation, Thursday, 3/23, 10:00 AM, Location TBD

-Academic Achievement Day, Tuesday, 4/11, ALL DAY, (On Campus and Online via WHOVA)

-Academic Achievement Day Community

Luncheon: Innovation & Excellence Drive Us, Tuesday, 4/11, 11:30 AM, Blake Dining & Zoom

-Psi Chi International Psychology Honor Society

Induction Ceremony, Tuesday, 4/11, 3:00 PM, Breck Suite

-Kappa Delta Pi Education Honors Society

Induction Ceremony, Tuesday, 4/11, 5:00 PM, Breck Suite

-Community Presentation, Thursday, 4/13, 10:00 AM, (Location TBD)

-Marcia Conrad Awards Ceremony, Monday, 4/17, 5:30 PM, Blake Dining

-Class of 2023 PA Graduation Ceremony, Friday, 5/5, 5:00 PM, Ryan Center

-Strawberries & Champagne Reception for Graduate Candidates, Saturday, 5/6, 11:00 AM, Breck Suite

-Rose Ceremony 2023, Saturday, 5/6, time TBD, at Mills Theater

-Doctoral Hooding Ceremony 2023, Saturday, 5/6, 3:30 PM, Mills Theater

-Commencement 2023, Sunday, 5/7, time TBD, MassMutual Center

BPU COMMUNITY DISCOUNTS

HUMAN RESOURCES TEAM

Ashley Pereira

Interim Director of HR

Responsible for:

Strategy

HR Operations

Compensation

Employee Relations

Core Values

Meghan Rosenberger

HR Business Partner

Responsible for:

Recruitment

Onboarding

Performance Evaluations

Training

Employee Relations

Sophie Stevenson

HR Generalist

Responsible for:

Employee Handbook

Professional Development

Offboarding

Unemployment

Employee Verifications

PSLF

Finance Department

Ann Reilly Benefits Specialist

Responsible for:

Monica Roche

HR Support Specialist

Lisa Berezin

HR Assistant (PT-TEMP)

Lori Moccio

Payroll Supervisor

Vision Plan

Medical, Dental & Voluntary Insurances

403(b) Retirement Plan

Educational Assistance

Workers Compensation

Responsible for: & Events

General Assistance

Mass Communications

HR Community Updates

HR Newsletter Inquiries Special Projects

Responsible for:

Job Postings

Onboarding New Hires

New Adjunct Faculty Background Checks

I-9's Compliance

Payroll Procedures

Responsible for: and Process Updates

Adjunct Contracts Payroll Management

Direct Deposit Requests and Changes

Paid Time Off (PTO)

If you have any questions or concerns, please contact HR@Baypath.edu