August Division 3W Newsletter

Division 3W- Volume 3, Edition 4: August!

Back to School Special - p.6

Region 12 on TV! – p.12

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IN THIS ISSUE‌

3| Letter from the LTG

4| Calendar and Reminders 6| Back to School Special: A Walkthrough 10| YOF Reminders 11| COCI Reminders 12| Great Day Houston with Deborah Duncan Feature!

13 | Division 3W Pride 14| Major Emphasis

Key Club Pledge: I pledge, on my honor, to uphold the objects of Key Club International, to build my home, school, and community, to serve my nation and God, and combat all forces which tend to undermine these institutions!

Partners 15| Finding More About Your Board 16| Contact Information

Have YOU joined the Remind?

Text @division3w to 81010!

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Letter From LTG-

Back to school, back to the grind, everyone!

Hopefully your summers wrapped up nicely, and you were prepared to hit the ground running for this school year- I know I was! With so many service projects and opportunities in the horizon, I’m so, so excited to promote the goodness of Key Club to the incoming freshmen and to provide a community they will love for their next four years of high school.

Understandably, adjusting back to the school schedule is always rough. I’m confident that you guys will find a comfortable routine to manage everything, and have attached some tips and reminders I hope you’ll find useful for getting the ball rolling for this year. This is when all that preparation you did over the summer finally can be put to work!

Make sure you guys are attending Key Club events regularly and making sure your members can access you guys, not even when they need to ask questions about Key Club, but so they know they have a safe space and friends with us! And just as how we want them to feel welcomed and special, I want you guys to feel the same way as well. You all are doing an amazing job and our Division grows stronger each day, thanks to your amazing talents and work!

Yours in service, Christina Lee

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Reminders and Calendar for September 2016 • Monthly Reports are due on the 6th to our District Secretary!

Remember you have an extra day, thanks to Labor Day! • Her address is: 7980 Blue Bonnet Street Beaumont, TX 77713 and her email is: secretary@tokeyclub.com!

• Please don’t forget to cc me, your Kiwanis Advisor, and Ms. Judy Pomorski on them!

• Task of the Month for : School is back in session! What is your club doing or plan on doing to recruit new members as well as keep the old ones?

• Secretaries! You may put this on a separate sheet and attach it to the back of your Monthly Report.

• August Tex-O-Key Suggested Article Prompts: • • • •

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What was your favorite volunteer opportunity this summer? Why was it your favorite and what did you learn from it?

Are you planning on attending your Regional Training Conference? If so, what are you most excited about? If you already have attended your RTC, what were the most important lessons you have learned?

How can a Key Clubber balance school and other extra curricula?

What is the best way to reduce stress and manage time?

How is your club plan on recruiting new members? What have been some successful ideas? What have you learned that does not work while recruiting?

If you have attended a Divisional Council Meeting, what aspects of the meeting did you most particularly like? How was meeting other people within your division? What did you learn? What will you plan on doing at the next DCM?

Club Editors: You will now be sending your newsletters and articles to be graded to Sophia Tran! Her email is editor@tokeyclub.com, and they are due by the 5th. Make sure you send 10 articles to her for a chance to see them on the Tex-O-Key! You are also welcome to send Humans to Texas-Oklahoma submissions or pictures. Ask your members and officer boards for help if you need to! Remember, they must have a minimum of 400 words!

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5- Labor Day, Newslette rs due!

6- Monthly

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20-Check the T-O Twitter!

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Reports due!!

I can’t wait to see you all at the next DCM! It will be from 10:30 AM to 12 PM at Ritter’s Frozen Custard on N Fry Road, and we’ll be reuniting and discussing our plans for this school year!

Stay Updated with the Division!

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Back to School Special: 4 Simple Steps for Success!

1. There’s a First for Everything • •

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Begin planning for your first general meeting with your board members Make promotional posters, get your club meeting location and time on the school announcements, and carry around flyers or forms so you can hand them out to your friends before class Plan to bring food and membership forms (more is always better than less!) for the meeting Invite me or your Kiwanian!

Try something new: do you want to have a bulletin board outside of your sponsor’s room so your members can easily see upcoming information? Go for it!

Begin finalizing your plans: • When is your membership form due? (Treasurers- please remember that the Early Bird deadline is November 1st. Plan accordingly so you have time to manage everything!)

• Get a calendar of your events for the first semester. Send this to me!

2. Showtime!

• Make sure you have a few officers at the meeting location beforehand in case there are early members • Have music playing and some sort of handout so members can take away something • Bring free food or candy for the first meeting • Make sure you start off with an icebreaker that large groups can play: Perfect Match is a good one!

• Have all officers introduce themselves and explain their position • If you have any guests, ask them to introduce themselves as well • Your sponsor(s) should be there to talk about what they do as well!

• Explain what Key Club is for the first timers, and make sure you leave them with something that will make them want to come back!

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3. We’re so much more than a Volunteer Club • Make a video featuring all the officers and have them describe what Key Club means to them!

• Make sure you as officers are really getting to know your members at eventschances are they want to talk to you!

• Plan at least one fundraiser every six weeks: • Car washes • Profit shares • Candy sales • Etc. • Plan at least one social each month: • Your first one should be focused on getting freshmen comfortable with upperclassmen or a back-to-school social • Have it at school, a park, an officer’s house, wherever works!

• Bring free food and speakers for music

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4. Keep ‘Em Coming!

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Remember to stay on top of your Monthly duties! This is especially for the Secretaries, Editors, and Presidents.

Make sure you recognize your Key Clubbers: • Give free candy at meetings to those who wear their Key Club shirts • Recognize those who get the most hours every six weeks at meetings Do you have some sort of publicity system in place? If not, consider: • Send out biweekly email reminders using the emails you got from membership forms!

• Set up a Remind 101 for easy reminders about events or meetings • Set up a Facebook group so people can ask questions and post pictures too • Do you love social media? Great!

Combine that love with your love for Key Club and set up an Instagram and/or Twitter for your club!

• Does your school have some sort of e-newsletter or video channel?

Ask for a feature so parents and teachers alike can see the amazing work you do!

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Treasurer’s Reminders: All About the MUC and a YOF Walkthrough Things to Know About the Membership Update Center:

How to Use the MUC: 1. Go to the Portalbuzz site by searcing “Key Club MUC” • Early Bird Deadline for the MUC and login st is November 1 2. Update the club roster on • Your club will be considered the MUC by deleting all late if dues are not paid by previous members and December 1st bulk adding members • Dues are $13.50 per member 3. Save the invoice and print • Dues are paid to Kiwanis it out International 4. Send it to your financial • The Membership Update Center clerk to withdraw money, is not on tokeyclub.com!! and send it off!

The Youth Opportunities Fund: Why and How? • The YOF is a monetary grant for Key Clubs to fund service projects, established by a portion of KCI dues and G. Harold Martin Fellowships • You may either apply as a single member or as an entire club and request any amount from $100 to $2,000 • It is recommended you ask for only a portion of the total cost for the project and work with other organizations- this increases your chances of receiving the grant!

• Go to keyclub.org > Serve > Fundraising > Youth Opportunities Fund > Apply for a YOF grant > Download the new application (there should be a new application) • Be detailed and complete with your budgetary information, 10 timelines, and project leaders, and make sure you get the necessary signatures. Best of luck!!

Have You Updated Your COCI? Q: What is COCI?

A: COCI is the acronym for “Club Officer Contact Information”, which is the place on tokeyclub.com where we can keep up with your officer team!

Q: Why should I update it?

A: Firstly, it gives you points if you record it on your Monthly Report, though this can only be counted once! It also provides us a way to contact you.

Q: How do I update my COCI?

A: Log into your tokeyclub.com account by clicking “Login” at the top right.

Your username should be the full name of your high school, but click “Members Only” and scan the list until you see your school name. Copy and paste that into the “Username” blank and then enter your correct password- which, you can reset, only if you have access to the email account in which your school registered with. Once logged in, go to the “Members Only” button and click “Update Club Officers”.

Q: How can I tell if I’ve updated my COCI?

A: You should be able to see the updated information once you log into tokeyclub.com. If you aren’t sure, email me and I can check for you!

Q: What if I can’t access my COCI?

A: Please contact me or our District Administrator (administrator@tokeyclub.com) and we will try to get the problem fixed ASAP.

Q: Are all officer positions on COCI?

A: No, not all officer positions are on COCI- but you must fill out the ones on the site. If you have more than one officer for the same position (for example, you have two secretaries), you only have to fill the appropriate information for one person.

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Your Favorite Key Clubbers, Live and Reporting!

A group of 21 Key Clubbers were featured on Great Day Houston KHOU 11 with the show host Deborah Duncan! Key Clubbers from Divisions 3W, 3E, 3N, 3S, and 9W, along with their Lieutenant Governors, made an appearance in the audience and promoted the Eliminate Project. You can find the clip on www.khou.com under the Great Day Houston section!

We were also lucky enough to be featured on Key Club International’s Facebook and Twitter feeds! Make sure you go check it out- and to like and follow them as well!

Shoutout to Asha Raghu, Mackenna Shull, and Allison Kim for coming out bright and early to Downtown Houston to make an appearance!

Division 3W Pride!

Thanks for the shoutout, KCI!

Division 3W Features on the July Tex-O-Key: 1. Chichebem Ibeh from Cypress Ranch (page 7) 2. Achutha Srinivasan from James Taylor (page 10) 3. Alli Gerhardt from Cinco Ranch (page 11)

Make sure you submit in your articles with jpg pictures, the author, title, school/Division, and prompt to Sophia Tran at editor@tokeyclub.com.

Submit a Humans of Texas-Oklahoma Key Club profile for a chance to see yourself and your story published!

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Key Club’s Global Connections: Nickelodeon Nickelodeon joined the Kiwanis family as a 2013 Vision Partner of Kiwanis International with a focus on its Big Help initiative, which addresses issues in service, education, the environment and health.

Key Club Co-Sponsor Rustic Pathways has 30 years of experience leading exceptional international education and service programs for students. With over 130 programs in 20 countries, Rustic Pathways is the global leader in its field. Recognizing our shared values, Rustic Pathways has partnered with Key Club to provide its members with the opportunity to broaden their global perspective while performing meaningful service projects in communities around the world.

Children’s Miracle Network Hospitals Key Club participates with Children’s Miracle Network Hospitals by sponsoring fundraising events. Key Club members also participate in service projects at their local children’s hospital.

March of Dimes: For decades, Key Club has partnered with the March of Dimes to give every baby a healthy start. Key Club members raise thousands of dollars annually through various programs, including collecting change, holding dances and taking part in March of Dimes’ signature event, March for Babies.

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UNICEF Since 1994, Key Club has been Trick-or-Treating for UNICEF and over the years has raised nearly US$5 million for iodine deficiency programs worldwide and HIV and AIDS programs in Kenya and Swaziland. Now it’s helping The Eliminate Project.

Want to Learn More About the Texas-Oklahoma District Board?

Get ready to meet all the Lieutenant Governors and District Staff Officers, starting September 20th! The amazing General and Events Public Relations Committees have been working tirelessly to compile introductory videos from all the LTG’s and Staff Members, and will begin releasing them on Twitter, so go follow @TOKEYCLUB to find out who some of the District Officers are!

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Contact Information T-O District Governor: Dianna Cardenas E: governor@tokeyclub.com

T-O District Treasurer: Leia George E: treasurer@tokeyclub.com

T-O District Secretary: Mackenzie Merbach E: kenniem10@gmail.com

T-O District Editor: Sophia Tran E: editor@tokeyclub.com T-O Convention Liaison: Chris Do E: cl@tokeyclub.com T-O District Technology Producer: Stephanie Tran E: stephanietran.kc@gmail.com

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Contact Information (cont.)

Region 12 Advisor: Judy Pomorski E: judypomorski@yahoo.com

Houston Kiwanian: Bonita Ramirez E: bonita@kiwanishouston.org

Cy-Fair Kiwanian: George Crowl E: George.h.crowl@gmail.com

Greater North Houston Kiwanian: Steve Peters E: petershome1@comcast.net

Division 3W Lieutenant Governor: Christina Lee E: kclee3w@gmail.com

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Proudly Representing Division 3W Cinco Ranch | Cypress Lakes | Cypress Ranch | Cypress Springs | James Taylor | Lee | Mayde Creek | Obra Tompkins | Second Baptist |Seven Lakes| Spring Woods| 18

Past Lieutenant Governors: • Cheryl Li (‘15-’16, Taylor HS) • Rachel Iselin (‘14-’15, CyRanch HS)