IJB Team Overview

Goals and Indicators, Structure and Role Profiles IJB Team Goals and Indicators Support the needs and development of JBs

Encourage innovation and improvement

• Our resources and educational tools are used.

• IJB Team is active within CISV international.

• There is regular contact with National Junior Branches.

• Quality and relevance of work is regularly evaluated.

• There is regular contact with Local Junior Branches.

• New ideas and projects are generated.

• JBers can access appropriate quality training.

• Spaces exist for JBers to undertake new initiatives and challenges.

• The IJB Team is aware of local JBs’ needs and situation.

• JBers contribute to CISV International decision making.

• Local JBs understand the purpose and use of the IJB Team.

• JBers are constantly challenged within IJB.

Ensure effective communication

Build a functional and inspired team

• JBers take proactive International.

interest

• The IJB Team constructively criticizes and challenges our organization to improve.

CISV

• There is a culture of accountability within the Team.

• Information from CISV International and elsewhere is shared to all levels of Junior Branch

• Team members remain challenged and motivated.

• Updates from the work of the Team are shared periodically with all JBs.

• IJRs take action to ensure the productivity and wellbeing of the Team.

• Regional Teams bring information from their regions to the IJB Team.

• There is effective communication between Team members.

• All our communication tools are relevant and up to date.

• Team members cooperate effectively.

• Team members feel comfortable and included.

• Our communication channels reach every JB. • JBers make use of our communication tools. page 1/4

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IJB Structure and Structure Role Profiles >> IJB Team

IJRs Senior Manager GovB JB Specialists

Regional Teams

JB Representatives

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Working Groups

IJB Team

! ! ! !Training and ! Assurance Quality

Educational Programmes

Chapter Development Chair

Chair

Conference and Events Chair

Resources and Infrastructure Chair

!! !! ! Committees of the Governing Board !>> RoleStanding Profiles and ASK >> Role Profiles and ASK !! The International Junior Representatives (IJRs) chair the IJB Team and are in charge of

[For a graph of theJunior whole CISV International structure pleasechair refer the to CISV's The International Representatives (IJRs) IJB website. Team ]and are in charge The International Junior Representatives (IJRs) chair the IJB Team and are in questions charge International Junior Branch. TheyThey can help projects, answer any of International Junior Branch. can you helpplan you and plandevelop and develop projects, answer any you of International Junior Branch. They can help you plan and develop projects, answer any questions you might have and are always happy to hear from you. For more information might have and are always happy to hear from you. For more information about the IJRs, you can Page 3 ! questions you might have and are always happy to hear from you. For more information about the IJRs, you can refer to Info ﬁle O15 on CISV Resources. refer to Info File O15A (also available on CISV Resources). about the IJRs, you can refer to Info ﬁle O15 on CISV Resources. One of the nine members of the Governing Board of CISV International sits on the IJB the nine members Board CISV International sits the One of the Governing Board sits on on the IJB IJB Team. Team.of His/her role role of is the thatGoverning of a mentor andofadvisor, having a direct reporting Team. ismentor that of mentor andIJB having arelationship direct reporting His/herHis/her role and role role istwo-way thatrole of acommunication andaadvisor, having aadvisor, direct reporting and two-way relationship between and the Governing Board. The relationship and two-way communication between IJB and the Governing Board. The Governing Board IJB Team member advicatesBoard. for Junior Branch atBoard all levels of the communication between IJB and the Governing The Governing IJB Team member Governing Board IJB Team member advicates for Junior Branch at all levels of the organization, in particular in the decision-making process of the Governing Board. advocates for Junior Branch at all levels of the organization, in particular in the decision-making organization, in particular in the decision-making process of the Governing Board. process of the Governing Board. One member of CISV International’s Senior Management Team is also a member of One member of person’s CISV International’s Management Team is also asome member of IJB Team. This role is that of Senior a mentor and advisor. For 2014-2015, focuses page 2/4 IJB This person’s role is that of aofmentor and advisor. For mayTeam. be assisting the budgeting process IJB and improving the 2014-2015, recording ofsome IJB focuses Events may be assisting the budgeting process of IJB and improving the recording of IJB Events with the help of the IJB Events Form.

Governing Board IJB Team member advicates for Junior Branch at all levels of the organization, in particular in the decision-making process of the Governing Board.

One member of CISV International’s Senior Management Team is also a member of OneTeam. member of person’s CISV International’s Management is also a member of IJB Team. IJB This role is that ofSenior a mentor and advisor.Team For 2014-2015, some focuses This be person’s rolethe is that of a mentor andofadvisor. may assisting budgeting process IJB and improving the recording of IJB Events with the help of the IJB Events Form. JB Each of of them them has has aa specific specific role role which JB Specialists Specialists work work on on different different areas areas relevant relevant to to IJB. IJB. Each which covers the most busy and necessary areas in Junior Branch. These roles may change covers the most busy and necessary areas in Junior Branch. These roles may change from year to from year to year, and the number of Specialists varies between four and six, depending on year, and the number of Specialists varies between four and six, depending on the year’s needs. the year’s needs. Specialists’ terms last for a minimum of two years and a maximum of three Specialists’ lastthree for a minimum two yearseach and year. a maximum three years, or three years, with terms two or Specialists ofchanging As of of July 2014, wewith havetwo five Specialists which changing each For 2016-2017, we have four Specialists which cover Project the following specialists cover the year. following roles: Regional Teams liaison, Communications, roles: Communications, Educational Content, Operational and Projects & Workshops. Management, Educational Content and Quality Assurance.Strategy These specific roles may change before September 2014. This will be duly announced.

All Specialists Specialists will...  will... All ... along with thethe IJRs, setset thethe strategy forfor thethe year based onon Junior Branch needs.  ... along with IJRs, strategy year based Junior Branch needs. ... divide IJB Working Groups amongst them, and act as liaisons with their groups.  ... actively participate in Team discussions and projects. ... actively participate in Team discussions and projects.  ... support each other their work. ... support each other in in their work.  ... be expected to to meet online approximately once a month.  ... be expected meet online approximately once a month. ... be expected to respond to or, if busy, acknowledge emails within a week.  ... be expected to respond to or, if busy, acknowledge emails within a week. ... take initiative organizing meetings or contact people beyond regular meetings to   ... take initiative complete work.  organizing meetings or contact people beyond regular meetings JBbe on with IJB Team andalternative on one Standing Committee Governing expected communicate to meet sit deadlines, or arrangements/delegate ifof  work The ... ...Representatives regularly themake Regional Teams to provide support of onthe itswork area Board each. job is to ensure close cooperation and between Branch this is Their not possible. integration [continued on Junior next page]  and the rest of CISV International’s work. They must have JB at the heart of their committee work and respond both to the chair of the and committee and to theCommittee IJRs. Representatives’ terms The JB JB Representatives sit IJB Team Standing the Governing The Representatives sit on on IJB Team and on areone alsomembers full members on oneofin Standing Committee last for 3 years and their roles and tasks as committee are outlined the individual Board each. TheirBoard. job is Their to ensure close cooperation and integration between Junior Branch of the Governing jobTheir is to tasks ensure cooperation andare integration between Junior committee’s Terms Reference. asclose IJB Team members outlined in the IJB and the rest of CISVofInternational’s work. They must have JB at the heart of their committee Branch and the of CISV International’s work. They must have JB at the heart of their work. JB Team Terms of rest Reference. work and respond both to the chair of the committee and to the IJRs. Representatives’ terms Representatives, as Committee arecommittee jointly responsible theoutlined Chair ofinthat last for 3 years and their roles members, and tasks as memberstoare theCommittee individual and the IJRs, andTerms they are to the IJRs. JB Representatives contribute Team committee’s ofultimately Reference.responsible Their tasks as IJB Team members are outlined in to theIJB IJB projects basedofonReference. their areaare of not expertise Team While Terms Regional Teams a partand of interest. IJB Team, they are very important arms of IJB

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Regional Teams are the direct contact with local Junior Branches and help JBers in a !Team. wide range of things. Each Regional Team Page !4 has a Role Proﬁle and Terms of Reference

depending on theTeams characteristics needs ofTeam, their region, which can be found in JB While are ofofIJB very important arms of the IJBIJB Team. While Regional Regional Teams are not notaand apart part IJB Team,they theyareare very important arms of Library under their team’s folder. Regional Teams liaise with the Regional Team Liaison (who Regional Teams are the are direct with national and local Branches and help Team. Regional Teams thecontact direct contact with local JuniorJunior Branches and help JBersJBers in a in a cannot be a Regional Team member at the same time). Junior Branch Regional Teams play a on wide Each Regional Team has ahas RoleaProfile Terms Reference depending wide range rangeofofthings. things. Each Regional Team Role and Proﬁle andofTerms of Reference role in some ways comparable to the Regional Delivery Teams of the Standing Committees of depending on theand characteristics and needsJunior of their region, whichTeams can be found JBways the characteristics needs of their region. Branch Regional play a roleininthe some CISV International. Library under their team’s folder. Regional Teams liaise with the Regional Team Liaison (who comparable to the Regional Delivery Teams of the Standing Committees of CISV International. cannot be a Regional Team member at the same time). Junior Branch Regional Teams play a role in some ways comparable the Regional Delivery Teams of the Standing Committees of Working Groups (WGs) are areto where themagic magic happens inIJB. IJB. Working Groups are open Working Groups (WGs) where the happens in Working Groups are open spaces CISV International. spaces for any JBer who wants to contribute to International Junior Branch through a project. for any JBer who wants to contribute to International Junior Branch through a project. By making By making projects become reality, WGs are at the heart of International Junior Branch and projects become reality, WGs are at the heart of International Junior Branch and have the potential have the potential contribute towhere local Junior Branches worldwide. They can have anyare number Working Groups (WGs) are the magic happens IJB.any Working Groups open and to contribute to local Junior Branches worldwide. They caninhave number of contributors of contributors and the work lasts as long as its members consider it necessary. Check out spaces for any JBer who wants to contribute to International Junior Branch through a project. their work lasts as long as its members consider it necessary. current working groups, or start yourWGs own,are right By making projects become reality, at here. the heart of International Junior Branch and Whoever has an idea for a new WG can e-mail working.groups@ijb.cisv.org willnumber get back to have the potential contribute to local Junior Branches worldwide. They canand haveweany Whoever has an idea for a new WG can e-mail working.groups@ijb.cisv.org and IJB Team get you. of contributors and the work lasts as long as its members consider it necessary. Check out back to you.   current working groups, or start your own, right here.

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You can find more about the IJBworking.groups@ijb.cisv.org Team in the IJB Team Terms of Team Reference. Whoever has an ideainformation for a new WG can e-mail and IJB get back to you.   page 3/4

IJB Team 2016-2017 How can I get in touch with the IJB Team? You can reach all IJB Team members at ijbteam@cisv.org. To contact only the IJRs write to ijr@cisv.org. In a similar way, JB Specialists are reachable through specialists@ijb.cisv.org and the JB Representatives through representatives@ijb.cisv.org. Do not hesitate to contact us, we will be happy to answer and talk with you.

Senior IJR

Junior IJR

Gaspard Simon

Flora Simon Gurgel

Communications

Educational Content

Governing Board liaison Vinh Prag

Projects & Workshops

Agustin Cuadra

Anton Ruus

Training & Quality Assurance

Resources & Infrastructure

Malte Kraus

Open

Hannes Podzun

Specialists Representatives Chapter Development Open

page 4/4

Conference & Events Open

Senior Management Denise Farrar

Operational Strategy Open

Educational Programmes Open