RTF Medellin, 2014 - Info Pack 2

INFOPACK 2 RTF 0-2014-02 APRIL 13 - 20, 2014

Our Motto So what is a Berraquera?

Berraquera like many of our words has many meanings but in this case we will use it to express 2 things, excitement and drive. When something is really great, the “paisas” (people from Medellín and its surrounding regions) say “esto es una berraquera”, and you can rest assure that we will do everything to make this RTF a berraquera for you. The paisas are also characterized as being “berracos”; motivated and driven people who work hard and are determined to succeed.

We hope that all of you coming bring the berraco attitude and help us make this the best RTF yet.

Who’s coming?

We will be delighted to have participants and facilitators from outside the region

Argentina

Canada

Brazil Chile

Colombia Costa Rica El Salvador Ecuador Guatemala Honduras Mexico Netherlands Norway Panama Peru United States of America United Kingdom

Dates

Part I: 13-17 April 2014 a. Chapter Development Training b. Education and Evaluation Training c. Mosaic Training d. Train The Trainers (TTT) e. Risk Management Training f. Andinos * We have more than 100 people for RTF and another 50 for Andinos Part II 16-20 April 2014 a. Americas Junior Branch Meeting (AJBM) b. Americas Regional Cooperation (ARC) c. Village Training d. Step Up Training e. Youth Meeting Training * We have more than 130 people for RTF Note: Arrival is before 4:00pm/16:00 and departure is after breakfast

Fees

We have been in contact with the NAs, to try to make all payments through an international transfer, and avoid the use of so much cash at the campsite. Please make sure that your NA knows you are coming and so we can fix the transfer through them.

Shuttle costs We will organize a shared shuttle from and to the airport for people to be more comfortable and get a less expensive price to arrive at the RTF Site. We will have a fixedprice of US$25, one way per person or US$50 both ways.

This means that a person with a sign with your name and a CISV Logo will be waiting for you at the arrival of your flight.

If you arrive before registration hour (16h), we will take you to the campsite and offer you to pay for the according meals.

Please fill out this form if you would like to use either of the arriving or departing shuttle BEFORE 5th OF APRIL: http://form.jotformz.com/form/40758297519670

Excursion day We will organize an excursion. We will offer a city tour around the city of MedellĂ­n on the afternoon of the 16th of April. The idea is to pick people up at the RTF Site, and leave for 3 hours to go around the city and get to know the most emblematic places.

The cost will be US$30 per person.

¿Who wants to be a ‘berraco’?

As we said in the previous Info Pack, we want this RTF to be “la berraquera” and all of you to become real “berracos” after this trainings! Being ‘berraco’ is being selfmotivated, hard working, determined, skillful, optimistic, goal-driven. It is someone that never gives up, that is willing to accept any challenge, no matter how impossible it may seem.

But how do we know who is the most “berraco” of all? Well, we are preparing a series of challenges and games –with very well thought indicators– that will determine who deserves the paisa prize of the most berraco of all. Trainers get prepared, you will have a special role in this game, that will lead you to the hall of fame!

There will be contests, quizzes, challenges, surprise prizes, sanctions...and, of course, A PRIZE. Since there will be a lot of people (we’re expecting more than a 100!) you will be competing for this prize by groups...in the end being ‘berraco’ is also about cooperation and teamwork.

Ade sells balloons

Ana loves chocolate

Santi likes to jump

THE STAFF

Diana likes watermelon

Juanma loves hats Rodri has a curious smile

Ana likes to fly

FINAL REMINDERS What to Bring?

Colombia is a country full of carnivals where people come together to share and party. Carnival typically involves a public celebration or parade combining some elements of a circus, mask and public street party. Therefore at this RTF we will invite you to live 3 main events that happen in Colombia: • The Carnival of Blacks and Whites is celebrated every year between January 4 and 6 in Pasto, an Andean city located in southwestern Colombia. There we will see people of all ages go out and celebrate diversity, people are willing to have “pinticas” (small marks) of black and white face paint drawn on their clothes, face, arms, and any uncovered part of the body. Please bring black and white clothes.

• The Barranquilla Carnival is the Most Colorful Carnival in the World. It is celebrated between March 1 and 4. It is the most genuine expression of the Colombian people and a blend of colors, races, legends, gaiety, parties, and musical rhythms like cumbia, mapalé, garabato and son del negro. Please bring a colorfull and unique outfit.

• The Medellín Flower Fair is a flood of flowers. In August, when Medellín – known as the “city of eternal spring” – blooms in all its splendor and balconies, terraces, gardens, and billboards get flooded with flowers, it is the beginning of the famous fair. Please bring clothes full of flowers.

• Please bring something from your country –a small but cool and non-alcoholic object, which you would like to receive from someone else.

We will bring them here to you: Let’s enjoy, dance and party!!

What do you need to do?

BEFORE 5th OF APRIL Fillout the the travel information form following this link: http://form.jotformz.com/ form/40119569733661 Important: About food and allergies, it is very important for the staff to make sure that we have all the information regarding your allergies. We want to have enough time to organize the menus and to have our first aid kit well prepared. Make sure you give all relevant information when filling the form.

BEFORE TRAVELING - Get your passport ready (Make sure your expiring date is after the last day you will be arriving back home - Bring your insurance card with valid dates for the whole travel (we need this for risks management purposes).

ADULTS 21+ NO additional information required UNDER 18 IJB-LIF (International Junior Branch Legal Information Form).

You can collect the forms as scans (preferred) or have hard copies brought with participants.

If an officer at the immigration checkpoint asks what is the purpose of your visit, the best, easiest and fastest way to answer is saying that you are going to MedellĂ­n as a tourist You can always give a contact information of our local office in BogotĂĄ: Carrera 38#55-18, as they ask of a contact address in Colombia The phone can be Cellphone: +573165290148 or Office: +5713153421

Legal Information Form & Event Registration International Junior Branch (IJB-LIF) (for International Junior Branch events only)

This form is for all participants in the CISV IJB Event, regardless of role. This form is not for use for other official CISV International programmes.

The participant must carry the signed original of this form to the CISV IJB Event. A copy, preferably digital, must stay with the participant’s home CISV Chapter.

“CISV” includes CISV International, together with all, staff, volunteers, employees, and members.

CISV IJB Event (e.g. ABC Workshop) Event Start Date & Time Participant Name & Surname

Host Chapter & NA Event End Date & Time Birthdate

Sex

(dd/md/yyyy)

(M/F)

Registered on MyCISV? (Y/N)

Email Address Are you a current member of CISV? (Y/N)

Chapter & National/Pro motional Association

If not, have you attended other CISV events this year?

Legal Guardian or Participant (if 19+) Full Name Number & Street City & Province Home Telephone Cell Number 1

Postal Code Cell Number 2

Email Address/es Emergency Contact during the event: Name Home Telephone Cell Number 1

Cell Number 2

Part 1: Authorization – check one On the first day of travel to the event (maximum two days prior to Event start) the participant is:

A) Under the age of 19 and travelling w ith a designated Adult Parent gives permission to travel to and from the CISV IJB Event with a designated Adult.

B) Under the age of 19 and travelling without a designated Adult Parent gives permission for the participant to travel alone to and from the CISV IJB Event.

C)

19 years of age or older

CISV Internationa l J uni or Bra nch Legal Information Form -- (IJB-LIF)

Part 2: Appointm ent of Tem porary Guardian and Health & Consent for Medical Treatm ent I authorize CISV personnel from the Host Country named above as Temporary Guardian for the purpose of providing consent for medical treatment on behalf of the Participant if emergency care is required. Dates can be a maximum of two days before or after the Event Start or End dates.

FROM

(dd/mm/yyyy)

TO

(dd/mm/yyyy)

Part 3: Legal Release & Responsibility to Pay for Dam age I understand the nature of the CISV International Junior Branch Event noted above and consider myself/my child to be capable of taking part in it. I agree not to make a claim or file a lawsuit against CISV if I/my child is injured while participating in this CISV IJB Event, unless there has been gross negligence on the part of CISV. I/my child and I understand CISV participants are expected to conduct themselves in accordance with local laws and CISV rules, including the rules of the host chapter. If I/my child engage/s in inappropriate behaviour I/she/he may be required to leave the Event setting before the end of the Event, at CISV’s discretion. I agree to leave/collect my child from the Event or to have my child sent home, at CISV’s discretion, by method deemed appropriate by CISV, and to cover costs associated with such trip.

I also agree to pay for any damage or injury caused by me/my child.

Part 4: Health and Medical Insurance inform ation IF the IJB Event is more than seven nights in length, I understand I must provide a properly completed CISV International Health Form (HF completed by the family, with no Doctor’s input required), in addition to the below: Primary Medical Insurance Carrier & Number Health Information (Medications required / Allergies / Other info)

Blood Type Dietary Information (Vegetarian? Celiac? Please include allergies or strict limitations only, not preferences)

Other concerns others should be aware of (religious needs, behavioural needs):

Part 5: Membership I understand that as part of participation in the above Event, CISV will keep a record of the Participant’s name and contact details, will use this information for internal administration of membership and participation and may contact the Participant.

CISV Internationa l J uni or Bra nch Legal Information Form -- (IJB-LIF)

Part 6: Permission to Use of Images, Video, or W ritten W ork I agree that CISV may use and publish photographs, video, or written work created as part of participation in the CISV IJB Event for use in the production of educational or promotional materials including web pages and social media pages (blogs, Facebook, etc). These items may be used and published with the participant’s first name (or nickname), age and nationality. Unless additional consent is obtained, participants will not be identified by full name.

NOTE: C ISV cannot control uploads by participants to sites such as YouTube, Facebook, & Twitter.

Part 7: Perm ission to Swim I/On behalf of my child I acknowledge the risks inherent in swimming and engaging in other water activities.

Swimming Ability (check one)

None

Basic

Good Swimmer

Part 8: Signatures As proof of: - permitting my child to travel with the designated Adult (Part 1-A), or, alone (Part 1-B), if applicable - appointing a Guardian as noted in Part 2 above; - accepting my obligations and the release and conditions / terms noted in Part 3 above; - all other permissions noted in Parts 4 through 7 above I have signed this legal document on the date stated immediately below.

Signature of Parent or Legal Guardian if Participant is under 19, or Participant

Day / Month / Year

Part 9: International Junior Branch Code of Conduct for all PARTICIPANTS: I, _________________________________ have read and understand each of the following statements (please check): • • • • • • • • •

I have read, understand, and agree to respect and abide by CISV International’s Info File R-7 (Behaviour and Cultural Sensitivity) standards, guidelines, and recommendations.

I understand that non-prescription drugs, weapons, violent or crude behaviour or language, alcohol abuse, and sexual activity are strictly prohibited at CISV activities (as stated in Info File R-07).

Only people who are assigned to my room/cabin/house will sleep there. I will respect any additional rules with regard to visitors.

I will abide by any curfew set for nighttime activities and be in my designated sleeping area by the established time.

I will exhibit respectful and reasonably quiet behavior in all areas of the site including bedrooms, hallways, elevators, public areas, and meeting rooms.

I will show respect towards the site, its employees and CISV members.

I will be on time to, attend, and fully participate in all activities throughout the entire IJB Event.

If I wish to leave the site for any reason, I understand that I must go with and/or get the permission of my Chaperone or a Staff member. I understand they must know where I am at all times.

I will abide by any additional rules. I understand that CISV participants are expected to conduct themselves in accordance with local laws and CISV rules. If I engage in inappropriate behaviour I may be sent home before the end of the Programme at CISV’s discretion. I will cover the costs of this trip.” -­‐ to be consistent with wording used in the TWAL

Signature of Participant

Day / Month / Year

August 3rd, 2013

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