CKI Board Book, January 2014 by Amelia Ahnert

Circle K International Board of Trustees Board Book January 2014

International Board Book Highlights ! !

Approval of 2017 International Convention Site: The International Board approved San Antonio, Texas as the host city for LSSP and ICON 2017! See Pages 7.

Committee and Task Force Progress: Awards Task Force: Distinguished Awards have been finalized and released with Club Awards almost finished, See Page 38. Executive Committee: A focus on clarifying satellite clubs through a resource and CKI bylaws amendment. See Page 41 and 75. Kiwanis Family Relations: The blog will highlight a branch of the Kiwanis Family each month. January was all about K-Kids! See Page 48. Large Scale Service Project: Two marketing packages are almost complete and the committee plans on releasing them soon. See Page 53.

CKI Growth Summit: A selective group of CKI members came together in November to discuss how CKI can grow in the years to come. They specifically focused on Key Club Alumni, graduate students, non-traditional students, and two-year schools. See Page 8.

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Table of Contents

January Board Meeting Minutes.......................................... 4 - 7 I. Call to Order...................................................................................................4 II. Explanation of Agenda ................................................................................4 III. Approval of November Board Meeting Minutes......................................4 IV. Approval of 2014 Club Awards..................................................................5 V. Endorsement of 2014 International Convention Bylaw Amendments...5 VI. Approval of 2017 International Convention Site .....................................5 VII. Approval of 2013 – 2014 Tomorrow Fund Recipients..............................6 VIII. Miscellaneous.............................................................................................6 IX. Adjournment ...............................................................................................7

Board Reports.......................................................................8 – 37 I. International President ..................................................................................8 II. International Vice President.......................................................................11 III. Subregion A Trustee ...................................................................................14 IV. Subregion B Trustee ...................................................................................20 V. Subregion C Trustee ...................................................................................23 VI. Subregion D Trustee ..................................................................................25 VII. Subregion E Trustee ..................................................................................28 VIII. Subregion F Trustee..................................................................................31 IX. Subregion G Trustee .................................................................................34 X. International Trustee At-Large ..................................................................36

Committee and Task Force Reports ................................ 38 - 68 I. Awards Task Force .......................................................................................38 II. Executive Committee.................................................................................40 III. Governing Documents Task Force ...........................................................43 IV. International Expansion Committee .......................................................44 V. Kiwanis Family Relations Committee .......................................................47 VI. Large Scale Service Project Ad-Hoc Committee..................................51 VII. Membership and Marketing Committee...............................................59 VIII. Recruitment, Retention, and Revitalization Ad-Hoc Committee.......61 IX. Service Committee....................................................................................64 X. S.P.I.C.E. Ad-Hoc Committee ....................................................................68

Appendix ............................................................................ 69 - 85 I. Approved Semantic Bylaw Changes........................................................69 II. 2014 International Convention Bylaw Amendment Proposals ..............75

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January Board Meeting Minutes

January Board Meeting Minutes! Sunday, February 2, 2014 at 9:30 am (CST) Attendance: Name Daniel Tsang Amelia Ahnert Kathy Le David Limjoco Jonathan Pevarnek Jonathan Lacaba Alex Bour Danielle Sammut Stefan Ludlow Mason Kuang Chris Martz Maria Demko Jim Rochford

Position International President International Vice President Subregion A Trustee Subregion B Trustee Subregion C Trustee Subregion D Trustee Subregion E Trustee Subregion F Trustee Subregion G Trustee International Trustee At-Large Director of Circle K International CKI Specialist Kiwanis International Trustee to CKI

Present Absent X X X X X X X X X X X X X

I. Call to Order President Tsang called the January Board Meeting to order at 9:30 am (CST). II. Explanation of Agenda Old Business Approval of November Board Meeting Minutes New Business Approval of 2014 Club Awards Endorsement of 2014 International Convention Bylaw Amendments Approval of 2017 International Convention Site Approval of 2013 â&#x20AC;&#x201C; 2014 Tomorrow Fund Recipients III. Approval of November Board Meeting Minutes Trustee Limjoco moved to approve the November Board Meeting minutes. Trustee Pevarnek seconded. No Discussion. #! !

9 in affirmation, 0 opposed, 0 abstentions Motion Passes IV. Approval of 2014 Club Awards Trustee Limjoco moved to approve the 2014 Club Awards with the recommended changes. Trustee Ludlow seconded. No Discussion. 9 in affirmation, 0 opposed, 0 abstentions Motion Passes V. Endorsement of 2014 International Convention Bylaw Amendments Trustee Ludlow moved to block and adopt amendments 1 - 13 as recommended by the Governing Documents Task Force and edited by the International Board. Trustee Sammut seconded. No Discussion. 9 in affirmation, 0 opposed, 0 abstentions Motion Passes Trustee Ludlow moved to block and endorse amendments 3-18 by the International Board for consideration at the 2014 House of Delegates. Trustee Bour seconded. No Discussion. 9 in affirmation, 0 opposed, 0 abstentions Motion Passes VI. Approval of 2017 International Convention Site Trustee Kuang moved to endorses San Antonio, Texas, as the host city for the 2017 CKI International Convention and Large Scale Service Project allowing the Kiwanis Meetings and Conventions Department to contract dates and logistics with the Grand Hyatt Hotel. Trustee Le seconded. No Discussion. 9 in affirmation, 0 opposed, 0 abstentions Motion Passes

VII. Approval of 2013 - 2014 Tomorrow Fund Recipients Trustee le moved for the approval of the 2013 - 2014 Tomorrow Fund recipients: • California State University Fullerton: District Large Scale Service Project South: $500 • Indiana Purdue University Fort Wayne: Build A Bear Event: $200 • Indiana University: Where the Wild Things Read: $400 • Milwaukee School of Engineering: Holiday Goodie Bags: $200 • North Central College: Pouches of Love: $350 • Northeastern University: No-sew Blankets: $250 • Santa Ana College: Park Fence Restoration: $600 • Stony Brook University: Kits for Kids: $200 • University of Alberta: Spring Gala: $500 • University of California Santa Cruz: Anti-Bullying Awareness: $200 • University of California, Los Angeles: Sports Competition: $750 • University of Iowa: Volunteer-a-thon: $650 • University of Michigan: Circle K Service Day: $700 • University of Nevada, Las Vegas: Serenade: $450 • University of Technology in Panama: District Service Project: $1000 • University of Virginia: Breakfast with Santa: $550 • Virginia Tech University: Stop Hunger Now: $700 Trustee Ludlow seconded. No Discussion. 9 in affirmation, 0 opposed, 0 abstentions Motion Passes VIII. Miscellaneous Each member of the International Board has submitted a report, which is included in the following sections of the Board Book. Also the committee and task force reports are included in the Board Book. Director Martz provided the following update: He is proud of the work the International Board has completed since July. The year has flown by and he’s enjoyed the time working with such a well-rounded and passionate group. He warned the board that the next couple months are dicey. Time management is very important with the added responsibilities that come with district convention visits. He encouraged everyone to keep District Governors engaged $! !

during this time because many of them get burnt out and need the extra support. Additionally, this is the time of year CKI loses clubs due to unpaid fees. He stressed the importance of keeping these clubs active and promoting the submission of fees as much as possible. Finally, he hoped that everyone is more comfortable with Nashville and ready to go back to promote it to the members. Board Councilor Rochford provided the following update: He never expected this board to work so well together when he became the Board Councilor. President Daniel and the rest of the board have grown so much. There are no egos in the way when taking care of business and each board member brings their own strengths to the group. He added that Director Martz and Specialist Demko fit in well with the group dynamics and that what the staff and board do together is more than the individual accomplishments. Each member of the board is at different stages of life, but he encouraged everyone to get involved in Kiwanis early. He stated that this is a great opportunity and that the biggest reason they should want to continue is the experiences theyâ&#x20AC;&#x2122;ve had on this board. He reminded the board that there is 35% of the year left and that how the year ends determines its success. Nashville is a great city to finish strong in and make the 2013-2014 year special. IX. Adjournment The 2014 January Board Meeting was adjourned at 10:38 am (CST).

Board Reports: International President

With the new school semester/quarter in full swing, I hope you are all balancing your academic studies with your Circle K responsibilities. The International Board has continued working hard since our last board book. We have been doing a lot to prepare Circle K members for the remaining months in the administrative year BOARD UPDATE CKI Growth Summit On November 23rd through 25th, Circle K International hosted a growth summit focusing strictly on Key Club alumni, nontraditional students, graduate students, and two-year institution. Attendees at the growth summit gave recommendations and suggestions on how our organization can market towards these four entities and grow our organization as a whole. A lot of great ideas came out of this weekend that we will be implementing throughout the CKI year. January Board Meeting At the end of January, the Circle K International Board is having an international board meeting in Nashville. In addition, the International Board will be doing a site visit of where International Convention 2014 will be. Please read on for more specific details as to what was accomplished during this time frame. PRESIDENTâ&#x20AC;&#x2122;S UPDATE Communication Since the last board book, I have continued to utilize various forms of communication to better reach the members of Circle K International. These communication styles include providing various updates through Facebook groups, daily communication with International Trustees, our CKI Counselor from the Kiwanis International Board (Jim Rochford), other members of both the Kiwanis and Key Club International Board, and staff members through emails, in-person interactions, and phone calls, a biweekly email to CKI Governors, and many more.

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TRAVEL REPORTS CKI Growth Summit|Circle K International| November 22-24, 2013 • Participated in a weekend experience exploring options of Circle K growth towards Key Club alumni, nontraditional students, graduate students, and two-year institution Bridge the Gap Ad-Hoc Committee Meeting | Kiwanis International | December 8th – 10th (UNOFFICIAL TRAVEL ~ CKI DID NOT PAY FOR THIS VISIT) • Participated in the development of a worldwide membership initiative to provide opportunities for Young Professionals to become part of the Kiwanis Global Network of servant leaders who support the mission of Kiwanis International with a special emphasis on Service Leadership Program Alumni who want to continue in their Kiwanis experience. Holiday Embrace | Illinois-Eastern Iowa | January 4th (UNOFFICIAL TRAVEL ~ CKI DID NOT PAY FOR THIS VISIT) • Attended the Illinois-Eastern Iowa Circle K District board meeting presenting an update on Circle K International • Attended the dinner and dance to raise money and awareness for the district project, Spastic Paralysis Research Foundation FUTURE PLANS Governor and Administrator Training Conference For the past two months, the Executive Committee has continuously worked to update and revise the training manual for Governor and Administrator Training Conference. We have a lot of great things in store. With District Convention quickly approaching, that means training incoming District Governors will be as well. Travel With District Convention season quickly approaching, many international officers will be traveling almost every weekend. Personally, I will be attending a total of four District Conventions: Rocky Mountain, IllinoisEastern Iowa, Texas-Oklahoma, and New York. CONCLUSION Although we have started a new year, the service never stops. As we start to prepare for our final months in the Circle K administrative year, let’s

all remember to stay positive and upbeat. There is still plenty to be done before April 1st! Before we all know it, weâ&#x20AC;&#x2122;ll be celebrating International Convention and Large Scale Service Project in Nashville, Tennessee. As a whole, the International Board has continues to make significant strides in strengthening our organization. I hope you can see some of the hard work that all that the International Board members have been doing to benefit the members of Circle K International. As we all continue the 2013-2014 year, please do not hesitate to contact me with any questions, concerns, or criticisms. I am always fully available to every Circle K member and leader, no matter what time it is or what questions you may have. Iâ&#x20AC;&#x2122;m here to make your life easier and to give you the tools you need to succeed! Serving one day at a time,

Daniel Tsang International President Circle K International

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Board Reports: International Vice President

Below is an update on our organization’s progress towards the 2013 – 2014 International Goals. 2013 – 2014 Goals (10/1/13 – 9/30/14) Service Hours 410,000 Membership 13,914 Interclub Events 3,300 KFR Events 3,000

Current Totals (as of 1/1/13) 173,737.39 9,988 791 1,009

% Goals 42.37% 71.78% 23.97% 33.63%

My Actions Since Last Report As an International Board Officer • Communicated with staff on a weekly basis • Sent out emails to members that went above and beyond based off of District Governor MRF responses • Prepared for January Board Meeting • Communicated with Districts about upcoming DCON visits As the International Vice President • Composed CKI Weeklys and distributed them through the CKI Google group • Collected committee member evaluations in order to assess committee productivity • Summarized committee evaluation results to chairs • Recorded the service hours, interclubs, and KFRs submitted in the December and January Governor Monthly Reports (MRFs) • Reviewed the February - March Governor MRF questions • Held a group meeting with committee chairs to promote collaboration • Emailed Committee Chairs with general reminder information and tasks • Reviewed committee resources and submitted them to be placed on the website • Attended the KFR Committee meeting on December 15, 2013 • Revised and promoted Service Committee application prior to assisting in the selection of new ambassador • Compiled committee updates for the new biweekly committee email !

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• Wrote welcome messages for DCON programs and district publications upon request • Emailed International Board members travel information for Spring Visits As the Executive Committee Secretary • Took minutes during meetings and distributed them to the committee • Revised GATC material based off of committee discussions • Edited the original bylaws section on satellite clubs to reflect the proposed changes discussed • Submitted two updates for the biweekly committee update email As a Pennsylvania District Member • Attended DCON Planning Weekend • Assisted with the creation of the DCON registration packet and awards packet • Provided feedback on a Recruitment and Retention resource and the new website skeleton As a Penn State – University Park Club Member • Participated in the club’s Tomorrow Fund project! • Celebrated the successes of the fall semester at the winter banquet • Supported our local Kiwanis Club by volunteering at their Holiday Basketball Tournament Travel Report(s) CKI Growth Summit| November 22-24, 2013 • Discussed the challenges and possible solutions in recruiting Key Club alumni, graduate students, non-traditional students, and 2-year schools • Assigned committees some of the short-term solutions Pennsylvania| DCON Planning Weekend| January 10-12, 2014 (unofficial travel) • Volunteered to run two workshops at DCON • Discussed potential board members for next year • Assessed the state of the Keystone Division • Offered a different perspective during discussions • Submitted a International Report during the board meeting Short-term Future Plans As an International Board Officer • Finish preparing for January Board Meeting &"! !

• Prepare for District Convention visits • Promote attendance at CKIx • Begin encouraging clubs and district officers to apply for awards As the Vice President • Complete the January 2014 Board Book • Compile committee files created thus far into dropbox • Work with staff to reorganize resources on CKI website • Continue sending out biweekly committee emails and the CKI Weekly Long-term Future Plans As an International Board Officer • Promote interactions between the International Board and CKI members • Educate those in CKI about the International level As the International Vice President • Send out the CKI Weekly consistently on Mondays • Work closely with International Committees to ensure that they are successful Personal Achievements Since Last Report • Graduated from Penn State! • Visited Times Square for New Years Eve! Respectfully Submitted,

Amelia Ahnert International Vice President Circle K International

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Board Reports: Subregion A Trustee

Hi everyone! I hope that you all were able to have an enjoyable holiday season. After spending plenty of time with family and friends I am looking forward to the brand new year and all of the amazing work that will be done (and that still needs to be done). I am first of all so excited to be attending the Circle K International Board Meeting in Nashville, TN, at the end of January to discuss matters of the board and International Convention. I am also very happy to be working with two dedicated and ambitious committees – the CKI Service Committee and the Large Scale Service Project Committee. We definitely have a lot on our plate these upcoming months but I am positive that everything will work out amazingly. I have really enjoyed these past few months because although we are truly only halfway through the school year, we are quickly approaching the end of the CKI year and it has been very crucial for the districts of Subregion A to evaluate their goals and to discuss changes in order to achieve them. I am very proud of how far we’ve come as a subregion and even though there are still some issues, I have seen an increase in awareness of who we are and what it means to be in Circle K. It is going to be difficult but I want to challenge the governors to really work on ending their year on a positive note. My Actions Since Last Report As an International Board Officer • Completed all forms and applications as required of any International Board member • Kept in contact with the International President and International Vice President regarding incoming information from the districts of Subregion A • Participated in the November 20, 2013 Circle K International Board meeting via GoToMeeting and provided feedback for the passing of district bylaw amendments • Attended and participated in the Kiwanis Family Relations Committee meeting on December 1, 2013 • Attended and participated in the International Expansion Committee meeting on January 19, 2014 As a Circle K International Service Committee Chair • Held regularly scheduled bi-weekly meetings with the committee in order to receive updates on their work and provide directives for each member to accomplish by a specific deadline &#! !

• Created and distributed meeting agendas and minutes for all held group meetings • Contacted each committee member outside of regularly hosted meetings in order to provide further updates and reminders on upcoming tasks • Educated each committee member on the process of scoring applicants for The Tomorrow Fund grant and provided grading for each applicant to be recommended for the January International Board meeting • Developed the December issue of “Service Worth A Glance” to encompass service in different mediums and from all across Circle K International, including a service snippet of a CKI club in the Philippines • Spread awareness for the Show Your Love, Save A Life campaign for The Eliminate Project as well as collaborated with the Kiwanis Family Relations Committee for resource ideas • Collaborated with all committee members to write ten facts about the CKI Service Committee • Continually created posts for the CKI Service Committee Facebook page • Orientated our newest committee member in regards to roles and responsibilities of an ambassador and informed him of our upcoming events and discussions As a Large Scale Service Project Committee Board Liaison • Attended most committee meetings via GoToMeeting and participated in all held activities while providing input on the discussion at hand such as on the logo and slogan • Contacted the International President, Vice President, and corresponding Kiwanis International staff regarding issues presented by the committee members • Participated in the LSSP Project Planning Subcommittee meeting on January 6, 2014 to provide suggestions and ideas as well as receive updates on the committee’s progress As a Subregion Trustee • Held a Subregion A chat with a group of governors to discuss district convention goals and barriers and to receive general updates • Hosted a fun and educational team icebreaker for the governors during the Subregion A chat • Sent out weekly Subregion A Updates for all district board officers, district administrators, and International Board members to review !

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• Responded to governors via the monthly report form and provided suggestions towards any questions and issues • Reinforced deadlines for applications and forms due throughout the international and district level • Continued the Subregion A Governor MRF Competition to encourage the submission of monthly report forms in a timely manner • Informed general members within Subregion A via Facebook updates on the general happenings of Circle K and of clubs and districts within Subregion A As a Western Canada District Member • Actively kept up to date with any information the district board has to offer • Continually promoted participation in the Western Canada District Convention in Edmonton, Alberta • Provided service ideas and suggestions for the upcoming District Convention to be held in Edmonton, Alberta As a University of Alberta Club Member • Attended their first general meeting of the new year • Provided guidance to the executive board • Promoted attendance at events and advertised for upcoming volunteer opportunities • Participated in the Bissell Centre Gift Wrap which raised over $6900.00 CAD towards the cause Updates on Subregion A Montana • The District Convention is planned for February 21 – 23, 2014 in Missoula, MT, as the location rotates every year. Registration and convention information has already been sent out and their attendance goal is 24 • The district board is working on contacting club advisors as there are currently struggles communicating with club officers • Current vacancies on the district board include the positions of lieutenant governor and bulletin editor Pacific Northwest • The District Convention is planned for February 21 – 23, 2014 in Spokane, WA, as the location rotates every year. The theme is “Around the World in 80 Projects”. Registration has already begun and their attendance goal is 74 &$! !

• A global service project set for 10 days in Guatemala is currently being planned for district members interested • The lieutenant governors are working with clubs-in-formation throughout the district in order to aid in club building • Current vacancies on the district board include three lieutenant governors and two chair positions Utah-Idaho • The District Convention is planned for February 28 – March 2, 2014 in Utah to encourage participation from the Utah clubs • Planning for district convention has been held in conjunction with club presidents to receive direct input from the members • A past Subregion A Representative from the district has been contacted regarding communication issues within the district • The governor plans to attend all clubs within the district and is currently working on scheduling visits • No vacancies currently exist on the district board Western Canada • The District Convention is planned for February 15 – 17, 2014 in Edmonton, AB, as location rotates every year. The theme is “Circle K Life” which correlates to the board game of life decisions. • The lieutenant governor of Division 1 is mainly involved in chartering possibly two new clubs within the district • Current vacancies on the district board include the district secretary/treasurer and the Membership Development and Education Chair Short-term Future Plans As an International Board Officer • Attend the International Board meeting on January 31, 2014 in Nashville, TN • Participate in other international committee meetings to further my knowledge of resources available to the general membership • Continue the responsibility of chairing the CKI Service Committee and acting as the board liaison to the Large Scale Service Project Committee As a Subregion Trustee • Schedule group and individual governor chats to discuss matters of the Subregion and to incorporate a teambuilding activity for governors to use within their own district boards • Work with governors in order to discuss issues with their District !

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Conventions and possible improvements that may be made by the upcoming governors as elections quickly approach • Update general members throughout the new semester to encourage prevention of burnout with schoolwork and Circle K work Long-term Future Plans As an International Board Officer • Think critically of the changes that can be possibly made with the position as trustee and implement ideas depending on necessity of districts • To adhere to the goals of the International Board to ensure the growth of the organization • Promote the preferred charities and service partners of Circle K International in ways that will encourage service amongst members, clubs, and districts as chair of the CKI Service Committee and board liaison to the Large Scale Service Project Committee • Attend a district event outside of Subregion A to promote the idea of interactions of members on an international scale As a Subregion Trustee • Provide a voice for the districts of Subregion A on an international level and to continually provide the districts with information regarding the international level • To attend Western Canada’s, Pacific Northwest’s, and Utah-Idaho’s District Convention throughout the month of February • Continually provide opportunities for professional development during Subregion A chats • Aid each district board member in achieving their goals as a member of our organization • Develop workshop ideas and resources to be used during district conventions Steps Towards Achieving Long-term Future Plans As an International Board Officer • Attend board meetings and actively participate by either providing feedback or asking questions • Constantly keeping in contact with the International Board, and in particular, the International President and International Vice President in order to ensure that my actions are working towards reaching the goals of the organization • Work with each committee and take into consideration the &%! !

suggestions of each committee member in order to ensure that a large number of perspectives are being considered As a Subregion Trustee • Collect and report criticisms from districts, districts boards, and administrators, in order to have any questions answered • Keep an open line of communication with each governor as to provide the information they require to make requests regarding visits and workshops to maximize the opportunity of international requests • Contact not only governors but also district board members as a way to introduce them to the international level but also receive feedback of governors from a point of view that is not always necessarily heard • Provide the resources, information, and education necessary in order to ensure that every district is able to donate either time or funds towards a cause that the entirety of the organization is also dedicated towards thus increasing the sense of the international aspect of Circle K • Communicate with Kiwanians and Key Clubbers within the Subregion in order to increase awareness of Circle K amongst other family branches Respectfully Submitted,

Kathy Le Subregion A Trustee Circle K International

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Board Reports: Subregion B Trustee

My Actions Since Last Report As a Awards Task Force Liaison • Communicated between the international board and the committee • Provided input on award changes. • Provided International Board’s view on award changes. As a Subregion B Trustee • Communicated to Governors about attending and helping at their DCONs • Responded to various requests from District Officers As a California-Nevada-Hawaii District Member • Provided assistance to district officers. • Visited and attended many other clubs meetings. • Will be attending their board meeting. As a UCLA Club Member • Attended many service projects and socials. • Assisted the club’s committees and attended many committee meetings. • Provided rides for many events. • Assisted in membership development by hosting events with that purpose. Updates on Subregion B California-Nevada-Hawaii • Preparing for their DLSSP events in the North and South in February • Preparing for their DCON in April • Preparing district awards. Rocky Mountain • Preparing for DCON in February • Continuing to have bi-monthly board meetings Southwest • Preparing for DCON • Thinking about District Tour and other arrangements for ICON • Setting up district awards.

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Travel Report(s) California-Nevada-Hawaii District | District Board Meeting | January 26th, 2013 • Presented ICON and LSSP • Provided updates to the district board. Short-term Future Plans As an International Board Officer • Assist awards task force in completing their objectives • Assist executive committee in planning for GATC As a Subregion B Trustee • Send updates to District Officers especially about awards • Continue communicating with Governors • Assist with DCON planning Long-term Future Plans As an International Board Officer • Grow the satellite club program • Provide resources for all of international As a Subregion B Trustee • Attend all three district’s DCONs • Create a network between my districts • Create resources for my subregion • Represent my subregion well at international board meetings • Find a successor Steps Towards Achieving Long-term Future Plans As an International Board Officer • Provide assistance and attend all task force meetings • Communicate well with my governors and district officers As a Subregion B Trustee • Send out updates to all district officers • Gather information to send to district officers • Communicate well with all district officers CKI Achievements Since Last Report • Booked my flights for District Visits. • Found potential successors. • Continuing to send out email updates

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Personal Achievements Since Last Report • Started working at the UCLA Public Health School • Have been stepping up in school. • Declared my graduation date. Respectfully Submitted, David Limjoco Subregion B Trustee Circle K International

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Board Reports: Subregion C Trustee

My Actions Since Last Report As an Executive Committee Member • Prepare GATC materials • Review bylaws As the SPICE Committee Liaison • Help coordinate work • Manage the production of the team-building resource As a Subregion C Trustee • Met with governors • Planned Winter Escape event Updates on Subregion C Illinois-Eastern Iowa • Held an absolutely amazing Holiday Embrace! • Unfortunately dealing with more resignations • Will be holding Spring Into Service themed DCON February 21-23 Indiana • Did an absolutely fantastic job with collecting dues (83%)! • Will be holding Great Gatsby themed DCON February 28-March 2 Michigan District • Planning spring service/social: Lovepit! • Will be holding Hunger Games themed DCON March 28-30 Minnesota-Dakotas District • Will be holding superhero themed DCON March 7th-9th! Wisconsin-Upper Michigan District • Held Winter Weekend Getaway in Northern Michigan • Will be holding Olympics themed DCON March 14-16 Travel Report Illinois-Eastern Iowa | Holiday Embrace | January 3rd-5th • Planned and hosted Winter Escape event (Mr./Mrs. Sub-C pageant and Service projects in the community)! • Attended the dance! Short-term Future Plans As an International Board Officer • Help get materials from the SPICE committee released! As a Subregion C Trustee

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• Make it to every district's convention! Long-term Future Plans As an International Board Officer • Start looking for potential successors! As a Subregion C Trustee • Prepare to work with future Sub-C governors! Respectfully Submitted,

Jonathan Pevarnek Subregion C Trustee Circle K International

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Board Reports: Subregion D Trustee

Happy New Year! As winter takes most of the United States, I’m glad to see clubs and districts still committing to service and preparing for the highlight of the year – district convention! I hope everyone is as excited as I am! My Actions Since Last Report As Membership & Marketing Committee Chair • Attend the committee chair meeting held in Dec. • Hold committee meetings to review, complete resources • Complete three resources for CKI As Social Media Liaison • Meet with CKI Specialist Maria Demko and KI Specialist Chip McComb about Twitter and Instagram strategy • Collaborate with the LSSP Publicity and Internal Marketing Subcommittee regarding social media As a Subregion D Trustee • Give subregion governors DCON task list and timeline • Meet with governors to discuss goals and remaining term directives Updates on Subregion D Kansas • Three clubs, 115 members • Chartered one new club • DCON planning Louisiana-Mississippi-West Tennessee • Four clubs, 58 members • New district administrator taking the helm Missouri-Arkansas • Six clubs, 114 members • Three clubs chartered • DCON planning Nebraska-Iowa • Seven clubs, 183 members • One new club chartered • DCON planning Texas-Oklahoma • Eight clubs, 188 members • Chartered two new clubs !

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• District convention planning • One LTG resigned Travel Report(s) Illinois-Eastern Iowa | Holiday Embrace / Winter Escape | Jan. 3-5, 2014 • Participate as a Circle K member • Attend the district board meeting Short-term Future Plans As an International Board Officer • Continue with M&M committee work • Enhance social media strategy for Twitter As a Subregion D Trustee • Assist governors with DCON preparations • Assist governors with new leadership • Drive club membership dues payments Long-term Future Plans As an International Board Officer • Promote ICON attendance • Develop a social media plan for Instagram As a Subregion D Trustee • Provide advice, resources as necessary for DCON planning • Engage new leaders, assist in leadership transition Steps Towards Achieving Long-term Future Plans As an International Board Officer • Use social media to promote ICON attendance • Encourage governors and OTIC chairs to promote ICON attendance As a Subregion D Trustee • Consistently communicate with district leaders • Promote resources available to new leaders CKI Achievements Since Last Report • Created a comprehensive Twitter strategy • Collaborated with multiple committees on aligning and forwarding goals Personal Achievements Since Last Report "$! !

â&#x20AC;˘ Went to Holiday Embrace and met new friends! Respectfully Submitted,

Jonathan L. Lacaba Jonathan L. Lacaba Subregion D Trustee Circle K International

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Board Reports: Subregion E Trustee

Hello international board! I feel energized after having a holiday break and ready to speak to the members of every district hat I visit at their DCONs. I want to show them what International can do for them in regards to leadership development and a state of the Subregion. I will continue to promote involvement with the international committees and service partners. My focus for the coming report is to visit the Subregion and promote ICON and LSSP because I am proud to see all of CKI coming to Subregion E this summer! My Actions Since Last Report As an International Board Officer • Networked with Kiwanis and my counterparts • Spoke to club members about International Board positions As a Subregion Trustee • Read the president/vice president emails • Contacted governors through email or event involvement As Membership and Marketing Committee Secretary • Worked on current tasks of the committee • Scheduled and took minutes for our meetings • Attended the Service Committee Meeting (Big news to come for ICON) As Recruitment, Retention, Revitalization Committee Liaison • Attended two meetings to offer support/connection to them • Reviewed the progress of the committee evaluation As an Ohio District Member • Sharing ideas with Ohio Governor Megan on DCON As a University of Toledo Club Member • Attended club board meetings as a committee member • Planned out spring fundraiser ideas and open house activities • Participated in Adopt a Family event Updates on Subregion E Kentucky/Tennessee • Reviewed the progress of Blake’s networking at Kiwanis Family events via his Facebook page • Followed the progress of the Eastern Kentucky CKI club formation on Facebook group • No new communication and no spring visit requested "%! !

Ohio • Spoke to Megan through phone chat and email • Governor updates are going well to inform clubs about important dates • DCON planning is great and I am working with her on workshop ideas • DCON Event is February 21-23 in Columbus Pennsylvania • Spoke to Katie via Facebook and email • Published a District newsletter • Had a DCON Planning meeting • Sent out a Call to Convention packet • DCON Event is March 28-30 in Hershey West Virginia • Spoke to Philip over the phone regarding his DCON/Spring Visit • Maintaining the number of members in the district • Preparing speeches for leadership development at DCON • DCON Event is February 28 – March 2 in Huntington Travel Report(s) Illinois-Eastern Iowa |Holiday Embrace| January 3-5, 2014 • Naperville, IL; Social and fundraising for Spastic Paralysis Research Foundation – Learned about Camp Independence Short-term Future Plans As an International Board Officer • Attend and report on progress at a webinar for either of my committees • Participate in chats with President Daniel and Vice President Amelia As a Subregion Trustee • Weekly Chats with governors of Subregion E – IN PROGRESS • Travel to two (2) district board meetings – COMPLETED, IN PROGRESS • Promote district interclubbing/event attendance Long-term Future Plans As an International Board Officer • Promote Service Partners/Preferred Charities with districts • Inform districts of new graphic standards, branding, and media • Assist with planning for convention in Nashville As a Subregion Trustee !

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• Complete 200 service hours in the Subregion during fall semester – IN PROGRESS (~125 hours) • Visit each district in the Subregion twice during my term Steps Towards Achieving Long-term Future Plans As an International Board Officer • Provide clubs with an informative resource/personalized email • Improve contact frequency with the host district As a Subregion Trustee • Reaching out more to KT and WV to report regularly and on time • Attending WV DCON and reporting on the progress of the Subregion to the clubs in attendance CKI Achievements Since Last Report • Visited my extended family in Subregion C • Learned more about other district events Personal Achievements Since Last Report • Got a job working as an undergraduate TA in the freshman biology labs Respectfully Submitted,

Alex Bour Subregion E Trustee Circle K International

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Board Reports: Subregion F Trustee

Greetings CKI! Since the last international board meeting, I am pleased to see that Subregion F’s districts are healthy and preparing for district convention. My Actions Since Last Report As an International Board Officer • Voiced the concerns of Subregion F to the international board. As a Kiwanis Family Relations Committee Chair • Facilitated three committee meetings • Facilitated one-one-one chats with each of my committee members, including our committee secretary, Mason Kuang. • Collaborated with the CKI Service Committee Chair, Kathy Le, in which each of the KFR committee members provided the Service Committee with Kiwanis Family –related service projects for the Show Your Love, Save a Life campaign. I also wrote an article for the Service Committee that highlighted Kiwanis Family month Service (in November). • Communicated with the CKI Membership and Marketing Committee. Taryn, a member of the committee attended our recent committee meeting and said that the M & M committee plans to help KFR advertise our initiatives. • Attended the CKI Committee Chair meeting facilitated by CKI VP Amelia Ahnert. As a Subregion F Trustee • Sent out bi-monthly leadership updates • Recognized clubs who earned the Subregion F Outstanding Club Achievement • Encouraged and mentored governors/district leaders as-needed. • Attended the NJ Circle K board meeting As a New Jersey District Member • AttendedWinter Social on January 25th, 2014. As a TCNJ Club Member • Helped a Kiwanian purchase a District Convention program advertisement. • Helped Winter Social committee make decorations for event.

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Updates on Subregion F New Jersey • Hosted Winter Social on January 25th. • Planning the 50th Annual District Convention happening March 14th- 16th New York • Planning District Convention happening March 14th – 16th. Capital • Planning District Convention happening February 21st- 23rd. Eastern Canada • Planning District Convention happening February 21st- 23rd. New England • Planning District Convention happening March 21st- 23rd. Travel Report(s) New Jersey | District Board Meeting | December 7th, 2013 (Unofficial visit) • Provided an international update • Provided DCON 2013 script part files to DCON committee Short-term Future Plans As an International Board Officer • Continue to voice the views of my subregion on the international board. As a Subregion F Trustee • Send out bi-monthly email updates. • Continue to recognize members for the Subregion F Outstanding Club • Achievement Award. • Host one-on-one chats with Sub F governors. • Host a leadership chat with Sub F governors. Long-term Future Plans As an International Board Officer • Work with the International Board to accomplish all of our directives and goals for the 2013 – 2014 Service Year. • Attend and participate in all meetings and events through Circle K International. • Assist the Kiwanis Family Relations Committee in completing all directives for the 2013 – 2014 Service Year. • Assist with LSSP and ICON planning. ("! !

As a Subregion F Trustee • To grow Subregion F camaraderie. • To help members of Subregion F understand the happenings of each district. • To assist my governors as they embark on district convention planning. Steps Towards Achieving Long-term Future Plans As an International Board Officer • Dedicate 100% (and some) to the international board and to the Kiwanis Family Relations Committee. As a Subregion F Trustee • Continue to send out bi-monthly emails to Subregion F leaders and governors. • Be a personable and available leader to all members. • Organize Subregion F Governor Chats Personal Achievements Since Last Report • Graduated The College of New Jersey with a B.A in English and Secondary Education. 3.9 GPA. • Hired as a 7th grade Language Arts teacher beginning 2/3/2014. Respectfully Submitted,

Danielle Sammut Subregion F Trustee Circle K International

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Board Reports: Subregion G Trustee

Hi everyone, I hope that each of you have made it successfully through your first couple of weeks back to class after the holiday break and ready for the upcoming DCON season. As each of you reflect on the great work that your clubs have done over the past year I hope that each of you can smile at the lives you have helped to change and those that you have yet to help. I wish you all the best in your upcoming semester and hope to continue to hear about great things coming from the individuals, clubs and district that make up the GREAT subregion G. My Actions Since Last Report As an International Board Officer • I have worked with the governing documents task force to review and revise the international bylaws and helped formulate amendment to propose to the delegation at ICON • I have recorded and stored the minutes for each service committee meeting As a Subregion G Trustee • I have made myself available to my governors to help them as needed As a Georgia District Member • There have been no Georgia district events since my last report As a Georgia Institute of Technology Club Member • I have attended most club meetings and assisted the board of officers as needed. Updates on Subregion G • Most districts in the region have taken a break for the holiday break and are preparing for their district conventions. Short-term Future Plans As an International Board Officer • Read over the policy code and work with the governing documents task force to draft recommended changes. As a Subregion G Trustee • Continue steady communication with my district governors • Ensure that clubs are able to the MUC and pay dues. • Create awards and thank you letters for outstanding members in the (#! !

region to be distributed at district conventions Personal Achievements Since Last Report â&#x20AC;˘ I have accepted a job with Loweâ&#x20AC;&#x2122;s at their corporate office in Mooresville, NC beginning after my graduation in May. Respectfully Submitted,

Stefan Ludlow Subregion G, International Trustee Circle K International

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Board Reports: Int’l Trustee At-Large

My Actions Since Last Report As a Kiwanis Family Relations Committee Secretary • Attended meetings and diligently took minutes and distributed minutes in a timely fashion • Helped other members with work on the social media campaign • Prepare to migrate chatzy meetings to Google+ due to feedback As an International Expansion Committee Liaison • Attended and hosted meetings on Google+ • Continue to integrate and orientate new members into committee: demonstrated through having individual one on one time with new members and providing support (realized we just threw them in the deep end, but luckily they are seasoned CKI veterans and can manage the work) • Review feedback and had one on one meetings with all members of the committee (starting with member then chair) about the direction of the committee and offered solutions (including the use of Trello to better manage tasks and goal achievements) • Continue to work on social media campaign including posting pictures and regular updates and assigning others to post updates As International Trustee At-Large • Communicated with ASPAC Kiwanis Chair and ASPAC Convention Chair about Circle K’s involvement in the Asia Pacific region and the attendance of a trustee-at-large (either me or successor) at the ASPAC Convention in Tokyo (same time as Kiwanis ICON) • Offered support and mentorship to club officers and members outside North America (Asia-Pacific Region, Latin America) by accessing the needs of the members and leaders • Suggest to regional CKI and Kiwanis leaders the Kiwanis district of Taiwan and the two Kiwanis districts of the Philippines about the establishment of the Taiwan and Philippines CKI district after fully assessing the regional status and concluding that those areas are ready for the process of becoming a district • Suggested steps to pursue to other areas of the world to become close to the process of becoming a district As an Eastern Canada District Member • Attended District Board Meeting • Scouted for locations for DCON in Waterloo with District Admin. Jan • Booked location for DCON and coordinated with entertainment ($! !

• Offered advice as past president to LtGs on how to deal with new presidents • Offered advice to the board As an University of Waterloo Club Member • Created recruitment strategy and oversaw the recruitment of a entirely new club executive board with Kiwanis Advisor Jan • Oversaw the development of the DCON host committee • Continue to train new generation of club leaders and executives • Coordinated the logistics of club events and events the club will host for the CKI district as well as K-Fam interclubs Short-term Future Plans As an International Board Officer • Attend International Board Meeting in Nashville (woo!!) • Attend the Carolinas District Convention in February • Attend Kiwanis Asia-Pacific Summit (July, it’s actually after my term, so not sure if I can still go) As International Trustee At-Large • Continue to establish communication with more Non-North America members of CKI (build an up to date directory) • Focus on bringing together tasks and create resources for my successor • Create 3-year and 5-year plan for the position • Set up time to talk to the candidates who reached out to me about running for ITAL or another iboard position As an University of Waterloo Club Member • Inspire the new generation of members to feel the impact they can make in the Kitchener-Waterloo community as well as the global community thorough their involvement in Circle K Respectfully Submitted,

Mason Kuang International Trustee At-Large !

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Awards Task Force Report

Meetings: Sunday, 10PM EST, Weekly Date 11/24

12/1

1/12

Position Chair Secretary Board Liaison Member Chair Secretary Board Liaison Member Chair Secretary Board Liaison Member

Name, District Rachel Shanley, New England Allison Prisco, T-O David Limjoco, CNH Zach Nolen, Alabama Rachel Shanley, New England Allison Prisco, T-O David Limjoco, CNH Zach Nolen, Alabama Rachel Shanley, New England Allison Prisco, T-O David Limjoco, CNH Zach Nolen, Alabama

Present Absent X X X X X X X X X X X X

Summary of Task Force’s Actions The Awards Task Force submitted all applications to the I-Board and we are waiting for the club based ones to be confirmed by the I-Board. The Distinguished ones are up on the CKI website. In the future we will be working with the Membership and Marketing Committee and hope to create a webinar for officers and clubs, PowerPoints for award application help, and a Facebook event page. Task Force Directives 1. Edit all Distinguished awards Progress: Completed • All Distinguished awards have been edited, with mostly word/understanding changes, few large changes. • All edited applications were sent to I-Board. Member(s) Responsible: All 2. Edit all Club awards Progress: In-Progress • Have four applications left to edit at our next two meetings • At the meeting after the above is accomplished, we will (%! !

look over all applications to make sure all of the edits I made are acceptable. • Once finished, we will send to I-Board Member(s) Responsible: All New Task Force Directives 1. Advertise applications, so more officers and clubs apply Progress: Yet to Begin Future Steps: • Connect with Membership and Marketing Committee • Create one webinar for officers • Create a webinar for club • Create Facebook event • Create PowerPoint helping people apply Member(s) Responsible: All Respectfully submitted by, Rachel Shanley Awards Task Force

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Executive Committee Report

Meetings: Tuesdays @ 10:00pm EST/10:30pm EST; Biweekly Date

Position Chair Secretary 12/03/13 Member Member Chair Secretary 12/17/13 Member Member Chair Secretary 12/29/13 Member Member Chair Secretary 01/14/14 Member Member

Name, District Daniel Tsang, Illinois-Eastern Iowa Amelia Ahnert, Pennsylvania David Limjoco, CaliforniaNevada-Hawaii Jonathan Pervarnek, Michigan Daniel Tsang, Illinois-Eastern Iowa Amelia Ahnert, Pennsylvania David Limjoco, CaliforniaNevada-Hawaii Jonathan Pervarnek, Michigan Daniel Tsang, Illinois-Eastern Iowa Amelia Ahnert, Pennsylvania David Limjoco, CaliforniaNevada-Hawaii Jonathan Pervarnek, Michigan Daniel Tsang, Illinois-Eastern Iowa Amelia Ahnert, Pennsylvania David Limjoco, CaliforniaNevada-Hawaii Jonathan Pervarnek, Michigan

Present Absent X X X X X X X X X X X X X X X X

Summary of Committee’s Actions These are priority one for our committee, as many of these are critical close to completion. We hope to continue focusing on these things to make sure that they benefit the organization as a whole. Committee Directives 1. Evaluating Governing Documents for any discrepancies Progress: In-Progress • A Governing Documents Task Force has been created for this purpose. • Recommending changes to the Standard Club Bylaws

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• Communicated with Kiwanis staff members who are tasked with finding discrepancies in governing documents Future Steps: • Proposed amendments that shall be brought to the International Board’s attention for endorsement o If endorsed, shall be voted upon at the House of Delegates in Nashville. Member(s) Responsible: Committee as a whole Staff Assistance: Diana O’Brien, CKI Director Chris Martz 2. Expanding the Utilization of Satellite Clubs Progress: In-Progress • Created resources that clarify the difference between chartering a CKI Club or starting a satellite club and official documentation for starting a satellite club process • Proposed an amendment that shall be brought to the International board’s attention about rephrasing the reference of Satellite Clubs in governing documents Future Steps: • Communicate with Kiwanis staff members who are tasked with chartering CKI clubs Member(s) Responsible: Committee as a whole Staff Assistance: CKI Director Chris 3. Managing the Awards and Governing Documents Task Force Progress: In-Progress • Awards Task Force has submitted criteria recommendation to the International Board for consideration o Distinguished awards are posted on the Circle K International website o Club awards shall be reviewed by the International Board during the January board meeting • Governing Documents Task Force made recommendations on potential Circle K Bylaw changes that shall be reviewed by the International Board at the January board meeting Future Steps: • Continue to review directives set forth in the beginning of the year to ensure that the committee remains on task Member(s) Responsible: Daniel Tsang, Amelia Ahnert, David Limjoco (Awards Board Liaison) !

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Staff Assistance: Appropriate Kiwanis International Staff member 4. Revising and Updating Governor and Administrator Training Conference Materials Progress: In-Progress • Reviewed the Governor and Administrator Training Conference material as a whole Future Steps: • Making necessary changes to relevant topics that might be deemed outdated. Member(s) Responsible: Committee as a whole Staff Assistance: Appropriate Kiwanis International Staff member 5.

Implementing Ideas and Recommendations from the CKI Growth Summit Progress: In-Progress • Communicated with appropriate committee chairs in effectively carrying on ideas and implementations • Present to the International Board during the January board meeting on possible and recommended changes to our organization Future Steps: • Reviewing ideas and creating a timeline of implementation Member(s) Responsible: Daniel Tsang, Amelia Ahnert Staff Assistance: Appropriate Kiwanis International staff member

All of our work is intended to benefit you as members and leaders of Circle K International. We are here to serve you and to make sure you are able to experience all the benefits of being a Circle K International member. If you have any questions, comments, or criticisms, please don’t hesitate to contact me. Respectfully submitted by,

Daniel Tsang Executive Committee Chair #"! !

Governing Documents Task Force Report

A report was not submitted.

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International Expansion Ad-hoc Committee Report

Meetings: Biweekly, Sundays at 10:00pm EST Date 12/1/13

Position Chair Secretary Board Liaison Member Member 12/22/13 Chair Secretary Board Liaison Member Member 1/5/14 Chair Secretary Board Liaison Member Member

Name, District Present Absent Sancho Jacinto, Capital X Stephanie Yu, Cal-Nev-Ha X Mason Kuang, Eastern X Canada Tian-yi Cheng, Cal-Nev-Ha X Sara Nguyen, Missouri-Arkansas X Sancho Jacinto, Capital X Stephanie Yu, Cal-Nev-Ha X Mason Kuang, Eastern X Canada Tian-yi Cheng, Cal-Nev-Ha X Sara Nguyen, Missouri-Arkansas X Sancho Jacinto, Capital X Stephanie Yu, Cal-Nev-Ha X Mason Kuang, Eastern X Canada Tian-yi Cheng, Cal-Nev-Ha X Sara Nguyen, Missouri-Arkansas X

Summary of Committee’s Actions The International Expansion Committee is starting strong in the New Year with all liaisons to the Philippines, Taiwan, and Malaysia doing great work. We are currently communicating with Taiwan and Malaysia while the Philippines liaison is set to meet with Filipino CKIers and Kiwanians when he goes to the Philippines from February 18 – March 6 (unofficially). We are utilizing social media to spread the word and update CKI folks about our committee’s activities as well as we still have biweekly meetings to keep the ball rolling and everyone is very optimistic with the progress of the committee. Committee Directives 1. Establishing connection with Malaysian schools Progress: In-Progress ##! !

• Sent out emails to the Kiwanis contacts • Made contact with Malaysia Kiwanis contact Jackie Goonting Future Steps: • Start a directory for Malaysia CKI clubs • Contact the Malaysian CKIers and build a relationship with them once made contact Member(s) Responsible: Sara Nguyen Staff Assistance: Jackie Goonting 2. Building contact with Philippine CKI Progress: In-Progress • Increasing the scope of the CKI Philippines Directory • Maintaining the CKI Philippines Facebook Group with great success • Consistently been Facebook chatting with several contacts in CKI and Kiwanis Philippines • Coordinating relief efforts for the victims of the typhoon • Sent out emails to the Trustees and Kiwanis governors incharge of the CKI Philippines • Going to meet officers at CKI University of the Philippines-Los Banos, at Manila around February Future Steps: • Acquire more articles to be posted on Facebook and district publications • Continue trying to find new contacts and strengthen connections • Eventually build districts Member(s) Responsible: Sancho Jacinto 3. Building contact with Taiwanese CKI Progress: In-Progress • Sent out emails to Governor Angela and Wu Tien Huang • Made contact with the Taiwanese CKIers and got their Facebook page • In progress of creating the directory for Taiwanese CKI members and officers Future Steps: • Assist Taiwanese CKI with any issues

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• Gather information from Taiwanese CKI and post them on social media • Eventually create districts in Taiwan Member(s) Responsible: Tian-yi Cheng and Stephanie Yu 4. Building contact with various international CKIs not listed above (ie Latin America, Australia, Norden) Progress: In-Progress • Been communicating with them and addressing any issues they need Future Steps: • Start CKI clubs in Africa and Pakistan which needs assistance • Begin establishing districts with the various international CKI communities Member(s) Responsible: Mason Kuang New Committee Directives 1. Social Media Campaign Progress: In-Progress • Post updates about the committee • Share stories about overseas CKI clubs via blogspot • Posted more photos from Taiwan and the Philippines • Increase the ‘likes’ of the page to widen the network Future Steps: • Inviting more people, and collaboration with other committees such as the Service Committee • Post videos in the future • Create some interactive feature such as contests and other creative entries to increase activity as well as to rpomote the camaraderie of overseas CKIers and North American ones • Use the medium to help overseas CKIers with their issues and even help them get to ICON • Utilize the Facebook Page for publicity and other means Member(s) Responsible: Everyone Respectfully submitted by, Sancho Jacinto International Expansion Ad-hoc Committee #$! !

Kiwanis Family Relations Committee Report

Meetings: Sundays @ 8:30 PM (EST), Twice a Month Date 12/1/13

Position Chair Secretary Member Member Member Member Member 12/15/13 Chair Secretary Member Member Member Member Member One-on- Chair One Secretary Meetings Member 1/5/14 Member 1/7/14 Member 1/8/14 Member Member 1/12/14 Chair Secretary Member Member Member Member Member

Name, District Present Absent Danielle Sammut, New Jersey X Mason Kuang, Eastern Canada X Katie Auwaerter, Pennsylvania X Jennifer Que, Cal-Nev-Ha X Monica Wang, WUM X Nicole Tardif, Capital X Sarah Nolan, WUM X Danielle Sammut, New Jersey X Mason Kuang, Eastern Canada X Katie Auwaerter, Pennsylvania X Jennifer Que, Cal-Nev-Ha X Monica Wang, WUM X Nicole Tardif, Capital X Sarah Nolan, WUM X Danielle Sammut, New Jersey X Mason Kuang, Eastern Canada X Katie Auwaerter, Pennsylvania X Jennifer Que, Cal-Nev-Hah X Monica Wang, WUM X Nicole Tardif, Capital X Sarah Nolan, WUM X Danielle Sammut, New Jersey X Mason Kuang, Eastern Canada X Katie Auwaerter, Pennsylvania X Jennifer Que, Cal-Nev-Hah X Monica Wang, WUM X Nicole Tardif, Capital X Sarah Nolan, WUM X

Summary of Committeeâ&#x20AC;&#x2122;s Actions The KFR committee has been busy promoting the K-Family Kronicles, our new KFR blog: http://ckikfam.blogspot.com/. Each month, a branch of

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the Kiwanis Family will be featured in order to educate members about opportunities to get involved with them or simply catch up on what the branch has been up to. Check out the schedule for the next few months to see what is in store from the KFR committee: January - K-Kids February - Builder's Club March - Key Club April – Kiwanis May - Aktion Club In addition to the blog, the KFR committee is designing a new Kiwanis Family guide that will provide a user-friendly resource for club members to educate them about the K-Family service projects they can do. Also, we are planning our second KFR webinar that will be released in March. Committee Directives 1. Develop and present 2 webinars on pertinent information regarding building the relationship between the Kiwanis Family branches, including information about how to access and find resources and introducing the idea that each branch has its own ambassador. Progress: In-Progress • Hosted one webinar • Sent out a doodle poll to schedule the second webinar date • Plan on completing the second webinar before Kiwanis One Day in order to promote it Future Steps: • Set deadlines for webinar slides • Communicate deadlines with committee • Organize webinar date Member(s) Responsible: All Staff Assistance: None needed at this time. Thanks for the help with our first webinar. 2. Maintain monthly communication with the branch liaisons. Progress: In-Progress Future Steps: • Encourage ambassadors in every email I send to them to continue regular communication with their branch liaisons. • Continue to ask for updates about their communication at scheduled committee meetings. #%! !

Member(s) Responsible: Each ambassador Staff Assistance: Monica W (Builder’s Ambassador) is having difficulty contacting Nicole Harris. Sarah Nolan (Aktion Club Ambassador) is having difficulty contacting Katie Griffin. 3. Each branch ambassador will participate in 2 or more events with their designated branch (advertise through official IKFR blog). Progress: In-Progress • Each month, a Kiwanis Family branch will be featured on the KFR blog. In January, Nicole, our K-Kids ambassador did a great job educating members about K-Kids, but also expressing her experience with the organization. Our committee set a schedule for January through July so that each ambassador is responsible for posting each Sunday during their designated month. This will hopefully encourage members to check out the blog and learn about our wonderful Kiwanis Family. Future Steps: • Send out an email promoting the blog to members • Advertise blog on social media Member(s) Responsible: All Staff Assistance: None 4. Evaluate current KFR resources and update (or develop) at least one resource for each of our branches. Progress: In-Progress • Committee members are currently sorting through the resources and for the most part, have decided which ones they want to vamp up. • Committee members are developing new resources for CKI members. Future Steps: • Set deadline for committee members to look through resources. Member(s) Responsible: Each ambassador Staff Assistance: None 5. Design a “Kiwanis Family Relations Guide” that outlines the history of each organization, what makes the Kiwanis Family unique (maybe taking different member quotes to put in the packet), why it’s !

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important to be in the organization, benefits inside and outside the K-Family, and then a complete service directory filled with service projects specifically for K-Family interaction. Progress: In-Progress • Each branch will have a section that includes Top Ten Fun Facts, engaging quotes about member experience working with branch, a highlighted story with pictures, and calendar of weekly, monthly, and yearly service projects. • Created a Kiwanis Family Quote Form in order to collect quotes from Kiwanis Family members that we may feature in our Kiwanis Family guide and blog. (https://docs.google.com/forms/d/1yiCrVbUXbiXKlP6_AH1a JAEXqjyP1ThT58yzdHQEIGs/viewform) Future Steps: • Deadline is set for March 15th. Plan to set closer deadlines for each section to get appropriate feedback. • Chair will email each member of the International Board and •

ask if they may share a memory on the google form Plan to include the google form and info about the Kiwanis Family guide and blog in my next subregion update.

Member(s) Responsible: All Staff Assistance: None Respectfully submitted by,

Danielle Sammut Kiwanis Family Relations Chair

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Large Scale Service Project Committee Report

Meetings: Biweekly, Mondays at 10:00PM CST Date 12/2/13

12/16/13

12/30/13

Position Chair Secretary Board Liaison Fellowship SubChair Logistics SubChair Projects CoSub-Chair Projects CoSub-Chair Publicity SubChair Chair Secretary Board Liaison Fellowship SubChair Logistics SubChair Projects CoSub-Chair Projects CoSub-Chair Publicity SubChair Chair Secretary Board Liaison Fellowship SubChair Logistics SubChair

Name, District Present Absent Morgan Fierro, WUM X Kathyn Graves, New York X Kathy Le, Western Canada X Kelly Chan, New York X Emily Condon, WUM

Brittany Abrams, Florida

Kevin Chiong, CNH

Mak Hozo, Indiana

Morgan Fierro, WUM Kathryn Graves, New York Kathy Le, Western Canada Kelly Chan, New York

X X X X

Emily Condon, WUM

Brittany Abrams, Florida

Kevin Chiong, CNH

Mak Hozo, Indiana

Morgan Fierro, WUM Kathryn Graves, New York Kathy Le, Western Canada Kelly Chan, New York

X X X X

Emily Condon, WUM

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1/13/14

Projects CoSub-Chair Projects CoSub-Chair Publicity SubChair Chair Secretary Board Liaison Fellowship SubChair Logistics SubChair Projects CoSub-Chair Projects CoSub-Chair Publicity SubChair

Brittany Abrams, Florida

Kevin Chiong, CNH

Mak Hozo, Indiana

Morgan Fierro, WUM Kathryn Graves, New York Kathy Le, Western Canada Kelly Chan, New York

X X X X

Emily Condon, WUM

Brittany Abrams, Florida

Kevin Chiong, CNH

Mak Hozo, Indiana

Summary of Committeeâ&#x20AC;&#x2122;s Actions The committee has been focusing on their upcoming directives. As of right now, many directives are finishing up or completed. There are only a few that have not been started. The Fellowship sub-committee has been approved to participate in a world record. Instead of any big fellowship activities, we will be bonding over making a large food mosaic. This world record is a secret until the LSSP committee reveals it. We do have back up fellowship activities for any down time we have. They are taking the time to find a soccer or football field that we can use to build the mosaic. They are also working with publicity to find ways to market this project and logistics to contact the K-Family to help with donating food. The Publicity sub-committee has created their second marketing package. Both marketing package one and two will be sent together as one big marketing package. It will be sent to Amelia, Daniel, Kathy and myself to promote it as much as possible. They have also redone the logo about 3 times now so both the LSSP committee and International is happy with how it looks. This logo will also be transferred in black and white to put on the back of the blue LSSP t-shirts. After that, they will be working on )"! !

their third marketing package and focusing on twitter and Facebook posts. The Projects sub-committee has been calling projects around the Nashville area. There are about 4 projects confirmed as well as a great idea for a night service project. Because the night service project is still being detailed, it has not been shared outside of the committee. The Logistics sub-committee has been contacting businesses for donations. They will be sending donation letters to businesses as a formal way to ask for a donation. They will be contacting Kiwanis Clubs around the area about possible donations. The secretary has been working with the chair on creating better communication between the committee. The committee sub-chairs are now integrating and going into different sub-committee meetings. The secretary has also been re-inventing the team leader packet. The chair has been in contact with each sub-chair and secretary to make sure that they are up to speed on everything. There was secretary or chair representation at every sub-committee meeting. The chair has also started working on a detailed schedule for LSSP. Committee Directives 1. Create 4 Marketing packages for LSSP 2014, to be distributed to all members. Resources should be versioned for both club and district officers to display at meetings and correlate to their district events. This should include, scripts, videos, slideshows, newsletter articles, pictures, ads, and registration information as it becomes available. Progress: In-Progress • The first marketing package is completed • The second marketing package is in its final editing stages Future Steps: • Send marketing packages to Amelia, Daniel, Kathy and Morgan to send to members. • Brainstorm on the next marketing package Member(s) Responsible: Publicity and Internal Marketing SubCommittee Staff Assistance: Director Martz to send marketing package to governors 2. Prepare service project proposals by January 5th, 2014 to present to the International Board. Projects should try to be large and close to

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the hotel to minimize travel time and costs, but most importantly, create a positive impact on the Circle K’ers and the community. Progress: In-Progress • The Project committee have started searching for service projects in the Nashville area • There have been over 15 locations contacted. • There are 4 projects confirmed and more in progress • There is a night project being detailed and set up Future Steps: • Recontact the locations to see if they have a project for us in June. • Morgan will set up appointments to meet up with project locations. Member(s) Responsible: Project Planning and External Relations and Morgan Fierro Staff Assistance: Specialist Maria Demko will be in attendance for appointments. 3. Establish a budget for transportation, food, and supplies by January 15th, 2014 to present to the International Board. Progress: In-Progress • There is a rough draft of the budget. However, we are having issues with making sure we have enough budget for transportation • Expected Completion Date: January 5th Future Steps: • Receive plenty of donations for LSSP Member(s) Responsible: Logistics Sub-Committee and Morgan Fierro Staff Assistance: Maria Demko 4. Create donation letters and seek sponsorships for LSSP from the surrounding Vancouver area by January 15th, 2014. Progress: In-Progress • The donation letters have been written and being rechecked • The sub-committee is searching businesses to send letters too Future Steps: • Print donation letters and send to businesses in Nashville )#! !

Member(s) Responsible: Logistics Sub-Committee and Morgan Fierro 5. Create Donation/sponsor request letters for attendees to seek help from their local Kiwanis Clubs, for both individuals and as appropriate to assist the committee (i.e. Program ad sales.) Progress: In-Progress • The donation letters have been written and being rechecked Future Steps: • The committee needs to search Kiwanis clubs in the Nashville area • Send out donation letters to Kiwanis clubs Member(s) Responsible: Logistics Sub-Committee and Morgan Fierro Staff Assistance: Maria Demko 6. Create LSSP Logo Progress: Completed • The LSSP Logo is created Member(s) Responsible: Publicity and Internal Marketing SubCommittee 7. Create LSSP T-Shirt Design Progress: In-Progress • There is a draft of a T-shirt design • The T-shirt color is chosen Future Steps: • The design needs to be put into black and white for Maria to work with Member(s) Responsible: Publicity and Internal Marketing SubCommittee Staff Assistance: Maria Demko 8. Hold a LSSP Webinar to answer all questions, and promote the event. Progress: Yet to Begin Future Steps: • Create a nice PowerPoint • Be prepared to answer questions !

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Member(s) Responsible: Morgan Fierro and committee 9. Travel to Nashville and visit site locations to confirm projects and resources January 31st. Progress: In-Progress Future Steps: • Get a list of service locations to visit and talk to • Get a prompt list of questions to ask projects, International board • Take pictures in Nashville • Get all proposals ready for International board meeting Member(s) Responsible: Morgan Fierro Staff Assistance: Maria Demko 10. Compile an extensive manual for LSSP Team Leaders and Committee Progress: In-Progress • The team leader packet is being edited and updated Future Steps: • Keep editing and updating • Add necessary information Member(s) Responsible: Morgan Fierro and Kathryn Graves 11. Create a website to compile resources to be distributed as well as promote LSSP 2013 to Circle K Members. Progress: Yet to Begin Future Steps: • Not totally sure if we want to create a website, we may just ask Maria Demko to update LSSP items to the International website Member(s) Responsible: Publicity and Internal Marketing Committee Staff Assistance: Maria Demko 12. Create a social media (Twitter, Facebook) campaign to promote LSSP. The media should be more frequent and dense as the event approaches, but should be prepared in advance. Progress: In-Progress

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• The sub-committee is working on Twitter and Facebook posts to put on the Service Committee Facebook page and CKI Twitter account. • We will not be creating our own unless told otherwise Future Steps: • We will be sending updates to put on Twitter and Facebook Member(s) Responsible: Publicity and Internal Marketing Committee Staff Assistance: Maria Demko, International Board 13. Prepare Fellowship Evening Activities proposals by January 5th, 2014 to present to International Board. Progress: In-Progress • Fellowship Night 1 is completed, they have a detailed schedule and what activities they want to do • Fellowship Night 2 is half completed. They have figured out what activities they are doing. • There is no time for both activity nights. There will only be one fellowship night. • The fellowship night will be creating the food mosaic together and breaking a world record. • There are fellowship activities for any down time Future Steps: • We are detailing the food mosaic by finding a location, contacting places and clubs to donate food, and a design for the mosaic Member(s) Responsible: Fellowship Sub-Committee 14. Draft an LSSP program for attendees to view throughout the event. Progress: Yet to Begin Future Steps: • Set an agenda for the whole LSSP event Member(s) Responsible: Logistics Staff Assistance: Maria Demko 15. Create a Slogan for LSSP theme. Progress: Completed • We have created a list of possible slogans • The slogans were voted one and one was chosen. • The slogan is “The Sounds of Service” !

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Member(s) Responsible: Publicity and Internal Marketing SubCommittee Respectfully submitted by, Morgan Elthea Fierro Large Scale Service Project Committee Chair

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Membership and Marketing Committee Report

Meetings: Scheduled via Doodle Poll Date

Position

12/30/13 Chair Secretary Member Member Member

1/8/14

Member Chair Secretary Member Member Member Member

Name, District Jonathan Lacaba, TexasOklahoma Alex Bour, Ohio Kevin Arthur, Cal-Nev-Ha Taryn Grisham, Wis.- Upper Mich. Lena Scheibengraber, Wis.- Upper Mich. Sanjuana Zavala, Texas-Oklahoma Jonathan Lacaba, TexasOklahoma Alex Bour, Ohio Kevin Arthur, Cal-Nev-Ha Taryn Grisham, Wis.- Upper Mich. Lena Scheibengraber, Wis.- Upper Mich. Sanjuana Zavala, Texas-Oklahoma

Presen Absent t X X X X X X X X X X X X

Summary of Committee’s Actions The committee completed three resources over the break to enhance club and membership development. After the CKI Growth Summit in Indianapolis, the M&M committee has been tasked on a member education resource for new members. Committee Directives 1. Making Smooth Transitions in Leadership Resource Progress: Completed • Resource to assist club officers in yearly transition of new officers • Received feedback from committee and membership • Created by Sanjuana Zavala, Texas-Oklahoma Member(s) Responsible: M&M Committee 2. Overcoming Challenges in Member Involvement Resource !

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Progress: Completed • Resource to assist clubs in enhancing member involvement within the club • Received feedback from committee and membership • Created by Sanjuana Zavala, Texas-Oklahoma Member(s) Responsible: M&M Committee 3. Managing Expectations for your Club Progress: Completed • This resource gives overall suggestions on how to recruit and retain members through club actions, image and reputation • Received feedback from committee and membership • Created by Sanjuana Zavala, Texas-Oklahoma Member(s) Responsible: M&M Committee 4. Member Education Resource Progress: Yet to begin • M&M Committee Chairman Jonathan Lacaba and Committee Member Lena met with President Daniel and Vice President Amelia to discuss creating the resource that was suggested of the Growth Summit • All the necessary documents and action plans have been uploaded for the committee • Assigned to: Member Lena Scheibengraber and Member Sanjuana Zavala for completion with Secretary Alex Bour overseeing. Future Steps: • Meeting on Feb. 11, 2014 with the team to complete and work on resource Respectfully submitted by,

Jonathan L. Lacaba Jonathan L. Lacaba Membership & Marketing Committee Chairman

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Recruitment, Retention, and Revitalization Committee Report

Meetings: Biweekly, Sunday, 10:00pm EST Date Position 12/15/13 Chair Secretary Board Liaison Member Member Member Member 1/19/14 Chair Secretary Board Liaison Member Member Member Member

Name, District Natalie Szemetylo, Capital Samer Khan, Cal-Nev-Ha Alex Bour, Ohio

Present Absent X X X

Sean Matteo, New Jersey Sam Hardin, La-Miss-Tenn Dianne Tulud, Cal-Nev-Ha Alyssa Smalley, Rocky Mountain Natalie Szemetylo, Capital Samer Khan, Cal-Nev-Ha Alex Bour, Ohio

X X X

Sean Matteo, New Jersey Sam Hardin, La-Miss-Tenn Dianne Tulud, Cal-Nev-Ha Alyssa Smalley, Rocky Mountain

X X X

X X X X

Summary of Committee’s Actions The R&R&R Committee has been hard at work. We are also partnering with the International Growth Committee with reaching out to potential clubs in the Philippines in particular where committee members have contacts. The committee’s other major project right now is revising the CKI Marketing Guide and CKI Public Relations Guide. These two resources are no longer available through the CKI website. They are great tools for chartering clubs to know the tools to grow. We also have an upcoming survey for District Governors and District Club Building Chairs about club building and revitalization, which is awaiting approval. Committee Directives 1. Assessing the struggles of current clubs/districts Progress: In-Progress • Created a Survey for District Club Building Chairs to gather information on the environment of club building in the Districts !

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• Submitted to President Daniel & Vice President Amelia for feedback & approval Future Steps: • Distribution of the Survey Member(s) Responsible: Sean Matteo 2. Create a guide focused on recruitment strategies Progress: Completed • Created a recruitment strategies guide • Rock ‘n Recruit Webinar with the Membership & Marketing Committee Member(s) Responsible: Alyssa Smalley, Sean Matteo, & Natalie Szemetylo 3. Provide ideas on how clubs can use member feedback Progress: In-Progress Member(s) Responsible: Natalie Szemetylo 4. Aid clubs in increasing club awareness on their campus and in their community Progress: In-Progress • Created a Do’s & Don’ts Guide for Club Awareness • Revising the CKI Marketing Guide • Revising the CKI Public Relations Guide Future Steps: • Collecting edits for the CKI Marketing Guide & CKI Public Relations Guide • Reconstructing the guides up to the new graphic standards and making them printer friendly Member(s) Responsible: Sam Hardin, Natalie Szemetylo, Samer Khan, Dianne Tulud, Sean Matteo, Alyssa Smalley 5. Assist in the formation of new clubs Progress: In-Progress • Reached out to District Governors for information on potential club charters • Partnering with the International Growth Committee to reach out to universities in the Philippines for club building Future Steps:

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• Continue to reach out to contacts given by the District Governors whether it is partnering with a District Board member or working directly with the potential club charter • Reaching out to contacts in the Philippines. • Continuing contact with the International Growth Committee Chairman Sancho Jacinto and Board Liaison Mason Kuang Member(s) Responsible: Samer Khan & Dianne Tulud Respectfully submitted by,

Natalie Szemetylo Natalie Szemetylo

Recruitment, Retention, Revitalization Chairwoman

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Service Committee Report

Meetings: Biweekly, Wednesdays at 8:00pm MST Date 12/4/13

Position Chair Secretary LSSP Chair Ambassador Ambassador Ambassador Ambassador Ambassador

1/16/14

Chair Secretary LSSP Chair Ambassador Ambassador Ambassador Ambassador Ambassador Special Guest

Name, District Kathy Le, Western Canada Stefan Ludlow, Georgia Morgan Fierro, WisconsinUpper Michigan Heidi Brooks, Texas-Oklahoma Byron Montilla, Cal-Nev-Ha Kelsey Gower, Indiana Cortney Ferris, TexasOklahoma Jonathan Cao-Nguyen, CalNev-Ha Kathy Le, Western Canada Stefan Ludlow, Georgia Morgan Fierro, WisconsinUpper Michigan Heidi Brooks, Texas-Oklahoma Byron Montilla, Cal-Nev-Ha Kelsey Gower, Indiana Cortney Ferris, TexasOklahoma Michael Zhou, Cal-Nev-Ha Alex Bour, Subregion E Trustee

Present Absent X X X X X X X X X X X X X X X X X

Summary of Committee’s Actions Although the committee has not met very often over the course of the holidays, we definitely have been working hard on creating resources and planning events over the course of the next few months. As district convention season and CKI Service Week approaches, we are working on ensuring that enough resources exist for the membership and that governors are staying up-to-date with our committee to be able to educate others within their district. As well, our current focus in terms of awareness campaigns is on “Show Your Love, Save A Life” in which we encourage all CKI members to participate in Valentine’s Day themed

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activities throughout the month of February to fundraise and spread awareness for The Eliminate Project. We recently collected feedback from each committee member in regards to comments and criticisms and have been able to reflect on our past actions in order to move forward with our committee. If you have any comments, questions, or resource requests we would love to have you fill out our Google form (https://docs.google.com/forms/d/1erkSr6q2pA4U9jUem1gPaCzuukuQZU o8uN7BESgpXKY/viewform). We are also very happy to welcome our newest member, Michael Zhou from the California-Nevada-Hawaii district, who is now serving as our Students Team Up to Fight Hunger Ambassador. Now that our committee is complete, we are moving full speed ahead into the new year. Committee Directives 1. Promote the aims and initiatives of Circle K International’s Preferred Charities and Service Partners Progress: In-Progress • Each service ambassador has been in contact with either their corresponding charity or partner organization or the committee chair regarding their role and responsibilities • Most preferred charities and service partners have been featured on the CKI Service Committee’s December issue of “Service Worth A Glance” newsletter so that information is easily accessible to the membership • Each ambassador has been given the directive of creating service project and awareness ideas to compile a resource for CKI Service Week to encourage club participation • Additional resources for Better World Books and the Six Cents Initiative have been created Future Steps: • Develop at least one awareness campaign for each remaining Preferred Charity and Service Partner • Continue to educate members on each preferred charity and service partner by hosting a service webinar and creating relevant videos • Incorporate service projects and awareness campaigns specifically for each Preferred Charity and Service Partner into the Large Scale Service Project 2014 in Nashville, Tennessee

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• Create an education aspect to the CKI Service Week to encourage clubs to teach their members about CKI’s Preferred Charities and Service Partners • Develop resources surrounding awareness campaigns and CKI Service Week for each charity and partner • Showcase each Preferred Charity and Service Partner at the CKI Service Fair in Nashville, Tennessee Member(s) Responsible: All Members Staff Assistance: CKI Specialist Maria Demko 2. To facilitate service throughout the membership internationally by providing education, resources, and recognition Progress: In-Progress • Ideas for a Show Your Love, Save A Life campaign webinar are currently being developed to be released by the end of January • Each ambassador is currently working with their respective Preferred Charity and Service Partner to develop and update resources for the membership • A resource for CKI Service Week is currently developing to not only encourage clubs to participate with CKI’s Preferred Charities and Service Partners, but to also participate in general service and Kiwanis One Day • The use of a Google submission form for questions, feedback, and resource requests allows the committee to receive input directly from the membership Future Steps: • The inclusion of general service ideas not directly related to a Preferred Charity or Service Partner in the CKI Service Committee’s newsletter “Service Worth A Glance” • A check-list and schedule resource will be created for guidance leading up to CKI Service Week and Kiwanis One Day to promote participation amongst all of Circle K International and the Kiwanis Family branches • Create a social media campaign regarding the Large Scale Service Project in order to encourage attendance at an international service event Member(s) Responsible: All Members Staff Assistance: CKI Specialist Maria Demko

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3. To develop mediums in which members can share and showcase service ideas Progress: In-Progress • The creation of a twitter account (@ckiservice) will allow the committee to appeal to a different audience and incorporate the use of hashtags and photos to update the membership • Release of the December “Service Worth A Glance” newsletter which incorporates service snippets from different districts and clubs, showcases a specific Circle K club, and presents different videos for viewing • The Facebook page will be the main source of content for awareness, social media campaigns, and engaging members. The approach to our media postings is currently changing to appeal to a wider audience relating not only to service but to everyday lives Future Steps: • Continually release issues of the “Service Worth A Glance” newsletter while acquiring information from various districts and clubs • Allow CKI clubs to show their participation in CKI Service week and Kiwanis One Day by creating a hashtag for the event and include forms of recognition and prizes • Showcase different clubs and districts and their service related events on our Facebook page to engage their members with our content • Host a CKI Service Fair at International Convention in Nashville, Tennessee that allows clubs and districts to share ideas personally Member(s) Responsible: All Members Staff Assistance: N/A Respectfully submitted by,

Kathy Le Circle K International Service Committee Chair

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Social Potential Innovative Club Enhancement Committee Report

A report was not submitted.

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Approved Semantic Bylaw Changes 1

Recommended by the Governing Documents Task Force Article 1. Name and Emblem Section 4. Emblem and Insignia Used for Authorized Purposes The name, emblem, and insignia of Circle K International shall be used for only such purposes as shall be authorized by the CKI Board of Trustees, subject to the approval of the Circle K International Director. In no case shall they be used as a trade name or trademark, nor in a way or for a purpose that demeans or impugns the name of Circle K International or Kiwanis International. Rationale: In the bylaws, the full names of organizations should be used, and that is why we suggest including “International” after “Circle K” and “Kiwanis” as an inherent part of our organizations’ names.

Recommended by the Governing Documents Task Force Article 2. Objects, Mission, and Vision Section 1. Objects Objects • To emphasize the advantages of the democratic way of life; To provide the opportunity for leadership training in service; To serve on the campus and in the community; • To cooperate with the administrative officers of the educational institutions of which the clubs are a part; To encourage participation in group activities; • To promote good fellowship and high scholarship; • To develop aggressive citizenship and the spirit of service for improvement of all human relationships; To afford useful training in the social graces and personality development; and • To encourage and promote the following ideals: (Add indented bullet

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points to be consistent with CKI web site: http://circlek.org/AboutUs/ckifacts.aspx) • To give primacy to the human and spiritual rather than to the material values of life; To encourage the daily living of the Golden Rule in all human relationships; • To promote the adoption and the application of high social, business and professional standards; • To develop, by precept and example, a more intelligent, aggressive, and serviceable citizenship; • To provide through Circle K clubs a practical means to form enduring friendships, to render altruistic service, and to build better communities; and • To cooperate in creating and maintaining that sound public opinion and high idealism, which make possible the increase of righteousness, justice, patriotism and goodwill. Rationale: One of the bullet points says “the following ideals:” and implies that there are points to follow, and to make this clear, the formatting should include an indentation after those ideals for clarification. 3

Recommended by the Governing Documents Task Force Article 2. Objects, Missions, and Visions Section 2. Mission and Vision Circle K is the organization that holds the promise of today’s college student becoming tomorrow's leader… Rationale: Grammatical error/ awkward reading without an article before “college student”. Or we could say “college students”.

Recommended by the Governing Documents Task Force Article 3. Powers Section 1. Powers of Circle K International

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The powers of Circle K International shall be: • To direct, manage, supervise and control its business, property and funds; and • To create, supervise, assist, and control chartered clubs and groups of chartered clubs in divisions, districts, Ssubregions, and regions. Rationale: The word “subregions” doesn’t require capitalization. 5

Recommended by the Governing Documents Task Force Article 4. International Office The office and mailing address of Circle K International shall be at such place as may be selected and designated determined by the Board of Trustees of Kiwanis International. Rationale: We thought that “at such place as may be selected an designated” was too wordy. Using just one word “determined” should suffice.

Recommended by the Governing Documents Task Force Article 6. Chartering of Clubs Section 5. Club Satellites Note: Once a bullet point numbering/lettering system is adopted, please change this according to that style.

Recommended by the Governing Documents Task Force Article 7. Membership in Clubs Section 1. Requirements for Seeking and Retaining Membership Note: We would like to suggest breaking this up into two sections. One for seeking membership and another for retaining membership. Then all of the other sections would move down a number, subsequently. Rationale: Becoming a member, and retaining membership are two separate topics, and it would be clearer if they were divided into subsections.

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Recommended by the Governing Documents Task Force Article 10. Districts Section 2. Responsibilities. Section 3. Alignment with Kiwanis International Districts. Note: Once a bullet point numbering/lettering system is adopted, please change this according to that style.

Recommended by the Governing Documents Task Force Article 10. Districts Section 3. Alignment with Kiwanis International Districts. a. Each Circle K district shall be co-extensive with one of the districts of Kiwanis International and shall be divided into divisions as approved by the sponsoring Kiwanis district. b. At the request of the sponsoring Kiwanis district and with the approval of the Board of Trustees of Kiwanis International, more than one Circle K district may be created within the boundaries of the sponsoring Kiwanis district. each Circle K district being divided into divisions (where appropriate)and having a Circle K administrator. Each district must have its own CKI administrator. c. Each Circle K district shall be divided into divisions as determined by the district Board of Officers. d. A change in the territorial limits of a district of Kiwanis International shall automatically, and to the same extent, change the territorial limits of the corresponding Circle K district(s), unless other territorial limits are petitioned by the corresponding district board(s) to the CKI Board of Trustees and approved by the Board of Trustees of Kiwanis International. Rationale: This separation of district requirements of having 1. an administrator, and 2. divisions, reduces confusion.

Recommended by the Governing Documents Task Force Article 13. Nominations and Elections of Officers Section 1. Election of Officers. The president and vice-president shall be elected by the voting delegates

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at the annual International convention in the manner prescribed in these Bylaws. The subregion trustees shall be elected by the voting delegates from the subregion they represent. All officers will be elected in the manner prescribed in these Bylaws. Section 9. Procedures for Trustee Election. Each subregion shall elect a trustee and the election shall follow the same procedures as the election of International President, as outlined in Article 13, Section 7 of these Bylaws. Rationale: Since the current Circle K geographic areas are divided into subregions, the word “region” should be replaced with “subregion”. 11

Recommend by the Governing Documents Task Force Article 14. Duties of Officers Section 1. Duties of the President Note: Formatting - the tab for subsection a should be over a little farther to be in line with the other subsections.

Recommended by the Governing Documents Task Force Article 17. International Council SECTION 2. Quorum &Alternates & Observers. A majority of the Council shall constitute a quorum. In case any district governor cannot be present at a meeting of the Council, the governor may, with the approval of the International Board of Trustees, appoint an elected official of that district to attend in the governor's stead with like powers. The Circle K district administrators and elected officers shall be invited to observe all Council meetings. Rationale: Typo in subtitle “Section 2. Quorum & Alternates& Observers.” Needs space between “Alternatives” and “&”.

Recommended by the Governing Documents Task Force Article 24. Motto The Motto of Circle K International shall be “Live to Serve, Love to Serve." Note: Move article 24 to Article 2 (add a Section 4 of Article 2.)

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Rationale: The motto is part of describing what our organization is about, and rather than it being in separated article 24, it makes more sense to be with the other information that illustrates CKIâ&#x20AC;&#x2122;s goals and purpose.

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2014 International Convention Bylaw Amendment Proposals 3

Recommend by the Executive Committee Article 5. Membership of Circle K International Section 5. International Fees, District Dues and Membership Roster. Prior to the beginning of each fiscal year, the Circle K International Director, working with Kiwanis International Member Services, shall send communicate to the advisor(s) and president board of officers of each active Circle K club that the online membership reporting is available for submitting club rosters including member contact information for official records. Upon submission of a club roster, the Circle K club shall remit payment for applicable International and district fees. a password for online membership reporting requesting the necessary pertinent information for office records, including permanent mailing address and student membership names and contact information. Such forms are to be completed by the Circle K club and returned directly to Circle K International with applicable International fees and district membership dues. Rationale: The former language did not reflect the actual procedure followed at the moment. The new language leaves more room for Kiwanis staff to make procedural decisions.

Recommended by the Executive Committee Article 6. Chartering of Clubs Section 5. Club Satellites 1. For cases in which one (1) CKI club is active, students from another institution of higher education within fifty (50) miles of the nearest chartered CKI club may be able to be recognized as a club satellite. a. To receive recognition as a club satellite, said club will need permission from the active CKI club, from the active clubâ&#x20AC;&#x2122;s sponsoring Kiwanis club(s), from the CKI District Board of Officers, and from the CKI Director in conjunction with the CKI Executive Committee. b. The active CKI club must remain in good standing with the student government and not violate any institution rules by adopting club satellites c. The active CKI club and the Club Satellite seeking recognition must be in the same CKI district.

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Club satellite members will count as additional members to the active CKI club and are granted such benefits and costs as any other active CKI member; however these members will neither count when awards are calculated, nor will they count when the chartered CKI club’s home institution’s membership fall below active status. a. Club satellite members shall pay their fees and dues to the active CKI club. b. Due to the intention of short-term status, club satellite members may not hold any, whether appointed or voting office on the club, district, or international level. When a Club Satellite reaches 15 members at a four-year institution with 1,000 or more students, or 10 members at a four-year institution with less than 1,000 students or a two-year institution, they will have three (3) months to charter their club, otherwise their club satellite recognition will be revoked. Club satellite recognition shall expire after two years from the date of approval by the CKI Director or upon formal chartering, whichever is earlier. a. A club satellite may renew their recognition, given they have approval from the chartered CKI club, from the chartered club’s sponsoring Kiwanis club(s), and from the CKI District Board of Officers i. The club satellite must have either a phone interview or internet chat interview with the CKI Director, in conjunction with the CKI Executive Committee, as to why they are seeking renewal as a club satellite. b. If no renewal is requested, or if the renewal is rejected, the previously recognized Club Satellite must wait one year from the last date of rejection by the CKI Director. If the chartered CKI club were to be deemed inactive or unable to maintain their own club’s membership numbers, their Club Satellites will also be put into inactive status. In cases where there are conflicts between the student governments of any institution involved in this provision, the student government rules shall supersede this section of the CKI Bylaws. A chartered CKI club may have no more than two (2) club satellites at one time. 1. A satellite club shall be a club formed as a subsidiary of an active Circle K club (hence known as the host CKI club) a. If at any point the host CKI club ceases to be active, the satellite club shall also be deemed inactive b. No Circle K club may host more than two satellite clubs at the same time

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A club satellite must be within reasonable range of the host club and be within the same district. Agreement from the following parties must be obtained to form a satellite club a. The host CKI club b. The sponsoring Kiwanis club(s) of the host CKI club c. The district board of officers d. The CKI Director in conjunction with the CKI Executive Committee A club satellite shall cease to exist either two years after the date of final approval, or upon the chartering of a full Circle K club at the institution a. The club satellite may renew its recognition with the approval of the parties mentioned in subsection 3 Club satellite members will count as additional members of the active CKI club and be treated as such, save for the following exceptions a. Satellite club members shall not count towards membership numbers in awards b. Satellite club members shall not count towards the minimum membership for a club to be active c. Satellite club members may not hold any office, whether appointed or elected, at the club district, or international level. When a Club Satellite reaches 15 members at a four-year institution with 1,000 or more students, or 10 members at a four-year institution with less than 1,000 students or a two-year institution, they will have three (3) months to charter their club, otherwise their club satellite recognition will be revoked. Both the host and satellite clubs are expected to honour all rules from their respective student governments. a. In cases where there are conflicts between rules set by a student government and this text, the student government rules shall supercede this section of the bylaws. Rationale: This cleans up the wording of the satellite club related areas in the bylaws 5

Recommended by the Executive Committee Article 7. Membership in Clubs Section 1. Requirements for Seeking and Retaining Membership. Each Circle K club shall adopt criteria which will serve as minimum

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membership requirements for all members and prospective members of CKI. Criteria shall be adopted by majority vote of the club board of officers. The criteria for students seeking membership can include: A. payment of all club, district dues and International fees; B. club meeting attendance requirements; C. Circle K education seminar attendance requirements; D. attendance requirements for Circle K sponsored service, personal leadership development and fellowship activities; and E. fulfillment of any other requirement as set forth by the club, provided that these requirements do not violate the provisions of these Bylaws. The criteria for a student to retain active membership shall include: A. payment of all club, district dues and International fees as specified in the International Policy Code; B. club meeting attendance requirements; C. Circle K education seminar attendance requirements; D. attendance requirements for Circle K sponsored service, personal leadership development and fellowship activities; E. maintain the minimum grade point average as set forth by the institution for graduation; and F. fulfillment of any other requirement as set forth by the club, provided that these requirements do not violate the provisions of these Bylaws. The criteria for membership of a Circle K club shall include: A. payment of all club, district, and international fees B. event and meeting attendance requirements as set forth by the club C. the minimum requirements to be eligible to participate in extracurricular activities as set forth by the academic institution The club may set any additional requirements for membership, provided that these requirements do not violate the provisions of these bylaws.

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The above stated criteria shall be met within a specific time period as set forth by the club, not to exceed one administrative year. The district and Circle K International shall have the right to request changes in club criteria in the event it does not comply with this section or discriminates on the grounds of race, gender, creed, nationality, challenged abilities or sexual orientation. 6

Recommended by the Executive Committee Article 7. Membership in Clubs Section 4. Active Member Compliance to Requirements. An active member of a chartered club shall meet all minimum membership requirements adopted by said club as outlined in these Bylaws, and shall be entitled to all club privileges. Minimum membership requirements may not discriminate on the grounds of race, gender, creed, nationality, challenged abilities or sexual orientation. The Board of Officers of said club, as defined in these Bylaws, shall may review periodically the compliance of each member to the club's established minimum membership requirements. Rationale: Many clubs do not have a periodic review of every member to see if they meet requirements, it should be sufficient to offer them this option instead of requiring it.

Recommended by the Executive Committee Article 10. Districts Section 3. Alignment with Kiwanis International Districts. A. Each Circle K district shall be co-extensive with one of the districts of Kiwanis International and shall may be divided into divisions, as approved by the sponsoring Kiwanis district. B. At the request of the sponsoring Kiwanis district and with the approval of the Board of Trustees of Kiwanis International, more than one Circle K district may be created within the boundaries of the sponsoring Kiwanis district. Each district must have its own CKI administrator. C. Each Circle K district shall may be divided into divisions as determined by the district Board of Officers. D. A change in the territorial limits of a district of Kiwanis International shall automatically, and to the same extent, change the territorial limits of the corresponding Circle K district(s), unless other territorial limits are petitioned by the corresponding district board(s) to the CKI

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Board of Trustees and approved by the Board of Trustees of Kiwanis International Rationale: Some districts do not have divisions as is allowed by the bylaws a couple sections later. 8

Recommended by the Governing Documents Task Force Article 10. Districts Section 9. Officer Transfers to a New School. When a district officer transfers to a school inside or outside the district in which they serve, or has graduated, said district officer may finish his or her term by approval of the district board and district administrator until they are no longer a member of their Circle K district as outlined in Article 7. within the district they serve where a Circle K club does not exist, the officer must be enrolled for at least part time status at the new institution, and the officer is allowed a 90 day grace period to start said club. When a district officer transfers to a school within the district they serve where a Circle K club does exist, the officer shall join that club within 30 days of transfer. In the event that a club's minimum membership requirements prevent said officer from joining the club within the grace period, the club president shall notify the affected district or International board of such date when the officer may be eligible to join. Said officer must join the club no later than fourteen (14) days after the stated date. If the officer has not joined by the expiration of the allowed time, said officer shall be removed from office by action of the affected district or International Board. When a district officer transfers to a school outside of the district they serve, they forfeit his or her position on the District Board. The ensuing vacancy will be filled in accordance to the procedure outlined in each districtâ&#x20AC;&#x2122;s bylaws. Rationale: There are a number of occasions in which Circle K members will transfer schools, and when a district board officer moves in the middle of their term, it makes more sense to allow them to complete their term. This would be contingent on the approval of the district board and it would give the jurisdiction to the districts.

Recommended by the Governing Documents Task Force Article 10. Districts Section 10. Standing Committees. The Standing Committees of the district, the procedures regarding Standing Committees, and the duties of the Standing Committees, shall

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be prescribed in the district bylaws. The district governor shall appoint chairpersons and assign members of these committees within (30) days after the district convention. Rationale: This allows districts that have convention earlier in the year (February timeframe) until the new CKI year to appoint committee chairs. 10

Recommended by the Executive Committee Article 12. Officers Section 1. Officers. The officers of Circle K International shall be a president, a vice-president, a trustee at-large, a trustee for each Subregion, the Director of Circle K International, and the district governors. Rationale: This allows the inclusion of the trustee at-large position.

Recommended by the Executive Committee Article 13. Nomination and Election of Office Section 1. Election of Officers. The president, vice-president, and trustee at-large shall be elected by the voting delegates at the annual International convention in the manner prescribed in these Bylaws. The subregion trustees shall be elected by the voting delegates from the region they represent. All officers will be elected in the manner prescribed in these Bylaws. In any year in which no Circle K International convention is held, the International Council shall have the responsibility of electing the president and the vice-president for the coming administrative year of Circle K International. The district governors shall be elected at his or her respective district conventions in the manner prescribed in his or her district bylaws. Rationale: This allows the inclusion of the trustee at-large position.

Recommended by the Executive Committee Article 13. Nomination and Election of Office Section 6. Voting. All voting shall be done by electronic ballot. The election of the president, vice-president, trustee at-large, and subregion trustees shall be

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conducted separately and using separate ballots. Election of officers shall be completed in this order and results announced in between each election. Unsuccessful candidates may be nominated for any remaining offices they qualify for. The election of the president shall be completed first and results announced to the House of Delegates. Any unsuccessful candidate for president may be nominated for the position of vicepresident. The House of Delegates shall then proceed with the election of the vice-president and the results announced to that body. Any unsuccessful candidate for president or vice-president may be nominated for the position of trustee. Cumulative voting, absentee voting, and voting by proxy shall not be allowed. Rationale: This allows the inclusion of the trustee at-large position. Solidifies the practice that is already being conducted at the House of Delegates. 13

Recommend by the Executive Committee Article 13. Nomination and Election of Office Section 7. Procedures for Presidential International Board Member Election A candidate for the office of president international office must receive a majority of the votes cast to be elected. a. When the number of candidates for the office of International President shall exceeds two (2), the following procedure shall be followed: In the event that one candidate receives a majority of those votes cast on the first ballot, that candidate shall be elected. In the event that no one (1) candidate receives a majority of those votes cast on the first ballot, those two (2) candidates receiving the highest number of votes, whose combined total constitutes a majority of those votes cast on the first ballot, shall appear on a second ballot. b. If on the second ballot, a candidate receives a majority of votes cast, that candidate shall be elected. Section 8. Procedures for Vice-Presidential Election. The election of International Vice-President shall follow the same procedures as the election of International President, as outlined in Article 13, Section 7 of these Bylaws. Section 9. Procedures for Trustee Election. Each region shall elect a trustee and the election shall follow the same procedures as the election of International President, as outlined in Article 13, Section 7 of these Bylaws.

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Rationale: There is no advantage to listing each position and simply saying to refer to the section on the president. 14

Recommendation by the Executive Committee Article 13. Nomination and Election of Office Section 7. Procedures for International Board Member Election A candidate for the office of president must receive a majority of the votes cast to be elected. a. When the number of candidates for the office of International President shall exceed two (2), the following procedure shall be followed: In the event that one candidate receives a majority of those votes cast on the first ballot, that candidate shall be elected. In the event that no one (1) candidate receives a majority of those votes cast on the first ballot, those two (2) candidates receiving the highest number of votes, whose combined total constitutes a majority of those votes cast on the first ballot, shall appear on an additional a second ballot. b. The procedure above shall be repeated until one candidate has received a majority of votes.If on the second ballot, a candidate receives a majority of votes cast, that candidate shall be elected. Rationale: This fixes the ambiguity regarding what should happen if two candidates do not have a majority of votes.

Suggested by the Governing Documents Task Force / The Executive Committee Article 10. Districts Section 13. District Finances e. District dues Per-Member Fee Notification. At the beginning of each school year, but no later than October 1, the governor, in cooperation with the district secretary-treasurer (or district treasurer) will notify all clubs of the amount of established district dues permember fee. These district dues per-member fees are due October 1 as stated in Article D Section 7 of the CKI Policy Code, and shall be considered past due on the same day International fees are past due. Rationale: The wording of the bylaws should reflect our current dues protocol.

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Suggested by the Governing Documents Task Force / Executive Committee Article 13. Nominations and Election of Officers Section 2. Term of Office & Administrative Year The president, vice-president, and trustees shall assume office on the first day of the administrative year immediately following his or her election and shall serve for a term of one (1) year or until his or her successors are duly elected, and/or begin his or her term The administrative year term of the international officer of Circle K International shall begin on the day following the close of the annual International convention and shall end on the final day of the next annual convention. In any year in which no annual Circle K International convention is held, the administrative year shall term of the international officer shall begin on September 1 July 1 and end on the final day of the next annual convention. If the International Convention is not held in consecutive years, then the year shall end on August 31 of the following year. Section 11. Vacancy in Office of President In the event of a vacancy in the office of president between conventions, the CKI Board of Trustees shall elect one of its own to serve in the capacity for the unexpired term, except that in any year in which no annual convention is held, the International Council shall elect a qualified member of a club to serve for the succeeding administrative year remainder of the term. Article 17. International Council Section 4. Purpose In any year in which no Circle K International convention is held, the International Council shall have the right to amend the Bylaws of Circle K International in accordance with the procedure set forth in these Bylaws, Article 28, and shall have the responsibility of electing the president, the vice-president and trustees for the upcoming terms of office administrative year of Circle K International. The Council shall also have the responsibility of approving any proposed enactment or amendment to the Policy Code by the CKI Board of Trustees as defined in Article 26, Section 1. In all years, the Council shall confer with and advise the CKI Board of Trustees on matters relating to Circle K International. Rationale: CKI Administrative year begins on April 1 and ends on March 31. Change in word usage to reflect current procedures.

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Suggested by the Governing Documents Task Force Article 17. International Council Section 2. Quorum, Alternates, & Observers A majority of the Council shall constitute a quorum. In case any district governor cannot be present at a meeting of the Council, the governor may, with the approval of the International Board of Trustees, appoint an elected official of that district to attend in the governor's stead with like powers. The Circle K district administrators and elected officers shall be invited to observe all Council meetings. Rationale: Remove from this section according to current procedures

Suggested by the Circle K International Board Article 20. Committees Section 1. Standing Committees The Service Committee shall focus on the Service Initiative of CKI, the Large Scale Service Project, the Tomorrow Fund, and CKI Preferred Charities and Service Partners. These Each members of the service committee will be assigned to be an service ambassador between Circle K and a Preferred Charity or Service Partner of each CKI Service Partner.

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