Circle K International Board of Trustees Board Book March 2014
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International Board Book Highlights ! !
Progress Towards 2013-2014 Goals: 2013 – 2014 Goals (10/1/13 – 9/30/14) Service Hours 410,000 Membership 13,914 Interclub Events 3,300 KFR Events 3,000
Current Totals (as of 3/1/14) 280,557 12,298 1,136 1,492
% of Goals 68.4% 88.4% 34.4% 49.7%
Up With People, a New CKI Partner:
Interested in running for International Office? Be sure to read over the reports from the current officer in the position you are thinking on running for. Also take the time to learn more about our committees and task forces.
CKI has formed a partnership with Up With People, which was announced at the March Board Meeting. Check out where you’ll be able to hear more about it. See Page 6.
Inside Scope on the Service Committee: Ever wonder what it takes to put together international campaigns like CKI Service Week and Show Your Love, Save A Life? Check out the Service Committee Report. Plus be on the look out for what they are planning for the Service Fair at CKIx! See Pages 55-58.
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Table of Contents
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March Board Meeting Minutes ............................................ 4 - 6 I. Call to Order...................................................................................................4 II. Explanation of Agenda ................................................................................4 III. Approval of January Board Meeting Minutes ..........................................4 IV. Approval of Outstanding Alumni Award..................................................5 V. Approval of Humanitarian Award..............................................................5 VI. Miscellaneous .............................................................................................5 VII. Adjournment ...............................................................................................6
Board Reports....................................................................... 7 - 35
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I. International President ..................................................................................7 II. International Vice President.......................................................................10 III. Subregion A Trustee ...................................................................................14 IV. Subregion B Trustee ...................................................................................20 V. Subregion C Trustee ...................................................................................21 VI. Subregion D Trustee ..................................................................................23 VII. Subregion E Trustee ..................................................................................25 VIII. Subregion F Trustee..................................................................................28 IX. Subregion G Trustee .................................................................................32 X. International Trustee At-Large ..................................................................34
Committee and Task Force Reports ................................ 36 - 59
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I. Awards Task Force .......................................................................................36 II. Executive Committee.................................................................................37! III. Governing Documents Task Force ...........................................................41 IV. International Expansion Committee .......................................................42 V. Kiwanis Family Relations Committee .......................................................45 VI. Large Scale Service Project Ad-Hoc Committee..................................49 VII. Membership and Marketing Committee...............................................50 VIII. Recruitment, Retention, and Revitalization Ad-Hoc Committee.......52 IX. Service Committee....................................................................................55 X. S.P.I.C.E. Ad-Hoc Committee ....................................................................59
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March Board Meeting Minutes
March Board Meeting Minutes! Tuesday, March 18, 2014 at 9:00 pm (EST) Attendance: Name Daniel Tsang Amelia Ahnert Kathy Le David Limjoco Jonathan Pevarnek Jonathan Lacaba Alex Bour Danielle Sammut Stefan Ludlow Mason Kuang Chris Martz Maria Demko Jim Rochford
Position Present Absent International President X International Vice President X Subregion A Trustee X Subregion B Trustee X Subregion C Trustee X Subregion D Trustee X Subregion E Trustee X Subregion F Trustee X Subregion G Trustee X International Trustee At-Large X Director of Circle K International X CKI Specialist X Kiwanis International Trustee to CKI X
I. Call to Order President Tsang called the March Board Meeting to order at 9:03 pm (EST). II. Explanation of Agenda Old Business Approval of January Board Meeting Minutes New Business Approval of Outstanding Alumni Award Approval of Humanitarian Award III. Approval of January Board Meeting Minutes Trustee Ludlow moved to approve the January Board Meeting minutes. Trustee Sammut seconded. No Discussion. 9 in affirmation, 0 opposed, 0 abstentions Motion Passes
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IV. Approval of Outstanding Alumni Award After much discussion, a decision was made on those nominated for the Outstanding Alumni Award. The recipient of the award will be announced at CKIx. V. Approval of Humanitarian Award The nominees for the Humanitarian Award were discussed prior to making a decision. Like the Outstanding Alumni Award, it will be announced at CKIx. VI. Miscellaneous Each member of the International Board has submitted a report, which is included in the following sections of the Board Book. Also the committee and task force reports are included in the Board Book. Trustee Limjoco left prior to the updates begin given. Director Martz provided the following update: He is available to help with any travel issues that come up in the coming weeks and appreciated those that had handled problems on their own. Expense reports are due March 21 and April 4. Thank you to those that are working on CKI Service Week and LSSP. Progress is being made on both of these events. District Governors and Administrators have been provided a list of the suspended club in order to get information about clubs that haven’t paid their fees. He is following up on all of the information he is provided and so far it’s mostly been issues of human error. With the 2014-2015 District Governors being elected, GATC registration is coming in. For his weekly updates, the new District Governors are being added each week and outgoing District Governors will be staying on the email list until May 1, 2014.
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Director Martz was surprised of the number of spring charters. Clubs need to make a decision to either pay before or after April 1. Summer clubs pay the charter fee after April 1. It has been a long process, but CKI has it’s own partner. Up With People provides students with an opportunity to travel while volunteering during the week and putting on the performances on the weekend. The next couple months they will be rolling out the partnership. They will be at CNH District Convention and GATC promoting the partnership. Several Rocky Mountain members will be attending the Up With People Gala and become representatives at CKIx. Finally, thank you for beginning to promote CKIx and Leadership Academy. VII. Adjournment Trustee Pevarnek motioned to adjourn the March 2014 Board Meeting at 10:31 pm (EST). Trustee Le seconded. No Discussion. 8 in affirmation, 0 opposed, 0 abstentions Motion Passes
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Board Reports: International President
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With the Circle K administrative year almost coming to an end, I hope you are all balancing your academic studies with your Circle K responsibilities. The International Board has continued working hard since we met in Nashville, Tennessee for our January Board Meeting. We have been doing a lot to prepare Circle K members in our remaining months in office. BOARD UPDATE January Board Meeting At the end of January, the Circle K International Board had an international board meeting in Nashville. In addition, the International Board will be doing a site visit of where International Convention 2014 will be. During that time, the International Board endorsed amendments that will be brought up during the 2014 House of Delegates, voted on the recommendations presented by the Service Committee for the 2014 Tomorrow Fund recipients, and much more. For more information on what the International Board discussed during our January Board Meeting, please refer to the January Board Book. Travel With District Convention season quickly coming to an end, traveling will be coming to an end. Personally, I’ve attended and met wonderful, dedicated members just like you in the Rocky Mountain, Illinois-Eastern Iowa, Texas-Oklahoma, and New York Circle K District. I would like to take this opportunity to thank them for their hospitality and to say how honored I was able to attend their celebration of a year of accomplishments. PRESIDENT’S UPDATE Communication Since the last board book, I have continued to utilize various forms of communication to better reach the members of Circle K International. These communication styles include providing various updates through Facebook groups, daily communication with International Trustees, our CKI Counselor from the Kiwanis International Board (Jim Rochford), other members of both the Kiwanis and Key Club International Board, and staff
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members through emails, in-person interactions, and phone calls, a biweekly email to CKI Governors, and many more. TRAVEL REPORTS Rocky Mountain | District Convention| February 14-16, 2014 • Provided district with an International Update through a speech presented during joint session between Rocky Mountain Kiwanis MidWinter and Circle K District Convention • Gave presentation on International Convention and Large Scale Service during a session • Bonded with the members of the district through service, leadership, and fellowship Illinois-Eastern Iowa | District Convention | February 21-23, 2014 • Provided district with an International Update through a Keynote Speech and workshop presentation • Gave presentation on International Convention and Large Scale Service during a session • Attended Transition Board Meeting • Served as Parliamentarian during House of Delegates • Bonded with the members of the district through service, leadership, and fellowship Illinois-Eastern Iowa | Key Club District Convention | March 1-3, 2014 (UNOFFICIAL TRAVEL ~ CKI DID NOT PAY FOR THIS VISIT) • Gave presentation about Circle K during session • Recipient of the Outstanding I-I Key Club Alumni award • Served on Sergeant-At-Arms Committee to enforce curfew for Key Club attendees Texas-Oklahoma | District Convention | March 8-11, 2014 • Gave presentation on International Convention and Large Scale Service during a session • Served as Parliamentarian during House of Delegates • Bonded with the members of the district through service, leadership, and fellowship New York| District Convention | March 15-22, 2014 • Facilitated a workshop and CLE training with Vice President Amelia • Provided district with an International Update through a Keynote Speech and workshop presentation • Gave presentation on International Convention and Large Scale Service during a session • Served as Parliamentarian during House of Delegates %! !
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• Bonded with the members of the district through service, leadership, and fellowship FUTURE PLANS Governor and Administrator Training Conference For the couple months, the Executive Committee has continuously worked to update and revise the training manual for Governor and Administrator Training Conference. We have a lot of great things in store. With District Convention quickly coming to an end, which means the closer we are to training the new class of incoming District Governors. CONCLUSION Although the term of many current officers are coming to an end, the service never stops. Let’s all remember to stay positive and upbeat. There is still plenty to be done before April 1st! Before we all know it, a new group of leaders will take over and continue the living by the motto of “Live to Serve, Love to Serve”. As a whole, the International Board has continues to make significant strides in strengthening our organization everyday. Dedicated members just like lay the foundation for us to do the things we do. I hope you can see some of the hard work that all that the International Board members have been doing to benefit the members of Circle K International. As we all continue the 2013-2014 year, please do not hesitate to contact me with any questions, concerns, or criticisms. I am always fully available to every Circle K member and leader, no matter what time it is or what questions you may have. I’m here to make your life easier and to give you the tools you need to succeed! Serving one day at a time,
Daniel Tsang International President Circle K International !
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Board Reports: International Vice President
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Greetings CKI! I immensely enjoyed spending time with the rest of the International Board in Nashville, TN and can’t wait for you to join us there for CKIx. District Convention season is underway and I have had the privilege of attending events in Alabama and New York. Though preparing for these events does take a bulk of my time, I have continued to provide guidance to committees, task forces, and members. I am also looking forward to sharing with you the many resources in the planning stages that I’ve been reviewing. Below is an update on our organization’s progress made towards the 2013 -2014 International Goals. 2013 – 2014 Goals (10/1/13 – 9/30/14) Service Hours 410,000 Membership 13,914 Interclub Events 3,300 KFR Events 3,000
Current Totals (as of 3/1/14) 280,557 12,298 1,136 1,492
% Goals 68.4% 88.4% 34.4% 49.7%
My Actions Since Last Report As an International Board Officer • Attended the January Board Meeting in Nashville, TN and the March Board Meeting online • Communicated with staff on a weekly basis • Sent out emails to members that went above and beyond based off of District Governor MRF responses • Prepared for March Board Meeting by reading nominations for the Outstanding Alumni Award and Humanitarian Award • Wrote DCON program messages for the Eastern Canada District, the Caribbean District, and the Pennsylvania District and an article for Capital’s newsletter • Began compiling committee files created thus far into dropbox • Wrote two articles for the April issue of the CKI Magazine As the International Vice President • Composed CKI Weekly emails and distributed them through the CKI Google group &'! !
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• Worked with Service Committee to promote “Show Your Love, Save A Life” in CKI Weekly and on Facebook • Distributed committee member evaluations for March • Recorded the service hours, interclubs, and KFRs submitted in the February and March Governor Monthly Reports (MRFs) • Emailed Committee Chairs biweekly with general reminders • Reviewed committee resources and submitted them for placement on the website (Club Election Script, Keys to Working with Key Club, CKI for LinkedIn, CKI Service Week Schedule) • Attended the LSSP Committee meeting on January 27, 2014 • Attended the RRR Committee meeting on February 16, 2014 • Compiled committee updates for the biweekly committee email • Provided information about district reported service hours, interclubs, and KFRs upon request • Provided information about Georgia’s Kiwanis Family Day to KFR Committee for blog • Compiled and submitted recommendations for Club Awards to the Awards Task Force and made final edits • Held weekly chats with International President Daniel and monthly chats with Trustees • Chatted with GDTF Chair Clara Oh about the direction of the task force As the Executive Committee Secretary • Took minutes during meetings and distributed them to the committee • Assisted in revising GATC material assigned to others • Submitted four updates for the biweekly committee update email • Provided feedback on Youth Protection Guidelines resource and reached out for staff suggestions • Commented on draft of Parliamentary Procedure resource As a Pennsylvania District Member • Prepared descriptions for DCON workshops and reviewed program content • Began preparing for DCON As a Penn State – University Park Club Member • Attended monthly Aktion Club meetings and participated in their projects • Volunteered at our local Key Club’s All Night Volleyball event
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Travel Report(s) January International Board Meeting| January 30 - February 2, 2014 • Provided a summary of the progress made during the CKI Growth Summit • Participated is discussions about Distinguished Awards, bylaw and policy code amendments, Eliminate Project goals, and CKIx • Took minutes during discussions and the official board meeting Alabama| District Convention| February 28 - March 2, 2014 • Gave a speech on The Eliminate Project • Sat on a panel about handling the reins of leadership • Hosted a workshop on leadership best practices • Promoted CKIx through a Call to Convention • Provided assistance with a club not receiving membership materials New York| District Convention| March 14 - 16, 2014 (unofficial travel) • Offered CLE Training and a workshop on International 101 • Created a resource for the International 101 workshop that was posted online for members to use after the event • Promoted attendance at CKIx through a Call to Convention and general conversations with members Short-term Future Plans As an International Board Officer • Prepare for last two District Convention visits • Promote early registration for CKIx • Reach out to district officers to encourage them to apply for distinguished awards As the Vice President • Prepare for GATC • Complete the March 2014 Board Book • Work with staff to reorganize resources on CKI website • Continue sending out biweekly committee emails and the CKI Weekly • Provide committee chairs with evaluation feedback Long-term Future Plans As an International Board Officer • Promote interactions between the International Board and CKI members • Educate those in CKI about the International level As the International Vice President &"! !
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• Send out the CKI Weekly consistently on Mondays • Work closely with International Committees to ensure that they are successful CKI Achievements Since Last Report • Inspired by the members of the Alabama District and New York District that I met Respectfully Submitted,
Amelia Ahnert International Vice President Circle K International
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Board Reports: Subregion A Trustee
Hi everyone! It is hard to believe how quickly time has passed since the new year began. Since my last report I have had an amazing experience visiting the Loews Vanderbilt Hotel in Nashville, TN and attending three district conventions within our Subregion! I have experienced so many wonderful moments and memories and I am so glad to have been able to see many of you, including my own international board. Although the districts of our Subregion are quite different, I was still able to meet passionate and caring individuals everywhere I went. I am glad that I was able to share the successes of each of your districts and I look forward to working with the new governors starting April 1! I am also excited to see many of you again at CKIx. Although there is still a lot of planning to do I have no doubt that it will be an amazing event. My Actions Since Last Report As an International Board Officer • Completed all forms and applications as required of any International Board member • Kept in contact with the International President and International Vice President regarding incoming information from Subregion A • Participated in the January 2014 Circle K International Board meeting in Nashville, TN and provided feedback during discussion As a Circle K International Service Committee Chair • Held regularly scheduled bi-weekly meetings with the committee in order to receive updates on their work and provide directives for each member to accomplish by a specific deadline • Created and distributed meeting agendas and minutes for all held group meetings • Contacted each applicant of the 2013 Tomorrow Fund Grant and informed them of their application status. • Developed the January-February issue of “Service Worth A Glance” to encompass service in different mediums and from all across Circle K International • Spread awareness for the Show Your Love, Save A Life campaign by creating images to be used via social media • Created CKI Service Week resources including a Facebook event, cover photo, and schedule for members to easily access and use • Made a twitter account for the committee (@ckiservice) to reach a
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larger audience with our posts • Continually created posts for the CKI Service Committee Facebook page and twitter account (@ckiservice) • Provided ideas to be discussed for the CKI Service Fair during CKIx in Nashville, TN and took photos of the event location As a Large Scale Service Project Committee Board Liaison • Attended most committee meetings via GoToMeeting and participated in all activities while providing input on discussions • Discussed with the committee chair the logistics of the event during the January 2014 International Board Meeting in Nashville, TN • Contacted the International President, Vice President, and corresponding Kiwanis International staff regarding issues presented by the committee members • Included Large Scale Service Project material in the JanuaryFebruary 2014 Issue of Service Worth A Glance as well as CKI Service Week promotions As a Subregion Trustee • Held a Subregion A chat with a group of governors to discuss district convention planning and the next few months of the term • Created an advertisement for the position of Subregion A Trustee for districts to use prior to their district conventions • Sent out weekly Subregion A Updates for all district board officers, district administrators, and International Board members to review • Responded to governors via the monthly report form and provided suggestions towards any questions and issues • Reinforced deadlines for applications and forms due throughout the international and district level • Continued the Subregion A Governor MRF Competition to encourage the submission of monthly report forms in a timely manner • Informed general members within Subregion A via Facebook updates on the general happenings of Circle K and of clubs and districts within Subregion A • Attended Western Canada’s, Pacific Northwest’s, and Utah-Idaho’s District Convention and actively participated in all events As a Western Canada District Member • Actively kept up to date with any information the district board has to offer • Acted as a contact liaison to several service organizations in Edmonton to coordinate projects to attend for district convention !
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• Attended the 2014 Western Canada District Convention in Edmonton, AB As a University of Alberta Club Member • Attended the Ronald McDonald House service project with fellow Circle K, Key Club, and Kiwanis members within the city • Attended a planning meeting for a Spring Gala to benefit The Eliminate Project • Provided guidance to the executive board • Promoted attendance at events and advertised for upcoming volunteer opportunities Updates on Subregion A Montana • Their District Convention was on February 21 – 23, 2014 in Missoula, MT • All positions on the incoming district board has been filled Pacific Northwest • Their District Convention was on February 21 – 23, 2014 in Spokane, WA, as the location rotates every year. The theme was “Around the World in 80 Projects”. They had over 80 attendees including members of Key Club and Kiwanis. • Two clubs are very close to chartering at the moment and the district board is working to make this happen before the end of the administrative year • All except one position on the incoming district board has been filled Utah-Idaho • Their District Convention was on February 28 – March 1, 2014 in Provo, Utah to encourage participation from the Utah clubs • One club is very close to chartering at the moment and the district board is working to make this happen before the end of the administrative year • Only one position has been successfully filled on the incoming board. The entire district is now working to spread awareness and education for the other vacant positions Western Canada • Their District Convention was on February 15 – 17, 2014 in Edmonton, AB, as location rotates every year. The theme is “Circle K Life” which correlates to the board game of life decisions. • One club is very close to chartering at the moment and their &$! !
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attendance was noted at district convention. The district board is working to make this happen before the end of the administrative year • All positions on the incoming district board has been filled Travel Report January Board Meeting | January 30 – February 2, 2014 • Participated in all discussions and activities regarding bylaw and policy code amendments • Facilitated a presentation on Subregion A and the current status of the districts of Montana, Pacific Northwest, Utah-Idaho, and Western Canada • Presented the recipient list of the 2013 Tomorrow Fund grant for approval by the International Board • Interacted with members of the Large Scale Service Committee that were present at the site visit to discuss event logistics • Collected information regarding the CKI Service Fair to happen at CKIx in Nashville, TN Western Canada | District Convention | February 15 – 17, 2014 • Participated in all activities and social media campaigns while in attendance as well as acted as a team leader for the group known as “Team Teachers” • Hosted a fellowship activity that allowed all attendees to participate • Acted as the main contact for several service organizations to coordinate service projects for the event • Interacted with Kiwanians, Key Club members, and district members • Presented during two workshops on the topic of CKI’s Preferred Charities and Service Partners and the International aspect of CKI Pacific Northwest | District Convention | February 20 – 23, 2014 • Participated in all activities while in attendance • Attended the district board meeting on February 20 and the transitional board meeting on February 23 • Presented a speech at the opening ceremonies and a Call to CKIx at the closing ceremonies • Aided the district board members (outgoing and incoming) on script editing, procedures, and caucusing • Facilitated a workshop on the topic of Circle K and Service • Interacted with Kiwanians, Key Club members, and district members Utah-Idaho | District Convention | March 28 – February 1, 2014 • Participated in all event activities while in attendance !
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• Facilitated a workshop on the International aspect of Circle K • Discussed the state of the district and possible improvements as well as educated members on the role of the district • Interacted with Kiwanians and district members present Short-term Future Plans As an International Board Officer • Attend the International Board meeting on March 18, 2014 online • Participate in other international committee meetings to further my knowledge of resources available to the general membership • Continue the responsibility of chairing the CKI Service Committee and acting as the board liaison to the Large Scale Service Project Committee • Attend a district event outside of Subregion A to promote international interactions As a Subregion Trustee • Schedule individual governor chats to discuss the progress and work they have accomplished the past administrative year • Schedule a group Subregion A chat with the outgoing and incoming governors to discuss roles and responsibilities • Work with incoming governors to ensure high attendance at CKIx • Create a CKIx promotional ad for districts to use for their members Long-term Future Plans As an International Board Officer • Think critically of changes that can possibly be made with the trustee position and implement ideas depending on district necessity • To adhere to the goals of the International Board to ensure the growth of the organization • Promote the preferred charities and service partners of Circle K International in ways that will encourage service amongst members, clubs, and districts as chair of the CKI Service Committee and board liaison to the Large Scale Service Project Committee As a Subregion Trustee • Provide a voice for the districts of Subregion A on an international level and to continually provide the districts with information regarding the international level • To create transitional materials for the incoming Subregion A Trustee for ease of use and understanding
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• Aid each district board member in achieving their goals as a member of our organization Steps Towards Achieving Long-term Future Plans As an International Board Officer • Attend board meetings and other committee meetings and actively participate by either providing feedback or asking questions • Constantly keeping in contact with the International Board, and in particular, the International President and International Vice President in order to ensure that my actions are working towards reaching the goals of the organization • Work with each committee and take into consideration the suggestions of each committee member in order to ensure that a large number of perspectives are being considered As a Subregion Trustee • Collect and report criticisms from districts, districts boards, and administrators, in order to have any questions answered • Keep an open line of communication with each governor to provide information to make requests regarding visits and workshops to maximize the opportunity of international requests • Contact not only governors but also district board members as a way to introduce them to the international level but also receive feedback of governors from a point of view that is not always necessarily heard • Provide the resources, information, and education necessary in order to ensure that every district is able to donate either time or funds towards a cause that the entirety of the organization is also dedicated towards thus increasing the sense of the international aspect of Circle K • Communicate with Kiwanians and Key Clubbers within the Subregion in order to increase awareness of CKI in other branches Respectfully Submitted,
Subregion A Trustee Circle K International !
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Board Reports: Subregion B Trustee
A report was not submitted by Trustee David Limjoco.
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Board Reports: Subregion C Trustee
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My Actions Since Last Report As an International Board Officer • Attended the Nebraska-Iowa District Convention As an Executive Committee Member • Reviewed resources As a SPICE Committee Liaison • Created the team-builder resource • Reviewed documents as requested As a Subregion C Trustee • Met with governors • Attended DCONs Updates on Subregion C Illinois-Eastern Iowa • Held a shortened, yet still awesome, DCON Indiana • Held a fantastic Great Gatsby-themed DCON Michigan • Preparing for Hunger Games-themed DCON Minnesota-Dakotas • Held an amazing superhero-themed DCON Wisconsin-Upper Michigan • Held an amazing Olympics-themed DCON • Collected dues from all clubs (and reached record membership numbers) • Currently planning Spring Fling Travel Report(s) Nebraska-Iowa | District Convention |February 21-23, 2014 • Gave workshop on Circle K International/CKIx/Eliminate Indiana | District Convention | February 28th to March 2nd • Gave international update • Presented workshop on technology Minnesota-Dakotas | District Convention | March 7-9, 2014 • Gave international update • Presented workshop on technology Wisconsin-Upper Michigan | District Convention | March 14-16, 2014 • Gave international update !
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• Presented call to CKIx • Served as spirit judge Short-term Future Plans As an International Board Officer • Work to get SPICE materials released As a Subregion C Trustee • Ensure new governors have the support they need Long-term Future Plans As an International Board Officer • Transition my successor Respectfully Submitted,
Jonathan Pevarnek Subregion C Trustee Circle K International
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Board Reports: Subregion D Trustee
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My Actions Since Last Report As an International Board Officer • Attend LSSP meetings for marketing support • Manage the CKI Twitter account As Membership & Marketing Committee Chairman • Committee finished CKI-LinkedIn resource • Continue working on Membership Education Resource As a Subregion D Trustee • Advise districts with convention planning as needed • Foster Eliminate Project fundraising by making a gift in governors’ names As a Texas-Oklahoma District Member • Promote T-O DCON to members in my area Updates on Subregion D Kansas • 2014-2015 Governor: Erika Espinoza • Kansas is in the process of raising district dues to better meet member needs Louisiana-Mississippi-West Tennessee • 2014-2015 Governor: Samuel Hardin Missouri-Arkansas • 2014-2015 Governor: Sara Nguyen Nebraska-Iowa • 2014-2015 Governor: Katherine Kotas Texas-Oklahoma • 2014-2015 Governor: Marcelo Urieta-Bravo • Currently phasing in background checks for all T-O district members Travel Report(s) Wisconsin-Upper Michigan | District Convention | March 14-16, 2014 • Attend WUM DCON as a guest Short-term Future Plans As an International Board Officer • Work with the LSSP Publicity and Internal Marketing Committee to promote CKIx As a Subregion D Trustee !
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• Make sure governors register and attend GATC • Reach out to current governors and governors elect to start transitioning leadership Long-term Future Plans As an International Board Officer • Continue to promote the new Eliminate Project goal • Continue to manage the CKI Twitter • Use Membership and Marketing Committee resources to assist other committees As a Subregion D Trustee • Work with new governors to ensure smooth transition • Have strategic plans for districts Steps Towards Achieving Long-term Future Plans As an International Board Officer • Continue attending LSSP meetings • Keep monitoring what other committees are doing and looks for ways to assist in forwarding their goals As a Subregion D Trustee • Provide governors with resources to assist them in their duties • Maintain an open-door policy for districts Respectfully Submitted, Jonathan Lacaba Jonathan Lacaba Subregion D Trustee Circle K International
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Board Reports: Subregion E Trustee
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Hello Hello international board! Since we last all met in Nashville, I have attended a few District Conventions: Ohio, West Virginia, and WisconsinUpper Michigan. I have seen that my districts are really making great strides to fill out their board of officers and are already starting to plan for the next year’s events. With these actions in place, I have also been speaking to the membership of Subregion E to promote CKIx and OTIC chairs have sent out emails to the members. I have one more official visit to go and then Subregion E is the place to be this summer. My Actions Since Last Report As an International Board Officer • Networked with Kiwanis governors and trustees about their goals • Promoted CKIx at two District Conventions As a Subregion Trustee • Read the president/vice president emails • Pushed for MRF completion • Bonded closer with other trustees as our year winds down As Membership and Marketing Committee Secretary • Led regular meetings and maintained contact between members • Scheduled and took minutes for our meetings • Attended the Service Committee and LSSP Planning Meetings As Recruitment, Retention, Revitalization Committee Liaison • Forwarded meeting info to other International Board members • Reviewed our Club Building Survey • Reviewed the progress of the committee evaluation As an Ohio District Member • Helped make changes to Ohio Bylaws at DCON • Made a grocery bag mat for the homeless of Columbus during DCON As a University of Toledo Club Member • Attended club board meetings as a committee member • Planned our Murder Mystery Dinner event with the club • Participated in BIG Event, a university service day for Toledo Updates on Subregion E Kentucky-Tennessee • Vanderbilt club serves the community with Project C.U.R.E. • Working with the LSSP Committee to plan our service projects in !
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Nashville • Eastern Kentucky University becomes chartered! • More club building planned for the District Ohio • Governor updates are going well to inform clubs about important dates • Established a full executive district board of officers • Looking to find Lieutenant Governors and Chairs • Spring Officer Training (Choo, choo) April 5th at University of Akron Pennsylvania • Published a District newsletter • Selling ads for the district program • Sending out last minute details about DCON/preparations • DCON Event is March 28-30 in Hershey West Virginia • Building clubs in the south of the district • Maintaining the number of members in the district • Filling out the district board of officers • Spoke to Philip about attending GATC, for the second time • Plans for a District Officer Training are in place Travel Report(s) Ohio |District Convention| February 21-23, 2014 • Columbus, OH; Led three workshops on public speaking, M&M, and CKIx West Virginia |District Convention| February 28 – March 2, 2014 • Huntington, WV; Led a workshop on M&M and recruitment Wisconsin – Upper Michigan |District Convention| March 14-16, 2014 (unofficial visit) • Green Bay WI; Celebrated the successes of fellow M&M committee members and expanded my CKI friend circle Short-term Future Plans As an International Board Officer • Attend and report on progress at a webinar for either of my committees • Participate in chats with President Daniel and Vice President Amelia As a Subregion Trustee • Design a Subregion E t-shirt for CKIx • Welcome the new governors before GATC with a letter "$! !
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Long-term Future Plans As an International Board Officer • Promote Service Partners/Preferred Charities with districts • Inform districts of new graphic standards, branding, and media • Assist with planning for convention in Nashville As a Subregion Trustee • Complete 200 service hours in the Subregion during fall semester – IN PROGRESS (~160 hours) • Visit each district in the Subregion twice during my term – IN PROGRESS (KT-1, OH-2, PA-2, WV-1) Steps Towards Achieving Long-term Future Plans As an International Board Officer • Provide clubs with an informative resource/personalized email • Improve contact frequency with the host district As a Subregion Trustee • Starting anew with the next set of governors to report in a timely manner • Setting my availability to speak with the new governors after GATC CKI Achievements Since Last Report • Brought home award for my home club at Ohio DCON • Learned more about CKI Service Week and Service Partner Events • Visited the WUM-derful north of Green Bay, WI to see my M&M Marketeers Personal Achievements Since Last Report • Preparing for graduation in on May 3rd • Working with children this summer as a camp counselor Respectfully Submitted,
Alex Bour Subregion E Trustee Circle K International !
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Board Reports: Subregion F Trustee
Greetings Circle K International! It has been an honor to attend the Kansas and New Jersey District Convention. As I continue to learn more about each district in our wonderful organization, and the leaders that help it run, I gain a greater love and appreciation for CKI. I thank every member, leader, and friend of CKI who has pushed their home club or district even a little bit further in the right direction. Cheers to a successful and inspirational DCON season!
My Actions Since Last Report As an International Board Officer • Reviewed applications for the CKI Humanitarian and Alumni Award • Attended the winter board meeting in Nashville, TN As a Kiwanis Family Relations Committee Chair • Set directives for the Kiwanis Family guide • Reviewed and provided necessary feedback for Kiwanis Family guide parts • Chaired 3 committee meetings • Organized and set date for Kiwanis One Day webinar • Reminded ambassadors to submit posts to the CKI KFR blog As a Subregion F Trustee • Provided private council to district board leaders related to DCON season, running for international office, resources, officer positions, and service projects • Monthly leadership updates to district board leaders • Relayed any questions of district officers to international president and vice president in order to obtain answers • Served as a little piece of international at district convention • Recognized winners of the Sub F Outstanding Club Achievement Award on leadership update and Subregion F Facebook Page • Updated Subregion F Facebook page • Wrote two letters of recommendation for district officers As a new Jersey District Member • Attended Winter Social (and had a roaring time!) • Attended the New Jersey District Convention As a TCNJ Club Member • Educated Aktion Club members at the Aktion Club interest meeting. And most importantly, made Aktion Club members experience the love of the K-Family! Updates on Subregion E "%! !
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Eastern Canada • Needed to cancel their District Convention due to lack of attendance. They are having online elections on Saturday, March 22nd via Skype. • During my last one-on-one chat with Governor Katie, we talked about the possibility of EC switching to the President’s Council system (Club Reps) in order to add voice and strength to the district board. We also discussed the idea of regular newsletters being sent to clubs each month, directly from the district board. • Membership jumped to 125. New England • Governor Katie and her team dealt with the new DCON date with poise and are on their way to celebrating a successful service year on March 28th. I am pleased to be joining them! New York • Governor Kelly orchestrated a phenomenal District Convention on March 14th. Renee Girard was elected as 2014-2015 NY District Governor. New Jersey • Governor Shivam organized an inspirational 50 Annual District Convention with esteemed guest speakers from the district’s longline of legendary servant leaders. It was a special honor to see Shivam recognizes as a Hixson Fellow and Dawn Kreder knighted as a Carthage Pullman recipient. Ms. Dawn Kreder was elected unanimously as the 2014-2015 NJ Circle K District Governor. Capital • Governor Ben also organized a successful District Convention on February 21st. Formal Secretary-Treasurer, Ben Romano, was elected as the 2014-2015 District Governor. Travel Report(s) Kansas |District Convention| February 28 - March 1, 2014 • On Friday night, I attended a hockey game! • I provided council to Governor Amber concerning The House of Delegates, running elections, as well other convention details. • Helped Governor Amber plan and execute the convention icebreaker. Kudos to Governor Kelly Chan of NY for posting wonderful icebreakers in all of her emails!!! J • I led a Membership and Recruitment workshop. I created a poster board of the “challenges and strengths” of recruitment in the Kansas !
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District. I asked members to list their challenges and strengths on a sticky note. Once they were finished, I asked them to place their sticky note on the poster board. I used the sticky notes as talking points to create a Kansas Action Plan. The workshop was energetic and informative, challenging members to present CKI elevator speeches, cheers, and useful ideas. New Jersey |District Convention| March 14-16, 2014 • Gave a speech at the President’s Luncheon • Attended all convention events • Provided council to district leaders Short-term Future Plans As an International Board Officer • Continue to voice the views of my subregion on the international board As a Subregion F Trustee • To transition the new district leaders into all subregion communication • Send out bi-monthly email updates • Continue to recognize members for the Subregion F Outstanding Club Achievement Award • Host one-on-one chats with Sub F governors • Host a leadership chat with Sub F governors Long-term Future Plans As an International Board Officer • Work with the International Board to accomplish all of out directives and goals for the 2013-2014 Service Year • Attend and participate in all meetings and events through Circle K International • Assist the Kiwanis Family Relations Committee in completing all directives for the 2013-2014 Service Year • Assist with LSSP and ICON planning As a Subregion F Trustee • To grow Subregion F camaraderie • To help members of Subregion F understand the happenings of each district Steps Towards Achieving Long-term Future Plans As an International Board Officer ('! !
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• Dedicate 100% (and some) to the international board and to the Kiwanis Family Relations Committee As a Subregion F Trustee • Continue to send out bi-monthly emails to Subregion F leaders and governors • Be a personable and available leader to al members • Organize Subregion F Governor Chats Personal Achievements Since Last Report • Nominated as the 2014 NJ Student Teacher of the Year Respectfully Submitted,
Danielle Sammut Subregion F Trustee Circle K International
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Board Reports: Subregion G Trustee
Hi everyone, Congratulations to each of you who are finishing your terms of service at the end of the month. You have each made a great and wonderful contribution to CKI! Please in this time of transition help those that are stepping up to fill your shoes beginning April 1. I hope to see a strong showing of distinguished officers and district at convention because of the great work that I have seen from each of you! Keep up all of your hard work and carry it forward! My Actions Since Last Report As an International Board Officer ! I am working with the governing documents task force to review and revise the policy code. ! I have recorded and stored the minutes for each service committee meeting As a Subregion G Trustee ! I have made myself available to my governors to help them as needed As a Georgia District Member ! There have been no Georgia district events since my last report As a Georgia Institute of Technology Club Member ! I have Attended most club meetings and assisted the board of officers as needed.. Updates on Subregion G All districts have held their district convention and have elected new officers for the 2014 - 2015 year. Short-term Future Plans As an International Board Officer ! Promote and encourage ICON attendance. ! Help new district officers transition into office. As a Subregion G Trustee ! Continue steady communication with my district governors. ! Ensure that clubs are able to access the MUC and pay dues. ! Create awards and thank you letters for outstanding members in the region to be distributed at ICON
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CKI Achievements Since Last Report ! None to report Respectfully Submitted,
Stefan Ludlow Subregion G, International Trustee Circle K International
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Board Reports: Int’l Trustee At-Large
My Actions Since Last Report As the Kiwanis Family Relations Committee Secretary • Attended meetings and diligently took minutes and distributed minutes in a timely fashion • Acted as blog editor and coordinate the publishing of articles from non committee members • Created social media campaign to advertise Kiwanis One Day webinar and Kiwanis Family Guide • Prepared to participate in the facilitation Kiwanis One Day webinar • Edit Kiwanis Family Guide As the International Expansion Committee Liaison • Attended and hosted meetings on Google+ • Continue to work on social media campaign including posting pictures and regular updates as well as assigning other members to post updates • Explored possibilities to coordinate with other committees by attending meetings of other committees and inviting nonInternational Expansion Committee members to meetings • Explored possibilities to make the committee more effective As an International Trustee • Continued to offer support and mentorship to club officers and members outside North America (Asia-Pacific Region, Latin America) • Created 3-year and 5-year plan for the position to offer better assistance to the successor • Talked to 3 members internationally who are endorsed to run or are planning to run off the floor for international positions including but not limited to the position of International Trustee At-Large As an University of Waterloo Club Member • Assisted club president and vice president in creating the strategic long term plan of the club • Encouraged new members to take leadership initiative through service opportunities • Planed Kiwanis One day project with other members • Encouraged club members to be educated in the matters of Kiwanis Family and International Opportunities available • Assisted in the coordination of the logistics of club events and events the club will host, including a possible divisional large scale service (#! !
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project Travel Report(s) Carolinas |District Convention| February 21-23, 2014 • Facilitated CKI 101 workshop for new members • Presented speech about role of International Board and International Committees and how members can get involved • Encouraged members to attend CKIx and Leadership Academy through the call to CKIx • Presented report on the status of international clubs to district board at Carolinas District Board meeting to bridge the gap between the North American and Non-North American Clubs Future Plans As an International Board Officer • Attend International Board Meeting in Nashville (woo!!) • Attend the Carolinas District Convention in February • Attend Kiwanis Asia-Pacific Summit (July, it’s actually after my term, so not sure if I can still go) As an International Trustee • Continue to establish communication with more Non-North America members of CKI (build an up to date directory) As an University of Waterloo Club Member • Inspire the new generation of members to feel the impact they can make in the Kitchener-Waterloo community as well as the global community thorough their involvement in Circle K Respectfully Submitted,
Mason Kuang International Trustee At-Large
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Awards Task Force Report A report was not submitted by Chair Rachel Shanley.
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Executive Committee Report
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Meetings: Tuesdays @ 10:00pm EST/10:30pm EST; Biweekly Date
Position Chair Secretary 01/30/14 Member Member Chair Secretary 02/18/14 Member Member Chair Secretary 03/04/14 Member Member
Name, District Present Absent Daniel Tsang, Illinois-Eastern Iowa X Amelia Ahnert, Pennsylvania X David Limjoco, CaliforniaX Nevada-Hawaii Jonathan Pervarnek, Michigan X Daniel Tsang, Illinois-Eastern Iowa X Amelia Ahnert, Pennsylvania X David Limjoco, CaliforniaX Nevada-Hawaii Jonathan Pervarnek, Michigan X Daniel Tsang, Illinois-Eastern Iowa X Amelia Ahnert, Pennsylvania X David Limjoco, CaliforniaX Nevada-Hawaii Jonathan Pervarnek, Michigan X
Summary of Committee’s Actions As our term in office quickly comes to an end, many of these are close to completion. We hope to continue focusing on these things to make sure that they benefit the organization as a whole. Committee Directives 1. Evaluating Governing Documents for any discrepancies Progress: In-Progress • A Governing Documents Task Force has been created for this purpose. • Recommended changes to the Standard Club Bylaws for January International Board Meeting • International Board endorsed recommended amendments that will be brought to the 2014 House of Delegates
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• Communicated with Kiwanis staff members who are tasked with finding discrepancies in governing documents Future Steps: • Reviewing tabled amendments • Taking a closer look at the CKI Policy Code to ensure outdated material are removed Member(s) Responsible: Committee as a whole Staff Assistance: Diana O’Brien, CKI Director Chris Martz 2. Expanding the Utilization of Satellite Clubs Progress: In-Progress • Created resources that clarify the difference between chartering a CKI Club or starting a satellite club and official documentation for starting a satellite club process • Proposed an amendment that shall be brought to the International board’s attention about rephrasing the reference of Satellite Clubs in governing documents o Endorsed by the International Board to be voted on by the 2014 House of Delegates Future Steps: • Communicate with Kiwanis staff members who are tasked with chartering CKI clubs Member(s) Responsible: Committee as a whole Staff Assistance: CKI Director Chris 3. Managing the Awards and Governing Documents Task Force Progress: In-Progress • Awards Task Force has submitted criteria recommendation to the International Board for consideration o Distinguished and Club are posted on the Circle K International website • Governing Documents Task Force made recommendations on potential Circle K Bylaw changes that was reviewed by the International Board at the January International Board Meeting • Communicated with Task Force Chairs to get a feel on the sense of direction they are heading upon 38! ! !
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completion of tasks Future Steps: • Expanding directives set forth in the beginning of the year to ensure that the committee remains on task Member(s) Responsible: Daniel Tsang, Amelia Ahnert, David Limjoco (Awards Board Liaison) Staff Assistance: Appropriate Kiwanis International Staff member 4. Revising and Updating Governor and Administrator Training Conference Materials Progress: In-Progress • Reviewed the Governor and Administrator Training Conference material as a whole Future Steps: • Making necessary changes to relevant topics that might be deemed outdated. Member(s) Responsible: Daniel Tsang, Amelia Ahnert, David Limjoco, Jonathan Pervarnek Staff Assistance: Appropriate Kiwanis International Staff member 5. Implementing Ideas and Recommendations from the CKI Growth Summit Progress: In-Progress • Tasked appropriate committee chairs in effectively carrying on ideas and implementations • Presented to the International Board during the January board meeting on possible and recommended changes to our organization Future Steps: • Review progress and get update on recommendations from committee chairs Member(s) Responsible: Daniel Tsang, Amelia Ahnert Staff Assistance: Appropriate Kiwanis International staff member All of our work is intended to benefit you as members and leaders of Circle K International. We are here to serve you and to make sure you are able to experience all the benefits of being a Circle K International !
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member. If you have any questions, comments, or criticisms, please don’t hesitate to contact me. Respectfully submitted by,
Daniel Tsang Executive Committee Chair Circle K International
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Governing Documents Task Force Report
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A report was not submitted by Chair Clara Oh.
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International Expansion Committee Report Meetings: Sundays at 10pm EST; Biweekly ! Date Position Name, District Sancho Jacinto, Capital 1/19/14 Chair Stephanie Stephanie Yu, Cal-Nev-Ha Yu, Mason Mason Kuang, Eastern Canada Cal-Nev-Ha Member Tian Cheng, Cal-Nev-Ha Kuang, Eastern Member Sara Nguyen, Missouri-Arkansas Canada Guest Kathy Le, Western Canada Chair Sancho Jacinto, Capital 2/9/14 Secretary Stephanie Yu, Cal-Nev-Ha Board Liaison Mason Kuang, Eastern Canada Member Tian Cheng, Cal-Nev-Ha Member Sara Nguyen, Missouri-Arkansas Guest Clara Oh, Missouri-Arkansas
Present Absent ! X ! X ! X ! X ! X ! X ! ! X ! X ! X ! ! X
Summary of Committee’s Actions The International Expansion Committee has been inviting guest to our meetings to promote collaboration between committees. Kathy Le of the Service Committee was a guest of our January meeting and provided great insight. Clara Oh of the Governing Documents Committee was also our guest at the February meeting, which she participated passionately as if she’s part of IXC. Outside the meetings, Chair and Philippine Liaison Sancho Jacinto also traveled to the Philippines and met up with Filipino Kiwanians and CKIers.
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Committee Directives 1. Establishing connection with Malaysian CKI Progress: In-Progress • Keep communicating with Malaysian CKIers • Ask for what help we can offer Future Steps: • Start a directory for Malaysia CKI clubs • Have a plan from now until ICON on what to do to start districting Member(s) Responsible: Sara Nguyen Staff Assistance: Jackie Goonting
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Progress: In-Progress • Met up with Filipino Kiwanians • Met up with Filipino CKIers Future Steps: • Provide the Filipino Kiwanians the requested information packet • Coordinate with them accordingly in starting the Philippine Luzon District Member(s) Responsible: Sancho Jacinto Staff Assistance: Marilyn Jugueta
3. Build contact in Taiwanese CKI Progress: In-Progress • Work on translations with the translator Future Steps: • Once communication barriers are broken, start building a district Member(s) Responsible: Tian Cheng and Stephanie Yu 4. Building contact with various international CKI clubs not listed above (i.e. Latin America, Australia, Norden) Progress: In-Progress • Been communicating with them and addressing any issues they need Future Steps: • Begin establishing districts with the various international CKI communities Member(s) Responsible: Mason Kuang 5. Social Media Campaign Progress: In-Progress • Post updates about the committee • Share stories about overseas CKI clubs via blogspot • Posted more photos from Malaysia, Taiwan, and Philippines • Increase the “likes” of the page to widen the network Future Steps: • Inviting more people and collaboration with other committees, such as the Service Committee • Post videos in the future !
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• Create some interactive features such as contests and other creative entries to increase activity and promote the camaraderie of overseas CKIers and North American ones • Use this medium to help overseas CKIers with their issues and even help them get to ICON • Utilize the Facebook Page for publicity and other means Member(s) Responsible: Everyone Respectfully submitted by,
Sancho Jacinto International Expansion Committee Committee Chairman
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Kiwanis Family Relations Committee Report
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Meetings: Monthly Sunday nights @ 8:30 PM Date 1/26/14
2/16/14
3/9/14
Position Chair Secretary Member Member Member Member Member Chair Secretary Member Member Member Member Member Chair Secretary Member Member Member Member Member
Name, District Present Absent Danielle Sammut, New Jersey X Mason Kuang, Eastern Canada X Katie Auwaerter, Pennsylvania X Jennifer Que, Cal-Nev-Ha X Monica Wang, WUM X Nicole Tardif, Capital X Sarah Nolan, WUM X Danielle Sammut, New Jersey X Mason Kuang, Eastern Canada X Katie Auwaerter, Pennsylvania X Jennifer Que, Cal-Nev-Ha X Monica Wang, WUM X Nicole Tardif, Capital X Sarah Nolan, WUM X Danielle Sammut, New Jersey X Mason Kuang, Eastern Canada X Katie Auwaerter, Pennsylvania X Jennifer Que, Cal-Nev-Ha X Monica Wang, WUM X Nicole Tardif, Capital X Sarah Nolan, WUM X
Summary of Committee’s Actions The Kiwanis Family Relations Committee has worked diligently to create our very own Kiwanis Family Guide. The committee, thus far, submitted top 10 fun facts about each branch, a list of weekly/monthly/yearly service projects CKI members can do with each branch, as well as reached out to members about submitting inspirational Kiwanis Family stories. Thus far, we are experiencing challenges collecting major stories about CKI’s involvement with each K-branch. I extended the deadline to March 15 so we can have more time to collect the data. The committee has also been planning the Kiwanis One Day webinar
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and has been posting on the KFR blog regularly. I cannot be more proud of the work that this committee has been doing. They should be praised for their dedication! Committee Directives 1. Develop and present 2 webinars on pertinent information regarding building the relationship between the Kiwanis Family branches, including information about how to access and find resources and introducing the idea that each branch has its own ambassador. Progress: In-Progress • Successfully hosted one webinar centered on Kiwanis Family month • Our next webinar, in honor of Kiwanis One Day, will be recorded on March 26 Future Steps: • Design webinar presentation Member(s) Responsible: All Staff Assistance: None needed at this time. Thanks for the help with our first webinar. 2. Maintain monthly communication with the branch liaisons. Progress: In-Progress Future Steps: • Encourage ambassadors in every email I send to them to continue regular communication with their branch liaisons. • Continue to ask for updates about their communication at scheduled committee meetings. Member(s) Responsible: Each ambassador Staff Assistance: Monica W (Builder’s Ambassador) is having difficulty contacting Nicole Harris. Sarah Nolan (Aktion Club Ambassador) is having difficulty contacting Katie Griffin. 3. Each branch ambassador will participate in 2 or more events with their designated branch (advertise through official IKFR blog). Progress: In-Progress • Each month, a Kiwanis Family branch will be featured on the KFR blog. Our committee set a schedule for January through July so that ambassadors are responsible for 46! ! !
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posting each Sunday during their designated month. This will hopefully encourage members to check out the blog and learn about our wonderful Kiwanis family. In January, Nicole, our K-Kids ambassador did a great job educating members about K-Kids, but also expressing her experience with the organization. In February and March, Monica and Katie did a great job informing members about Builders Club and Key Club and sharing their personal experiences. I cannot wait to read all about Jennifer Que’s experiences with Kiwanis next month! Future Steps: • Send out an email promoting the blog to members • Advertise blog on social media Member(s) Responsible: All 4. Evaluate current KFR resources and update (or develop) at least one resource for each of our branches. Progress: In-Progress • Committee members are currently sorting through the resources and for the most part, have decided which ones they want to vamp up. • Committee members are developing new resources for CKI members. Namely, Sarah Nolan, our Aktion Club Ambassador created two wonderful resources. Katie Auwaerter created a resource that promotes Key Club and CKI involvement. Jennifer Que will begin designing the counterpart resource as soon as we finish the Kiwanis One Day webinar. Future Steps: • Set deadline for committee members to look through resources. Member(s) Responsible: Each ambassador 5. Design a “Kiwanis Family Relations Guide” that outlines the history of each organization, what makes the Kiwanis Family unique (maybe taking different member quotes to put in the packet), why it’s important to be in the organization, benefits inside and outside the K-Family, and then a complete service directory filled with service projects specifically for K-Family interaction. !
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Progress: In-Progress • Each branch ambassador must create a section for their respective branch • Decided that each section will include Top Ten Fun Facts, quotes about member experiences, a highlighted story with pictures, a calendar of service projects • Deadline for all sections is March 15. I set staggered deadlines in order to give them time to receive necessary feedback. • Created a Kiwanis Family Quote Form in order to collect quotes from Kiwanis Family members that we may feature in our Kiwanis Family Guide and blog. Future Steps: • I plan to email each member of the International Board and ask if they may share a memory on the Google form. I also plan to include the Google form and information about the Kiwanis family Guide and blog in my next Subregion update Member(s) Responsible: All Respectfully submitted by, Danielle Sammut Chairman Kiwanis Family Relations Committee
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Large Scale Service Project Committee Report
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A report was not submitted by Chair Morgan Fierro.
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Membership and Marketing Committee Report Meetings: Future meeting times are determined at the meeting prior – usually on a Wednesday or Thursday at 9:00pm (CST) Date Position 2/17/14 Chair Secretary Member Member Member 2/27/14 Chair Secretary Member Member Member 3/6/14
Chair Secretary Member Member Member
Name, District Jonathan Lacaba, Texas-Okla. Alex Bour, Ohio Kevin Arthur, Cali.-Nev.-Hawaii Taryn Grisham, Wis.-Upper Mich. Lena Scheibengraber, Wis.Upper Mich. Jonathan Lacaba, Texas-Okla Alex Bour, Ohio Kevin Arthur, Cali.-Nev.-Hawaii Taryn Grisham, Wis.-Upper Mich. Lena Scheibengraber, Wis.Upper Mich. Jonathan Lacaba, Texas-Okla. Alex Bour, Ohio Kevin Arthur, Cali.-Nev.-Hawaii Taryn Grisham, Wis.-Upper Mich. Lena Scheibengraber, Wis.Upper Mich.
Present Absent X X X X X X X X X X X X X X X
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Summary of Committee’s Actions Our committee has completed a resource for using one’s CKI experience on LinkedIn and is currently working on a Membership Education Resource for new members. Committee Directives 1. CKI/LinkedIn Resource Progress: Completed Member(s) Responsible: Taryn Grisham, Kevin Arthur 2. Membership Education Resource Progress: In-Progress • Each committee member has a part in contributing to 50! ! !
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the resource. • Lena is serving as the team leader. Member(s) Responsible: Lena Scheibengraber, Taryn Grisham, Kevin Arthur 3. Work closely with International Expansion Committee to forward goals Progress: In-Progress • M&M committee is working with the International Expansion ad-hoc committee as they seek to become a sub-committee of the M&M committee Future Steps: • Attend meetings and align objectives and goals Member(s) Responsible: Alex Bour and Jonathan Lacaba Respectfully submitted by, Jonathan Lacaba
Jonathan Lacaba Membership & Marketing Committee Committee Chairman
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Recruitment, Retention, & Revitalization Committee Report Meetings: Sundays at 10:00pm EST; Biweekly Date 2/2/14
Position Chair Secretary Board Liaison Member Member Member Member 2/16/14 Chair Secretary Board Liaison Member Member Member Member 3/16/14 Chair Secretary Board Liaison Member Member Member Member
Name, District Natalie Szemetylo, Capital Samer Khan, Cal-Nev-Ha Alex Bour, Ohio Sean Matteo, New Jersey Sam Hardin, La-Miss-Tenn Dianne Tulud, Cal-New-Ha Alyssa Smalley, Rocky Mountain Natalie Szemetylo, Capital Samer Khan, Cal-Nev-Ha Alex Bour, Ohio Sean Matteo, New Jersey Sam Hardin, La-Miss-Tenn Dianne Tulud, Cal-New-Ha Alyssa Smalley, Rocky Mountain Natalie Szemetylo, Capital Samer Khan, Cal-Nev-Ha Alex Bour, Ohio Sean Matteo, New Jersey Sam Hardin, La-Miss-Tenn Dianne Tulud, Cal-New-Ha Alyssa Smalley, Rocky Mountain
Present Absent X X X X X X X X X X X X X X X X X X X X X
Summary of Committee’s Actions The R&R&R Committee has been hard at work this spring semester. We are extremely excited to compile the results of our Club Building Survey. We feel that it is interesting to hear what the District Governors and Club Building Chairs think at their end of the term. Perhaps they will be more reflective in their answers. This could also turn into a state of the District in terms of club building and revitalization. The committee’s other major project right now is revising the CKI Marketing Guide and CKI Public Relations Guide. These two resources are no longer available through the CKI website. They are great tools for chartering clubs to know the tools to grow.
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Committee Directives 1. Assessing the struggles of current clubs/districts Progress: In-Progress • Created a Survey for District Club Building Chairs and District Governors to gather information on the environment of club building in the Districts • Submitted survey to Vice President Amelia & President Daniel for feedback & approval. Has been approved. • Survey is in the distribution process for the District Governors & District Club Building Chairs Future Steps: • Report of the Compilation of Survey Results Member(s) Responsible: Sean Matteo 2. Create a guide focused on recruitment strategies Progress: Completed • Created a recruitment strategies guide • Held the Rock ‘n Recruit Webinar with the Membership & Marketing Committee Member(s) Responsible: Alyssa Smalley, Sean Matteo, & Natalie Szemetylo 3. Provide ideas on how clubs can use member feedback Progress: In-Progress Member(s) Responsible: Natalie Szemetylo 4. Aid clubs in increasing club awareness on their campus and in their community Progress: In-Progress • Created a Do’s & Don’ts Guide for Club Awareness • Revising the CKI Marketing Guide • Revising the CKI Public Relations Guide Future Steps: • Collecting edits for the CKI Marketing Guide & CKI Public Relations Guide • Reconstructing the guides up to the new graphic standards and making them printer friendly Member(s) Responsible: Sam Hardin, Natalie Szemetylo, Samer Khan, Dianne Tulud, Sean Matteo, Alyssa Smalley !
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5. Assist in the formation of new clubs Progress: In-Progress • Reached out to District Governors for information on potential club charters • Partnering with the International Growth Committee to reach out to universities in the Philippines for club building Future Steps: • Continue to reach out to contacts given by the District Governors whether it is partnering with a District Board member or working directly with the potential club charter • Reaching out to contacts in Philippines. • Continuing contact with the International Growth Committee Chairman Sancho Jacinto and Board Liaison Mason Kuang Member(s) Responsible: Samer Khan & Dianne Tulud Respectfully submitted by,
Natalie Szemetylo Natalie Szemetylo Recruitment, Retention, Revitalization Committee Chairwoman ! ! ! ! ! ! ! ! ! ! ! ! !
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Service Committee Report
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Meetings: Wednesdays at 8:00pm MST; Biweekly Date 2/10/14
Position Chair Secretary LSSP Chair Ambassador Ambassador Ambassador Ambassador
2/24/14
Ambassador Chair Secretary LSSP Chair Ambassador Ambassador Ambassador Ambassador Ambassador Subregion E Trustee
Name, District Kathy Le, Western Canada Stefan Ludlow, Georgia Morgan Fierro, WisconsinUpper Michigan Heidi Brooks, TexasOklahoma Byron Montilla, Cal-Nev-Ha Kelsey Gower, Indiana Cortney Ferris, TexasOklahoma Michael Zhou, Cal-Nev-Ha Kathy Le, Western Canada Stefan Ludlow, Georgia Morgan Fierro, WisconsinUpper Michigan Heidi Brooks, TexasOklahoma Byron Montilla, Cal-Nev-Ha Kelsey Gower, Indiana Cortney Ferris, TexasOklahoma Michael Zhou, Cal-Nev-Ha Alex Bour, Ohio
Present Absent X X X X X X X X X X X X X X X X X
Summary of Committee’s Actions Hello everyone! Thank you to everyone who participated in the campaign known as “Show Your Love, Save A Life” for The Eliminate Project! We are super excited to have received such positive feedback for the campaign from various clubs and districts and we hope to continue participating in events throughout the rest of the fiscal year to reach the goal of $7.20 USD per CKI member raised by September 30, 2014. It will take the effort of each member but there is no doubt that we will be able to reach this amount! Our committee recently released !
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our January-February issue of our newsletter Service Worth A Glance and we’ve featured our newest committee member, Michael Zhou. Our main focus currently is CKI Service Week from March 30 to April 5, 2014, which encompasses all of CKI’s Preferred Charities and Service Partners, Kiwanis One Day, and the Large Scale Service Project promotions. We hope that our schedule resource and details are helpful in getting clubs and districts involved! We will also soon release a resource regarding recognition at CKIx so we look forward to hearing all about what you have all accomplished in one short week! Lastly, keep an eye out for more information on CKI Service Fair in Nashville. We hope to see you all there! Committee Directives 1. Promote the aims and initiatives of Circle K International’s Preferred Charities and Service Partners Progress: In-Progress • Each service ambassador has received the most up-todate contact information with either their corresponding charity or partner organization • All preferred charities and service partners have been featured on the CKI Service Committee’s JanuaryFebruary issue of “Service Worth A Glance” newsletter so that information is easily accessible to the membership • Each ambassador has been given a day during CKI Service Week to promote their organization’s aims Future Steps: • Complete an awareness campaign for World Water Day and for the end of the semester for Students Team Up to Fight Hunger • Continue to educate members on each preferred charity and service partner by hosting a service webinar and creating relevant videos • Incorporate service projects and awareness campaigns specifically for each Preferred Charity and Service Partner into the Large Scale Service Project 2014 in Nashville, Tennessee • Encourage all clubs and districts to participate in CKI Service Week • Develop resources surrounding awareness campaigns and CKI Service Week for each charity and partner 56! ! !
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• Showcase each Preferred Charity and Service Partner at the CKI Service Fair in Nashville, Tennessee Member(s) Responsible: All Members Staff Assistance: CKI Specialist Maria Demko 2. To facilitate service throughout the membership internationally by providing education, resources, and recognition Progress: In-Progress • Each ambassador is currently working with their respective Preferred Charity and Service Partner to develop and update resources for the membership • A resource for CKI Service Week has been completed and includes brief statements regarding how to get involved and what each preferred charity and service partner do • The use of a Google submission form for questions, feedback, and resource requests allows the committee to receive input directly from the membership Future Steps: • The inclusion of general service ideas not directly related to a Preferred Charity or Service Partner in the CKI Service Committee’s newsletter “Service Worth A Glance” • A participation resource will be created for those who were involved with CKI Service Week in their own communities as well as Kiwanis One Day and the Large Scale Service Project promotions Member(s) Responsible: All Members Staff Assistance: CKI Specialist Maria Demko 3. To develop mediums in which members can share and showcase service ideas Progress: In-Progress • Release of the January-February “Service Worth A Glance” newsletter which incorporates service snippets from different districts and clubs, showcases a specific Circle K club, and presents different videos for viewing • The Facebook page and twitter account will be the main source of content for awareness, social media campaigns, and engaging members. The approach to !
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our media postings is currently changing to appeal to a wider audience relating not only to service but to everyday lives Future Steps: • Continually release issues of the “Service Worth A Glance” newsletter while acquiring information from various districts and clubs • Allow CKI clubs to show their participation in CKI Service week and Kiwanis One Day by creating a hashtag for the event and include forms of recognition and prizes • Showcase different clubs and districts and their service related events on our Facebook page to engage their members with our content • Host a CKI Service Fair at International Convention in Nashville, Tennessee that allows clubs and districts to share ideas personally Member(s) Responsible: All Members Respectfully submitted by,
Kathy Le Circle K International Service Committee Chair ! ! ! ! ! ! ! ! ! ! ! ! ! !
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Social Potential Innovative Club Enhancement Committee Report
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