Circle K International Board of Trustees Board Book July 2013
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International Board Book Highlights !
2013-2014 Task Forces: Governing Documents Awards !
Definition of Interclubs and Kiwanis Family Relation events (KFRs): The international board will be proposing a policy code amendment to the International Council to redefine what an Interclub and a Kiwanis Family Relation are. See Page 8 - 10.
2013-2014 Goals: The International Goals were formed around the goals submitted by each of the districts. The International Board hopes to assist each district in reaching their goals! The 2013 – 2014 Goals are as followed: Membership: 13,914 Service Hours: 410,000 Kiwanis Family Relations: 3,000 events and 5,600 hours Interclubs: 3,300 events and 6,150 hours LSSP 2014 Attendance: 200 International Convention 2014 Attendance: 414
2013-2014 Ad-Hoc Committees: Recruitment, Retention, and Revitalization Social Potential Innovative Club Enhancement (S.P.I.C.E.) International Expansion
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Introduction Dearest Members of Circle K International: On behalf of the Circle K International Board, I would like to thank you in advance for taking the time to review the first board book of the 20132014 year. Board books are one way in which the International Board keeps you in the loop of what is going on around our international collegiate organization. For those who have never read a board book before, the purpose of a board book is to review the actions taken by your elected officials. A board book summarizes what is being done and what we hope to accomplish in the near future. We hope to accomplish many things this upcoming year. This board book comes with many highlights since International Convention. We hope you take the time to thoroughly understand our actions from the start of our term until now. While it is still early in the year, this board book hopes to serve as the start of a productive year. The International Board urges you to not only read this information thoroughly, but to share it with other Circle K members and leaders. Again, thank you for taking the time to review our board report. Remember, we are here to serve you, the members of Circle K International. Like always, if you ever have any questions, concerns, or criticisms, please don’t hesitate to bring it to my attention. As a member of the largest collegiate service organization, your input is critical to the development of our organization. Serving one day at a time, Daniel Tsang Circle K International President
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Table of Contents July Board Meeting Minutes ............................................... 5 - 11 I. Call to Order ......................................................................................... 5 II. Pledge of Allegiance ..........................................................................5 III. Circle K International Pledge............................................................. 5 IV. Explanation of Agenda .....................................................................5 V. Approving the June Board Meeting Minutes ..................................6 VI. International Board Reports .............................................................. 6 VII. Approving the 2013-2014 Goals for Circle K Interational .............6 VIII. Approving the 2013-2014 CKI Standing and LSSP Committees ..6 IX. Approval of the 2013-2014 CKI Ad-Hoc Committee Selection.....7 X. 2016 International Convention Location Prederence ...................8 XI. Approval of New Jersey District Bylaw Changes............................ 8 XII. Approval of the Policy Code Changes to the International .......8 XIII. Miscellaneous .................................................................................10 XIV. Closing Comments ........................................................................10 XV. Adjournment ...................................................................................10
Board Reports..................................................................... 12 - 39 I. International President .......................................................................12 II. International Vice President ............................................................. 15 III. Subregion A Trustee ..........................................................................18 IV. Subregion B Trustee..........................................................................23 V. Subregion C Trustee..........................................................................25 VI. Subregion D Trustee .........................................................................28 VII. Subregion E Trustee .........................................................................30 VIII. Subregion F Trustee ........................................................................33 IX. Subregion G Trustee ........................................................................37 X. International Trustee At-Large ........................................................39 !
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July Board Meeting Minutes
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July Board Meeting Minutes! Sunday, July 28, 2013 at 10:15 am (EST) Attendance: Name Daniel Tsang Amelia Ahnert Kathy Le David Limjoco Jonathan Pevarnek Jonathan Lacaba Alex Bour Danielle Sammut Stefan Ludlow Mason Kuang Chris Martz Maria Demko Jim Rochford
Position Present Absent International President X International Vice President X Subregion A Trustee X Subregion B Trustee X Subregion C Trustee X Subregion D Trustee X Subregion E Trustee X Subregion F Trustee X Subregion G Trustee X International Trustee At-Large X Director of Circle K International X CKI Specialist X Kiwanis International Trustee to CKI X
I. Call to Order President Tsang called the July Board Meeting to order at 10:15am (EST). II. Pledge of Allegiance
David Limjoco
III. Circle K International Pledge
Kathy Le
IV. Explanation of Agenda Old Business Approval of Minutes from June Board Meeting International Board Reports New Business Approval of the 2013-2014 CKI Goals Approval of the 2013-2014 Standing Committees and LSSP Committee Approval of the 2013-2014 Ad-Hoc Committee Selection Assignment of a Location for the 2016 International Convention !
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Approval of the New Jersey District Bylaw Changes Approval of the Policy Code Changes V. Approval of the June Board Meeting Minutes Trustee Ludlow moved to approve November Board Meeting minutes as stated. Trustee Sammut seconded. No Discussion 9 in affirmation, 0 opposed, 0 abstentions Motion Passes VI. International Board Reports Each member of the International Board has submitted a report, which is included in the following sections of the Board Book. VII. Approval of the 2013-2014 Goals for Circle K International Vice President Ahnert moved to set the 2013-2014 CKI Goals to 13,914 for membership, 5,600 hours and 3,000 events for Kiwanis Family Relations, 6,150 hours and 3,300 events Interclubs, 410,000 hours for service, 200 for LSSP 2014 attendance, and 414 for International Convention 2014 attendance. Trustee Limjoco seconded. No Discussion 9 in affirmation, 0 opposed, 0 abstentions Motion Passes VIII. Approval of the 2013-2014 CKI Standing Committees and Large Scale Service Project Committee Vice President Ahnert moved to approve the following committee assignments: Large Scale Service Project Committee: Morgan Fierro, Chair Kathryn Graves, Secretary Kathy Le, Board Liaison Kelly Chan, Fellowship Sub-committee Chair Mak Hozo, Publicity and Internal Marketing Subcommittee Chair Kevin Chiong, Co-Project Planning and External Relations Subcommittee Chair Brittany Abrams, Co-Project Planning and External Relations Subcommittee Chair $! !
Emily Condon, Logistics Sub-committee Chair Membership and Marketing Committee Jonathan Lacaba, Chair Alex Bour, Secretary Sanjuana Zavala Kevin Arthur Lena Scheibengraber Taryn Gisham Kiwanis Family Relations Committee Danielle Sammut, Chair Mason Kuang, Secretary Nicole Tardif, K-Kids Ambassador Sarah Nolan, Aktion Club Ambassador Katie Auwaeter, Key Club Ambassador Jennifer Que, Kiwanis Ambassador Monica Wang, Builder’s Club Ambassador Service Committee Kathy Le, Chair Stefan Ludlow, Secretary Kelsey Gower, March of Dimes Ambassador Byron Montilla, UNICEF: The Eliminate Project Ambassador Cortney Ferris, UNICEF: The Six Cents Initiative Ambassador Jonathan Cao-Nguyen, STUFH Ambassador Heidi Brooks, Better World Books Ambassador Trustee Sammut seconded. No Discussion 9 in affirmation, 0 opposed, 0 abstentions Motion Passes IX. Approval of 2013-2014 CKI Ad-Hoc Committee Selection Trustee Pevarnek moved to approve the 2013-2014 Ad-Hoc Committees to be Recruitment, Retention, and Revitalization, Social Potential Innovative Club Enhancement (S.P.I.C.E.), and International Expansion. Trustee Lacaba seconded. No Discussion 9 in affirmation, 0 opposed, 0 abstentions Motion Passes
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X. 2016 International Convention Location Preference Trustee Ludlow moved to not have the 2016 International Convention in Toronto. Vice President Ahnert seconded. No Discussion 0 in affirmation, 8 opposed, 1 abstentions Motion Fails Trustee Limjoco moved to have the 2016 International Convention in Toronto. Trustee Sammut seconded. No Discussion 8 in affirmation, 0 opposed, 1 abstentions Motion Passes XI. Approval of New Jersey District Bylaw Changes President Tsang encouraged that Trustees ask their districts to send Kiwanis Approved Bylaws to have them approved by the International Board. Trustee Sammut explained that at the New Jersey’s 2013 District Convention the District’s bylaws were amended to change the membership fee from $8 to $10. Trustee Ludlow moved to approve the New Jersey District Bylaw changes made at their 2013 District Convention. Trustee Bour seconded. No Discussion 9 in affirmation, 0 opposed, 0 abstentions Motion Passes XII. Approval of the Policy Code Changes to the International Council President Tsang explained that this policy code change would be sent to the International Council, if approved. The International Council is made up of the International Board, District Governors, and past International Presidents that are still members of CKI. Trustee Pevarnek motioned to approve the following changes to the Policy Code: %! !
Subsection K, iv. Interclubs a. An interclub shall be defined as a meeting or event organized by two or more CKI clubs, including CKI clubs-information, in which at least two members from each CKI club attend. (2/11) An interclub shall be defined as a meeting or event organized by a CKI club with at least one other CKI club in attendance, each having two or more members present. i. Clubs in formation may count as a club for the purpose of calculating an interclub. ii. A meeting or event organized by the international or district levels of CKI shall not count as an interclub. iii. Each CKI club with two or more members present that satisfies these requirements will have individually completed one interclub. (2/11) b. A Kiwanis Family Relation (KFR) shall be defined as a meeting or event organized by at least one CKI club and at least one other level of the Kiwanis Family, including clubs-information, in which at least two members from each club attend. (2/11) A Kiwanis Family Relation (KFR) shall be defined as a meeting or event attended by at least one CKI club and at least one club from another branch of the Kiwanis Family, each having two or more members present. i. The other levels of the Kiwanis Family are K-Kids, Builder’s Club, Key Club International, Key Leader, Kiwanis Junior, Kiwanis International, Young Professionals, Golden K, and Aktion Club. (2/11) ii. Clubs in formation may count as a club for the purpose of calculating a KFR. iii. A meeting or event organized by the international or district levels of CKI shall not count as a KFR. Each CKI club that satisfies these requirements with two or more members present will have individually completed one KFR. Trustee Le seconded. No Discussion 9 in affirmation, 0 opposed, 0 abstentions Motion Passes
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President Tsang requested that a description be written up to explain the changes being made and that it would be sent to the International Council. XIII. Miscellaneous Director Martz informed the board that the dates for the January Board Meeting would be January 30 - February 2, 2014. He also mentioned that the Executive Committee could come in on Wednesday, January 29, if necessary. XIV. Closing Comments Trustees from Subregion A through G passed. Trustee Mason commented that it was a good first meeting. Vice President Ahnert mentioned that she was excited to see the committees coming together and would be sending the committee chairs information/resources from past years. Councilor Rochford commended the board for wanting to keep a strong connection with Kiwanis in the coming years. He also was impressed by the professionalism of board. He highlighted the ability for the board to take the time to work out the small detail, but also being able to take a step back and think about what we want to achieve, service. Councilor Rochford also stated that leadership starts at the top and reminded the board to begin getting involved in building a new CKI club to show the importance of it to others. Director Martz said that is was the most efficient Board Trainer in 4 years! President Tsang thanked everyone for being on time and being attentive listeners all through board trainer. He also reminded the board that Vice President Ahnert and himself were only an email away, if they every needed anything. XV. Adjournment President Tsang asked for a motion to adjourn the meeting. Trustee Bour so moved. Trustee Lacaba seconded. &'! !
9 in affirmation, 0 opposed, 0 abstentions Motion Passes The 2013 July Board Meeting was adjourned at 11:06 am (EST).
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Board Reports: International President On behalf of the newly installed International Board, I wanted to take this opportunity to welcome you to the start of the 2013-2014 year. We are so excited to see what this upcoming year has in stored. Since taking office after Circle K International Convention in Vancouver, British Columbia, the International Board has been working hard to continue the success of the 2012-2013 year. We hope to continue providing you relevant and useful information to bring back BOARD UPDATE Board Trainer Most recently, the International Board met from July 25th to 28th for our Board Trainer in Indianapolis, Indiana. International Vice President Amelia and I arrived a couple days earlier to prep and discuss various logistics for Board Trainer and the upcoming year. During our Board Trainer, the International Board was able to meet and bond with the Key Club International Board, Key Club District Governors, and various Kiwanis International staff members. The International Board was able to facilitate exercises and activities to better prepare the Kiwanis family for what is in store for the upcoming year. In keeping with the educational purpose of Board Trainer, the International Board also discussed, at length, how we hope to proceed this year. Various “Hot Topics” were discussed such as the possibility of keeping or changing subregions, redefining interclubs and Kiwanis Family Relations, and many more. Like years past, we promise to continue maintaining our high level of communication. After all, communication should be both ways and we aim to make sure that every voice is heard. Committee Selections After spending hours in the boardroom discussion various “Hot Topics”, at night, we sat down and selected members of our Standing Committee and Large Scale Service Project (LSSP) Ad-Hoc Committee. We received many outstanding applications this year, so it was very difficult selecting &"! !
the best of the best. We are very excited about our selections and the International Board hope you are excited to be working with them as well. During this time, the International Board had a lengthy discussion in regards to what Ad-Hoc Committees Circle K International should have for the year. With the recommendations CKI District Governors gave in their monthly board report, the International Board agreed upon three Ad-Hoc Committees and two Task Forces. The Ad-Hoc Committees for the 20132014 year are Social Potential Innovative Club Enhancement (S.P.I.C.E.), Recruitment, Retention, and Revitalization, and International Expansion. The Task Forces for the 2013-2014 year are Governing Documents and Awards. PRESIDENT’S UPDATE Communication Throughout the start of my term as International President, I have utilized various forms of communication to better reach the members of our wonderful organization. These communication styles include providing various updates through Facebook Groups, daily communication with International Trustees and staff members through emails and phone calls, a biweekly email to CKI Governors, and many more. In addition, I have been in frequent communication with Kiwanis Trustee Jim Rochford from the Illinois-Eastern Iowa District as he serves as the 20132014 Kiwanis International Counselor to the Circle K International Board. Trustee Jim serves as an advocate for Circle K International on the Kiwanis International Board and I look forward to continue working with him this upcoming year. TRAVEL REPORTS Summer Social | Illinois-Eastern Iowa | July 13th (UNOFFICIAL TRAVEL ~ CKI DID NOT PAY FOR THIS VISIT) • Completed service projects with fellow Illinois-Eastern Iowa Kiwanis Family • Attended workshop that assisted club officers with recruitment and retention of prospective and returning club members • Partook in fundraiser for District project, Spastic Paralysis Research Foundation !
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FUTURE PLANS Committees The International Board is very excited to review the 2013-2014 Ad-Hoc Committee Applications. I know we are going to get many exceptional individuals apply. I look forward to seeing what each member brings to the committees and hearing what they will accomplish this upcoming year. Communication I will be holding optional one-on-one chats with Governors on the second week of August. Beyond that, I will continue to serve as a resource with International Board Officers and members of Circle K. This includes providing various newsletter articles to districts and clubs. CONCLUSION As a whole, the International Board has already made significant strides in strengthening our organization. With the help and support of members like you, I know our organization, as a whole will continue to stride towards the best. Like stated in all formal communication I have sent out, please do not hesitate to contact me with any questions, concerns, or criticisms. I am here to serve you and our wonderful organization. Serving one day at a time,
Daniel Tsang International President Circle K International
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Board Reports: International Vice President Hello CKI! I am excited to get the 2013-2014 year started with such a dedicated group of CKI leaders! While in Vancouver, I had to the chance to meet with CKI members from all over and serve along side them during a rainy LSSP. After experiencing what CKI members can accomplish in two days, I have high hopes for what we can accomplish throughout this year. With that said, we still have several months of the 2012-2013 fiscal year left. Below is an update on our organization’s progress towards the 2012 – 2013 International Goals. 2012 – 2013 Goals (10/1/12 – 9/30/13) Service Hours 400,000 Membership 14,210 Interclub Events 3,500 KFR Events 3,500
Current Totals (as of 7/1/13) 280,548.73 13,017 6,554 6,498
% Goals 70.14% 91.60% 187.26% 185.66%
My Actions Since Last Report As an International Board Officer • Communicated with staff in order to plan the International Board Trainer • Will be attending the International Board Trainer in Indianapolis, Indiana As the International Vice President • Revised the 2013-2014 International Standing Committee and Large Scale Service Project Committee applications • Created several CKI Weeklys and distributed them through the CKI Google group • Revised the 2013-2014 International Board Committee Placement Survey • Gathered District goals for the creation of 2013-2014 International Goals for October 1, 2013 through September 30, 2014 • Recorded the service hours, interclubs, and KFRs submitted in the June and July Governor Monthly Reports (MRFs) • Promoted members to apply for the International Committees !
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• Reformatted several documents using the new branding upon request and had them added to the CKI website • Assisted President Tsang in creating the Governor Monthly Report Form questions for August through October As a Pennsylvania District Member • Promoted applications for International Committees • Assisted in generating topic ideas for governor’s email As a Penn State – University Park Club Member • Corresponded with members to promote applying for International Committees • Submitted my summer service hours Travel Report(s) I have not had the opportunity to make any visits since attending ICON and LSSP. I am looking forward to the trips I have planned for the coming months! Short-term Future Plans As an International Board Officer • Select and finalize International Standing Committee, Ad-Hoc Committee, LSSP Committee, and Task Force members • Participate in a successful Board Trainer • Finalize the 2013-2014 Goals for Circle K International • Establish the CKI fall visit schedule As the Vice President • Complete the July 2013 Board Book • Create the Ad-Hoc Committee and Task Force applications and begin promoting them • Continue sending out CKI Weeklys that contain a variety of information Long-term Future Plans As an International Board Officer • Promote interactions between the International Board and CKI members • Educate those in CKI about the International level As the International Vice President • Send out the CKI Weekly consistently on Mondays • Work closely with International Committees to ensure that they are successful &$! !
Steps Towards Achieving Long-term Future Plans As an International Board Officer • Sending personal emails to all members that District Governors identify as going above and beyond • Creating a appealing Board Book with a summary page As the International Vice President • Continue planning out upcoming CKI Weeklys in advance • Draft a plan for working with International Committees o Meetings with chairs, attending committee meetings, evaluations, etc. CKI Achievements Since Last Report • Starting my third year on the International Board! I am excited to be working with an incredible group of CKIers! Personal Achievements Since Last Report • Finished my last day working for Science-U Summer Camps after 5 years! Respectfully Submitted,
Amelia Ahnert International Vice President Circle K International
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Board Reports: Subregion A Trustee Dear Subregion A, Thank you again for the opportunity you have given me to serve such a wonderful group of passionate individuals. My love for our organization has grown since having met many of you and I hope that in some way that international has also been able to help you. As the new year begins, I hope that we will all be able to continue growing and working hard as our Subregion is ever-expanding. Soon I will have the opportunity to connect with the other members of the International Board in Indianapolis, IN in order to set the groundwork in which our organization will head and I am very excited to learn more about how I can help you. As the summer continues I hope that the passions and goals in which you have in the organization flourish and that the school year is your best one yet. Take a step back and relax because you all deserve it and I hope to see you all once again soon. My Actions Since Last Report As an International Board Officer • Completed all forms and applications as required of any International Board member • Kept in contact with the International President and International Vice President regarding incoming information from the districts of Subregion A As a Subregion Trustee • Held a Subregion A chat with all four governors in order to discuss feedback from International Convention and the Large Scale Service Project • Created and designed a new weekly Subregion A Update for all district board officers and administrators to review • Responded to governors via the July monthly report form and provided suggestions towards any questions and issues • Reinforced deadlines for applications and forms due throughout the international and district level • Reestablished the Subregion A Governor MRF Competition to encourage the submission of monthly report forms in a timely manner • Provided updates to the Subregion regarding matters of the &%! !
International Convention and Large Scale Service Project As a Western Canada District Member • Actively kept up to date with any information the district board has to offer • Promoted vacant chair positions to individuals whom may be interested in becoming involved in the district As a University of Alberta Club Member • Attended our sponsoring Kiwanis club’s general meeting • Promoted attendance at events and advertised for upcoming volunteer opportunities Updates on Subregion A Montana District • Submitted their district goals for the 2013 – 2014 CKI year to international • The district board has currently selected October 11-13, 2013 as the date of their Fall Leadership Training Conference • Current vacancies on the district board include the positions of lieutenant governor Pacific Northwest District • Submitted most of their district goals for the 2013 – 2014 CKI year to international and will follow up • The district board has a planned summer meeting on August 15 – 17, 2013 in Seatac, WA • Current vacancies on the district board include three lieutenant governors, the Marketing Chair, and the Technology Chair on July 30, 2013 in Morgantown, IN • Have five members of the district attending Leadership Academy Utah-Idaho District • The district board currently has no vacancies Western Canada District • Submitted most of their district goals for the 2013 – 2014 CKI year to international and will follow up • The district board has a planned summer meeting on July 28, 2013 online • Current vacancies on the district board include the district secretary/treasurer, the Kiwanis Family Relations Chair, the Membership Development and Education Chair, the Service Chair, and the District Convention Chair • Has one member of the district attending Leadership Academy !
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Travel Report(s) No travels were made between election at the 2013 International Convention in Vancouver, Canada, and the International Board Trainer in Indianapolis, IN. Short-term Future Plans As an International Board Officer • Provide input on International issues in regards to district strengths and other outstanding topics • Attend the International Board Trainer in Indianapolis, IN • Take on the responsibility of an international committee and determine which individuals will serve on said committee As a Subregion Trustee • Schedule individual governor chats to discuss matters of the district • Contact each district administrator in order to schedule individual chats to discuss district progression and feedback from the International Convention • Develop a means for clubs and districts to communicate with each other and share ideas • Create a way in which members within the Subregion can become involved internationally without having to commit to a position but instead participate to foster companionship Long-term Future Plans As an International Board Officer • Think critically of the changes that can be possibly made with the position as trustee and implement ideas depending on necessity of districts • To adhere to the goals of the International Board to ensure the growth of the organization As a Subregion Trustee • Provide a voice for the districts of Subregion A on an international level and to continually provide the districts with information regarding the international level • To visit each district within Subregion A for at least one event • Properly educate district board members with information regarding their roles and responsibilities from an international perspective while providing them with the means to understand the necessity of being a general member "'! !
• Aid each district board member in achieving their goals as a member of our organization • Promote the preferred charities and service partners of Circle K International in ways that will encourage service amongst members, clubs, and districts Steps Towards Achieving Long-term Future Plans As an International Board Officer • Attend board meetings and actively participate by either providing feedback or asking questions • Constantly keeping in contact with the International Board, and in particular, the International President and International Vice President in order to ensure that my actions are working towards reaching the goals of the organization As a Subregion Trustee • Collect and report criticisms from districts, districts boards, and administrators, in order to have any questions answered • Keep an open line of communication with each governor as to provide the information they require to make requests regarding visits and workshops to maximize the opportunity of international requests • Contact not only governors but also district board members as a way to introduce them to the international level but also receive feedback of governors from a point of view that is not always necessarily heard • Provide the resources, information, and education necessary in order to ensure that every district is able to donate either time or funds towards a cause that the entirety of the organization is also dedicated towards thus increasing the sense of the international aspect of Circle K CKI Achievements Since Last Report • Elected the 2013 - 2014 Subregion A Trustee Personal Achievements Since Last Report • Photographed over two thousand (2000) images at the International Convention and Large Scale Service Project in Vancouver, Canada, over the span of ten (10) days Respectfully Submitted, !
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Kathy Le Subregion A Trustee Circle K International
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Board Reports: Subregion B Trustee My Actions Since Last Report As an International Board Officer • Recently elected at ICON. • Promoted international committee applications. As a Subregion Trustee • One-On-One calls with District Governors • Sent out communications to district officers • Wrote ICON article for Rocky Mountain As a CNH District Member • Attended the District Board Meeting • Assisted with President’s Retreat As a UCLA Club Member • Attended summer meeting. • Went to a social event. Updates on Subregion B California-Nevada-Hawaii District • President’s Retreat just occurred. • Planning for fall events Crazy Kompetition for Infants and Fall Training Conference. Rocky Mountain District • District Board Meeting next month. Southwest District • District Board Meeting this weekend. • Planning for Fall Rally in the fall. Travel Report(s) California-Nevada-Hawaii | July Board Meeting | July 14, 2013 • Subregion B Trustee Report/Update to District Board California-Nevada-Hawaii | President’s Retreat | July 19 - July 21, 2013 • Gave a report to the district’s Presidents telling them about international. Short-term Future Plans As an International Board Officer • Plan for the committee that I am placed on. • Assist in any way I can. !
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As a Subregion Trustee • Send bi-weekly email updates to the districts. • Plan pen-pal system for districts. • Visit Southwest and Rocky Mountain Districts during my summer. Long-term Future Plans As an International Board Officer • Assist the international committees • Communicate with the international officers. As a Subregion Trustee • Create a network between my districts • Connect officers together. Steps Towards Achieving Long-term Future Plans As an International Board Officer • Wait for appointment to committee • Communicate with committee members. As a Subregion Trustee • Plan visits to each district • Communicate with officers. CKI Achievements Since Last Report • Talked to each of my Governors • Visited CNH District Board Meeting • Attended CNH President’s Retreat Personal Achievements Since Last Report • Started full-time summer job. • Completed my school work! Respectfully Submitted, David Limjoco Subregion B Trustee Circle K International
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Board Reports: Subregion C Trustee Greetings and salutations! This past month has been very busy, working both personally and with the governors of Subregion C to ensure everything is set for this coming year. I have had the pleasure of meeting with all the governors as a group, and individually, and I am happy to report that we have a fantastic leadership team ready to take on this upcoming year. During the month of July, three districts held their summer events (more details below) and I am delighted to say they went well and there was interdistrict attendance! While I have personally had the chance to attend a few events within Subregion F, I am excited to return to the midwest for our events soon. This year, my big priorities are to work directly with members, to help our districts work together more, and to ensure that international is actively working for our districts. I’m excited to promote attendance of events across district boundaries, as well as to do so myself. I will also be ensuring that members of the subregion have a chance to weigh in on everything that is going on at the international level and that I accurately represent their views to the rest of the board. We have many fantastic things ahead of us this year and I cannot wait to see what we accomplish. I know that we have the potential to make a lasting and positive impact upon Circle K International this year and am excited to work alongside our governors, committees, and members to do so. My Actions Since Last Report As an International Board Officer • Completed tasks as requested As a Subregion C Trustee • Met with governors • Created materials as requested • Communicated with members of the subregion
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Updates on Subregion C Illinois-Eastern Iowa District • Had an amazingly successful summer social event, surpassing their goal of 50 members! • Held their summer board meeting Indiana District • Filled vacant treasurer position Michigan District • Currently planning a summer board meeting with all club presidents Minnesota-Dakotas District • Helt a successful DLSSP from July 19th to the 20th • Finalized date October 11th to the 13th (date is now finalized) • Working on filling recent board vacancies, making progress Wisconsin-Upper Michigan District • Held their summer events, Membership Education Recruitment Program (37 attendees) and the Kiwanis Family Baseball Game (62 attendees) • Held a board meeting when they decided upon details for the remainder of their events (Kiwanis Family Service Day and Winter Weekend Getaway) Short-term Future Plans As an International Board Officer • Work with the committees to ensure we get off to a good start As a Subregion C Trustee • Work to generate resources on items districts have had questions about • Get a new version of the subregion website online Long-term Future Plans As an International Board Officer • Continue to represent the best interests of Subregion C As a Subregion C Trustee • Get to know members of Subregion C districts • Help Subregion C grow as a family Steps Towards Achieving Long-term Future Plans As an International Board Officer • Continue to communicate with district governors • Get a new version of the subregion website online "$! !
As a Subregion C Trustee • Visit as many districts as possible with other members of the subregion Respectfully Submitted,
Jonathan Pevarnek Subregion C Trustee Circle K International
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Board Reports: Subregion D Trustee Hello friends! It’s been a few weeks since we’ve seen each other, but it’s felt like forever! Like everyone else, I’ve hit the ground running as a trustee, and it’s been great so far. I’m excited to be with everyone in Indianapolis, learn how to best serve our districts, and build friendships to last a lifetime! - Jonathan My Actions Since Last Report As an International Board Officer • Encouraged members to apply for international committees As a Subregion D Trustee • Email all governors and request information regarding districts (goals, status, etc.) • Consult Mo.-Ark. district editor about the district’s website • Review Neb.-Iowa district’s service agreement • Modified the subregion’s Twitter account and have begun its usage As a Texas-Oklahoma District Member • Arrange to attend Kiwanis DCON • Attended the board’s monthly chat As University of Central Oklahoma Club Member • Contacted the UCO club president about service opportunities Updates on Subregion D Kansas District • Governor A. Zvolanek wants to plan a fall event • No updates on goal achievements Louisiana-Mississippi-West Tennessee District • Governor E. Moore wants to build a satellite club • Governor E. Moore is looking into district website management Missouri-Arkansas District • Editor L. Tran is working on the district website to be finished by midAugust • Fall event planning is in the final stages Nebraska-Iowa District • Governor M. Patrick is instituting service agreements for district board officers • Promotional materials being developed for fall event
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Texas-Oklahoma District • Board recently had its monthly chat • Major developments for its Freshman Leadership Incentive Program Short-term Future Plans As a Subregion D Trustee • Repurpose and revitalize Subregion D Twitter account • Begin website audits for district websites • One-on-one and conference chats with governors, alternating monthly • Discuss subregion amendment with districts Long-term Future Plans As a Subregion D Trustee • Have districts begin revitalizing websites Steps Towards Achieving Long-term Future Plans As a Subregion D Trustee • Asked district governors for information regarding their websites • Consulted with the Mo.-Ark. district editor about the district website o Conducted website audit and presented findings o Discussed options and provided resources for website editing CKI Achievements Since Last Report • Attended my first LSSP/ICON! Personal Achievements Since Last Report • Lost two pounds! #yaysies Respectfully Submitted, Jonathan L. Lacaba Subregion D Trustee Circle K International
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Board Reports: Subregion E Trustee Hello! I have been busily working to recover from the best ICON/LSSP that I have ever been to! I have also tried to talk with all of my governors to start communication and planning their goals for the year. My Actions Since Last Report As an International Board Officer • Filled out paperwork for Chris Martz • Completed pre-trainer board information • Prepared myself for Board Trainer As a Subregion Trustee • Responded to president/vice president emails • Called each governor to introduce myself to them • Attempted to use Mailchimp Newsletters and suffered technical difficulties As an Ohio District Member • Worked with the University of Toledo to expedite the process of paying district dues for a potential board member • Spoke with Key Club officers about convention and how they can become involved with Ohio CKI • Planned to attend Ohio Kiwanis DCON in Lima, OH As a University of Toledo Club Member • Voted on amendments at International Convention as representative from the school • Worked with the board of officers to plan an open house/service fair • Discussed club board trainer with the other officers Updates on Subregion E Kentucky-Tennessee District • Going through governor Dropbox to establish a MRF document to use for the year and to search for other useful resources • Planning to have a conference call with me in 2 weeks • Working to charter new clubs as soon as the school year starts and there will be contacts at the schools Ohio District • Worked with the newly installed governor, Megan Hurley, to help prepare her and the board of officers with district materials and planning for their board trainer • Reviewed district goals planning and set new goals for 2013-14 ('! !
Pennsylvania District • Applied for International Committees • Planning for InterPACK, their fall event • Fall Training Conference logistics were worked on • Board meeting on August 3 in Harrisburg, PA West Virginia District • Working on DLSSP, planning and logistics • Had electronic board meeting two weeks ago • Submitted International Committee applications Travel Report(s) • None at current time Short-term Future Plans As an International Board Officer • Read through the Bylaw changes made at International Convention • Establish contact with other officers and develop professionalism • Promote/plan goals for International Committees As a Subregion Trustee • Establish a newsletter/update to share with the governors • Travel to two (2) district board meetings • Recognize outstanding club members of their achievements • Provide governors with support in getting a complete board of officers Long-term Future Plans As an International Board Officer • Promote Service Partners/Preferred Charities with districts • Inform districts of new graphic standards, branding, and media • Assist with planning for convention in Nashville As a Subregion Trustee • Complete 200 service hours in the subregion during fall semester • Visit each district in the subregion twice during my term Steps Towards Achieving Long-term Future Plans As an International Board Officer • Work with new chairs to provide information in both traditional and non-traditional ways to clubs • Have direct contact with the KT board of officers to assist where needed with convention planning as well as service committee !
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As a Subregion Trustee • Make time to serve with my home club and other K-families in Ohio first, then in the other three districts • Attend both fall and spring district events is available and report on the progress of the subregion CKI Achievements Since Last Report • I improved my communication skills with Subregion E governors and was able to spend some time talking with them about current district issues Personal Achievements Since Last Report • Completed multiple spectacular musical performances of “Once Upon A Mattress” with local theatre group Respectfully Submitted,
Alex Bour Subregion E Trustee Circle K International
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Board Reports: Subregion F Trustee Greetings! Since international convention, I have been enjoying a busy summer working full-time as a nanny for two absolutely wonderful young children. One of the highlights of my summer has been learning more about the districts in my subregion and beginning my work as trustee. Quite honestly, I am elated to be a part of the international board with the opportunity to represent so many great servant leaders. Following this short introduction, you will find a report of my actions and goals for the upcoming service year! My Actions Since Last Report As an International Board Officer • 7/16/13: Submitted my International Board Committee Placement Survey • Filled out necessary documents as per the request of CKI Director, Chris Martz. • Promoted International Standing Committee & LSSP Ad-Hoc Applications As a Subregion F Trustee • 7/3/13: Created the 2013-2014 Sub F Govs & Trustee Group on Facebook • 7/19/13: Released my first Sub F Governors Update via email. • 7/14/13: Virtually attended the Capital District’s board meeting via skype. • 7/17/13: Released my first Subregion F Leadership Update via email. • 7/18/13: Designed a Subregion F Recognition Program. • 7/19/13: Submitted an introductory article to NED’s Lobster Tales district publication. • 7/19/13: Submitted an introductory article to Capital’s Capital Courier district publication. • Encouraged Subregion F members to apply to international committees. • Communicated with each of my district governors. • Communicated with the immediate past Subregion F Trustee, Robert Acerra, to transition all information regarding Subregion F. As a New Jersey District Member • Attended our annual NJ Kiwanis Family Picnic As a TCNJ Club Member • Advertised our summer social at Six Flag’s happening on July 22nd. !
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Updates on Subregion F Eastern Canada District • District board is hosting regular meetings to plan for the upcoming service year. New England and Bermuda District • The New England and Bermuda district board is planning their Kiwanis Family 5K to be held on September 28, 2013. New York District • The New York District will be hosting their 3rd Annual Kiwanis Family Picnic on August 25th and District Large Scale Service Project on September 20-22, 2013. New Jersey District • On July 14th, the NJ District board hosted their annual Kiwanis Family Picnic, which was another great success with over 100 attendees from various members of the Kiwanis Family. • The district board is planning their Club Officer Training Conference on September 15th as well as beginning the initial planning for their fall retreat in November. Capital District • Planning their Fall Membership Rally happening September 27-28, 2013. Travel Report(s) New Jersey | 3rd Official District Board meeting| July 14, 2013 • Gave a short introduction • Presented a brief international update during board meeting. • Facilitated a team building exercise called, “Silent Opera,” to the district board officers and Kiwanis Committee members. • Provided the board with a brief report on the happenings of International Convention and LSSP. • Assisted in discussions with planning INSIGHT, NJ’s annual fall retreat. New Jersey | NJ Kiwanis Family Picnic | July 15, 2013 • I personally introduced myself to any Key Club members/district officers that I have not met yet. • Participated in all events, including water balloon toss, sand castle contest, and the district board member pieing fundraiser (in which I was introduced to the district members as Sub F’s new trustee). • Participated in service project with all event attendees.
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Short-term Future Plans As an International Board Officer • To learn more about CKI at our Board Trainer • Become friends with each of our international board officers. • Become friends with Key Club International Trustees. As a Subregion F Trustee • Facilitate a meaningful Gov/Trustee Chat in which we will discuss speech ideas/concerns about Kiwanis DCON. • Collectively create the official 2013-2014 Subregion F goals with the governors of Sub F. • Educate members of my subregion about my recognition program. • Attend the NY District Kiwanis Family Picnic in August. • Attend the Capital District Fall Membership Rally in September. • Attend the NJ District Club Officers Training in September. Long-term Future Plans As an International Board Officer • Work with the International Board to accomplish all of our directives and goals for the 2013 – 2014 Service Year. • Attend all international board meetings. • Lead a productive international committee with meaningful directives. As a Subregion F Trustee • Actively seek input and concerns from subregion f leaders regarding hot topics and issues that they want discussed at international board meetings. • Use my recognition program to launch a social media campaign on Facebook. Essentially, the recognition program requires photo evidence of various activities. These photos will be used on social media as a way to visually highlight what clubs are doing to benefit their local and distant communities. • Attend club, divisional and/or district events held in Subregion F districts. Steps Towards Achieving Long-term Future Plans As an International Board Officer • Actively listen and participate in all happenings of the international board officer trainer so that I can maximize my knowledge to better assist the districts in my subregion.
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• Use my time wisely in the company of Key Club leaders during Board Trainer so I can create a foundation for healthy relationships between myself and various Key Clubbers during the service year. As a Subregion F Trustee • Creating appropriate materials in order to organize subregion goals and recognition program. • Consistent communication with my governors. CKI Achievements Since Last Report • Distinguished Governor and District (NJ) during the 2013-2014 service year. Personal Achievements Since Last Report • Started my full-time summer job as a nanny! • Having great success with my 5K training program thanks to dedication on the track and the endless support from my loved ones. Respectfully Submitted,
Danielle Sammut Subregion F Trustee Circle K International
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Board Reports: Subregion G Trustee My Actions Since Last Report As an International Board Officer • Nothing to report. As a Subregion G Trustee • 7/12 I submitted a letter for the Alabama District board book. • 7/20 I skyped into the Florida District board meeting to meet the board and introduce myself. As a Georgia District Member • My Home district has not hosted any events since ICON. As a Georgia Institute of Technology Club Member • I have assisted with 2 recruitment drives during freshmen orientation. • I have participated in online meetings with my club’s officers to help plan fall events. Updates on Subregion G • None at this time Travel Report(s) • None at this time Short-term Future Plans As an International Board Officer • Become acclimated with the responsibilities of an International Officer. • Create and set initial Long-term goals before July 1, 2013. As a Subregion G Trustee • Create joint directives between myself and the governors/district boards before August 15, 2013. • Collect missing district goals before June 28, 2013. • Discuss individual districts needs and set long-term goals to help with these needs before August 15, 2013. • Create and publish my first newsletter before August 15, 2013. Long-term Future Plans As an International Board Officer • These are still being created
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As a Subregion G Trustee • These are still being created CKI Achievements Since Last Report • None to report Personal Achievements Since Last Report • None to report Respectfully Submitted,
Stefan Ludlow Subregion G, International Trustee Circle K International
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Board Reports: Int’l Trustee At-Large My Actions Since Last Report As an International Board Officer • Filled out Committee Placement Survey • Advertised committee applications • Advertised leadership academy As a International Trustee At-Large • Communicated with Kiwanians and CKI Alumni in Philippines; established contacts with the largest club in Philippines; Advised contact in Philippines interested in being governor about organizing dcon/district events • Texted and called DACA Governor Lydia and various other CKI members from DACA. • Reached out to various Kiwanians around the world who have expressed interest in growing CKI As an Eastern Canada District Member • Attended District Board Meeting As an University of Waterloo Club Member • Offered consultation to incoming president Updates on International Districts and Clubs Andean and Central America District (DACA) • DCON taking place at the Hotel Continental in Panama from Aug 16-18th. Philippines • Very active, lots of clubs. High potential on becoming a district soon. Short-term Future Plans As an International Board Officer • Attend Board Trainer and soak up as much as I can As a International Trustee At-Large • Establish communication with more international members of CKI Respectfully Submitted, Mason Kuang International Trustee At-Large Circle K International
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