APPENDIX 7: LICENSING AND INSURANCE It is the Promoter's responsibility to ensure that the venue is appropriately licensed and insured for the event and this is a requirement within our contract with you. You will need to obtain proof of licences and insurance from the venue manager e.g. the Hall Committee. This is important if alcohol will be sold at the event. A summary of the Entertainment Licensing regulations can be found at: https://www.gov.uk/guidance/entertainment-licensing-changes-under-the-live-music-act A summary of the Alcohol Licensing regulations can be found at: https://www.gov.uk/guidance/alcohol-licensing Whether a licence is needed for entertainment will depend on the circumstances. A licence is not required to stage a performance of live music, or the playing of recorded music, a performance of a play or a performance of dance if: • •
it takes place between 8AM and 11PM; and the audience is no more than 500 people
You also don’t need a licence: • •
to put on unamplified live music at any place between the same hours; or to put on amplified live music at a workplace between the same hours and provided the audience is no more than 500 people.
In other circumstances, a licence may be required. One licence application can cover all types of regulated entertainment and the sale or supply of alcohol. There are exemptions from the need for a licence for music entertainment, in defined circumstances as set out in the Guidance , including for: • places of public worship, village halls, church halls and other similar buildings • schools • hospitals • local authority premises • incidental music – ie. incidental to other activities that aren’t “regulated entertainment”
Sale or supply of alcohol The sale by retail of alcohol and the supply of alcohol by or on behalf of a club are both licensable activities. If you want to sell or provide alcohol you should first check that the venue you are using has a Premises Licence and that there is a named ‘supervisor’ who holds a Personal Licence to sell alcohol. Alternatively the venue may have a Club Premises Certificate which includes the sale of alcohol. Please contact your local authority for details – see contacts below.
Alcohol as raffle prizes The provision of alcohol as prizes in raffles and tombolas is exempt from the licensing regulations, provided the raffle/lottery fulfils certain conditions (The Licensing Act 2003 [Section 175]). These are: • The raffle must be promoted as an incidental event (i.e. not the main event) within an ‘exempt entertainment’, defined as a bazaar, sale of work, fete, dinner, dance, sporting or athletic event, or other similar entertainment; 37
