OUR AGREEMENT WITH YOU, THE PROMOTER Each new promoter is asked to sign an agreement with us. Here’s what we ask of our promoters and what we will do for you. For further information, please also see the promoter Terms and Conditions in Appendix 4.
I, the Promoter, agree to: • • • • • • • • • • • • • • •
Consult with your community and select the appropriate show/s for the venue Book the venue and ensure that all licences are current and correct for the event Return promoter contract emails to Arts Alive within 7 days Attend, or send a representative to, the annual launch, and promoter meetings Distribute publicity in the local area, including press releases to local papers Get show information into local news publications and on social media Liaise with the company regarding arrival, technical, food and all requirements Provide 4 complimentary tickets (2 for Arts Alive/ promoters + 2 for the company) Organise company refreshments, car parking and stewards for the show as required Tell Arts Alive immediately of problems with company or venue, so we can help Display Arts Alive banners, current brochures and funder posters at the show and publicly acknowledge funding support from Arts Alive Abide by the Promoter Terms and Conditions attached to each contract Complete online show feedback within 48 hours Ensure that Arts Alive / the company is paid promptly on receipt of an invoice Use any surplus box office income to support other arts events in your community or improve facilities at your venue
Arts Alive agrees to: • • • • • • • • • • • • • •
Research and provide a choice of companies and shows for you to choose from Disseminate the new season’s show offer for you to choose from, via a Season launch event and digital selection booklet Do our best to give you the shows you request while creating a balanced and exciting programme of events across local and regional communities Confirm the booking and contract the company and you, the promoter Provide you with all necessary information regarding the show and the company Support you throughout the process by providing advice and guidance via a handbook, phone and email Generate and distribute information to the regional media, publications and websites Provide digital publicity materials for each show for promoter use Advertise full details of the event and venue on our website and Facebook page Produce two brochures each year of all performances and distribute across Shropshire and Herefordshire Sell tickets online via our website, as requested Provide a Box Office Pack containing printed labels for publicity, audience survey questionnaires and health and safety guidance, as requested Liaise with the company and you in the event of any problems or concerns Pay the company for Main Scheme bookings
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