2014 AIESEC International Congress in Taiwan - Reception Booklet

Transportation｜Check-in Process MCP Check-in｜IC Ceck-in｜Pre-Stay Other Hostel List｜Reminders

AIESEC International Congress

Taiwan 2014

Must Read Before IC n o i t p e Rec t e l k o Bo

Dear Delegates, Get ready AIESEC, this is our final stretch. We have 10 days left before 2014 AIESEC International Congress takes place in Kaohsiung, Taiwan. Are you ready to HAVE SOME FUN? The Congress Committee has been working hard day and night to bring you the most heart-touching IC ever! In this final Reception Booklet, we would like to inform you about the transportation flow, the pre-stay and post-stay details, important notice for those who are responsible for your entity’s delegates, GV display and payment, the onsite check-in process, and a comprehensive list of useful tips to help ease your journey to IC. Please take note that if anyone from your entity has not completed the payment process before / during check-in, your whole entity will not be allowed to enter the venue.

We hope that you will follow the processes outlined in this Reception Booklet so that you and your entity can have a smooth time at IC. Lastly, don't forget to subscribe to our social media channels (facebook, twitter, instagram, youtube) to get the latest updates!

Our vision for the 2014 IC in Taiwan is:

We can't wait for you to join us at 2014 AIESEC International Congress in Taiwan!

Transportation CC Pick-up Flow

Taoyuan Airport 10mins

Taoyuan HSR Station €24

Pre-stay venue

(Original price: €35.5 ) 1hrs 40mins

JustSleep

or Your own hostel (no pick-up)

Zuoying HSR Station 15mins

IC venue

Kaohsiung Hsiaokang Airport CC pick-up service 7:00~22:00 Airport

If you arrvie after 22:00 and need CC pick-up serivce, please stay overnight in the Airport Lounge.

Receive a SIM card and exchange your money at the IC info booth Buy discount ticket to Zuoying Station at Taoyuan HSR station IC info booth

Zuoying HSR Station

CC pick-up service to pre-stay venue from 12-14th August If you are not staying in the IC pre-stay venue, please go to our meeting point at Zuoying HSR Station on 8/15 to take the shuttle bus to the IC venue, E-DA World.

Shuttle departure time to E-DA : For Check-in Responsible: 8/15 14:30 15:30 For Other delegates: 8/15 16:30 17:30 20:00 22:00

Pre-stay Venue

Early luggage transportation to E-DA : 8/12-8/14 before 22:00 Shuttle departure time to E-DA : For MCP Pre-meeting: 8/14 7:30/ 7:45/ 8:00 For IC Check-in: 8/15 13:30

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Transportation How to get to Zuoying station from Taoyuan Airport?

By

Taoyuan Airport

By Taoyuan Airport

High Speed Railway

Time : 1hr 40 mins Price : Around €24 Timetable finder: http://www5.thsrc.com.tw/en/ Shuttle Bus

Taoyuan HSR Station

HSR

Zuoying HSR Station

Bus

Time : 6hr Price : Around €14 Timetable: Every 0.5hr from 8:00-22:00 Bus

Zhongli Transition Station

Zuoying HSR Station

Bus

MRT

Kaohsiung Walk Kaohsiung MRT Station

Transportation Guidance Video Taoyuan Airport: http://goo.gl/b8gPZh Hsiaokang Airport: http://goo.gl/vTnK9k

2

Reception Responsibles Contact: Alfee Tung +886 922-891-235 Simon Chen +886 988-086-552

Emergency Contact: Police: 110 Overseas Operator: 100

Check-in Process Chief Delegate (MCP) -Assign a Global Village Responsible and a Check-in Responsilbe for your entity and fill in the contact info on the spreadsheet before 8th Aug. Link: http://goo.gl/GhslMl -Be the sole communicator between your entity and CC before IC -Be the on-site emergency contact during IC

Global Village Responsible -Set up the Global Village stand for your entity -Ensure that you have brought sufficient items to represent your entity

Check-in Responsible -Take early bus at 14:30 or 15:30 from Zuoying HSR Station on 15th Aug. to E-DA Wolrd for IC Check-in -Finish payment during check in if MCP did not pay on 14th at ONCE as one entity amount of whole entity on your invoice.

-Collect all delegates’ requried documents and total fee before check-in process begins (Check P.8) -Present AI clearance paper during check-in process on the 15th

3

Check-in Process If your entity has not paid the pament via interbank transfer, please follow the process below IC Check-in Process

MCP is Chief DG

MCP is not Chief DG

MCP assign a Check-in Responsible

Cheif DG is the Check-in Responsible

Date of Payment 14th MCP has to bring the payment of the whole entity.

MCP(Chief DG) has to assign a Check-in Responsible Person to finish the check-in process on 15th

4

15th Check-in Responsible Person(Chief DG) has to bring the payment of the whole entity and finish check-in process on 15th

MCP Check-in To IC Venue

14th August 2014

Pre-stay Venue (JustSleep)

Other Places

Pre-stay MCP

Non Pre-stay MCP

Gather at Pre-stay Venue Lobby (JustSleep) Shuttle bus: 7:30 7:45 8:00

IC Venue

How to get to Pre-stay Venue (JustSleep) ?

1. Take MRT to 技擊館站 (Martial Arts Station) 2. Get out at exit 1 3. Follow 中正一路 (Chun Chan Road) 4. The pre stay (Justsleep) will be at the right hand side

5

5

MCP Check-in MCP Pre-meeting Check-in Proof of interbank transfer (If paid) AI fee & TCS proof receipts Cash (If MCP pays on 14th) Luggage Check-in

Document Check

AI Payment

6

-Luggage Check-in at pre-stay venue -Luggage will be sent directly to your hotel room -Pack personal belongings with you

-Have all the documents needed

Lane 1: Fast Lane Lane 2: Payment Lane Lane 3: TCS Lane -Receive AI Clearance paper

CC Payment

-AI Clearance paper check -Show proof of interbank transfer (If paid) -MCP notify CC to do payment process on-site or on the 15th (Check P.3-4)

CC Check in

-Show CC receipt (If paid) -Get MCP room key, hotel map, and name tag

IC Check-in To IC Venue

15th August 2014

Pre-stay Venue (JustSleep)

Zuoying HSR Station

Pre-stay Delegates

Shuttle bus: 13:30

Check in Responsible

Other Delegates

Shuttle bus: 14:30 15:30

Shuttle bus: 16:30, 17:30 20:00, 22:00

IC Venue

Check in Responsible Person

IC Entity Check-in

Other Delegates

Stay in waiting room for briefing

Note: Check-in will be delayed if Check-in Responsible arrive E-DA late Check-in process will not be finished if the required documents of your entity are incomplete.

Suggestion: Assign the person arrive earliest as the Check in responsible person for your entity Collect all documents needed before check-in

7

7

IC Check in Check-in Responsible Idemnity form & Insurance copy AI Clearance paper Proof of interbank transfer CC Receipt (If paid) Cash Luggage Check-in

Document Check

8

-Luggage Check-in at Zuoying HSR station or pre-stay venue (JustSleep) -Luggage will be sent directly to your hotel room -Pack personal belongings with you

-Collect Idemnity form and insurance copy -Have all the documents needed

CC Payment

Fast Lane: Paid via interbank transfer or at MCP Pre-meeting -Provide proof of interbank transfer or CC reciept Normal Lane: Cash Payment (Check P.3-4)

CC Check in

-Show CC Receipt -Hand in check list -Get room keys & souvenir order list for your entity

Pre-Stay JustSleep Just Sleep is a newly opened four star hotel.

It is located just 3 minutes away from the Martial Arts Stadium MRT Station.

iung/en

w/Kaohs ep.com.t

w.justsle w w / / : p t t h

Important reminders:

1

Pre- tour info session

8/14 Tainan tour Tour pre-meeting: 8/13 20:30-21:00 at JustSleep lobby.

Registration time: 8/14 8:00-8:30 Registration place: JustSleep lobby Tour responsible: Grace (Tour OCP) +886 937273403 8/15 Kaohsiung tour Tour pre-meeting: 8/14 20:30-21:00 at JustSleep lobby.

Registration time: 8/15 8:30-9:00 Registration place: JustSleep lobby Tour responsible: Grace (Tour OCP) +886 937273403 Things to bring

2

Sunglasses, sunscreen, hat, umbrella, water, medication, money, and etc.

Luggage transfer service ( Luggae pre-check-in ) Please have an overnight pack ready with the items that you will need during your pre-stay and leave the rest of your luggage at JustSleep lobby before 10:00pm.

91

Pre-Stay 3

Night Activity

Re chao 熱炒

Eat

€3

Aug.13 & Aug.14 21:00~23:00

! l a c o l like a

y a l p ! s s ’ e t e m L Beer Ga

Are you ready to experience Taiwanese night life?

For those who are arriving early to Kaohsiung, the CC team will be bringing you to try some local dishes and drinks for you to get a taste of Taiwan.

Re chao (熱炒) is a form of traditional Taiwanese cuisine comprised of a variety of stir-fried dishes.The best way to enjoy it is with friends.

Dishes are shared around the table and beers are poured in deceivingly small glasses. Re chao offers a littlesomething for everyone - a variety of veggie, meat, tofu and fish dishes.

10

Other Hostels Here is a list of recommended hostels for pre & post stay if you did not book IC partner hostels.

Please note that CC team do not provide booking services for these hostels.

If you wish to stay in these hostels please make the booking through their websites.

Pre-Stay

@Kaohsiung

Single Inn

Website: http://www.singleinn.com.tw

Address: B1F., No.267, Linsen 1st Rd., Xinxing Dist., Kaohsiung City

Backpacker 41

Website: http://www.kaobp41.com/bookrules.htm Address: No.39, Lane 261, Siwei 3rd Rd.,Kaohsiung City

Petit Summer House

Website: http://petitsummerhouse.lugobg.com/minwt_en.html Address: No.64, Xinguang Rd., Lingya Dist., Kaohsiung City

Chez Kiki

Website: http://www.hostelworld.com/hosteldetails.php/Chez-Kiki/Kaohsiung/42050 Address: No. 24, WuFu 1st St., Sinsing District, Kaohsiung City

Home Hostel

Website: http://backhome-kaohsiung-home-hostel.webnode.tw/ Address: No.134, Zhongzhen St., Zuoying Dist., Kaohsiung City

111

Other Hostels Post-Stay

@Taipei

Flip Flop Hostel

Website: http://www.flipflophostel.com/eng/#.U7-lqF7r4yl Address: No.103, Huayin St., Datong Dist., Taipei City

Vintage Travel & Hostel Website: http://goo.gl/9KHeO2

Address: 2F., No.222, Guisui Street,Taipei City

Inn Cube

Website: http://www.inncube.com.tw/index.php?lang=en Address: 10F., No.13, Gongyuan Rd., Taipei City

Meander Taipei Hostel

Website: http://goo.gl/OAycxh

Address: No.163, Chengdu Rd., Ximending, Taipei City

Dadaocheng Guest House Website: http://goo.gl/rNevMQ

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Address: 3F, No.125 Yanping North Road Sec.2, Datong District, Taipei City

Other Hostels Here is a list of recommended hostels in different cities.

Please note that CC team do not provide booking services for these hostels.

If you wish to stay in these hostels please make the booking through their websites.

Other Cities @Taichung Grano House

Website: http://tc.5658v.com/granohouse/Default.aspx

Address: No.9, Aly. 216, Fushang Ln., Xitun Dist., Taichung City

Unicorn Hostel

Website: https://www.facebook.com/unicorntrip

Address: No.18, Ln. 83, Xinglin Rd., Xitun Dist., Taichung City

Fengjia Box

Website: http://www.fengjiabox.com/en/

Address: No.13, Lane 270, Sec 2, Xi Tun Rd., Situn District, Taichung City

@Tainan FUQI Tainan Hostel

Website: http://fuqitainanhostelen.blogspot.tw/

Address: 2F., No.76, Zhongzheng Rd., West Central Dist., Tainan City

Wow Tainan International Hostel Website: http://wowtainan.blogspot.tw/

Address: No.7, Lane 90, Section 1, Fuqian Road, Tainan City

Darwin’s Hostel

Website: http://darwinshostel.com/

Address: No. 39, Alley 165, Lane 372, Yuping 9th Street, Anping District, Tainan City

131

Other Hostels @Taitung

Wa Ga Li Gong

Website: https://www.facebook.com/WaGaLiGong

Address: No. 89, Du Lan Village, Taitung County

Toiletfish B&B

Website: http://toiletfish.taitungbnb.tw/index.htm

Address: No.7, Ln. 38, Wenshan Rd., Taitung City, Taitung County

@Hualien

Amigos Hostel

Website: http://amigos-68.myweb.hinet.net/

Address: No.68, Guolien 2nd Rd., Hualien City, Hualien County

@Ilan

Rising Sun Surf Inn

Website: http://www.hostelworld.com/hosteldetails.php/Rising-Sun-Surf-Inn/Ilan/66376 Address: No. 236, Section 2, Binhai Rd, Toucheng Township, Ilan County

Toiletfish B&B

Website: http://toiletfish.taitungbnb.tw/index.htm

Address: No.7, Ln. 38, Wenshan Rd., Taitung City, Taitung County

@Kenting Kenting Youth Hostel

Website: http://www.ktyh.com.tw/

Address: 2F., No.243-1, Kending Rd., Hengchun Township, Pingtung County

314

Reminders The essentials are...

1

Make sure you submit Final Collection Form before coming to Taiwan http://goo.gl/KHu2Ej

2

Wear AIESEC shirt on the day of arrival so we can find you

3

Bring: -Formal outfit for Gala Dinner -Smart casual for Y2B -Things you need for Global Village

4

Things you need to hand in: At the Airport you will need to hand in: -Money for HSR ticket: 1015NTD At MCP Check-in MCP will need to hand in: -Proof of interbank transfer (If paid) -AI fee & TCS proof receipts -Cash (If MCP pays on 14th) At IC Check-in Check-in Responsible Person will need to hand in as whole entity: -Idemnity form & Insurance copy -AI clearance paper -Proof of interbank transfer -CC Receipt (If paid) -Cash

151

Reminders Before I go, do I have this...?

516

Submit Final Collection Form

http://goo.gl/KHu2Ej

Passport, Visa information, ID photos Travel Insurance & indemnity agreement copy Charging cables/ Adapter

110V, 60Hz

Money (EUROS, USD or NTD) Summer clothing

1000 NTD/ Day

Around 29˚C(84˚F)

Sunscreen & Sunglasses Umbrella & Raincoat

Typhoon & Thundershower

Toiliteries (toothbrush, toothpaste, feminine products) Personal hygiene items Note taking material

AIESEC SPIRIT

http://ic2014taiwan.org.tw/for-ic-delegates/

http://instagram.com/2014ictaiwan

https://twitter.com/ic_taiwan

http://goo.gl/mIs7jB

https://www.youtube.com/user/ic2014taiwan