IELA REPORT Magazine - Edition 99 - Spring 2023

THE

Board Functions

CHAIRPERSON

Sandi Trotter strotter@twigroup.com

VICE CHAIRPERSON

Bas Wiendels bas@valverde.nl

TREASURER

Daniel Mithran daniel@jim.com.my

MEMBERS

Orphee Beinoglou Jr. orphee.junior@beinoglou.gr

Sudhir Dhavan sudhir@rogersworldwideindia.com

Alexandra Erdmann alexandra.erdmann@swiss-expologistics.com

Lucien Lawson l.lawson@clamageran.fr

Jasmine Yang jasmine.yang@eurotran.com.tw

EXECUTIVE OFFICER - IELA SECRETARIAT

Elizabeth Niehaus elizabeth@iela.org

HONORARY MEMBERS

Stephen J. Barry (deceased, 2018)

Harinder Singh Bedi

Ron Berry

Hans R. Brauchli (deceased, 2021)

Karl Buehler (deceased, 2015)

Thierry Demeure

Ernie Droessart (deceased, 2009)

Mariane Ewbank

Dieter Fraeulin

Greg Keh

Jim Kelty

Achim Lotzwick

Robert Moore

Jean-Paul Moser (deceased, 2023)

Christoph Rauch

Klaus Rauch (deceased, 2001)

Ravinder Sethi

EDITOR & ADVERTISING

Elizabeth Niehaus adminiela@iela.org

IELA SECRETARIAT

TQ Consulting GmbH Lindenhof 6, 6060 Sarnen, Switzerland

T: +41 41 661 1718

F: +41 41 661 1719

W: www.iela.org

DESIGN Stella Cimmino stellacimmino@gmail.com

part of IELA World may be reproduced, stored in retrieval systems, or transmitted in any other form, or by any other means, electronic, mechanical, photographic, recording or otherwise without the prior written

Dear Members,

We have had a very busy quarter!

The Winter Seminar in Cape Town was a resounding success. Engaged, motivated students, great speakers in a fabulous location! Well done to all the students and to the great Education and Training Working Group who made this all happen. For the second time, we have two Best Students, and they both have been invited to join us in Malta – Liva Zund with Swiss Expo Logistics from Switzerland and Pruthvish Thaker with Siddartha Logistics India Congratulations to both and we look forward to seeing you again in Malta! A BIG thank you to our Secretariat for the organization and seamless flow of the event.

IELA is extremely fortunate to have been chosen to lead the UFI Net Zero Carbon Events Logistics Workstream. It is a true reflection of our importance in the industry. The Phase 3 Outcomes were presented by webinar on February 15th by our very own Sudhir Dhavan. Participant members in the workstream were Orphee Beinoglou (Orphee Beinoglou International Forwarders S.A., Greece) Sudhir Dhavan (R.E. Rogers India Pvt. Ltd.), Garcia Newel (DSV Solutions Ltd, UK), Mariane Ewbank (Fulstandig Shows e Eventos MC

Ltda, Brazil) and Dirk Urra (Kuehne & Nagel,

Germany), Guido Fornelli (Expotrans S.p.A Italy) and Ziad Harb (BCC Logistics Lebanon). Thank you to all for your efforts on this very important project. The project continues and we will keep you informed.

With our push to take the lead on sustainability in our industry, we are continuing to seek ways to encourage our members to take action on this critical issue. Our goal is to provide guidance and tools that will provide assistance as we all move forward. If we are not directing the process, we will be left behind to follow and potentially be forced into mandatory regulatory requirements that we must comply with. More on this in the coming weeks.

We are getting close to the Congress and Partnering Event in Malta. A very exciting location for our next meeting. We have taken your suggestions from our Future of IELA session in Bruges and have changed the programme to include more networking time and some reduced content. As well, we are very fortunate to have secured an excellent Keynote Speaker which we hope will add value to the experience. Register now to take advantage of the amazing experience we have planned for you!

We have had a strong start to 2023. Let’s work together to keep it strong and push it along!

See you in Malta! t

} IELA CHAIRPERSON Sandi Trotter

Sandi IELA CHAIRPERSON 2022-2023

APPOINTMENTS

CLAMAGERAN IS READY FOR THE 54th EDITION OF THE PARIS INTERNATIONAL AIR SHOW

Launched in 1909, Paris International Air Show has constantly grown and remains the world’s largest aerospace event. The 54th edition will take place at Paris Le Bourget exhibition venue and airport from June 19th - 25th 2023

The International Paris Air show is organized by the SIAE, a subsidiary of GIFAS, the French Aerospace Industries Association.

Some key figures for the 53rd edition in the show report from June 2019: 125 000 sqm of exhibition space, 2453 exhibitors from 49 countries, 139 840 Trade Visitors, 176 630 General Public Visitors, 2700 accredited journalists from 87 countries, 304 official delegations from 98 countries visited the show, 140 billion dollars’ worth of contracts signed, 140 aircrafts displayed.t

CLAMAGERAN FOIREXPO, FRANCE LUCIEN LAWSON

E: l.lawson@clamageran.fr

W: www.clamageran-expositions.fr

61st EDITION OF SALONE DEL MOBILE BY EXPOTRANS

In April, Expotrans is going to work as official freight forwarder for the 61st edition of Salone del Mobile, hosted by Fiera Milano, one of the most important international events for the furniture design industry.

It is a great honour for them to work on an event of this relevance for so long (almost 20 consecutive years!). They are ready to support more than 2.000 Italian and international exhibitors who are going to promote their concepts in Fiera Milano.

Expotrans can’t wait to meet you all in Milan! t

EXPOTRANS S.P.A, ITALY ALESSANDRA DELLAVEDOVA

E: alessandra.dellavedova@expotrans.net

W: www.expotrans.net

APPOINTMENTS

48th APICULTURAL WORLD CONGRESS

Rock-it Global Chile is happy to announce that they have been Appointed Sole Official Forwarder and on-site Agent for the 48th International Apicultural Congress 2023 in Chile.

This event will take place in Santiago at the Espacio Riesco Congress center hall from September 4th to 8th 2023.

It is the first time that this congress takes place in their country and more than 200 exhibitors are expected.

Web site www.apimondia.org. t

ROCK-IT GLOBAL CHILE, CHILE FRANCISCA DONOSO

E: francisca.donoso@rockit.global

W: www.rockit.global

APPOINTMENTS

ONSITE AT THE DOHA JEWELLERY & WATCH EXHIBITION – DJWE 2023

ONSITE Trading & Services W.L.L. carried out the logistics and rigging services for the DJWE exhibition that took place in Doha from 22nd - 25th February.

They successfully managed and coordinated the handling operations of more than 1.200 trucks during the bump-in and bump-out operations at the DECC venue over 2 weeks, servicing the temporary imports of 60 international jewellery brands with a value of over 95 million $USD. t

ONSITE TRADING & SERVICES W.L.L., QATAR MARCOS MARTÍNEZ

E: marcos.martinez@onsiteqatar.com

AERO INDIA 2023 TO IDEX/NAVDEX 2023!

R.E. Rogers India Pvt. Ltd. was proud to be the sole appointed official freight forwarder at Aero India 2023, which took place from February 13th to 17th in Bangalore.

Organised at Air Force Station, Yelahanka in a total area of around 35,000 sqm, the event was the biggest ever to date and witnessed the participation of 98 countries, according to the Ministry of Defence.

The Rogers India Team was handling almost at the same time the India Pavilion at IDEX/NAVDEX 2023 (Feb 20th to 24th) in Abu Dhabi. t

TIMAR OFFICIAL FORWARDER FOR 1-54 CONTEMPORARY AFRICAN ART FAIR

1-54 Contemporary African Art Fair, the leading international art fair dedicated to contemporary art from Africa and the African diaspora, was delighted to announce its in-person return to Marrakech after a two year pause. It took place over four days from February 9th – 12th 2023.

Under the painted cedar wood ceilings of La Mamounia, the fair brought together over 20 galleries from across the world to present the work of over 60 African and diaspora artists.

TIMAR is proud to have been the official freight forwarding agent, customs broker and on-site handling agent for the 4th edition of the 1-54 Contemporary African Art Fair.

Thanks to the great partnership with ESI, the whole supply chain was handled, travelling from the gallery door directly to the stand location: crating, collection, documentation, transport, customs formalities and the installation of the artworks which came from all over the world up to La Mamounia in Marrakech. t

HIGHLIGHT

AIRLINK INTERNATIONAL UAE MARKS A GREENER MILESTONE FOR ITS LOGISTICS CENTRE

Airlink International UAE invests in renewable energy in its partnership with SirajPower, UAE’s leading solar energy solutions provider

With over 45 years of history behind the company, Airlink provides a high quality service in the logistics and travel industry. In celebration of its legacy in the region, this initiative makes a mark as Airlink’s first major undertaking in a better, sustainable and greener future. SirajPower has been appointed to handle and maintain a 1.3 MWp solar rooftop plant for the Airlink Logistics Centre in the Jebel Ali Free Zone (JAFZA).

The project covers over 2,000 solar panels which will annually produce 2.1 GWh of clean energy and offset nearly 1,500 metric tons of CO2 emissions, corresponding to approximately 6,000,000 kilometres driven by an average vehicle passenger. t

E: william@airlink.ae

W: www.airlinkuae.com

EF-GSM SOUTH AFRICA EMBRACING SUSTAINABILITY

"We make a living by what we get, we make a life by what we give” . Winston Churchill

The mission of Exhibition Freighting GSM South Africa has always been about creating a better life for people and in 2023 this has been no different.

They were able to do this with Mining Indaba, the organising body of a project where all left-over publications get donated to the Silverleaf Primary School. They in turn hand the publications over to be recycled and the school uses the money to plant vegetables and feed the children on a daily basis.

They are proud to be able to make a small contribution in the lives of young children. t

EF-GSM

E: ef-gsm@ef-gsm.co.za

W: www.ef-gsm.co.za

AIRLINK INTERNATIONAL, UAE WILLIAM LOBO

SOUTH AFRICA, SOUTH AFRICA JACQUI NEL

50 YEARS OF DELIVERING FIRST CLASS SERVICE REQUIRES CONTINUOUS GROWTH!

In December 2022, TWI celebrated 50 years! During the celebrations, the incredible work of the team over the last decades was reflected upon. They had achieved the impossible and had implemented the motto Deliver First Class Service Every Time which is what makes the important difference for their customers.

It is thanks to TWI’s incredibly talented employees that they achieved the stature of today. Steve Barry, CEO and Greg Keh, COO thanked every member of the team for their resilience, commitment and incredible talent.

Many thanks were also extended to clients, agents and vendors who continue to select TWI and rely on their leading and proven solutions. By maintaining a high level of confidence in the TWI team, the company strengthens their strategy and builds on their future. t

TWI GROUP INC. (USA), USA

GREG KEH

E: gkeh@twigroup.com

W: www.twigroup.com

IN MEMORY OF JEAN-PAUL MOSER

30/12/1935 - 16/03/2023

Sad news! IELA’s last original founding member, Mr. Jean-Paul MOSER, passed away on March 16th.

JP organised the 1st IELA Congress (1986) as well as the 10th (1996) in Montreux CH.

10 Years later (2006) he organised the 1st Seniors Club gathering, also in Montreux.

He remained treasurer of the Seniors Club until 2020. His last participation was in Praha 2019.

Due to mobility problems JP couldn’t participate at the last Dresden gathering (postponed from 2020 to 2022 due to Covid).

Jean-Paul was a warmhearted, friendly, always positive, good living person. A wine expert & lover, taking care of his own vineyards.

We will cherish happy memories of the enjoyable moments we shared with JP and his wife Jacqueline.

We transmit our deepest sympathies to Jacqueline and the family.

Jean-Paul‘s imprint within IELA will be remembered. t

From IELA’s Seniors Club The Board Edgar, Thomas, Thierry.

SENIORS CLUB

IELA Seniors Club meets in Dresden

DRESDEN, GERMANY, APRIL 28th TO MAY 3rd 2022

After the IELA SENIORS CLUB meeting had to be cancelled for two years due to Corona, the 15th gathering could finally take place in Dresden from April 28th to May 3rd 2022.

Dresden was a HighlightThe programme was intensive!

Surrounded by the river landscape of the Elbe, Dresden is not only picturesquely beautiful, but also offers unique sights to see as the former residence of the Saxon king. A guided tour through the historic Old Town, the Zwinger, and the Residence Palace with the Green Vault (from which valuable jewels worth several hundred million euros were stolen three years ago from the collection of the Saxon King August the Strong). Then there is finally the Frauenkirche, which was completely destroyed in the Second World War and rebuilt true to the original with donations from all over the world. As a memorial, the Frauenkirche stands symbolically for the madness of war - today more topical than ever.

We could then recover from the many impressions of the day in the ancient vaulted cellars of the Dresden Ratskeller with traditional Saxon specialities. Great fun - especially for the international guests.

The next day was a visit to the Saxon Switzerland National Park. Germany’s only rocky national park is only an hour away. The picturesque, rugged, Cretaceous erosion landscape of the Elbe Sandstone Mountains with its fascinating microclimate holds a real treasure of rare animal and plant species. On the way back, some of the famous Elbe castles could be visited before the last stage of the tour to the spectacular old town scenery of Dresden with a historic paddle steamer. The crowning finale was then that evening with a dinner in the excellent restaurant of the Bülow Palais in the historic baroque quarter of Dresden.

A special occasion was offered to members to end the official part of the programme: An opera in the usually sold-out Semper Opera House - undoubtedly one of the world’s most beautiful opera houses. Most did not miss this unique opportunity and enjoyed the opera “Tosca” by Giacomo Puccini. t

The next meeting is coming up late April 2023. The group will explore Porto and the wine region along the Douro river.

The 2024 destination has already been set:  it will be Athens!

The IELA Seniors Club would like to express its gratitude to the Sponsors. Without their loyal and generous support, these gatherings would not be possible. From the very beginning, sponsored without interruption by the respective IELA BOARD since 2008, the meeting of the IELA seniors has been able to firmly establish itself. Hans Brauchli’s idea of maintaining friendships following the active IELA period lives on and has become a permanent fixture in the annual calendar. It was particularly pleasing that Alice Brauchli and her daughter Bea were also able to be present in Dresden. Perhaps these few lines will encourage new “seniors” to join the IELA Seniors Club.

THANK YOU!

2022 SENIORS CLUB SPONSORS: IELA BOARD MEMBERS

On-Site Exhibitions AB

Gothenburg, Sweden

OTIM Spa

Milan, Italy

R.E. Rogers India Pvt. Ltd.

New Delhi, India

RESA EXPO LOGISTICS

Barcelona, Spain

TWI Group Inc.

USA/Canada

BTG Messe-Spedition GmbH, Augsburg, Germany

Clamageran Foirexpo, Paris, France

EF-GSM Ltd, Kent, UK

GBH Exhibition Forwarding Ltd, Sheffield, UK

Inter ExpoLogistics Ltd, Geneva, Switzerland

SEV-Société des Entrepôts Vevey SA, Vevey, Switzerland

Ziegler Expo Logistics, Bruxelles, Belgium

Edgar von der Heydt

Report from the IELA Seniors Club. t

Congratulate our Talents OUR TALENT IS OUR STRENGTH

Malin JAGMARK

Exhibition freight forwarder

malin@onsitegroup.se

ON-SITE EXHIBITIONS AB

SWEDEN

Malin started at On-Site Exhibitions AB on February 1st. She is new to our industry but has been working in logistics the last 15 years.

We welcome her to our team and to our wonderful industry. t

www.onsitegroup.se

Maria SUNDHOLM

Exhibition freight forwarder

maria@onsitegroup.se

ON-SITE EXHIBITIONS AB

SWEDEN www.onsitegroup.se

LAWSON

International Operations

alawson@twigroup.com

TWI GROUP INC. (USA) USA www.twigroup.com

On-Site Exhibitions AB is happy to welcome Maria to the Team On-Site Exhibitions AB from December 1st

Some of you may already know her, she has been in the exhibition industry for many years. First at Schenker Fairs and then at G-Solutions (now Bollore). t

Andrea has been promoted to International Operations Manager.

She has extensive experience in all aspects of operations and expertise with the receiving end of our exports. t

William has been part of Airlink International UAE’s Fairs, Exhibitions and Events Logistics Division since 1993. William and his team are the men behind successful exhibitions in the United Arab Emirates, ensuring that all exhibitors experience a top-notch service. t

most senior colleagues at BIG Logistics. He has an experience of around 40+ years in the Logistics Industry out of which more than 15 years have been purely exhibition. Raj is a seasoned professional in dealing with Airlines and Shipping Lines and he always has time to train and educate people around him. t

It is time for IELA’s STANDARDS OF PERFORMANCE SURVEY 2022!

The IELA Best Performance Awards: Delivering Excellence which improves Standards of Performance

WHY:

IELA is an association with worldwide coverage devoted solely to the movement of goods to and from exhibitions. All IELA Members are required to operate strictly within the parameters established in the IELA Standards of Performance for Export, Domestic and On-Site Agents, as well as conforming to the ideals of the IELA Code of Ethics

By choosing an IELA member as your partner you have the assurance that you will be dealing with a company that can call on a global network of partners covering all the major fair sites throughout the world - all of whom are professionals in the exhibition logistics industry.

HOW DOES THE IELA SURVEY WORK:

The IELA Standard of Performance Survey is carried out annually via the IELA Website to evaluate the services provided by IELA Members.

Every year, IELA invites all its members to evaluate the services that other IELA Members have supplied to them during the previous year. This is achieved by carrying out the IELA Standards Survey.

The data gathered is analysed to produce benchmarking averages which inform members on whether their services are above or below the IELA average, according to the opinions of their industry colleagues.

The IELA Standards Survey is divided into three categories:

Domestic Agent:

The Domestic Agent is responsible for transporting cargo from the port of arrival in the destination country to the venue including all necessary customs formalities. He is also responsible to return the cargo to the country of origin after the event.

Export Agent:

The Export Agents represent the exhibitor as cargo moves from the country of origin to the international destination. He also consults the exhibitor on customs documents and gives instructions to domestic agents on disposal of cargo after the exhibition.

On-Site Agent:

The Onsite Agent receives an official appointment from the exhibition organizer and/or venue and is responsible for the transportation onto the booth such as all on-site handling and lifting including storage of empties/full cargo during the Event. “

Why it is important to participate in the evaluation of your counterparts:

It is important as this data can help business development. IELA Members can not only address problems or a lack of quality in services of their counterparts, but also identify areas for improving their own business. The Standards Survey is a good opportunity for IELA Members to check if their own perception of how they are performing as a member company matches that of their peers who evaluate their performance. The survey includes 7 to 8 questions per company, depending on the category, so isolated low scores can help identify deficiencies to work on.

At the Standards and Customs Working Group we help the IELA community understand how they can improve through the performance survey and reward the best performing agents.

Plus we assemble guidelines and white papers which again help agents throughout the world in being better prepared for any show on the globe. Come join us as we need your help to make this continuous, tiresome, and ever-learning process easier.

Please take note that there are three distinct categories of services for three different awards (Export, Import, and On-Site Agent) available, and a company may offer one, two, or all three. Therefore, you may want to vote for the same company but in different categories.

The 2022 IELA STANDARDS OF PERFORMANCE SURVEY was launched on Wednesday March 8 th 2023 and will end April 30 th .

This year, the Standards & Customs Working Group and the Board of Management have slightly modified the questions in order to make your review easier.

All IELA Members who have an On-Site Agent profile have been requested to send as proof of onsite appointment:

• Their official Onsite Appointment Letters for 2022

• The exhibitor´s manual with their company listed as the designated On-Site Agent,

Without these documents, the performance will not be able to be reviewed and the company will not be able to win the Onsite Agent Award even if they were voted best Onsite Agent by their IELA peers.

To qualify for the IELA Award , the IELA Member companies must participate in the annual IELA Standards Survey to evaluate their counterparts, and they must have received at least 7 surveys outside their own company group to qualify them for the IELA Award . t

Re-Thinking Exhibition Logistics

Collaboration is THE success factor to enable & make change thrive

IELA leading the Net Zero Carbon Events Logistics Workstream

The Net Zero Carbon Events Initiative hosted by the Joint Meetings Industry Council (JMIC) aims at connecting the event industry globally to achieve net zero events by 2050. The exhibitions sector is just one of the industries contributing to vast amounts of CO2 and waste creation. The industry as a whole must find a way to transform in order to function more sustainably.

The Net Zero Roadmap for events provides a framework for consistent & collaborative action toward achieving this goal, working on 5 Industry priority action areas:

• Energy

• Production & waste

• Food waste

• Freight & logistics

• Travel

In the words of the IELA Chairman Sandy Trotter “We don’t want to be carried along, we want to be leading it..... Sustainability is here, it is not going away. We need to be part of this, and we need to be part of this now.”

IELA is thrilled to be leading the Logistics Workstream, rethinking Exhibition Logistics, together with 18 active members: Easyfairs, Informa Markets, Tarsus Group, ExCeL London, JMIC Joint Meetings Industry Council, Greenview, Freeman Company, and the following IELA Members: BCC Logistics Lebanon, DSV Solutions Ltd UK, Expotrans S.p.A Italy, Fulstandig Shows e Eventos MC Ltda Brazil, Kuehne+Nagel, Germany, Orphee Beinoglou International Forwarders S.A. Greece and R.E. Rogers India Pvt. Ltd.

The Logistics Workstream of the Net Zero Carbon Events roadmap focuses on identifying areas for developing and creating bestpractice working environments by reducing the carbon emissions associated with logistics at exhibitions. This includes everything from the transportation of exhibits, exhibition materials and stands to the sourcing of materials and equipment for exhibitions.

In this workstream, IELA is identifying opportunities to optimize logistics and transportation routes, reduce single-use plastics and other disposable materials and source more sustainable practices, equipment, products and services.

By collaborating with exhibitors, event organizers, venue owners, logistics providers and other stakeholders, IELA can make meaningful progress towards a more sustainable future for exhibitions.

FOUR RETHINK-AREAS:

1 On-site Logistics

(site operations, zone wise hall possessions and stand specifics)

2 Traffic Management & Smart Cities

(city perimeters, software based traffic systems)

3 Remote & Last Mile Logistics

(outside the city areas like optimization of loading, diverted logistics storage, semi-trailers solutions, etc.)

4 Sustainable Logistics

(from the exhibitors to the venues and back). t

} IELA Chairperson, Sandi Trotter, calling IELA Members to join the journey to Net Zero Carbon

} Access: https://vimeo.com/801513034

LogisticsFebruaryWorkstream

15th

Logistics Workstream quarterly report outcomes of phase III

Last February 15th, Sudhir Dhavan represented IELA by sharing the Logistics Workstream quarterly report outcomes of phase III of the Net Zero Carbon Event Initiative during two online sessions (morning and afternoon).

IDENTIFIED CHALLENGES:

The biggest challenges identified are related to barriers linked to old practices. The active anticipation of practices overcoming barriers in the value-chain will have a game-changer factor. A barrier identification framework with 53 potential challenges for the implementation of Best Practices will be in focus over the next months

NEXT STEPS:

1 Carbon Emission Avoidance & Reduction Best Practices Manual (Scope A to D)

2 Barrier identification for the implementation of Best Practices (Scope A to D)

3 Measuring based on a common methodology

4 New manifest: Re-Thinking Exhibition Logistics boosting a change of mindset in the industry

MOST RELEVANT TOPICS:

> Action Plan (short-middle-long term) as technical guidance on how to decarbonize:

• The impactful power of education & training (Best Practice Awareness)

• The impactful power of action (Best Practice Implementation)

• The impactful power of leading change (Ensuring Further New Sustainable Practices)

Collaboration through the ecosystem as the success factor! t

Interview: Sudhir Dhavan

IELA BOARD MEMBER

How would you qualify the involvement of IELA in this collaborative project?

IELA’s involvement in this project is right on top in the exhibition world’s ecosystem. This is instilled by many, if not most, of our members via their logistics workstream and approach.

For me, the involvement started some years back but was strengthened at our previous Congress in Bruges, where the great session on the “The Net Zero Carbon Transition” was held. We addressed the membership on the immense importance of the transportation industry in reducing carbon emissions to the absolute minimum over time.

This was also aptly explained by UFI’s Christian Druart and Greenview’s Olivia Ruggles-Brise who stressed that we should reduce our greenhouse gas emissions to the absolute minimum over time. Those who cannot eliminate can neutralise - meaning you capture and store emissions so that they are essentially no longer in the atmosphere.

For implementation within IELA, we’ve had several meetings where key members have contributed towards several rethink areas to be followed up in detail to find short, medium and long term solutions in delivering the most sustainable results for best practices, patterns and technologies.

How will the IELA Membership benefit from this initiative?

The overall NZCE is to focus on identifying areas for developing and creating the healthiest working environment for reducing the carbon emissions associated with all aspects of logistics in the exhibition industry. What better benefit can our membership have than achieve such an environment!

Furthermore, by identifying the right practices and opportunities to upgrade the global environmental ecosystem, we shine out in the eyes of our customers and other major stakeholders - and this will benefit all IELA members in the long run.

Why is it important that all IELA Members get involved in this journey to NZCE?

Looking at current climatic changes and related effects worldwide, it is the moral responsibility of all IELA members to get involved. We do this not just for our benefit, but for the well-being and survival of our future generations.

Furthermore, it’s important to know that the current initiative of NZCE is a worldwide drive by all the exhibition industry stakeholders. IELA must therefore not only be a part of this drive but be a leading force in it. t

Get involved

Future actions & action plan

The impactful power of education & training

The first fundamental step to change is for all IELA members to obtain basic knowledge around sustainability in general, as well as the trends around green logistics.

As continuous education on the subject is essential and to keep track with new developments in technology, best practices and local/international legislation and regulations, it was decided to create a series of educational webinars and encourage our members in each continent to join in and receive the necessary information.

The impactful power of communication

Exhibitors, event organizers, venue owners and goods & service providers are integrated parts of the supply chain. If we want to make a real and impactful change, getting them on board and giving them the relevant tools to develop their own initiatives is mandatory.

We must create effective communication channels by way of scheduled meetings within the IELA organization as well as with the outside stakeholders (UFI and others).

CHALLENGES

Some of these actions cannot be implemented for free. For example, replacement of diesel engine vehicles with electric/hydrogen ones will come with a cost, which will affect not only the IELA community, but also their subcontractors. How many of the transportation companies will be willing to go forward with this?

Technology and infrastructure development needs to advance further. For example; the availability of electric chargers and hydrogen fuels are still very scarce, the grid

The impactful Action Plan

> Implementing what we learned as the start to building the foundations of the path to net-zero.

> Monitoring the progress of the application and the actual outcomes versus the desired ones.

> Measuring the results of the implemented actions as the reward for all parties involved which will act as a turning point to continue the efforts towards carbon neutrality.

> Defining and addressing the social concerns in our long term strategy, taking care of people’s health and wellbeing, creating an educational structure within our sector and reducing financial and gender inequality.

> Identifying a benchmark status and make short-term, medium-term and long-term plans and a road map which will lead us to the desired results.

for recharging the vehicle on the road must be sufficient to complete the itinerary route. These technologies have not yet passed to larger commercial vehicles.

Tangible numbers of where we are on carbon emissions of events/events logistics are required (i.e. measuring the baseline) prior to implementation of actions aimed at reduction. This will highlight the most significant sources of emissions, therefore allocating efforts, time and resources to reduce them accordingly. t

Research and estimations by:

The IELA Membership in figures

The data displayed on this infographics is based on the replies of 41 companies who answered the IELA Data Room

Field Collection 2021

are Members of

88,4% 57,9%

of IELA Members are privately owned companies

Company Structure

Privately owned Company 88,4%

Public Company 6,4%

Part of Public Listed or Government owned Group 5,2%

*Estimation based on the 41 companies who replied to the DATA ROOM survey

Big numbers*

Total annual turnover of the IELA Membership

1.220.980.000,00 EUROS

are annually served by IELA Members as Official or Sole lighting contractors

Exhibitions served annually as Domestic/On-Site agent

Exhibitions served annually as Export agent shipments per year shipped by Air Workers (including contract, casual, sub-contract resources)

More than 1.845 workers

68,2%

Workers/equipment/empties* have over 10 workers

Quantity of Empties per year: (CBM)

Over 3.658k of empties

*Estimation based on the 41 companies who replied to the DATA ROOM survey

50%

Over 826

collect over 10K of cubic meter of Empties pieces of equipment employed

Shipments* (export)

Nature of goods*

Nature of goods shipped more often (%)

Nature of goods you ship more often (%)

*Estimation based on the 41 companies who replied to the DATA ROOM survey

Over 30% of organisers and/or Exhibitor think being part of the IELA Membership is important in tenders/quotes

11% of IELA Members send over 800 tonnes to Europe annually (EU + Europe not EU)

Organiser and/or Exhibitor priorities in tenders/quotes (%):

of IELA Members serve over 500 exhibitors per year

Government Imposed Security Controls

55,6% 82,9% 75,7%

declares their Government imposes licenses on General Cargo imports

declares their Government imposes licenses on General Cargo imports for Defence Exhibitions

declares their Government imposes export licences on Returning General Cargo from Defence Exhibitions

*Estimation based on the 41 companies who replied to the DATA ROOM survey

of which serve over 5.000 exhibitors

shows worked per year

Over 50% 12% 208 Airlines

TOP 5 most used Airlines by IELA Members

(72,5%) Emirates Airline

(59,1%) Turkish Airlines

(56,8%) Lufthansa

(45,9%) Cargolux

(44,3%) Singapore Airlines

TOP 4 Airlines that have refused to ship back cargo

IELA partners with to deliver training and inspiration to fuel members’ journey to Net Zero

Sustainability is a complex global issue - not a single company problem. This is why it is so important that everyone across our industry works together to achieve more at the scale and pace needed by our planet.

IELA and isla have partnered together to accelerate the knowledge and understanding of their members around the importance of working towards a Net Zero future. Through a series of webinars and roundtables, we aim to empower IELA members with the confidence and knowledge to begin building sustainability into their daily practices.

Sandi Trotter, IELA Chairperson, said “Sustainability is here and it is not going away. It is imperative that IELA is not just part of the change but it is leading the change. To help drive this mindshift within our membership, we have chosen to partner with isla who are very much aligned with our own commitments. isla’s expertise will support our members and enable us to collaborate and lead the way in making positive change in our industry. ”

Who is isla?

isla is the UK’s most trusted, independent industry body offering the event sector thought leadership, data driven insights and empowerment tools that define a successful pathway to net zero emissions for all industry stakeholders.

isla is founded by event professionals to serve the events industry, making sense of the science in real-terms.

Having grown from the 12 founding members in 2020 to over 175 event businesses, isla has upskilled more than 1600+ individuals through their training programmes.

isla will work with IELA to share best practice and provide guidance and training to support the organisation’s journey towards Carbon Net Zero 2050. Anna Abdelnoor, isla CEO and Founder, said : “The unseen backbone of the events industry, the logistics network has a vital role to play in supporting sector sustainability. Through our partnership with IELA we’re excited to drive multi-sector collaboration on transformation for net zero.”

x IELA Spring Sustainability Programme

Understanding Net Zero webinar

When: Thursday 27th April at 2pm (Online Event) Register here

A 90-minute webinar for IELA members to get to grips with Net Zero, covering:

• What does ‘Net Zero’ mean?

• 2030 - the first major milestone

• GHG Protocol and emissions Scopes

• Gathering data

• Communicating Net Zero activity

Introducing the the Net Zero Carbon Events Strategy

When: Thursday 11th May at 2pm (Online Event) Register here

A webinar to introduce the Net Zero Carbon Events strategy developed by IELA

• Why: IELA’s leading role representing logistics within the Net Zero Carbon Events workstream

• What: The headlines and the impact

• When: Engaging with the strategy

Understanding IELA’s Net Zero Strategy Roundtable

When: Wednesday 31st May at 2pm (Online Event) Register here

Virtual roundtable hosted by isla for IELA Workstream Group Leaders to deep dive further into the NZCE strategy and how this may inform and impact their workstream activity.

IELA General Assembly Roundtable facilitated by isla at IELA’s 2023 Congress

When: Thursday 29th June at 2-3:30pm (In Malta, during the 2023 GA)

An opportunity for members to demonstrate their commitment to Net Zero, inform strategy implementation and share learnings back to the IELA Board.

All three ISLA Webinars are available for IELA members only. Content will be recorded and shared on IELA TV mark your calendar and join the meetings

EDUCATION & TRAINING IS THE KEY TO SUCCESS

All delegates valued the training event as a booster for professional knowledge and networking, and appreciated being part of an association which actively invests in a bright future for the industry.

11 th IELA WINTER SEMINAR

JANUARY 12th • 15th 2023, CAPE TOWN SOUTH AFRICA - CCCC

• IELA Winter Seminar

THE 2023 IELA WINTER SEMINAR GROUP - OUR ENGAGEMENT HEROES • THE 2023 IELA WINTER SEMINAR GROUP - OUR ENGAGEMENT HEROES

DThe 11th edition of the IELA Winter Seminar, a 100% funded event as part of IELA’s 2023 Membership Benefits Programme, took place last January 12th to 15th 2023 at the Century City Conference Center in Cape Town, South Africa. The event offered 31 students a high quality educational programme focused on the daily responsibilities of exhibition freight forwarders and On-site operations businesses

Under the motto “BUILDING THE ” and based on three event pillars: CONNECT, LEARN and SUCCEED, the 2023 programme at this training event for youngsters and newcomers clearly profited from the strength of IELA’s history and many

years of extensive experience. The attendees learned why IELA plays an important role in the industry as well as why today the association is a trusted brand, recognised by the entire exhibition and event industry.

The IELA Education & Training Working Group, organiser of the event, invited 13 expert speakers (internal and local speakers) to share their worklife experience focusing on strategy, best practices and trends in the exhibition logistics industry.

The programme shared knowledge on topics around Export, Domestic & Onsite Agent work, Tariff & Calculation, and Customs Procedures. It also included key elements like Packaging, Insurance, Shipping of Dangerous Goods, Sustainability, Insurance, IMGD Code, Occupational Health & Safety, and of course, a special session on How to do Exhibition Business in South Africa. t

THE 2023 IELA WINTER SEMINAR GROUP - OUR ENGAGEMENT HEROES • THE 2023 IELA WINTER SEMINAR GROUP - OUR ENGAGEMENT HEROES

} IELA BOARD MEMBER Sudhir Dhavan

} IELA EDUCATION & TRAINING WORKING GROUP, CHAIRPERSON

LEARN

Thank you

Meet the experts

Friday, January 13th THE HISTORY OF IELA

by Sandi Trotter IELA Chairperson

TWI Group Inc., Canada

INSPIRATION CAME FROM OUR EXPERT GUEST SPEAKERS:

THE FORWARDER IS YOUR FRIEND

by Sudhir Dhavan IELA Board Member, IELA E&T WG Chairperson R.E.

Rogers India Pvt. Ltd.,

India

DOMESTIC & ONSITE AGENT

by Jasmine Yang

EXPORT AGENT

by Alexandra Erdmann IELA Board Member IELA WGs Coordinator

Swiss Expo Logistics Ltd., Switzerland

enjoythe sessions again!

watchmore!

Access to content is unlimited but restricted to the IELA Membership. Enjoy watching the sessions individually or as a group! Log in to your private area on www.iela.org

HOW TO DO EXHIBITIONS BUSINESS IN SOUTH AFRICA

by Jacqui Nel IELA Member

INSURANCE

by Nathan Christians Director

Lawson IELA Board Member,

HOW TO ATTRACT NEW PEOPLE

by Elizabeth Niehaus IELA Executive Officer

by David Palomo IELA Board Member,

PACKAGING by Lucien

IELA STANDARDS OF PERFORMANCE

Suomen Messulogistikka Oy, Finland

CUSTOMS

PROCEDURE, FORMALITIES & DOCUMENTS

by Alessandra Dellavedova

IELA E&T WG Vice-Chairperson

Expotrans S.p.A., Italy

Saturday, January 14th TARIFF AND CALCULATION

by Ujjwal Gupta

IELA S&C WG Vice-Chairperson

BIG Logistics India Pvt Ltd, India

& Rajath Naik Member of the IELA E&T WG

R.E. Rogers India Pvt. Ltd, India

IMDG CODE

INTERNATIONAL MARITIME DANGEROUS GOODS CODE

by Gary Walsh Founder and Principal Surveyor

Garship Marine Surveying

&

Consultancy, South Africa

SUSTAINABILITY

by Lucien Lawson

Clamageran Foirexpo, France

HEALTH & SAFETY

by Daniel Mithran IELA Board Member

JIM

Project & Expo Logistics(M)Sdn.Bhd, Malaysia

IELA Board Member, IELA IR WG Chairperson

Best Students

On January 15 th 2023, during the Certificate Hand-out & Awards Ceremony, the WS23 Team warmly congratulated all the students for their engagement during the training programme and announced the WS23 Best Students:

Best Student 1 st place

Pruthvish Himanshu Thaker

SIDDHARTHA LOGISTICS CO. PVT. LTD., INDIA

Livia Zünd SWISS EXPO LOGISTICS LTD., SWITZERLAND

Best Student 2 nd place: Maximiliano Rosado RESA EXPO LOGISTICS, SPAIN

Best Student 3 rd place: Carolina Diaz

ROCK-IT GLOBAL MEXICO, MEXICO

Monelisi Gaji

EF-GSM SOUTH AFRICA, SOUTH AFRICA

Best Team

PERFORMANCE, INNOVATION & TEAMWORK REWARDED

The 11 th Edition of the IELA WINTER SEMINAR rewarded Performance, Innovation, and Teamwork, with the “Best Team Award”. Associations no longer only reward intellectual performance but also place value on specific management skills like innovation, coordination and engagement.

The WS23 Best Team is TEAM 5

Coach: Chandra Ganesh , FELIX EXPO LOGISTICS (M) SDN BHD, MALAYSIA

Students:

Naomi Bik, VALVERDE B.V., THE NETHERLAND

Celine Choi, KOREA GLS, INC., KOREA

Serge Rahal, BCC LOGISTICS, LEBANON

Pruthvish Himanshu Thaker, SIDDHARTHA LOGISTICS CO. PVT. LTD., INDIA

Szymon Wałczyk, UNIVERSAL EXPRESS SP. Z.O.O., POLAND

Livia Zünd, SWISS EXPO LOGISTICS LTD., SWITZERLAND

Team 5

“It was an amazing experience! I had the opportunity to learn and refine my knowledge of the exhibition industry, network with ambitious and like-minded young individuals, and pick the minds of wise and knowledgeable mentors. The seminar sparked a hunger and drive within me and all the other students. It was most certainly an experience that I will never forget. I look forward to what the future in the exhibitions industry holds for me, Exhibition Freighting, and all the other students that attended the seminar!” t

Mzovuyo Adonsi Project Coordinator Exhibition Freighting Ltd, UK

ww.exhibitionfreighting.co.uk

TESTIMONIALS

“Thanks to IELA who created a truly enriching and enjoyable experience. The seminar provided a wealth of knowledge and fun. Deep appreciation to sponsors, hosts, speakers, and mentors. I am grateful to Siddhartha Logistics for providing me with the opportunity to attend, to meet new partners and become a part of Group 5, which was awarded the best group.” t

Pruthvish Himanshu Thaker Siddhartha Logistics Co. Pvt. Ltd., India

“For me to be part of the IELA family is now getting full sense and has a special meaning. During this IELA Winter Seminar I was able to identify fully with the meaning of IELA Family membership. Working closely with all the people I had the opportunity to meet from all over the world is something that has no price. On the professional side, I collected new valuable knowledge due to the expertise of members who shared with us their amazing expert experience.” t

Maximiliano Rosado Suárez Project Manager RESA EXPO LOGISTICS, Spain

“The IELA Winter Seminar 2023 in Cape Town was a great opportunity to improve my knowledge about exhibition logistics and trade show events. Networking within the IELA association was another great benefit. We as students were able to learn from the mentors, speakers, and also from each other. Being a member of IELA is a valuable advantageprofessionally, but also personally.” t

Livia Zünd Project Manager SWISS EXPO LOGISTICS LTD, Switzerland

www.siddharthalogistics.com

www.resaexpo.com

www.swiss-expologistics.com

Sudhir Dhavan

IELA Board Member

IELA Education & Training WG Chairperson

Alexandra Erdmann

IELA Board Member

IELA WGs Coordinator

Ute Wiezorrek

IELA Education & Training WG Vice-Chairperson

Alessandra Dellavedova

IELA Education & Training WG Vice-Chairperson

Dinner at La Parada Restaurante

Dinner at Gold Restaurant

Powered by TWI Group Inc. (Canada & USA), Canada & USA

Powered by Swiss Expo Logistics AG, Switzerland

Powered by R.E. Rogers India Pvt. Ltd., India

Day out at BIG SAFARI, Aquila Rehabilitation Centre

#IELAMalta23

HILTON MALTA HOTEL, PORTOMASO, ST. JULIANS, MALTA

2023 PREMIUM SPONSORS EVENT

2023 IELA CONGRESS SPONSORS

Dear all,

While doing business and powering sector growth are at the core of IELA’s activities, this year’s event in Malta stands for so much more:

• Opening Doors to new business and partnerships through intense networking experiences

• supporting attendees to reconnect and revive,

• supercharge their skillset with two fantastic keynotes

• and – importantly – have fun!

By coming together on the island of Malta, our community is set to create many memorable moments. We have no doubt that our SUPER HERO night will remain unforgettable so start working on your super hero costume!

With record high registrations per company (we have never had so many new faces representing our IELA members), we’re confident that there will be a hub of activity on the networking floor where the industry can comfortably and effectively do business.

We can’t wait to welcome our overseas members from Asia who could not join us last year in Brugge. We will celebrate the sheer joy of having IELA together again.

Our industry lives and breathes face-to-face business events. From what we’re witnessing so far, we are going to beat all records on participants this year.

Let’s rock!

Elizabeth t

The event location

HILTON MALTA

Vjal Portomaso St Julian’s PTM, 01, Malta

Phone: +356 21 383 383

WEBSITE

Hotel Booking: (log in required)

Tucked away in the beautiful Portomaso Yacht Marina, the Hilton Malta is perfectly located close to all key locations in Malta and a 5 minute walk from the vibrant town of St. Julian’s.

Only 20 minutes away from Malta’s International Airport

15 minutes away from Valletta, the Capital city

5 minutes walk from Spinola Bay

The Hilton Malta, is located in St. Julians; a typical fishing village that has become Malta’s most sought after destination where one can experience a thriving night scene, restaurants and bars and enjoy the Mediterranean lifestyle.

Malta is a cosmopolitan island steeped in 7000 years of history and blessed with a mild Mediterranean climate and clear blue waters all around. A vibrant destination with various UNESCO World Heritage landmarks that keeps evolving on a daily basis. t

Delegate List

Delegate List

your preliminary programme

38th CONGRESS & GENERAL ASSEMBLY

Wednesday JUNE 28th

12:00 - 19:00

Congress Registration

Portomasso Foyer

The Official Event Hotel:

HILTON MALTA ST JULIAN’S, MALTA PORTOMASSO SUITE & FOYER - LEVEL 3

18:00 - 18:30

Induction Meeting

INTRODUCTION TO FIRST-TIME PARTICIPANTS & NEW MEMBERS

Portomasso Foyer

18:00 - 20:00

Photoshoot IELA Portraits

Think about your LinkedIn profile! Our photographer can take a great professional portrait of you!

Portomasso Foyer

19:00 - 22:00

IELA Congress Welcome Cocktail & Reception

The Gazebo Garden, Ground Floor (Exterior)

Dress Code: Smart Casual Powered by R.E. ROGERS INDIA PVT. LTD., INDIA

Thursday JUNE 29th

07:30 - 08:30

Informal Networking: Sports Wake-up Activities

CHOSE ONE OF THE TWO OPTIONS:

Powered by:

09:00 - 11:00

11:00 - 11:30

11:30 - 12:30

> IELA RUNNERS Meeting Point: Hotel Lobby - Level 5

Powered by: Powered by ORPHEE BEINOGLOU INTERNATIONAL FORWARDERS S.A., GREECE

> BOOT CAMP PARTY Meeting Point: Hilton LivingWell Center - Level 4

Formal 1-2-1 Networking

Portomasso Suite

Powered by FULSTANDIG SHOWS E EVENTOS MC LTDA, BRAZIL

Morning Coffee Break

Portomasso Foyer

Powered by TWI GROUP INC. (USA), USA

Keynote Speaker: Will Bowen

"How to Turn Complainers into Collaborators"

Portomasso Foyer

Powered by:

Powered by:

Powered by CLAMAGERAN FOIREXPO, BRAZIL - EF-GSM SOUTH AFRICA, SOUTH AFRICAEXPOTRANS S.P.A, ITALY, JES LOGISTICS LTD, HONG KONGJIM PROJECT & EXPO LOGISTICS(M)SDN.BHD, MALAYSIASWISS EXPO LOGISTICS AG, SWITZERLAND - WEL WORLD EXHIBITION LOGISTICS, FRANCE

PISCINE SPINNING ROOM

THE GAZEBO GARDEN HOTEL LOBBY

Thursday JUNE 29th

12:30 - 13:30

Lunch Break

Oceana Restaurante Hilton Malta, Level 3

Powered by E.S.I. EXPO SERVICES INTERNATIONAL, FRANCE

13:30 - 14:00

Registration to the IELA General Assembly

** COMPULSORY FOR ALL VOTERS

Portomasso Foyer

14:00 - 15:30

IELA General Assembly

Portomasso Suite

15:30 - 16:00

Afternoon Coffee Break

Portomasso Foyer

Powered by ON-SITE EXHIBITIONS AB, SWEDEN

16:00 - 16:50

IELA Working Groups Presentations

Portomasso Suite

16:50 - 17:00

IELA General Assembly Results & Closing

Portomasso Suite

17:00 - 18:15

18:15 - 19:00

TIME OFF

19:00 - 23:00

Powered by:

Powered by:

Informal Networking: DIY Your Super Hero Mask

Powered by: (WORKSHOP FOR DELEGATE WHO DON’T HAVE A COSTUM FOR THE EVENING PARTY TO CREATE THEIR OWN SUPER HERO MASK)

Portomasso Foyer

Powered by ROCK-IT GLOBAL, BRAZIL, CHILE, COLOMBIA, MEXICO, PERU & USA

Super Hero Night

Portomasso Foyer & Suite

Dress Code: Transform to a Super Hero!!l

Powered by ROCK-IT GLOBAL, BRAZIL, CHILE, COLOMBIA, MEXICO, PERU & USA

Powered by:

OCEANA RESTAUTANTE

PORTOMASSO FOYER

PORTOMASSO SUITE

VALETTA-MALTA VIEW EXTERIOR

Friday JUNE 30th

08:00 - 09:00

Informal Networking: Sports Wake-up Activities

CHOSE ONE OF THE TWO OPTIONS:

> SPINNING TOGETHER Meeting Point: Hilton LivingWell Center, Level 4

> PILATES Meeting Point: Hilton Malta Merkanti Beach Club, Seafront Outdoor

10:00 - 11:30

Working Groups brainstorming 2023-2024

STANDARDS & CUSTOMS WG

EDUCATION & TRAINING WG

INDUSTRY RELATIONS WG

MEMBERSHIP WG

SUSTAINABILITY WG

Rooms Gifen 1 & 2, Catra 1 & 2, Skuna 1 & 2

11:30 - 12:00

Morning Coffee Break

Portomasso Foyer

Powered by CASPIAN FREIGHT SERVICES LLC, AZERBAIJAN

12:00 - 12:45

Debriefing The Future of IELA: Implementations post Bruges

Moderated by:

SANDI TROTTER, TWI GROUP INC., CANADA and BAS WIENDELS, VALVERDE B.V., THE NETHERLANDS

Portomasso Suite

Powered by:

12:45 - 13:30

Keynote nº2: Eve Novikova

Portomasso Suite

Powered by ELF SHIPPING LLC, UAE - EXHIBITION FREIGHTING LTD, UKFILS INTERNATIONAL FREIGHT & LOGISTIC SERVICES LLC, UAE Powered by:

“Mastering your mind and creating the life you deserve”

Opening doors to a new future

Friday JUNE 30th

13:30 - 14:30

Lunch Break

Oceana Restaurante Hilton Malta, Level 3

Powered by OTIM SPA, ITALY

14:30 - 16:00

Formal 1-2-1 Networking

Portomasso Suite

Powered by FULSTANDIG SHOWS E EVENTOS MC LTDA, BRAZIL

16:00 - 16:30

Afternoon Coffee Break

Portomasso Foyer

Powered by KEMI - LEE CO., LTD, KOREA

16:30 - 17:30

Formal 1-2-1 Networking

Portomasso Suite

Powered by FULSTANDIG SHOWS E EVENTOS MC LTDA, BRAZIL

17:30 - 18:45

18:45 - 19:00

TIME OFF

Departure for Gala Dinner (Bus)

Meeting Point: Hilton Hotel Lobby, Level 5

Powered by:

Powered by:

Powered by:

Powered by:

19:30 - 20:00

Round visit Mdina-Malta

Meeting Point: Hilton Hotel Lobby

20:00 - 23:00

Gala Dinner, Congress Closure & Awards Night

Dress Code: Dark lounge suit & cocktail Dress, flat shoes recommended

Bacchus / Mdina

Powered by TWI GROUP INC. (CANADA)

Saturday JULY 1st

09:00 -15:00

DAY OUT - Fun Day for informal networing

Dress Code: Beachwear and casual clothing. Bring suncreen, sunhat and bathing suit.

Meeting Point: Hilton Hotel Lobby, Level 5

Powered by:

MDINA - MALTA

MDINA - MALTA

BACCHUS - MDINA

back

Get

We will do a tour around Comino in a speedboat, passing by the crystal-clear waters of the famous Blue Lagoon, before we head off to the stunning island of Gozo, known for its historical landmarks, stunning scenery and vibrant culture.

By groups of 4-6 people we will hop aboard tuk tuks to start the iPad challenge to enjoy the local rich history (interactive map [with geolocation] to get to hotspot locations, answer all the questions and perform all the required tasks).

The teams will take creative photos and videos with the same iPad to overcome the challenge before we have lunch together at the Country Terrace Restaurant. Return to the Hilton hotel will be organised after lunch.

FOR IELA MEMBERS ONLY

The IELA Companion Programme is returning to the IELA Congress

Register your companion before May 15th!

The programme allows any IELA Member Delegate’s Companion to join:

• The Evening Events: The two Welcome Cocktails, the Super Hero Night, the Gala Dinner & Awards Night and the Partnering Event Night

• The Day Out

• The Keynote Speaker nº1 on June 29th 11:30-12:30:

Will Bowen “How to Turn Complainers into Collaborators

• And a special day programme on June 30th

Friday JUNE 30th programme:

Full day programme: Visit the Majestic Capital City, Valletta! Enjoy a tour around the pictoresque streets of Valletta while visiting two of the ‘must do’ places Upper Barracca Gardens, where you will enjoy a spectacular view of the Grand Harbour, and The St John Co Cathedral, where you will also get the chance to see one of Caravaggio’s most famour paintings!

After that, the group will head towards Suq tal Belt (translated to Valletta’s Market) for some refreshments with Malta’s top gastronomical delicacies, and why not, perhaps a pint of local beer or a glass of Maltese wine.

After experiencing the beauty of the Capital City and enjoying some local nibbles, the companions will make their way to the traditional Maltese dghajsa (small boat) for a short Harbour boat tour, and then transport them to the Glorious 3 Cities!

The participants will visit the 3 cities , especially Vittoriosa its church dedicated to St Lawrence and the historical Inquisitor’s Palace, before having lunch at ‘Wild West’, enjoying views which will awaken their appetite.

Companion Programme Rate:

> Regular Rate per companion: EUR 1.100,00 + 18% Maltese VAT

For registrations after March 16th 2023

> How to register: Register your companion by sending an email to the IELA Secretariat: to ludivine@iela.org with the full name and email address of your companion.

2023 IELA PARTNERING EVENT SPONSORS

your preliminary programme

10th PARTNERING EVENT HILTON MALTA ST JULIAN’S, MALTA

Saturday JULY 1st

17:00 - 18:30

Partnering Event Registration

Portomasso Foyer

18:15 - 18:45

Partnering Event Induction Meeting

**FOR FIRST-TIME PARTICIPANTS

Portomasso Foyer

19:00 - 22:30

IELA Partnering Event Welcome Cocktail & Reception

Merkanti Beach Club, Outdoor Garden, Sea Front

Dress Code: Smart Casual

Powered by EUROTRAN EXPO SERVICE CO., LTD., TAIWAN

Sunday JULY 2nd

08:45 - 09:00

Welcome

PLEASE BE SEATED AT YOUR FIRST TABLE AT 9:00

Portomasso Suite

09:00 - 11:00

Formal Networking Session Part 1 - 6 slots

Portomasso Suite

Powered by FULSTANDIG SHOWS E EVENTOS MC LTDA, BRAZIL

11:00 - 11:20

Morning Coffee Break

Portomasso Foyer

Powered by CLASQUIN, FRANCE

11:20 - 13:00

Formal Networking Session Part 2 - 5 slots

Portomasso Suite

Powered by FULSTANDIG SHOWS E EVENTOS MC LTDA, BRAZIL

13:00 - 14:00

Lunch Break

Oceana Restaurante Hilton Malta

Powered by EXHILOG, ISRAEL

14:00 - 15:40

Formal Networking Session Part 3 - 5 slots

Portomasso Suite

Powered by FULSTANDIG SHOWS E EVENTOS MC LTDA, BRAZIL

15:40 - 16:00

Afternoon Coffee Break

Portomasso Foyer

Powered by VERA LOJISTIK, TÜRKIYE

Powered by:

Powered by:

Powered by:

Powered by:

Powered by:

Powered by:

Powered by:

Opening doors to a new future

Do you want to have a Partnering Event in Malta with new White Spot countries, areas where IELA is not yet?

Invite the professionals you know in your network so business can thrive!

How to invite them?

If you have worked with very efficient partners in a white spot country over the last year and you feel their qualify to join the IELA Network in the Future, please share with them the information about the IELA Partnering Event

and how to register .

You can also contact the IELA Secretariat at ludivine@iela.org to request the invitation email, with all information to send them.

The March of Advancing Technologies

By Cathy Breden, CMP FELLOW, CAE, CEM, CEO, CENTER FOR EXHIBITION INDUSTRY RESEARCH

Consider this: by 2030, according to futurist Rohit Talwart, AI’s (artificial intelligence) potential contribution to the global economy will be $15.7 trillion. To provide some context, the U.S. deficit in 2023 is estimated to be $1.4 trillion. Microsoft is investing $108 billion in OpenAI, the company behind ChatGPT. Billions of dollars are being invested in the metaverse, and once Web 3.0 is fully developed, we will have a better understanding of the impact of these technologies.

As is the case with any emerging technology, there are opportunities and risks. I do not pretend to understand all of these technologies, but I know enough to see that there are opportunities and risks for the exhibitions industry. The opportunity comes from using these emerging technologies to the benefit of your events. The risk is doing nothing. As an example, one application is using AI for a better understanding of how to leverage AI to

create personalized experiences for your attendees.

Digital transformation and digitizing content is especially important, and companies are hopefully investing in their technology infrastructure to prepare for emerging technologies. Many organizers will courageously be in the forefront of innovation. Does your software have AI capabilities, and if so, how can they be used to your show’s benefit?

In order for trade shows to continue their success, organizers must prioritize data literacy and capabilities. If no one on staff has the skills, experience and knowledge, hire a contractor that does. Remember that one thing that holds true today is the ability to provide metrics that provide proof of value for trade shows to exhibitors and attendees. There will be, and are, other ways for them to connect. Leverage technology for your benefit. t

}About the Author: Cathy Breden, CMP-F, CAE, CEM serves as Executive Vice President & COO for the International Association of Exhibitions & Events® (IAEE) and CEO for the Center for Exhibition Industry Research (CEIR), whose primary purpose is to promote the growth, awareness and value of exhibitions and other face-to-face marketing events by producing and delivering research-based knowledge tools.

Cathy is a frequent presenter on the areas of exhibition industry trends and the power of exhibitions in face-to-face marketing. She is currently serving as Chairperson on the Events Industry Council’s Board of Directors. She is also adjunct faculty at Dallas College, Richland Campus.

CEIR’s Annual Outlook Conference will take place on 29-30 August 2023 at the MGM National Harbor. They will discuss these disruptors along with their challenges and opportunities, and ones to come.

Cathy is a Certified Association Executive (CAE), Certified Meeting Professional Fellow (CMP-F) and Certified in Exhibition Management (CEM). She is a graduate of Florida State University, Tallahassee, Florida, USA.

Chairperson

Alessandro Conte

EXPOTRANS S.P.A., ITALY alessandro.conte@expotrans.net

Vice-Chairperson

Marzena Zawadzka

UNIVERSAL EXPRESS SP. Z.O.O., POLAND marzena.zawadzka-szulc@uex.pl

Vice-Chairperson

Eran Tamir

SHOWTIME EXPO & EVENTS BY ICL, ISRAEL eran.tamir@ilcargo.com

The next Membership Working Group meeting is scheduled for April 19th

Not only new member applications will be reviewed but also other interesting topics will be discussed and shared with Sandi Trotter, go-toperson from the Board and participating at the meeting. Sandi is likely to shake members for more active contribution and output release.

In the meantime, a number of new member applications have both already been surveyed by the Group and are going to be surveyed shortly. This is a significant restart and is very promising to fill the gap of Pandemic departures.

Before each survey is started, MWG-Chair Alessandro Conte (EXPOTRANS Italy) together with Vice Chairs Marzena Zawadzka (UNIVERSAL EXPRESS Poland) and Eran Tamir (ICL Israel), always carry out a careful check of provided data and report to the Secretariat for added information and clarifications which must be included from the applicants before polling. A more intensive consultation of concerns and remarks within the complete MWG before polling takes place with the aim to complete the surveys conscientiously.

Interesting issues have been discussed, for example does participation at a minimum of one Partnering Event before new member application become a requirement? There are pros and cons to be discussed in the next MWG meeting before raising the proposal to the Board.

A Mediation Programme project to support resolution of disputes between IELA members applying for that service is currently behind schedule but still in progress and targeted to be on track with a proposal ready to be sent over to the Board for evaluation by the end of March. t

INDUSTRY RELATIONS WG

Chairperson

Lucien Lawson

CLAMAGERAN FOIREXPO, FRANCE l.lawson@clamageran.fr

Vice-Chairperson

Kim Valdes

ROCK-IT GLOBAL MEXICO, MEXICO Kim.Valdes@rockit.global

The IRWG has planned to have 2 to 3 digital meetings in March – April and May prior to the in-person meeting at the IELA Annual Congress in June 2023 in Malta.

We are proud to continue building bridges between IELA and all key players of the exhibition industry worldwide.

On behalf of our existing ambassadors and new ones in their respective country, we will continue “together strongly” worldwide to share with our local associations the same common goal: Sustainability.

As the IELA Sustainability Working group is now launched with its first group meeting on March 2nd 2023, the links between our two groups is obvious in order to share all our work and accomplishments with our local associations.

‘’The Journey to NET ZERO CARBON‘’ was initiated at the IELA annual Congress in June 2022 in Bruges and will continue for a while to be one of the major topics of the IRWG, and of course for IELA.

Lucien t

IR WG LIST OF MEMBERS

EDUCATION & TRAINING WG

Chairperson

Sudhir Dhavan

R.E. ROGERS INDIA PVT. LTD., INDIA sudhir@.rogersworldwideindia.com

Vice-Chairperson

Ute Wiezorrek

CRETSCHMAR MESSECARGO GMBH, GERMANY ute.wiezorrek@cretschmar.de

Vice-Chairperson

Alessandra Dellavedova

EXPOTRANS S.P.A, ITALY Alessandra.Dellavedova@expotrans.net

CONGRESS The IELA Working Groups outcomes

After the last Winter Seminar in 2021, which had to be held online, we were happy to organize a physical Winter Seminar again, which exceptionally took place in Capetown / South Africa. 31 students from 18 countries benefited from a 3 day programme which was 100% funded by IELA and which ended with a fantastic day out on a safari. Together with the enthusiastic people from our working group, we were able to create a brilliant programme with internal and external speakers from around the globe. More info can be found in the article about the Winter Seminar from page 20 onwards.

Now that the Winter Seminar is officially over, we have the Kick Off for the next Operations Summit. In our WG meeting on February 20th, we already started discussing about OS 2024, which is scheduled to take place in January or February 2024. The possible location, OS theme , topics, timeframe, … are all items we have to decide upon to present an interesting OS format!

This will be the big challenge lying ahead of us. We will update you on the latest with further news on OS2024 at our Congress in Malta.

An additional task ahead is the IELA Academy. We are currently brainstorming about possible topics and seminars so that we can create a programme, which then has to be put to life with an external consultant.

Last but not least, our ongoing process is the update of the IELA Training Manual (ITM), where topics are updated and new topics added.

Our E&T WG team is very passionate in raising educational programmes for IELA members and their staff, but to organize such events and programmes, it is important to have team members who are willing to support. We are therefore inviting all members, who also see the necessity of such events, to join our Working Group, bring in fresh ideas and assist us that we can keep on going in what we think is important for our staff. t

Thank you Carolina Diaz for preparing this nice presentation of the WG to invite IELA Members to join!