APRM2017 Japan Invitation Package

APRM2017 JAPAN INVITATION PACKAGE

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は る

Hyogo - Himeji Castle

Contents Messages

4-7

About Japan

8-9

About Tokyo

10-11

About IFMSA-Japan

13

About APRM

14-25

Registration

26-29

Payment Information 30-31 Visa Information

32-35

Travel Tips

36-37

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Message from Organizing Committee Dear IFMSA Asia-Pacific It is like a dream come true for me to be able to welcome you to Asia-Pacific Regional Meeting 2017 in Japan.

The Organizing Committee has been working tirelessly and passionately to bring an unforgettable APRM for all of you. We are sure that at this conference, you will learn and have your horizons broadened, form friendships that last forever, and return home inspired to make a change. In addition, we hope that you will experience the essence of Japanese culture both traditional and modern, by staying in Tokyo, the beating heart of our country.

APRM is an opportune place for medical students in the Asia-Pacific to learn and discuss various global issues with an added medicine and health perspective. Some may ask why we need to be concerned about global issues as medical students.

To that, I would say that many of the problems the world faces today call for a health perspective in order to save the vulnerable and to come up with solutions that work for everyone. As medical professionals, we have a deep understand of the value of human life and dignity through firsthand experiences, and so we should be at the forefront to advocate for their protection.

In the light of this, this year’s APRM theme “Healthcare in Conflicts and Emergencies“ explores the responsibilities of healthcare professionals in emergencies and what roles we have in contributing to peace. I hope that this theme, not usually covered in medical school curricula, will enlighten students to think more broadly about the world around them.

The value of this regional meeting lies in its diversity, as students can bring their own local experiences and insights. I sincerely hope that this APRM will be a friendly, inclusive, and stimulating space for students from all over the Asia-Pacific to share and deepen their thoughts and to foster a spirit of camaraderie. With this, I would like to welcome all of you future colleagues to join us in Tokyo, Japan for an unforgettable journey.

Warmest regards,

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Nana Tanamoto APRM2017 Organizing Committee Chair IFMSA-Japan Vice President for International Affairs

Organizing Committee Chair

Vice Chair

Registration

Nana Tanamoto

Yuta Tsukamoto

Natsumi Endo

Visa

Satoka Sugahara

IT

Yuki Koyama

Finance Daisuke Hasegawa

Public Relations

Venue and Transport

Rie Nagayama

Logistics

Miyako Maebe

Publication

Social Program

PreAPRM

Yushi Shimura

Emi Wakazono

Hidenori Katsumi

Accommodation/ PostAPRM

Theme Event

Kanako Suzuki

Takaaki Shamoto

Misato Oki

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Message from President of IFMSA-Japan Welcome to APRM2017 Japan!

It is my greatest honour that IFMSA-Japan is hosting an APRM for the first time in 10 years since 2007.

For those visiting Japan for the first time, and also for those frequent visitors, I hope that all of you will have a great time in our country during this APRM. This year’s theme is “Healthcare in Conflicts and Emergencies” The Asia-Pacific is a diverse region, as each country has its unique problem and the ways the government and civil society tackle them. Despite this diversity, there are many ways in which we can learn from each other, cooperate with each other, and to become a stronger region together.

IFMSA is a place in which medical students overcome the differences in languages, cultures, and religions. Here, students network, collaborate, and act towards the future of healthcare. In this annual meeting, I hope that NMOs will share with each other about their countries and activities. I am also hoping that this APRM will be a place to foster discussions that lets delegates explore the possibilities of what we can do as medical students to make a positive impact.

I sincerely wish that experiences gained in the APRM2017 Japan will lead to students making a change in the Asia-Pacific and that this excellent regional platform of future doctors continue to exist in the future.

Best Regards, Nagiho Tsukada President of IFMSA-Japan 2017/2018

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Message from Asia-Pacific Regional Director Dear Asia-Pacific and medical students all over the world, It is truly an honor to be able to invite you to the 13th Asia-Pacific Regional Meeting (APRM) in Tokyo, Japan this September. As one of the five regional meetings within IFMSA, APRM has always been a gathering place for IFMSA members within Asia-Pacific. It is an opportunity for you to get to know each other as well as to exchange ideas and best practices amongst yourselves. The regional meeting will be a good opportunity for all of you as the future of the health sector, to network and build your capacity to do the work that you love. I, representing my regional team and the organizing committee, am confident that APRM will allow you to feel more empowered, push you to improve your capacity, and thoroughly expand your worldview by the end of this meeting.

Nowadays, the region is becoming more and more affected with the volatile geopolitical situation of our world. We are witnessing a world in which health is quickly becoming an even more more crucial aspect than before. Conflicts between different ideologies, refugees entering the region, increased chances of natural disaster, are some of the things that led to an increased need of healthcare providers who are able to understand the situation and work well in such conditions. Thus, taking all this into consideration, we have decided to bring up and underline the importance of the proposed theme: “Healthcare in danger” for this year’s APRM. The Asia-Pacific Regional team will be making the best possible sessions for you all, to aide you in ensuring your ability to impart maximum changes in local, national, regional, and international level. I would like to convey my thanks to my team and the amazing Organizing Committee from IFMSA-Japan who’ve worked hard and will continue to work tirelessly to prepare an amazing meeting for our region.

I look forward to welcoming you all in Tokyo, Japan.

On behalf of the Asia-Pacific Regional Team 2016/2017 Satria Nur Sya’ban IFMSA Regional Director for Asia-Pacific

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About Japan Japan consists of 6,852 islands extending along the Pacific coast of East Asia, and there are 4 main islands, Hokkaido, Honshu, Shikoku, and Kyushu. Since Japan is an island nation, we have developed a very unique culture while we had some influence from other countries like China and Korea.

Food

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な つ

Kumamoto - Paddy fields

There are many kinds of unique cuisine in Japan. For instance, Sushi or Ramen Noodle Soup is very popular among foreign people. Japanese cuisine was recognized by the UNESCO as an “Intangible Cultural Heritage” in 2003 because of the cuisine’s philosophy that puts its utmost importance in achieving harmony with the changing seasons and nature.

Time Zone Japan adopts GMT+9 as Japan Standard Time (JST).

It is the same anywhere in Japan.

Climate The climate of Japan is predominantly temperate, but varies greatly from north to south. Also, there are four distinct seasons, each with its own beauty, and and you can enjoy different activities in each season.

In September specifically, it is extremely nice in Tokyo. There may be some typhoons but are usually limited to one or two days of heavy rainfall in Tokyo. The temperature is between 18 and 28 degrees Celsius, and the weather is mostly sunny. Late September is when we transition into the autumn season, and the Japanese people have the culture to enjoy the autumn leaves as they turn into vibrant red, yellow and orange.

Languages The official national language is Japanese which is spoken only in Japan. We use 3 types of Japanese characters - Kanji ( ) are characters that depict specific meanings, and each character can have several different pronunciations. Hiragana and Katakana are the two other types of alphabets that we use together with the Kanji.

Religion Religion in Japan is dominated by Shinto and Buddhism. Shinto ( ) , or the “way of Gods” is the traditional religion of the Japanese people, and many of the Japanese cultural activities, rituals and festivities were formed based on the philosophy of Shinto. For example, as the divine spirit is said to manifest in nature, respecting all nature like trees and mountains or saying ‘Itadaki-masu ’ before we eat food to thank all life forms, are cultural values deeply engrained in our culture.

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About Tokyo Tokyo is the capital city and the political, economic and cultural center of Japan. The population of Tokyo is about 1.3 million which is one tenth of the Japanese population. We hope you will experience the exciting Tokyo vibe during the APRM!

Harajuku This is the colourful epicenter of the Japanese “Kawaii (cute)” and youth culture. You can immerse in Japanese pop culture by taking pictures at “Purikura” (Japanese photo booth) and singing away at karaoke. Enjoy shopping or simply strolling down the Takeshita Street full of funky shops for clothes, accessories, toys etc. For those of you with a sweet tooth, this is also a street famous for fancy pancakes, colourful candies and small vendors of pastries, crepes, ice cream etc. If you are lucky, you may come across young Japanese dressed in various eye-catching costumes.

Asakusa Asakusa is known for its old-town atmosphere of the Edo historical period. Kaminari-gate ( ) is very famous in Asakusa and leads to Nakamise Shopping street where you will find many interesting shops with a traditional atmosphere.

There is Sensoji temple, the oldest Buddhist temple in the country.

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Tokyo Disneyland Tokyo Disneyland was opened in 1983. This is one of the seven Disneylands in the world. No matter how old you are, you can enjoy the fantastical park! This park is located in Chiba and it will not take more than 40 minutes from Tokyo.

Tsukiji About 40 minutes from the APRM venue by train, Tsukiji is the world’s largest fish market.

You can have fresh and delicious sushi of unparalleled quality, and watch the early morning tuna-fish preparation show.

Tokyo Station The Tokyo central station is located about 30 minutes from the APRM venue. This is a hub for tourists wanting to travel to different parts of Japan by bullet trains. The original beautiful architecture from 1914 has been restored after it was destroyed during the second world war. The station has its own shopping streets where you can purchase souvenirs particular to Tokyo.

There is also the famous Character Street which features Japanese cartoon character shops like the Pokemon Store, Ghibli Store, etc. A must-visit for all of you anime lovers!

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Discover Japan

Even though the APRM will be held in Tokyo,

Japan has lots more to offer‌

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About IFMSA-Japan Vision IFMSA-Japan is an international student organization that, through serving our civil society and connecting with the international society, cultivates future medical professionals with a wide perspective and ultimately strives for a better society.

Members

Activity

IFMSA-Japan is represented by about 700 individual members and 58 out of 82 medical schools in Japan.

SCOPH -

Teddy Bear Hospital Community Medicine Tour Project African Village Project Asia Community Health Project Healthy Lifestyle Project

SCORE / SOCPE

IFMSA-Japan is active in all 6 standing committees, and our strength lies in the 15 ongoing, sustainable projects that are run by standing committees.

SCORP -

Hiroshima Nagasaki Peace Project ACTION project Law and Medicine Project Learn About ReFugee in Japan Project

SCOME

- Team Medicine Project - Office - Incoming Care and Outgoing Training - Life Lesson Project

SCORA - Peer Education Project - Rainbow Flag Project - STI Prevention Project

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あ き

Shizuoka - Shuzenji Onsen Town

APRM2017 Japan PreAPRM: 14th – 17th September APRM: 17th – 21st September National Olympics Memorial Youth Center Tokyo

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Venue and Ac National Olympics Memorial Youth Center 3-1, Yoyogi Kamizonocho, Shibuya-ku, Tokyo, Japan 151-0052 The APRM2017 Japan will be held at the National Olympics Memorial Youth Center. It is a large-scale institution located in Yoyogi, Tokyo, and 7 minutes’ walk from the nearest train station, Sangubashi.

From this station, it is 3 minutes to Shinjuku, the business and entertainment center of Tokyo.

The venue houses all the facilities needed for the conference within its grounds - lecture rooms, accommodation rooms, and dining halls. The lecture rooms can hold anywhere from 20 and 40 people up to 180 people.

The accommodation facility is designed in a “unit type” for groups of 10 to 20 people to stay, and most of the rooms will be single rooms. In a unit, a lounge space, shower rooms, toilets, and washstands are all equipped. Although simple, the facility includes the essentials.

This is the facility that IFMSA-Japan uses every year for its National General Assembly. It has robust experience in hosting international events. Dining facilities will accommodate for various dietary needs.

The main dining hall provides buffet style meals 3 times a day. Some dishes will be Japanese and some Western style.

National Olympics Memorial Youth Center

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ccommodation Access On the arrival day, the OC will provide a pick-up bus from the Narita International Airport (Tokyo) to the venue.

If you are going to land in Haneda Airport (also in Tokyo), please catch a bus to “Busta Shinjuku” (bus terminal in Shinjuku) at the airport. From Shinjuku station, transfer to “Odakyu Odawara Line” to “Sangubashi station”. It is about 7 minutes’ walk from Sangubashi station to the venue, and the OC will be there to guide you from the station.

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Shinjuku 3 minutes by train from the APRM venue, Shinjuku is one of the most famous downtown areas in Tokyo. You can enjoy shopping, dining at many izakaya (Japanese bars) and at restaurants serving cuisine from all over Japan. Here are some places of interest:

Around th

Shinjuku Golden Gai (street) is a street gaining popularity among tourists. Along this narrow street, you will find an eclectic collection of more than 170 “izakaya�. Time-slip into the good old Japan, and enjoy sake (Japanese liquor) and foods with the locals.

Samurai Museum

Shinjuku Gyoen is a lush green park in the middle of the metropolis, featuring peaceful traditional Japanese landscape gardens loved both by the locals and tourists.

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exhibits armors and helmets worn by Samurai during their battles. You can try on these armors at the museum!

he Venue Within walking distance of the venue, there is a convenience store, Ramen noodle restaurant, other privately-owned restaurants, cafes, supermarket, and

)”

“izakaya (

(Japanese traditional bar where you can enjoy traditional bar menus and the joyous atmosphere).

There is also a “Sento ( )”, Japanese traditional public bath called

“Yahata no Yu (

)”.

Once you soak in a large warm bathtub at Sento together with the locals, you can heal your day’s exhaustion and let the calm atmosphere engulf you. Please enjoy a Japanese old-fashioned bath time! There is a coin laundry equipped in this Sento for you convenience.

Meji Jingu (

), one of the most famous shrines in

Japan, is located at about 4 minutes’ walk from the venue.

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Pre-APRM

APRM Pr

Delegates can gain valuable skills during this two and a half day of training in pre-selected workshops. Workshop selection and details will be announced in mid-June, so please stay tuned for further information! The Pre-APRM will be held at the same venue as the APRM.

APRM Asia-Pacific Regional Meeting is the annual meeting of the IFMSA Asia-Pacific region and it provides a space for IFMSA members in the region to exchange knowledge and experience, tackle shared regional and IFMSA-related issues and get the feel of an IFMSA General Assembly. The highlights of the APRM include the programs on the next page.

Post-APRM You will get the chance to visit places other than Tokyo during the Post-APRM. This is the chance to discover our country. More information will be out soon in a separate pamphlet, so stay tuned!

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Saga - "Okusu" in Takeo

rograms

Plenary APRM is the chance to experience and understand the plenary. Although different than the General Assembly plenaries, APRM plenary is where regional decision making takes place, and most importantly, where next year’s APRM host will be voted upon!

Activities Fair This is the chance to showcase your NMO’s activities to the Asia-Pacific and to learn from the eye-opening activities of others in the region and get inspired. Application will open in the coming months, and selected activities will have a booth to present their activities with posters, leaflets, etc. Judges will be going around, and winners will be announced.

Training Session

Standing Committee Sessions There are Standing Committee sessions everyday during the APRM. This is where delegates can learn and discuss various topics regarding their standing committee of choice.

Experienced IFMSA Team of Officials and Regional Team members will lead these sessions.

Choose from a selection of training sessions that will teach you skills that you cannot learn at school. Topics can range anywhere from teambuilding, leadership skills, time-management and financial management (actual topics will be announced during the APRM).

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Theme Events Healthcare in Conflicts and Emergencies 22

The theme for APRM2017 Japan is “Healthcare in conflicts and emergencies: medical workers towards building peace�. Conflicts and other emergency situations such as violence, natural disasters, and mass migrations are when healthcare is needed the most in order to save lives and rebuild livelihoods of the affected people. Given the volatile political situations around the world, the Asia-Pacific is not an exception and we cannot stay ignorant about impending dangers that we may experience too. Around the world, there are terror attacks, surge of refugees, increasing incidents of natural disasters, and ongoing humanitarian crises and conflicts with little hope for a quick solution. Such situations have a grave effect on human life and health. We as future doctors need to be aware of the dangers of such situations and recognise our responsibilities and roles in saving lives and rebuilding livelihoods. In the near future, we may be the ones working on the ground treating victims, or the ones advocating for peace on national or international levels.

What is the role of medical workers in building peace? What are our responsibilities?

These are some of the questions that we want to explore as a region during the APRM. We also hope to celebrate the World Peace Day, which is on September 21st, to tie in with the outcome of the theme events.

We are planning to invite external speakers with expertise in conflicts, disarmament and refugees as well as peace building. One of the speakers will be an expert on nuclear weapons or nuclear disarmament, as this is a topic Japan has been especially concerned with after our experience with atomic bombing and nuclear power plant accidents. We hope that these speakers will give you a deep insight into the issues.

Join us in starting an Asia-Pacific regional discourse on health and peace.

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Tea Party

Social Pr

Pre-APRM Social Program: The Japanese Tea Ceremony, Sado, is one of the most traditional and spiritual elements of the Japanese culture that has been preserved since the 9th century. Sado is based on Japanese philosophy of hospitality towards guests and appreciation of the ephemeral beauty of nature.

You will enjoy some green tea and traditional sweets in our tea party.

Welcome Party APRM Arrival Day: The four-day long event will start with an opening ceremony featuring Japanese performances and buffet style dinner. Get to know some cultural music and dance at a fancy restaurant located among the skyscrapers of Shinjuku for a taste of a night in Tokyo. This will be a fun night to get to know each other and about the host country’s culture!

Dress code: Semi-formal

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rograms Cultural Night

APRM 1st Day: Get to know the colourful cultures of the AsiaPacific’s home countries. Each NMO will have the time to perform or share their dances, songs, games, etc. This will be sure way to break the ice and get to know each other even more.

Dress code: Traditional costume

NFDP

APRM 2nd Day: Get to know a little bit of the participants’ home country’s culture by enjoying their national foods and drinks! After days of hard-working sessions, come and join us for a blast at a local club setting! Don’t miss it, or you will regret!

Dress code: Anything that makes you feel good and fun :)

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ふ ゆ

Shizuoka - Mt. Fuji from Mizugatsuka

Important Dates Early registration Opens on 15th May at 0:00 GMT Closes on 12th June at 23:59 GMT

Late Registration Opens on 13th June at 0:00 GMT Closes on 12th July at 23:59 GMT

Pre-APRM Registration Opens on 13th June at 0:00 GMT Closes on 12th July at 23:59 GMT

Substitutions and Cancellations Cancellation before 1st August at 23:59 GMT – full refund Cancellation before 15th August at 23:59 GMT – 50% refund Substitution before 2nd September at 23:59 GMT

Payment Deadline Early registration payment by 3rd July at 23:59 GMT Pre-APRM and late registration payment by 26th July at 23:59 GMT 27

Registration Flowchart for NMO Presidents STEP3

STEP1

Register individually using the registration form.

STEP5

Within 1-3 days, Registration OC sends NMO President with registrant list for approval. NMO President replies to email with approval.

STEP2

NMO President sends email to Registration OC signaling registration is complete for the NMO.

NMO makes payment and sends receipt to Director of Finance within deadline, or asks for contract for on-site cash payment if wire transfer is not an option.

Send the contract back before the payment deadline.

STEP4

Within 1-3 days of approval, NMO president receives invoice for NMO and invitation letters for all delegates. Presidents will be responsible in disseminating them to each delegate.

Delegates Approval

by NMO Presidents All NMO delegates need to be approved by their respective NMO President, before early registration deadline and before late registration deadline. Respective NMO Presidents should email the Director of Registration (registration@aprm2017japan.org) once all delegates complete registration, and the Registration team will send within 1-3 days a list of all registrants from each NMO for the Presidents to approve.

The registration process will be done through the APRM2017 Registration Form (google form) which will be shared when registration opens.

NMO Presidents please do not forget to register yourself too if you are attending.

Every NMO of the Asia-Pacific will have • 6 spots for early registration • 10 spots for late registration Other participants to the APRM are • IFMSA TO • Regional Team • Observers are participants from countries in the region with no existing NMOs, or members of NMOs from outside of the region. Participation is contingent upon approval by the IFMSA EB, Regional Team, and approval by NMO president if applicable.

Please note that early registration cannot be accepted if a delegate finishes the registration after the deadline for early registration. No registration will be allowed after the late registration deadline.

Later substitutions of delegates are possible.

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Registration Fees Registration Type

Fee

International Early

230 USD + 15 USD (TAF*)

15/5/2017 00:00 ~ 12/6/2017 23:59 GMT

280 USD + 15 USD (TAF*)

13/6/2017 00:00 ~ 12/7/2017 23:59 GMT

National Early and Late

34800 JPY (TAF* included)

13/5/2017 00:00 ~ 30/6/2017 23:59 GMT+9

International Pre-APRM

150 USD

National Pre-APRM

19800 JPY

(up to 6 delegates per NMO)

International Late (up to 10 delegates per NMO)

Time

13/6/2017 00:00 ~ 12/7/2017 23:59 GMT 13/6/2017 00:00 ~ 30/6/2017 23:59 GMT+9

*TAF – Travel Assistant Fund 15 USD will be collected from each delegate in order to award scholarship to help selected recipient(s) attend the APRM. Registration fee includes the participation in all APRM activities including social programs and opening ceremony dinner, transport from Narita International Airport to the venue (National Olympics Memorial Youth Center) on arrival day only, accommodation and meals.

Registration fee does NOT include public transportation costs to and from some of the social programs and extra fees for social programs (such as extra drinks. More details will be shared later), transport from the venue to airport on departure day, travel insurance, bank transfer fees.

For observers the late registration fees apply.

IFMSA TO and Regional Team can register with the early registration price.

For Those Attending the AM2017 If an NMO has delegates who are traveling to AM2017 Tanzania as well as the APRM, we ask such delegates to register during the early registration period. We also recommend such NMOs to finish their early registration by 31st of May. This will help us issue invitation letters early so that your delegates can start their visa application process as soon as possible. You will be needing your passports to apply for the Tanzanian visa and to travel to Tanzania. So we would like you to start your Japanese visa application process in early June. This way, your delegates will get their passports returned by the time they travel to Tanzania. These are our recommendations, but NMOs should plan their visa application schedule accordingly and the OC will not be responsible in any way for failed visa applications.

Contact us at registration@aprm2017japan.org

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Payment Information Payment can be made by wire transfer only.

The Organizing Committee will send an invoice to every NMO after delegates have been approved by the respective NMO Presidents for each early and late registration periods. The invoices, in addition to the registration fees, will also include the fees for merchandise which are to be preordered at the same time as registration. The pre-APRM fees will be added on the late fee invoices.

If you cannot make wire transfers NMOs who are unable to make wire transfers will sign an online contract with the OC for onsite cash payment. Such NMO should notify the Director of Finance as soon as possible within the respective payment deadlines. The NMO President needs to sign and stamp the contract, attach and send back the PDF file within the payment deadlines. Cash payment needs to be done on the arrival day of Pre-APRM and APRM at the registration desk. Failure to pay the fees on Pre-APRM and/ or APRM arrival days will mean your entire delegation will not be allowed to participate in the corresponding programs.

After signing the online contract, NMOs are responsible for making the full payment regardless of whether or not they end up attending the APRM. Cancellation and refund policies still apply for online contracts.

Wire Transfer Bank Details Beneficiary Bank : THE BANK OF TOKYO-MITSUBISHI UFJ, LTD. SWIFT Code : BOTKJPJT (or BOTKJPJTXXX) Branch Name : SAGAMI-ONO BRANCH Bank Address : 3-17-1, SAGAMIONO, MINAMI-KU, SAGAMIHARA-SHI, KANAGAWA, JAPAN Beneficiary Account Number : 767-0282199 Beneficiary Name : IFMSA-JAPAN HASEGAWA DAISUKE It is very important to indicate your ID (listed during registration). Please fill your name and your institution in the text field of the bank transfer form. The “reason for transfer” reference should contain “APRM2017”.

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IMPORTANT REMINDERS Each delegation is advised to pay collectively for all delegates for each early and late invoices in order to disseminate the burden of the transaction fees.

All payments are in US dollars.

For any bank transfer, please be aware of bank service charges. All bank charges for remittances and other related fees are to be borne by the NMO/delegate. Failure to pay this fee will result in an incomplete registration and will be charged upon arrival at the registration desk.

As soon as you send your registration payment by bank wire transfer, scan or transfer the bank receipt and attach the PDF file in an email to the Director of Finance with the subject line “Payment First Name Surname (last name)” (Note: Fill in Name - Surname with your full name, so that we will be able to monitor your payment with your registration entry). Please send this as soon as possible, and it needs to be received by the OC before each of the payment deadlines.

The amount of invoice includes registration fee and any merchandise which your delegates have ordered.

Important Dates and Cancellations Payment Deadline Early registration 3rd July at 23:59 GMT Pre-APRM and late registration 26th July at 23:59 GMT

Substitutions and Cancellations Cancellation before 1st August GMT 23:59 – full refund Cancellation before 15th August GMT 23:59 – 50% refund Substitution before 2nd September GMT 23:59 If after registering you are unable to attend the meeting you may make a substitution. If you are unable to make the substitution, you may request a refund of your registration fee according to the cancellation deadlines. You need to send an email to the Director of Finance before the cancellation deadlines. The amount you are refunded will depend upon the date that we receive your request. Also, please note that the bank wire transfer and other related fees have to be paid by the participant.

NO exception will be made to the cancellation/refund policy for registrants unable to obtain a travel visa.

Obtaining a travel visa is the responsibility of the registrant.

NO exception will be made to the cancellation/refund policy for registrants due to travel related issues, natural disasters, or other unexpected events.

Questions?

If you have any questions, please contact the Director of Finance at finance@aprm2017japan.org

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Visa Information The nationals from countries listed below who are traveling to Japan for business and tourism purposes are allowed to enter Japan without visas for a stay up to 90 days: Australia, Cook Islands*1, Hong Kong, Republic of Korea, Macau, Malaysia*2, New Zealand, Niue*1, Singapore, Taiwan Andorra, Argentina, Austria, Bahamas, Barbados*3, Belgium, Bulgaria, Canada, Chile, Costa Rica, Croatia, Cyprus, Czech Republic, Denmark, Dominican Republic, El Salvador, Estonia, Finland, France, Germany, Greece, Guatemala, Honduras, Hungary, Iceland, Ireland, Israel, Italy, Latvia, Lesotho*3, Lithuania, Luxembourg, Macedonia, Malta, Mauritius, Mexico, Monaco, The Netherlands, Norway, Poland, Portugal, Romania, San Marino, Serbia, Slovakia, Slovenia, Spain, Suriname, Sweden, Switzerland, Tunisia, Turkey*3, United Kingdom, United States, Uruguay The nationals from countries listed below who are traveling to Japan for business and tourism purposes are allowed to enter Japan without visas for a stay up to 15 days: Brunei, Indonesia*4, Thailand*2 *1 New Zealand passport holders only *2 e-Passport holders only *3 e-Passport or Machine Readable Passport holders only *4 e-Passport holders with Pre-registration at Japanese embassy / consulate required

The process of Pre-registration (For delegates from Indonesia) Delegates who have e-Passports can use the pre-registration service, with which you don’t need to apply for visa. It’s free of charge and it takes only 2 days to get ready for staying in Japan for 15 days.

1. Delegate should submit passport and visa waiver form to the Japanese embassy / consulate. (http://www.id.emb-japan.go.jp/visa_waiver_form.PDF) 2. One day after registration, the embassy / consulate will give back your passport with the confirmation of visa exemption to you.

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Gifu - Ichinokura Sakazuki Art Museum

The nationals from countries not listed above have to apply for Single Entry Visa (ShortTerm Business Affairs, etc.)

Mention: The visa application cannot be made in Japan.

General Process of Visa Application 1. The OC will prepare required documents depending on your nationalities and send them to you (not to the Japanese embassy/ consulate directly) prior to visa application.

2. Delegates should prepare some basic and supporting documents following this Invitation Package or the Japanese embassy website (listed below) in your countries.

3. When all the documents are ready, you can apply for a visa at the embassy/ consulate general of Japan or visa processing agency with jurisdiction over the place of residence of the applicant by submitting all of required papers. Documents, except for passports, submitted in visa application will not be returned.

4. The embassy/ consular office examines the application for approximately 1 week. If needed, you may be requested to submit additional documents. In such case, extra time will be taken for the decision of your visa.

5. The results will be notified to you by the embassy/ consulate general of Japan.

Country

Provided by delegates

Provided by OC

China

Passport 1 Photo 1 Visa application form Proof of enrollment Residence certificate (if your registrar is different) Copy of register

Official invitation letter Letter of reason for invitation Letter of guarantee Overview of organization Schedule of stay

Philippines

Passport 1 Photo 1 Visa application Proof of enrollment Documents to prove ability to pay travel expenses

Official invitation letter Letter of reason for invitation Overview of organization Schedule of stay

Indonesia

Passport 1 Photo 1 Visa application Proof of enrollment Documents to prove ability to pay travel expenses

Schedule of stay (Official invitation letter)

Thailand

Passport 1 Photo 1 Visa application Proof of enrollmnt Questionary Residence registration certificate Bank pass book (document to prove ability to pay travel expenses)

Schedule of stay (Official invitation letter)

Russia, CIS countries*5, Georgia

Passport 2 Photos 2 Visa application forms Proof of enrollment

Official invitation letter Letter of reason for invitation Letter of guarantee Overview of organization Schedule of stay

*5 CIS countries; Armenia, Azerbaijan, Belarus, Kazakhstan, Kyrgyzstan, Moldova, Tajikistan, Uzbekistan, Turkmenistan, Ukraine

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List of Japanese embassies / consulates in the Asia-Pacific region Bangladesh Bangladesh Embassy of Japan Address: Plot No. 5 & 7, Dutabash Road, Baridhara, Dhaka, Bangladesh Tel: (880-2) 9840010 Fax: (880-2) 9882700 HP(Eng):http://www.bd.embjapan.go.jp/itprtop_en/index.html People's Republic of China Embassy of Japan ( ) Address: No.1 Liangmaqiao Dongjie, Chaoyang District, Beijing 100600, People's Republic of China Higashigai1 Tel: 010-6532-2007 Fax: 010-6532-9329 E-mail: visa@pk.mofa.go.jp HP( ):http://www.cn.embjapan.go.jp/index.htm

Nishikura

Warenanji Nishikura

Guangzhou

Consulate-General of Japan( ) Address: Garden Tower, 368 Huanshi Dong Lu, Guangzhou, People's Republic of China 368 Hanazonodai Tel: 86-20) 8334-3090 Fax: 86-20 8333-8972 HP( ):http://www.guangzhou.cn.embjapan.go.jp/itprtop_zh/index.html

Shanghai Consulate-General of Japan( ) Address: 8 Wan Shan Road, Shanghai, People's Republic of China 10000 8 Tel: 86-21 5257-4768 Fax: 86-21 6278-8988 HP( ): http://www.shanghai.cn.embjapan.go.jp/itprtop_zh/index.html

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Chongqing Consulate-General of Japan( ) Address: 37/F, Metropolitan Tower, No.68 Zourong Road, Central District, Chongqing, 400010, People's Republic of China 68 37F Tel: 86-23 6373-3585 Fax: 86-23 6373-3589 HP( ):http://www.chongqing.cn.embjapan.go.jp/itprtop_zh/index.html Shenyang Consulate-General of Japan( ) Address: No.50, 14th Weilu, Heping District, Shenyang, Liaoning, People's Republic of China 50 Tel: 86-24 2322-7490 Fax: 86-24 2322-2394 HP( ):http://www.shenyang.cn.embjapan.go.jp/cn/index.htm Qingdao Consulate-General of Japan( ) Address: 45/F Qingdao International Finance Center, 59 HongKong Middle Road, Qingdao, People's Republic of China 59 45 Tel: 86-532 8090-0001 Fax: 86-532 8090-0009 HP( ): http://www.qingdao.cn.embjapan.go.jp/itprtop_zh/index.html Fiji Fiji Embassy of Japan Address: Level 2, BSP Life Centre, Thomson Street, Suva, Fiji (G.P.O. Box 13045) Tel: (679) 3304633 Fax: (679) 3302984 E-mail: eojdefenceconsul@fj.mofa.go.jp HP(Eng):http://www.fj.embjapan.go.jp/itprtop_en/index.html

India India Embassy of Japan Address: 50-G, Chanakyapuri, New Delhi 110021, India Tel: (91-11) 2687-6564 2687-6581 3 Fax: (91-11) 2688-5587 HP(Eng): http://www.in.embjapan.go.jp/itprtop_en/index.html

Nepal Nepal Embassy of Japan Address: 1253, Narayan Gopal Sadak Panipokhari, ward No.3 Kathmandu (North), Nepal (P.O.Box 264) Tel: (977-1) 4426680 Fax: (977-1) 4414101 HP(Eng): http://www.np.embjapan.go.jp/itprtop_en/index.html

There are 13 VAC (Visa Application Centre) in major cities in India. >>http://www.in.embjapan.go.jp/Press_Releases_Embassy/PR_visa.html

Pakistan Pakistan Embassy of Japan #Visa Section Embassy of Japan Address: Plot No. 53-70, Ramna 5/4, Diplomatic Enclave I, Islamabad 44000 (P.O.Box 1119), Pakistan Tel: +92-51-9072-500 Fax: +92-51-9072-354 HP(Eng) http://www.pk.embjapan.go.jp/itpr_ja/VisaInfo.html #Visa Section Consulate-General of Japan (Living in Sindh & Baluchistan) Address: 6/2 Civil Lines, Abdullah Haroon Road, Karachi Tel: +92-51-3522-0800 Fax: +92-51-3522-0815

Indonesia Indonesia Embassy of JapanAddress: Jl. M.H. Thamrin 24, Jakarta Pusat 10350, Indonesia Tel: (62-21) 3192-4308 Fax: (62-21) 315-7156 HP(Indonesian): http://www.id.embjapan.go.jp/itprtop_id/index.html Kazakhstan Kazakhstan Embassy of Japan Address: 5F, Kosmonavtov Str.62, Micro-district Chubary, Astana city, Republic of Kazakhstan Tel: 7-7172) 977-872 Fax 7-7172 97-78-42 E-mail: info@aq.mofa.go.jp HP(Russian): http://www.kz.embjapan.go.jp/itprtop_ru/index.html Kyrgyzstan Kyrgyz Republic Embassy of Japan Address: 16, Razzakova St, Bishkek, 720040, Kyrgyz Republic Tel: 996-312 300050 300051 Fax 996-312 300052 HP(Russian): http://www.kg.embjapan.go.jp/index_r.htm Mongolia Mongolia Embassy of Japan Address: Elchingiin gudamj 10, Ulaanbaatar 14210, Mongolia (Central P.O. Box 1011) Tel: (976-11) 320777 Fax: (976-11) 313332 HP(Mongolian): http://www.mn.embjapan.go.jp/itprtop_mn/index.html

Philippines Philippines Embassy of Japan Address: 2627 Roxas Blvd., Pasay City, Metro Manila, 1300, Philippines Tel: 63-2 834-7514 Fax: 63-2 551-5785 HP(Eng): http://www.ph.embjapan.go.jp/itprtop_en/index.html Here is the list of Visa processing agency in Philippines. http://www.ph.embjapan.go.jp/itpr_ja/00_000253.html Uzbekistan Address: 1-28, Sadyk Azimov st., Tashkent, 100047, Uzbekistan Tel: (998-71 120-80-60 63 Fax: (998-71 120-80-77 HP(Russian): http://www.uz.embjapan.go.jp/itprtop_ru/index.html Thailand Thailand Embassy of JapanAddress: 177 Witthayu Road, Lumphini, Pathum Wan, Bangkok 10330, Thailand Tel: (66-2)207-8503 / (66-2)696-3003 Fax: (66-2) 207-8511 E-mail: ryouji-soumu@bg.mofa.go.jp HP(Thai): http://www.th.embjapan.go.jp/itprtop_th/index.html There are 11 VAC in Thailand. (Thai)>> http://www.jp-vfsglobal-th.com/thai/

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Trave

Transportation Public transportation, including railways, subways, and buses, is well developed in Tokyo.

Rechargeable Cards To make your travels easier, you can buy Suica or Pasmo rechargeable cards at the airport or at train stations for a deposit of 500 Yen. Charge this card to take most types of public transportation without the hassle to purchase different types of one-time tickets. You can also use theses cards to purchase at convenience stores and vending machines around Japan.

Free Navigation App Because there are many different transportation networks in Tokyo, it can get very complicated and confusing for foreign tourists. A very useful app designed especially for foreign tourists, NAVITIME, can be downloaded for free, and this will help you reach your destinations and travel around Japan.

The services provided by NAVITIME

Explore (Travel guides/articles)

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is‌

Route Search

Offline Spot Search (Free Wi-Fi, Currency Exchange, ATM, Tourist, Information Center, Stations)

el Tips Currency The official currency of Japan is the yen

.

There are 6 types of coins and 4 types of bills.

Many stores will take credit cards such as MasterCard and VISA. In case of using ATMs for cash withdrawals, they are open except for Sundays and public Holidays.

Internet and SIM Cards Tokyo does not have many free wi-fi spots. Thus, we recommend you to buy Japan Travel SIM at the airports or online shopping sites, such as Amazon.

Please search more detail on the Internet.

Electricity Japan uses an electric voltage of 100V and frequency is 50Hz. The type of plug is prepare your own voltage converter, adapter and also plug.

A. Please

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Colors

About this

Colors constitute a special part of the Japanese traditional culture. You might have noticed that throughout this invitation package, we used different colors for each page. All of them are traditional Japanese colors each with a unique name that cannot be translated into other languages.

From the ancient times, the Japanese way of life has been inextricably connected with the subtle changes of colors reflected in the transition of seasons and changes in the natural world. We find joy in the delicate, dynamic and ephemeral nature of colors. For example, we stop and enjoy the changing colors of leaves and flowers, of moonlight and heavens, and of raindrops and reflections on waters. And we have tried to capture and bring these colors into our daily life through the arts, literature, cuisine, and textiles.

Let us introduce you to some of our traditional colors each with its own meaning and beauty.

鳥の子色 Torinoko-iro

Color of baby bird. A very pale yellow with a hint of warm red. It refers to the color of eggshell, not the chicken itself.

R:248 G:238 B:209

若葉色

Wakaba-iro

Color of young leaves. This is the fresh, blue-ish green seen in leaves just before summer begins.

R:170 G:221 B:120

一斤染

Ikkonzome R:251 G:154 B:133

松葉色

Matsuba-iro

R:063 G:119 B:053

蘇芳 Suō

R:126 G:038 B:057

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“Ikkon” is the old measurement equivalent to 600g. This pale red hue was formulated using 600g of Safflower as the ingredient. This color was also called the “color of forgiveness,” as even those of low social status were “forgiven” to wear this color. The use of deep red, in contrast, was reserved for the royalty.

Color of pine leaf. This is an ancient color that mimics the deep bluegreen of pine tree leaves. It is said in Japan that pine trees house divine spirits and are used in traditional celebratory ceremonies.

Suo is the black-ish red flower that is used to create this color. Suo appears in a historical novel written at around 1000 A.D, signaling its ancient origins.

s package 紅桔

Benikikyou R: 136 G:138 B:188

秘色

Hisoku R:171 G:206 B:216

利休白茶

Rikyūshiracha R:230 G:227 B:197

白鼠

Shironezumi

R:220 G:221 B:221

苔色

Koke-iro R:120 G:136 B:045

Color of red bellflower. This is a deep red-purple color. The color is said to convey elegance, noblesness, and dignity, so today it is still a popular color used for Kimono, the traditional Japanese costume.

This is a light green color that imitates the cool surface of porcelain.

The name means “mystic color,” reflecting the mystical beauty of porcelain.

Color of Rikyuu’s white tea. This color is a pale, greyish yellow. Rikyu is a historical figure referred to as the father of Japanese traditional tea ceremony and its philosophy “Way of Tea.” This color evokes the delicate color of tea that he might have prepared.

Color of white mouse. The sophisticated, silver-grey hue of white mouse. The recipe for this old dye is not recorded and the ingredients remain unknown.

The color of moss plant. There are more than 2000 species of moss in Japan. Moss appears in our national anthem and we let moss grow on old trees and rocks in traditional Japanese gardens to admire its humble beauty.

Credit

“Created by modifying Hyogo Himeji Castle / Kumamoto Paddy fields / Saga "Okusu" in Takeo / Shizuoka Shuzenji Onsen Town (©METI, Creative Commons Attribution 4.0 International License (CC BY 4.0)) https://creativecommons.org/licenses/by/4.0/”

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