Presidents Power Pack 13 14 by Kelly Chan

NEW YORK DISTRICT OF CIRCLE K INTERNATIONAL – PRESIDENTS POWER PACK 1

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President’s Power Pack stop shop for all things NYCKI, from awesome awards to zany ice breakers!

2013-2014 Service Year

New York District

NEW YORK DISTRICT OF CIRCLE K INTERNATIONAL â&#x20AC;&#x201C; PRESIDENTS POWER PACK

Hello Presidents! My name is Kelly Chan and I have the humble honor of serving as your 2013-2014 New York District Governor. This has been a dream that I have held onto since I joined Key Club at the start of my junior year and I would like to thank you for making this dream come true. I am writing this in hopes that this will serve as a guide to the remainder of your term, especially as we begin the new academic year. While I have updated this packet for the 2013-2014 generation of club presidents, I would like to credit the 2011-2012 District Governor, Josephine Lukito for creating this valuable resource and the 2012-2013 District Governor, Corey Oses for adding onto it. Finally, thank you to everyone who provided advice to the last page. I anticipate that this packet grow and expand as we as a district expand. During the last six years of my time in the Kiwanis Family, I have held various leadership positions. I have served as a club secretary, club president, lieutenant governor, committee chair and a committee member. While each position brought a unique experience that I will always remember all the members I introduced Circle K to. If the opportunity arose, and you asked me to choose a position to do again, I would choose club president. I say this because this year you will learn about district projects, my governors project, the international aspect of Circle K, report forms, budgeting, the art of recruitment and retention and how to work with your campus. While doing this you watch your members grow into the future of your club and you will meet and befriend the greatest people. The year will end before you know it so take advantage of each day and utilize this Presidents Package- refer to it when you need and adapt it so that it is YOUR resource. Add your own notes and use it as a handbook, not necessarily a step-by-step manual. As always, please do not hesitate to contact me with any questions you may have. beyond excited to begin working with you, so letâ&#x20AC;&#x2122;s make this year one to remember!

I am

Yours in Service, Leadership, and Fellowship,

Kelly Chan 718-757-5687 kelly.chan@nycirclek.org District Governor 2013-2014 New York District of Circle K International

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Table of Contents Part One – You and Your Club 1 Cover 2 Welcome from your District Governor 3 Table of Contents 4 Special Thanks 5 Duties of a Club President 6 Your Executive Board: Your Legendary Leadership Team 7 Refreshing Retreats 8 Your Kiwanis Sponsor and You 9 Club Goal Sheet 10 Club Contact Sheet Part Two – You and NYCKI 11 District Board Breakdown 12 Committee Cheat Sheet 13 District and Governor’s Project 14 District Events Part Three – You and CKI 15 International Board Breakdown 15 International Discounts 16 International Preferred Charities 17 The Eliminate Project 18 The Tomorrow Fund 19 LSSP & ICON Part Four – Service 20 Service Project Ideas 21 K-Family Relations 22 Reporting Service (MRF) 22 Fundraising Fanatics Part Five – Leadership 23 Members to Leaders 24 Leadership Styles 25 Running an Effective Meeting 25 Divisional Meetings

Part Six – Fellowship 26 Ice Breaker Bonanza 27 Super Socials 28 Recruiting and Retaining Part Seven – The Future 29 Thinking Long Term 30 A Note from your ’12-13 International President 31 Advice from Past Presidents

NEW YORK DISTRICT OF CIRCLE K INTERNATIONAL – PRESIDENTS POWER PACK

Special Thanks: Much thanks to all the individuals who reviewed, critiqued, contributed, analyzed and helped finalize this copy of the 2013-2014 President’s Power Pack! Your dedication and effort are greatly appreciated! Josephine Lukito Corey Oses Kelly Chan Shabad Sarpal Renee Girard Lauren Haskell Sage Foley Lindsey Berg Michael Zebrowski Nicole Harris William Bradford Natelie Szemetylo Andrew DeFrantis Stefanie Chow Kevin Goble Justin Misa Nelson Nguyen Sean Dylan Nguyen Ryan Ocampo Shaun Pinlac Brett Sinclair Adrian Perez

New York District New York District New York District New York District New York District New York District New York District New York District New York District Indiana District New England District Ohio District Ohio District Cal-Nev-Ha District Cal-Nev-Ha District Cal-Nev-Ha District Cal-Nev-Ha District Cal-Nev-Ha District Cal-Nev-Ha District Cal-Nev-Ha District Pacific Northwest District Southwest District

SUNY Geneseo Cornell University Queens College Queens College Cornell University Russell Sage Rensselaer Polytechnic Institute University at Buffalo New York University Ball State University Northeastern University The University of Akron University of Akron University of California, San Diego University of Nevada at Las Vegas University of Nevada at Las Vegas California State University, Fullerton California State University, Long Beach

University of Nevada at Las Vegas College of Southern Nevada University of British Columbia University of New Mexico

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Duties of a Club President Yearly Duties − −

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Keep the club active Create a list of goals o Evaluate these goals at the end of the service year Promote and attend the district events (DLSSP, NY Speaking and District Convention) Train your officers (and be trained) Maintain dues-paid status (active status) Recruit new members Apply for awards Develop new leadership o Find a successor and train them

Monthly Duties − − −

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Communicate with your Lieutenant Governor and District Board Officers Hold Executive Board Meetings (and retreats… relaxing is important)! Retain members by finding ways to make meetings, projects and events exciting and interesting! Create a calendar of events, projects and meetings for your upcoming or current month Analyze where you are with the goal you have set (this is especially true for the end of each semester) Maintain good connections with your school’s Student Association or Extracurricular Activities Organization. Make sure your Monthly Report Forms (due the 7th of each month) are handed in Develop a newsletter (often times, this is distributed once every other month, about 4-6 times a year) Organize socials to keep your members energized and connected! Attend Kiwanis Family events

Weekly Duties Communicate with your e-board (socially and about CKI business) Create an agenda for your upcoming meeting Hold your meetings: o Meetings can occur as often as twice a week and as little as once every other week. Meet with your Kiwanis Advisor and Faculty Advisor about any upcoming events and any issues you may be having Send emails to your club members, reminding them of upcoming meetings and service projects Utilize social networking sites (ex: Facebook and Twitter), which must be updated regularly for full effectiveness Communicate with your Kiwanis Club about their projects, and make sure they know about yours Organize service projects throughout the week that your club can participate in Make sure minutes are taken and emailed to the club every week Find and organize service projects for upcoming weeks (or, make sure these service projects are organized by other members of your club) If necessary, communicate with your school’s club organization (Student Association) about anything you need to do during the week

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Everyday duties: -

Communicate with club members and officers upon request within a timely manner. This includes checking your personal e-mail, school e-mail (if it is different) and club e-mail if your club has one Keep your eyes and ears open for new service and social opportunities Staying updated on the plans for future events. Do you know who canceled for what event recently?

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Your Executive Board Your Legendary Leadership Team The Executive Board: The Legendary Leadership Team President (That’s you!)

The president is the “big cheese” or “face” of the club. Presidents oversee meetings (general and board meetings), represent the club on campus and throughout the New York District, and essentially run the club. It is the responsibility of the President to stay on top of all club activities, no matter how “large” or “small” each task may be.

Vice President The Vice President is the “right hand man” (or woman) of the club. Vice Presidents manage meetings when the President is absent or unavailable. Typically, some clubs require that the Vice President also acts as the head of the committee structure and serves as an ex officio member of every committee within the club. Some clubs also have 2 Vice Presidents, such as a Vice President of Service and a Vice President of Administration.

Secretary

The Secretary is the “recorder” of the club. Secretaries have two main responsibilities: taking minutes of general club meetings (and club board meetings) and filling out Monthly Progress Report Forms (that are sent to the District Secretary every month). These duties are necessary so that club members and district officers are aware of what the club is doing!

Treasurer

The Treasurer is the “money manager” of the club. He or she often oversees the budget, cuts reimbursement checks and manages fundraiser. If it has to do with money, it typically has to do with the treasurer! One of the most important duties of the Treasurer is the collection of dues, which occurs in the beginning of every fall semester. If a club doesn’t pay its dues, the club risks losing their charter, so this is crucial!

Editor The Editor is often the “publicist” of the club. They are typically responsible with the distribution of newsletters, creation of advertisements and photography during events. Some clubs choose to have a “Public Relations Chair” to help with different promotional ideas while other clubs assign these creative tasks to the editor. Sometimes, they write articles for various publications, other times these responsibilities are delegated to another officer or a committee.

Faculty & Kiwanis Advisor

The Faculty and Kiwanis advisors are the “guides” of the club. Unlike club officers, these two advisors stay the same year after year, so they come with a lot of knowledge about past club officers, events that worked (and didn’t work) and other important tidbits. They also understand the limitations of the campus. Utilize them as a resource for advise, tips and help throughout the CKI year, as they will be invaluable to your during your year as president.

Other Leaders Committee Chairs

Committee chairs are the “specialists” of the club, overseeing a variety of committees with different specializations, including (but not limited to) fellowship, service projects, specific events, publicity and Kiwanis-Family relations. Not all clubs have committee chairs, but those who do often use them as a way to increase leadership potential in the club.

Mentors

Clubs that have a larger membership may choose to implement a mentor program, also known as a Big/Little system. Returning members become a Mentor/Big and they get assigned a Mentee/Little. This not only provides a leadership opportunity but it makes the Mentee/Little feel secure about joining the club and transitioning into campus life.

Webmaster The Webmaster is the “tech master” of the club. He or she oversees a club website and the use of various social media, such as Twitter, Tumblr, Flickr and Facebook. These accounts should be updated consistently and maintained year to year. Be sure to save usernames and passwords in a secure location! Sometimes, these responsibilities are delegate to another officer or a committee.

Project Leaders

Project leaders are a great way to get members, especially new ones, involved. Instead of having officers decide on and run all the service projects, some clubs delegate the responsibility to members who are interested in leading an existing project or even implementing a new project. This encourages more members to get involved, and encourages more leadership potential.

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Refreshing Retreats Ways to bring your Club Board together, outside of the club Retreats 101 So what are retreats? Retreats are fellowship events, typically for the leadership team, to bond and relax as a team. This can include anything, from just getting everyone out together for dinner, or going paintballing. Retreats are a good way for a group, such as the leadership team, to bond together, in a setting that is outside of Circle K administrative work.

Why should I have retreats?

As previously mentioned, retreats are a really fantastic way to get a board to bond. Often times, we see leadership team members only during the meeting, or only during board meetings. With club officer retreats, you get to meet other board members in a relaxed setting. Having this personal connection will not only encourage officers to work with each other, but helps increase honest communication and will benefit how your team works together for the benefit of your club. Of course, retreats are not required! However, going out for dinner, watching a movie together or even going ice skating together can go a long way in creating everlasting friendships on your board.

What do I do during these retreats?

Anything you guys want to! You can watch movies together, go out for dinner (or just coffee), go bowling together or maybe spend a day just going to an amusement park or street fair. Retreats are really as much or as little as you want it to be, and it’s best to organize your retreats based on what your board likes and doesn’t like. However, here are some nifty ideas and suggestions for your retreats: 1. Physical Activities: Paintballing, river rafting, mini-golf, camping (especially if it’s like a week-long retreat), broomball, any contact sport 2. Spring/Summer Activities: Have a picnic, go to the beach, visit a zoo 3. Winter Activities: Outdoor Ice Skating, playing in the snow (snowball fight), organize a secret Santa 4. Food Activities: Going out for dinner or lunch (make this a whole day thing and have a “foodie” day where you guys visit various different restaurants), having coffee together, making sushi together, organizing a potluck dinner, having a bonfire (s’mores bring everyone together), baking together, get frozen yogurt or dessert (cause you guys are super sweet!) 5. Daytime Activities: Go shopping together (the boys might not enjoy this), do a service project together (with just you guys), visit a museum or aquarium 6. Indoor Activities: Go to a roller rink, watch a movie, have a game night (Settlers of Catan and Phase 10 are great games to play), karaoke, shoot pool together, play video games 7. Leadership and Team Building Activities: There are plenty of team builders out there that your leadership team and club can participate in to spot each other’s strengths and weaknesses. This is typically done towards the beginning of the year to see how you will go about working together. Try taking the “True Colors” leadership style test. The point is to go out there and have fun with your leadership team so, regardless of what you guys are doing! It gives you guys a chance to relax, unwind, and let loose! Stop thinking about the CKI paperwork you need to do, or the phone calls you need to make, or that really long paper you haven’t finished… you’ll get work done so much faster after a retreat, trust me! Everyone needs a little down time, and your amazing leadership team is no exception! <3 While this was emphasized for your leadership team, retreats open to all club members also have a number of benefits. It can be an incentive for members to get involved and stay involved throughout the year. You can also promote our three district events as retreats!

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Your Kiwanis Sponsor and You How does one put into words the invaluable experience and expertise of a Kiwanis Club that sponsors a CKI club? Unlike CKI members, who switch in and out year after year, Kiwanians tend to stick around for a while, and are able to see the transition of presidents to presidents, members to members. They know the history of your club. They come with a bountiful amount of stories about students who became leaders in their clubs and districts, and some may have even been Circle K members themselves! It is not uncommon for clubs to feel awkward talking to their Kiwanis sponsor, but you have to remember that we are all in it for the same goal: making a difference in the world, one child and one life at a time. Also remember that you may have to make the initiative because Kiwanis sponsors may feel awkward about approaching college students- after all it may have been a very long time since they were in college. Some clubs only communicate with their Kiwanis clubs when the CKI club needs money, but how are Kiwanians supposed to know what we’re up to if we’re not communicating? Don’t just expect Kiwanis club to give you money, especially if you haven’t been supporting their events or visiting their clubs. They like to have a face to put to a name. If we’re going to change the world, we have to work together, as members of the Kiwanis Family. This means keeping in touch, attending each other’s meetings and supporting each other’s service projects. Inviting Kiwanians to your events and attending their Divisional Council Meetings (DCMs) will go a long way in bridging the connection between you and your Sponsoring Kiwanis Club. Need ideas to bring you and your Sponsoring Kiwanis Club together? Here are some suggestions: 1. Visit your Kiwanis Club’s meeting (weekly, bi-monthly or monthly). You can give updates on what your club is up to, so that you can encourage Kiwanis membership at your events! 2. Invite Kiwanis members to your club meetings. When doing this be sure to give them specific directions. Navigating a college campus can be difficult. Think about your first day of class! 3. Organize a Kiwanis Family Outing (dinner or picnic). This is a great way for your general members to meet and talk with Kiwanians from your Sponsoring Kiwanis Club in a casual setting. • Hold a potluck dinner so that every member brings a different dish! 4. Work on a Key to College Event with your Kiwanis club! This is a great way for you to work with your Kiwanians on a long-term project. Plus, you can work with local Key Clubs in the area, or potential Key Club sites, to organize a large K-Fam Key to College. 5. Attend Divisional Council Meetings to meet other Kiwanis clubs in the area! 6. Donate a basket. J In Kiwanis, it’s very popular to raffle baskets or gifts at the end of division meetings. By creating a CKI basket, you can raise awareness about Circle K International! Perhaps you can even encourage other Kiwanis clubs to sponsor their own CKIs. 7. Make a presentation about Circle K International during a Kiwanis Club Meeting. That way, new members can learn about CKI! 8. Attend service projects that are organized by your Kiwanis Club! Many Kiwanis Clubs have their own large service projects that involve the whole community, so this is not only a good way to get your name out there, but you get to work with your Kiwanis club! Win win! 9. Communicate OFTEN with your Kiwanis advisor. He or she can really serve as the main connection between your club and your Sponsoring Kiwanis Club! Trust me, your Sponsoring Kiwanis Club can greatly benefit you, just as you can greatly benefit them. Alone, each of you can do good things for your neighborhood, town or community. Combined, you guys can do great things.

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Club Goal Sheet At the start of the 2013-2014 CKI Service Year, setting challenging yet realistic goals is a crucial step in planning how this year will turn out. Beyond the creation of our unified district goals, you should also make personal goals for the year that are related to your position and your success as a CKI leader. However, setting goals is not enough. One has to set, not just SMART goals, but SMARTER goals in order to have truly useful plans.

Specific: Is the goal easy to understand? Does the goal pertain to one aspect of CKI? A good example: Increasing my service hours this year from last year’s service hours. A bad example: Doing more for Circle K.

Measurable: Is the goal quantifiable? Is there a way to gauge how the goal can be met? A good example: Having 20% more club members than the previous year. A bad example: Increasing members in the club.

Attainable: Is the goal within your capabilities this year? Do you feel that you can reach this goal? A good example: Organizing at least one service project per week. A bad example: Organizing eight service projects per week.

Relevant: Does the goal pertain to the organization? Does it make sense? A good example: Work with two other service organizations on campus in the Spring Semester. A bad example: Increase membership of two other service organizations on campus.

Truthful: Is this something you actually want to concentrate on? Do you, personally, want to fulfill this goal? A good example: Cutting back on caffeine intake to two cups of coffee a day. A bad example: Never drinking any coffee ever again (at least, I don’t think I can do this J)

Ethical: Does this fall within legal boundaries? A good example: Organizing three more fundraisers for club money A bad example: Making the finance records difficult to understand so that money can be taken out.

Reviewed: Review your goals often, so you know if you’re on track. A good example: Reporting to the club how close you are to your service hour goals once a month. A bad example: Reviewing your goals only at the end of each semester.

Club Goals 1) 2) 3) 4) 5)

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Club Contact Sheet Communication is essential to a productive, energized and fantastic year. Keeping in touch with officers will allow you to delegate the appropriate tasks, and communicating with members will make sure you have amazing attendance at all of your events (after all, how are members supposed to know when there are service projects? Use this sheet to keep a record of all the relevant contact information. Fill it out (sorry I only have 6 slots!), keep it save and check often when you need to email an officer or make a call to your Kiwanis club. Club Website: _____________________________

Club Email: _____________________

Club Mailing List: ___________________________________________

Officers Information Position

Name

Phone Number

Kiwanis Advisor

Faculty Advisor

Don’t forget your District Board Information! District Governor: Kelly Chan — kelly.chan@nycirclek.org District Secretary: Sharmila Samwaru — sharmila.samwaru@nycirclek.org District Treasurer: Kristina Cotroneo — Kristina.cotroneo@nycki.org District Editor: Christine Retta — Christine.retta@nycirclek.org

Email Address

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District Board Breakdown Executive Board Your District Executive Board serves as the “leaders” and core servants of the District, doing all they can to make this year the very best it can be for the New York District. Each of them specializes in various aspects of the District, but all of them are here to serve each and every leader, potential leader, member and future member of the New York District of Circle K International. District Governor: Kelly Chan Email: kelly.chan@nycirclek.org

Phone: 718-757-5687

District Secretary: Sharmila Samwaru

Phone: 718-962-5497

Email: sharmila.samwaru@nycirclek.org District Treasurer: Kristina Cotroneo

Phone: 516-761-0412

Email: Kristina.cotroneo@nycki.org District Editor: Christine Retta

Phone: 516-974-2844

Email: Christine.retta@nycirclek.org Executive Assistant: Katrina Smith

Phone: 315-663-8883

Email: Katrina.smith@nycirclek.org

Lieutenant Governors Your Lieutenant Governors are like your “regional” specialists. They are all leaders from various locations throughout the district. Each club is part of a division, or a group of clubs that are joined by areal proximity (close by each other). Lieutenant Governors oversee these divisions and help make sure that each club gets the unique and special attention each one deserves. Capital Division: Shane Stuart Empire Division: Luis Tenorio

Email: shane.stuart@nycirclek.org _

Email: luis.tenorio@nycki.org

Iroquois Division: Kasey Mizener

Email: kasey.mizener@nycki.org

Liberty Division: Kristal Gonzalez

Email: Kristal.gonzalez@nycki.org

Long Island Division: Victoria Toal Northern Division: Hans Butler Southern Tier: Renee Girard Seneca Division: Nicole Simons Western Division: Missy Keem

Email: Vicky.toal@nycki.org Email: hans.butler@nycirclek.org Email: renee.girard@nycirclek.org Email: Nicole.simons@nycki.org Email: missy.keem@nycki.org

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NYCKI Committee Cheat Sheet Alumni Relations Committee Chair: Karthy Chandra The Alumni Relations Committee serves to develop programs to engage past Circle K members in the district. Awards Committee Chair: Brian Kenny The Awards Committee oversees award grading rubrics, applications and distribution, mainly at our two conferences. Club Building Committee Chair: Marion Condeza The Club Building Committee helps people who are interested in charting a CKI club, and makes the process easier or more manageable. District Convention Committee Chair: Josephine Lukito The District Convention Committee oversees the management of the District Convention in mid-late March. District Large Scale Service Project Committee Chair: Olivia Thompson The District Large Scale Service Project Committee oversees the management of the District Large Scale Service Project in early October. International Initiatives Committee Chair: Sophia Conti The NYCKI Projects Committee serves to promote our international partners as well as The Eliminate Project Laws & Regulations Committee Chair: Christopher Godshall The Laws & Regulations Committee helps manage our Bylaws and Policy Codes, making sure they are up to date. Marketing & Kiwanis Family Relations Committee Chair: Jia Xing Shi The Marketing & K-Family Relations Committee helps promote interaction between CKI and all the other branches of the Kiwanis Family. They also help promote Circle K to Key Clubbers who are just graduating high school. Membership Development & Education Committee Chair: Sean Coyle Our MD&E Committee is responsible for educating and teaching “CKI” to new and returning members. They help provide membership education programs, encourage leadership potential, and teach others about what it really means to be a member of CKI. New York Speaking Conference Committee Chair: Richard Kim The New York Speaking Conference Committee oversees the management of the New York Speaking Conference in early November. NYCKI Projects Committee Chair: Stephanie Iacona The NYCKI Projects Committee serves to promote our District Project, NYCKI Health Initiatives: Get Happy, Get Healthy and Governor’s Project, Care to Be Aware. On to International Convention Committee Chair: Corey Oses The On to International Convention Committee is responsible for helping to organize attendance at international events, such as the Large Scale Service Project (LSSP) and the 2012 Circle K International Convention (ICON). Sunshine Committee Chair: Danielle Barth The Sunshine Committee is responsible for spreading cheer, joy and fellowship throughout the district! J Technology Committee Chair: Yancy Carrasco The Technology Committee is responsible for the management of the website, and everything that goes on it! Sometimes, the Tech Committee is also responsible for other online-related tools (such as Facebook and blogs).

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District Project:

NYCKI Health Initiatives: Get Happy, Get Healthy The District Project is an organization or cause that the District Board has decided is important enough to focus on. It serves as one of the main focuses of the district (with regards to service) and is a great idea if you need service project ideas. Below is some space for you to write notes about the 2013-2014 District Project. District Projects are typically determined shortly after the start of the service year in late April. This year, the 2013-2014 ‘Sleepy Board’, voted upon NYCKI Health Initiatives: Get Happy, Get Healthy in order to complete service and fundraising dedicated to promote emotional, environmental, mental and physical health. You can begin by adopting a personal healthy lifestyle by exercising and eating a proper diet. Here are some ways that you and your club can get involved: - Fundraise for, volunteer in and/or walk in charity walks/runs - Educate others about the issues with fresh water and malnourishment worldwide - Hold a mind boosting program such as Operation Beautiful - Run a food drive for a local food pantry/bank - Volunteer at a food pantry or soup kitchen - Hold a sporting fundraiser for an organization such as the American Cancer Society - Go for a hike, swim, bike ride or walk as a club social to promote personal healthy lifestyles

Governor’s Project: Care to Be Aware

The Governor’s Project is an organization or cause, close to the Governor heart that he/she decides to focus on. It serves as one of the main focuses of the district (with regards to service) and is a great idea if you need service project ideas. This project is typically released at the start of the service year. The 2013-2014 District Governor, Kelly Chan, has chosen Care to Be Aware to promote the members of New York to be aware of the needs of their local communities and environment and to care to act upon those needs. She is encouraging each member to transform into an everyday hero by keeping a log of “random acts of kindness” and is encouraging at least 52 logged events for the service year (1 per week). She is also working directly with each club in order for each club to find and address the specific need in the club’s respective campus and community.

Here are just some focuses that club’s have chosen: • • • •

Beautification and preservation of an abandoned piece of land on campus – Niagara University Go Green Initiatives: anything to support the environment, educating children on this topic and building a campus vegetable garden with the childhood center on campus – Queens College Hope 7 Tutoring – tutoring and mentoring children who need extra help – Rensselaer Polytechnic Institute Healthy Kids – taking part in activities promoting emotional, mental and physical health of kids – New Paltz

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Location: Ithaca, NY Date: September 20–22, 2013 The District Large Scale Service Project, shortened DLSSP, is our service-orientated district event. Typically occurring in September/October (early Fall Semester), DLSSP is a weekend where members can get together and participate in a large variety of service projects within a city or town. Past District Large Scale Service Project locations have been: Syracuse, Binghamton, Utica and Kamp Kiwanis (Troy, NY) nd Location: Georgian, Lake George, NY Date: November 8–10, 2013 New York Speaking is our Fall Conference and typically occurs the first weekend of November. This is our first conference of the year (we have two), and is a weekend filled with great and useful workshops and fun, interactive fellowship events. New York Speaking is typically held in the Georgian in Lake George, NY. nd Location: Hotel Albany, Albany, NY Date: March 14-16, 2014 To wrap up the service year, we always end with our District Convention, which is normally during late March. This is a huge, leadership-based district event, with workshops on officer training, member training and elections for the next year’s District Board (Governor, District Secretary, District Treasurer and District Editor). It’s a great end of the year wrap up, particularly because awards for the past year are distributed, prep work is done for the upcoming year, and it sets the stage for the future 12 months! District Convention is typically held in the Hotel Albany/Hilton/Crowne Plaza in Albany, NY.

District Events – SAVE THE DATES District Large Scale Service Project (DLSSP)

Annual New York Speaking

Annual District Convention

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International Board Board is the core of Circle K International. Comprised of nine Breakdown

Your International dedicated CKI members, the International Board includes an International President, an International Vice President, and seven (8) International Trustees, which speak on behalf of their Subregion (labeled A through G) or as the Subregion-at-large Trustee and also serve a chairs of our four standing International Committees (Executive Committee, Service Committee, Marketing & Membership, and Kiwanis Family Relations Committee). * Subregion F comprises of 5 districts: Capital, Eastern Canada, New England, New Jersey and (us!) New York. The 2013-2014 Subregion F Trustee is Danielle Sammut, from The College of New Jersey, of the New Jersey District.

International Discounts

Did you know?

That’s right! As an official, dues paid member, you have benefits to certain Circle K International discounts that only members can get!

LEFT: Use this Office Max Card whenever you print anything out for CKI! You can also use this discount online by using the assigned username: Kmembers and the password: omax1, then type “Create New Office Product Order” and order what you need! J

RIGHT: Use this Better World Books Discount when you want to buy your textbooks! 10% can go a really long way when your textbooks keep getting more expensive, and the money you spend at BWB can help put

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International Preferred Charities

CKI clubs are able to participate in a variety of projects and events that are offered through Preferred Charities and Service Partners. These programs allow us to unite under a common goal: making the world, our world, a better place.

Preferred Charity – a partnering organization that commits to provide various in-promotion and access benefits. In exchange, organizations are recognized as Kiwanis International Preferred Charities, and Kiwanis will encourage local club support via fundraising and service projects. • March of Dimes – www.marchofdimes.com March of Dimes is a non-profit organization that works to improve the medical support and health of babies throughout the United States. Its main focus is on premature babies, who are often born with medical issues because of their early birth. One such example that MoD often donates their resources to is NICUs (Neonatal Intensive Care Units) which treat newborn babies suffering from a disease. Contact your March of Dimes chapter for support, resources and contact information. To find your local chapter, visit marchofdimes.com/youth and enter your zip code in the box at the top of the page. • UNICEF– www.unicef.org Over the past years, CKI (and the Kiwanis Family) has partnered up with UNICEF to bring many programs, including the IDD Deficiency project, several AIDS awareness/education projects, the Six Cents Initiative and our new Eliminate Project. These programs are representative of all the support that UNICEF (United Nations Children’s Fund) has given CKI and the Kiwanis Family in the past. As an international service partner, UNICEF has worked with us to develop programs that are geared towards college students.

Service Partner – organizations supported by CKI board of trustees as organizations that provide meaningful service or philanthropy opportunities for the colligate market. These organizations receive no marketing benefit or programming support from Kiwanis International. The work of these organizations relies on the CKI Service Committee/Service Ambassadors to communicate messaging to the general membership. • Better World Books – www.betterworldbooks.com Better World Books, BWB, is an international organization, which focuses on literacy in third world countries by encouraging students to donate their used and old textbooks to countries in need. It is a for-profit organization that buys and sells used books (at a cheap price) to raise money for literacy initiatives, while still encouraging students to donate books that would be otherwise useless. Money that is raised is then donated to one of their five major nonprofit literacy partners. BWB also helps clubs and schools with large book drives. If a club is interested in organizing a book drives, all they need to do is email campus@betterworldbooks.com to reach their school account representative, which can help provide them with free shipping labels, posters and big boxes to drop off books! Students Team Up To Fight Hunger – www.stufh.org From the STUFH Website The purpose of STUFH is to put food in the mouths of those who need it most. But the benefits of STUFH are shared by many others. By asking students to work together, STUFH helps build a sense of comradery within the college. By providing students with an up-close example of those less fortunate within their community, they better understand the need for help. And by linking students to their local food banks, it gives those students a sense of community that might otherwise be overlooked during their four years at school. These benefits are also felt by the community at large. Members of the community get to know the college students in their town, and they can help address a pervasive problem that faces each and every community. STUFH is a win-win program for everyone involved.

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The EliMiNaTe Project Our Kiwanis Worldwide Service Initiative

With The Eliminate Project, Kiwanis International and UNICEF have joined forces to eliminate maternal and neonatal tetanus. This deadly disease steals the lives of nearly 60,000 innocent babies and a significant number of women each year. The effects of the disease are excruciating — tiny newborns suffer repeated, painful convulsions and extreme sensitivity to light and touch. In 30 countries around the world (as of 4/13, 39 countries have eliminated MNT), maternal and neonatal tetanus (MNT) can quickly turn the joy of childbirth into tragedy. MNT kills one baby every nine minutes. The disease strikes the poorest of the poor, the geographically hard to reach and those without health care. There is little hope of survival. It is unacceptable that innocent newborns and their mothers suffer and die from MNT when it can be prevented so easily. This is also an amazing opportunity to reach the poorest, most neglected mothers and babies with lifesaving health care. Developing delivery systems for MNT vaccines will blaze a trail to provide additional desperately needed services to these marginalized families. To eliminate MNT from the Earth by 2015, 129 million mothers and their future babies must be immunized. This requires vaccines, syringes, safe storage, transportation, thousands of skilled staff and more. It will take US$110 million — and the dedicated work of UNICEF and every member of the Kiwanis family. Kiwanis and UNICEF joined forces to tackle iodine disorders, achieving one of the most significant successes of the 20th century. Now, they are MNT from the face of the Earth. And in doing so, reach the poorest, most neglected mothers and additional lifesaving health care. The end of this means the beginning of better health for so

deficiency public health eliminating the project will babies with one disease many families.

Already, the New York District of Circle K International has taken steps to promoting this Worldwide Service Initiative. In the 2010-2011, 2011-2012 and 20122013 CKI Service Years, Past Governors Rickie Santer, Josephine Lukito and Corey Oses pushed NYCKI to raise over $31,000 dollars (calculating to $14 per member). This year, the International Initiative Committee has been organized to help continue this strong support for this amazing cause. To learn more about the Eliminate Project and to get more information about different ways to support this project, please visit their site at: http://sites.kiwanis.org/Kiwanis/en/theELIMINATEproject/home.aspx (it provides information about Kiwanis International’s goals, what MNT is and how we can donate money).

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Take Advantage of Free Money! From the Circle K International Site The Tomorrow Fund is an endowed fund for Circle K International held within the Kiwanis International Foundation. This fund, utilizing the interest earned, helps CKI clubs and districts serve the world through grants for service opportunities. The fund is established through a portion of CKI member dues, direct donations, the donation of Carthage-Pullman Society memberships and the donation of Sapphire Circle honoraria. Tomorrow Fund grants can help you take action. How? Identify projects your club would like to tackle on your campus or in your community. Then, apply for grant funds to support those service projects. Grants by the Circle K International Board from the Tomorrow Fund must conform to the policies of Circle K International. Tomorrow Fund grants are granted only to CKI clubs and/or districts. The review committee may award up to, but not more than, the amount of interest earned off of the endowment available at the convening of the committee. Clubs may request funding assistance from US$200 to US$2,000. The committee typically funds those clubs asking for a portion of the total cost of the project, and clubs that are working with other organizations to fund and complete the project. A grant awarded to a Circle K club or district may be distributed in one of three ways: - The club or district may choose to have the money given directly to their school/district/Kiwanis Club Foundation/District Foundation, - The grant shall be reimbursed to the club or district upon presentation of receipts, invoices, or other documentation of expenditures, or - The grant shall be paid to any designated vendor, as directed and approved by the club or district. How to fill out the application 1) Print and fill out this application (from the Circle K International Site): http://www.circlek.org/Resources/Service/TomorrowFundResources.aspx 2) Create and review a budget for the amount of money requested for the Tomorrow Fund. 3) Send the form (and budget) to the address below before December 1st: Circle K International Youth Funds Specialist 3636 Woodview Trace Indianapolis, IN 46268-3196

The Tomorrow Fund

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Have a Grand Ole Time in Nashville, Tennesee for 2014! Large Scale Service Project

LSSP 2013 – working with Landscape Structure Inc.

In the upcoming year, Nashville, TN will be the home to our 14th Annual Large Scale Service Project, one of our two major International Events (our other one is International Convention, which you can read more about below). During the Large Scale Service Project, or LSSP for short, we make a huge impact on our host city in just a few short days. For many, these projects become their favorite service projects. They are ones that are heart-warming and will always be remembered. This includes helping build homes, building playgrounds, planting gardens, cleaning beaches, working with kids, cleaning community centers, decorating schools and so much more! Typically, during LSSP, people are grouped into various LSSP teams with members from different districts. So, not only do we get to do service in the Big Easy, but you will get to meet members from all over the country and, truly, all over the world! LSSP dates are June 15-18, immediately preceding

LSSP 2013 – working with Landscape Structure Inc. ICON which takes place June 29-22.

International Convention June 19 to June 22, 2014

NYCKI in Vancouver!

Cinnabon at ICON 2013!

Nashville will also be the home to our 59th Annual International Convention! During International Convention, we celebrate our year of service, leadership and fellowship with a variety of different events, socials, workshops and celebrations! Below are some ways in which we do so: Service Fair (we get to do service and see presentations about all other club’s projects) Roll Call (each district shows off their district pride by dressing in uniform and cheering) Workshops galore: International Service Partners, Officer Training, Leadership Building, anything CKI-related! A dance and various fellowship activities House of Delegates (where we make amendments to the CKI bylaws and vote on new International Officers) Awards Night to celebrate all our achievements in the past year!

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Service Project Ideas

Need Service Project Ideas? Well, here are some helpful and handy suggestions that I hope you will be able to utilize. 1) Organize an after school program with a local YMCA, Boys & Girls Club, community center or school. You can use the time to tutor children with their homework, read to kids or organize a fun and safe event that the kids will remember for the rest of their lives! 2) Work at a local soup kitchen or food pantry, or help organize a canned food drive. This is great for providing food for those who cannot afford it. a. To take it another level, print out a list of canned goods and distribute them to people going into super markets. Be sure to ask the supermarket for permission because it can be seen as soliciting otherwise. These individuals can pick up one thing in the store and donate it as they are leaving the super market. This is a great way to fill up a van or other car so that the materials could be donated to a local food pantry. b. Check out if there is a Food Not Bombs! in your local area. c. A particularly good place to make food is the Ronald McDonald House near your campus. They generally always need helpers to make dinner and lunch for people who are staying there. Other times they may need help in the garden, in their library, etc. 3) Organize a “Pack it Up” to put bath/shower products together for women in battered shelters. Ask local bath stores (Bath & Body) to donate and wrap them together nicely. Gather them from hotel rooms. Battered shelters may also be looking for donated old cell phones and clothing. 4) Do a park clean up or high way clean up in your local neighborhood, or help plant and tend a local, neighborhood garden. This is a really great hands-on, outdoor project for people who are interested in cleaning things up and making gardens beautiful again! Some communities have gardens where the products are donated. When organizing a park clean up, always make sure you know what materials are on hand and what materials your club has to bring. 5) Organize and create soldier care packages and send them overseas to troops. This is a great service project to help support those overseas that are fighting for us, and allows us to give them a taste of home while they’re serving their country. Try operationgratitude.com. 6) Participate in a walk during the Spring or Fall seasons. Walks are really popular as an event your club can plan and/or attend. They typically occur in many areas, for a wide-variety of causes, although especially so in metropolitan areas. Walks typically occur during the moderately temperature seasons. Relay for Life typically happens in the Spring. 7) Organize a book drive. Call your local library and ask if they would be interested in helping organize a book drive. Advertise it within your campus, library and various other book-type areas (ex: book stores). Then, donate all your books to Better World Books or another reading-related association (or your local library)! 8) Do short service projects at your club meetings to let your members know what we’re all about. Short service projects can include the following: a. Boo boo bunnies b. No Sew (Fleece) Blankets c. Making picture books for kids in hospitals d. Sewing Kiwanis One dolls for children in hospitals e. Putting together care packages (for soldiers) or art kits (for schools) f. Recording audio books for kids in hospital to listen to g. Making Holiday cards for the elderly or for kids in hospitals 9) Plan a Fundraiser! Fundraisers are great because they raise money for a worthy cause (such as the Eliminate Project, Autism Now or Oxfam America), while providing fun for everyone to attend! Just remember, plan early! Or attend a fundraiser, like an Antique Show or Book Sale! 10) Spend time with people living in an elderly home. This is pretty self-explanatory. Some elderly homes have programs, like doing manicures or playing games at specific times, so you may want to look into this as well when you are planning a visit. 11) Organize a clothing drive. You can donate the clothing to a shelter, church, Red Cross/natural disaster relief foundation or another location that may be in need of clothing.

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K-Family Relations Do you know your Kiwanis Family branches? Kiwanis International – Our parent organization, dedicated to serving the children of the world. Most Circle K clubs have a Kiwanis Club sponsor who helps them and keeps the Circle K club connected with the neighborhood. Kiwanis International has several unique clubs that are geared towards a specific audience. For example, Golden K clubs focus on elderly and retired individuals, while Young Professionals are specifically for a young adult audience. Circle K International – Us! We’re the largest collegiate community service organization in the world, with thousands of students across the globe dedicating themselves to the CKI tenants of Service, Leadership and Fellowship. Key Club International – Kiwanis International’s Service Leadership Program for high school students. It is the largest and oldest high school service organization in the world. Many of them go on to become Circle K members. Builder’s Club – Kiwanis International’s Service Leadership Program for middle school (or junior high school) students. In total, there are more than 40,000 members worldwide, making it the largest service organization for students of that age. K-Kids – Kiwanis International’s Service Leadership Program for elementary school students. KKids include many program that promote leadership potential and encourages students to do well in school. Aktion Club – Kiwanis International Family branch for adults with disabilities, the only service organization of its kind. Aktion Club is the fastest growing branch in the Kiwanis Family.

Working with Your Kiwanis Family Working with your Kiwanis Family is extremely rewarding, helps connect you with your neighborhood more and helps your club receive more publicity within the community. Not only can other Kiwanis Family members help you with your service projects and fundraisers, but they can help you find new service project ideas to work on. Here are some ideas for you to work with members of your Kiwanis Family. 1) Organize a Key to College: “Key to College,” is a program developed for high school students to learn more about their options once high school is over. This is a great way for Circle K members to help out Key Club members, as Circle K members are fresh out of the college application process and can provide useful tips and resources to making sure high school students get to college. 2) Organize a joint meeting: a joint meeting is a great way for members to meet other branches of the Kiwanis family. Have both presidents co-run the meeting, to talk about each branch’s various service projects and events. This is especially useful when showing an “average member” that CKI is more than just a club in a school… it’s a family, with nearby support. 3) Host a social or fundraiser: Hosting a get-together, like a picnic or a barbeque is a great way to have fun and get members of each branch to meet each other. Want to go the extra step? Make it a fundraiser and raise money for a specific cause, such as the Eliminate Project or Better World Books. You can even hold a raffle for various goods and materials to encourage more fundraising. 4) Organize a hands-on service project together: As we are all part of one big serving family, one of the best ways to reach out to other members is to organize a service project, like a park clean up or soup kitchen activity, together. The family that serves together and works together, grows together! For more information about working with your Kiwanis Family, or to find out about the Kiwanis family more, please email our Marketing & Kiwanis Family Relations Chair, Jia Shi (information on page 12).

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Reporting Service Monthly Report Forms Every month, clubs are required to fill out and submit a Monthly Report Form (MRF), which details the service projects and events that your club does each month. MRFs require information about club meetings (date and attendance), club events (what the event was, attendance, etc.), fundraising projects (amount raised, what it’s going to), and much more. The MRF this year is extremely easy to fill out, can easily be done in 10 to 15 minutes, and are compiled together in either a Microsoft Excel or Word format so that all the records (month after month) can be kept together. These MRFs are extremely important for the district: we cannot recognize you, we cannot highlight the work you do, and we cannot help support you if we do not know what you are doing. Without this vital information, we cannot boast about how amazing you guys are as a club, and we cannot keep diligent records of your club activities throughout the 2013-2014 year. This year, we have a District Goal to reach 100% MPRF submission. We need your help to make this goal a true success. If we want to reach this goal, you must encourage your secretaries (or other officers) to hand in the Monthly Report Form every month. As I have said, these report forms are not hard to fill out, and is generally completed by your club secretary or yourself, if needed. All Monthly Report Forms are due via Dropbox, or if needed, e-mailed to your Lieutenant Governor, District Administrator John Keegan (johnnyk11@juno.com), your District Secretary, and your District Governor on the 7th of every month.

Fundraising Fanatics Funds, funds, funds, money, money, money! Finding funds for your club and organizing fundraisers for service projects are crucial to not only helping your community, but helping yourself and helping your club grow. Fundraisers can be difficult to organize, so here are some tips to help you organize a truly fantastic fundraising. First: Prepare, prepare, prepare. Nothing is more crucial than preparing for the fundraiser except, perhaps the fundraiser itself. All fundraisers require prepping the area, cleaning up the area, volunteers, a budget and some sort of schedule, whether it’s a large scale party, a weekend car wash or an hour long bake sale. Make sure you have a master schedule with a time line that is planned for the event, and always check to make sure you have enough volunteers. Remember: having more, is better than having less. Second: advertise what the money is going to. This is crucially important, so that participants know that the money is going to a fantastic cause. Also, don’t forget to advertise that the fundraiser is a Circle K fundraiser. This will help you get your name out. Third: find what works best for your school. What will make your event unique? For example, my school isn’t really big on dances or parties, so that might not be such a good choice. However, I do know that tabling tends to do really well in my school, so maybe holding a candy sale or selling wristbands for a good cause might be a better option for my club. Fourth: figure out what is legal for your school. Some schools don’t allow dorm storms (visiting each residence hall and knocking on doors) or bake sales, so you have to be careful with what fundraising ideas work well. Also, check to see if your school has a fundraising form. Be particularly careful with these, because some schools don’t allow you to do the fundraiser if you haven’t filled out the form.

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From Members to Leaders

As the years pass on, the officers of every club will eventually graduate, move on (to Kiwanis) and will leave their club. A club transforms and develops through the different leadership styles of each officer and, while all officers may vary greatly in how they perform or what they do while serving in office, there is one major similarity: they all start as CKI members first. It is from the members that we find our pool of potential leaders, whether it be on any level of Circle K International. But leaders do not pop out from the sky. They are nurtured, developed, and grown from the experiences they have. All dedicated members in your club have the potential to be future leaders: they just need to be given the chances to learn. Below are some ways in which you can provide these leadership opportunities to new members in your club: 1) Project Leaders: Instead of having the president or vice president take charge at every project, suggest that a member or other office take charge. That person can be responsible for finding interested members, emailing reminder emails, organizing carpooling, taking attendance and making sure everyone has fun at the service event! This not only takes a load off of the president, but can also teach members invaluable leadership skills about event organizing. 2) Mentors: If you are particularly interested in teaching your new freshman class, consider having a mentor system (like a big sib, little sib program), where experienced Juniors and Seniors are paired up with freshman. The mentors can send meeting reminders, call their mentees when there is a service project and can provide valuable information about being a CKI member. 3) Monthly Presentations: To provide some public speaking opportunities, and to lighten up your club meetings, consider holding monthly presentations on different topics. While you may be able to get guest speakers for some, encourage your members to run some of these presentations, particularly if they are passionate about it. For example, a student who is really excited about computers and graphic design could make a presentation on using technology. You can also have great presentations on various CKI topics, including the Eliminate Project, our District Project (Play it Safe), or CKI 101! 4) Attendance at Division & District Events: Learning more about Circle K International, beyond the club level, is always a great way to encourage the development of leadership skills! Many divisions hold a “Divisional Meeting” or a “Division Training Conference,” which is filled with workshops about various different positions and about Circle K as an organization. District events allow club members to meet others from around the New York District, and often provide leadership workshops as well (particularly in New York Speaking and District Convention). a. Workshops: Encourage your members to run workshops! This is a great opportunity for them to share some of their own skills and to provide them with some public speaking practice! 5) Committees: Committees provide the unique ability of concentrating on one special topic in Circle K International, whether it is for Kiwanis Family Relations, Fellowship or Fundraising. Organize committees and ask members to chair various committees, providing them invaluable leadership opportunities. Encourage them to appoint their own committee members, which will further increase the potential for leadership abilities. a. Event Planning Committees: If you are organizing a particularly large event or fundraiser, encourage members (particularly new ones) to take part in the event planning and organizing! They’ll be able to learn great new skills, and will help make your life a lot easier. 6) Position Shadowing: Some clubs encourage interested members to “shadow” what they do for a week or so. Members who are interested in serving on the executive board can learn what that specific office entails, whether it be sending reimbursements, taking down minutes, organizing committee meetings or putting together an agenda. This can help members learn about various officer duties and can encourage them to run for higher positions in the future. 7) Just Reaching Out: Members often don’t realize that there are tons of leadership opportunities in Circle K International, whether it is serving as a club officer or as an international committee member. These opportunities exist every day and, sometimes, the best way to show a member that they can be a leader is by simply showing the member that these opportunities exist!

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Leadership Styles

Leaders come in all shapes and sizes, with a variety of strengths, weaknesses, skills and handicaps. While all leaders are striving to be the best and work for the benefit of everyone, remember that no leadership style works 100% of the time, so it is best that you adapt your leadership style to the needs of that situation. Below is just one way of looking at leadership styles (remember: there are a variety of different ways to be a leader, and these only represent a few ways to view your role as a leader). Utilize these styles to not only better understand how you serve as a leader, but how you can work with others. For all of you Harry Potter fans, enjoy! North / Driver – GOAL DRIVEN The Driver is assertive, decisive, dominant and upfront. He or she is the type of person that will make a decision when the rest of the group is being indecisive. This individual values taking risks, being independent, pushing to complete goals and being direct. Positives: Able to think on his or her feet, quick to decide, persistent, risk-taking, up front (realistic) and speedy Detriments: Stubborn, overly critical, easy to lose patience, demanding, can be seen as “cold” or “black and white” Behaviors: Competitive nature, direct eye contact, action-oriented speech (“Do This,” or “Get this Done”, leads a crowd, speaks up often, will make a decision for an indecisive crowd. What they like: Competition South / Amiable – TEAM PLAYER The Amiable is cooperative, supportive, understanding and patient. He or she likes to hear everyone’s opinions before reaching a decision, and often works to make sure everyone is happy. They are optimistic and try to be as helpful to everyone, using as little force as possible. This individual is noncompetitive, and places value on fairness, trust and family/friend relationships. Positives: Great listening skills, emotion based decisions, supportive to goals of others and receptive to new ideas Detriments: Push over, bulks under pressure, over trusting, internalizes blame, over-compromises to avoid conflict Behaviors: Difficulty in saying “no”, non-verbal communication emphasis, focuses on the present, tries to connect with others emotionally, or see all of each situation. What they like: Relationships and small group discussions East / Visionary – EXPRESSIVE The Visionary always looks at the big picture first, and is creative, expressive and sometimes spontaneous. He or she brings fun and a unique energy to everything he or she does, and places heavy emphasis on themes and general ideas. They enjoy problem solving, and love to experiment and take risks. This individual is typically charming and more unplanned, placing value on future possibilities, large visions and concepts. Positives: Idea-oriented, loves to try out new things, thinks outside the box, enthusiastic, flexible and unstructured Detriments: Loses track of time, neglects details or tasks, difficulty in breaking down a large idea, quick to lose interest Behaviors: Love of talking and speech, emphatic gestures when talking, passionate, easily adaptable to any topic of conversation, inspirational and exciting. What they like: Recognition and awards West / Investigator - ANALYTICAL The Investigator is detail oriented, systematic and logical, placing heavy emphasis on details and statistics over all else. They know how to break down large tasks into smaller, more manageable goals, and balance the pros and cons of every situation. They are skills at finding faults and flaws, and are very critical about, not only their work, but the work of others. They tend to take their work, all their work, very seriously, and will not settle for mistakes, no matter how minor they are.. Positives: Detail driven, will make logical decisions, balanced, dependable and practical in task situations, introspective Detriments: Information obsessive, micromanages too often, loses focus of the big picture, indecisive, can be overly critical. Behaviors: Methodical speech (think before you speak), strong time management skills, love of statistics and data, places heavy emphasizes on vocal communication and individual words. What they like: Empirical proof or evidence of success

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Running an Effective Meeting No meeting should be a useless or wasted meeting. After all, people (including yourself) are setting time aside because they feel something in the meeting should be important, so it is crucial that you make total use of your time during a meeting, whether it is to review past events, provide information on new events, create team/club bonding activities that help grow your club together or complete in-house service projects. Effective Agendas Introduction, Pledge, Ice Breaker Starts the meeting Introduce any guests that are present Old News Go over past events and fundraisers New News Go over upcoming events, including new district and division events. Leadership Opportunities List out any leadership opportunities available, including committee meetings, project leaders, or volunteer opportunities for events. Misc. Include any presentations or speeches by guests Q&A Adjournment

What members want from your meetings: -

Information about service projects and events o What, When, Where, Why! o Make it easier on them by writing it out on a board (or PowerPoint) or distributing a list of events. Opportunities to grow as a leader in the club o What does the position entail? Fun. o Food (is always a fantastic incentive for people to attend meetings and talk to each other). o Ice breakers or ways to let loose! o A short, yet meaningful in-house project! Being included as a part of the CKI family o Meeting new people (ex: guest speakers) o Ice breakers and post-meeting socials to meet new people

Division Council Meetings Divisional meetings (DCMs) are meetings organized by Lieutenant Governors (who oversee different divisions). In total, the New York District has 9 divisions: Capital, Empire, Iroquois, Liberty, Long Island, Northern, Seneca, Southern Tier, Western, each of them with a Lieutenant Governor that keeps in touch with their clubs, makes clubs visits and organizes division events (including Division Council Meetings). If you’re not sure what to expect from a Division Council Meeting, here are some tips: -

Expect some form of officer training in the beginning of the year. This may include various workshops, tips about all the different office roles, and how they work with the district and Circle K International as a whole. Club Status Reports: most Lieutenant Governors will ask the president (or another officer, if the President is not present) to make a report of past events or projects that the club participated in during the past month (or however long it was before the last division council meeting). Most DCMs have a service project that is included within the meeting. This is typically an in house service project (this is not always the case) that you can use as a post-meeting service project. Some Lieutenant Governors hold President Council Meetings after Division Council Meetings. There are meetings just for the president to go over administrative things. Lieutenant Governors often provide information from the District or International Level, including upcoming events, webinars, service project focuses, awards and much more. Always bring a notepad and pen to write this information down!

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Ice Breaker Bonanza

Ice breakers are a great way to get members to meet each other and learn each other’s names! Organize an ice breaker at the beginning of every meeting, and you’ll be sure to have a good time! Below is a list of fun and interactive ice breakers that will get your members goin’! 1)

4) 5)

7) 8)

10)

11) 12)

13)

14) 15)

Ninja: Have everyone stand in a circle. On the count of three, everyone will jump back and do a “ninja pose.” Each person will make one motion that attempts to hit another individual in the hand. This is considered a “strike.” The person being stricken can do one motion to avoid the strike. If the strike is successful (and the attacker hit someone else’s hand), the hand is out of the game. If an individual has two hands out, they are out of the game. The person who is striking rotates in a clockwise motion, with each person having one chance to strike. Last one standing wins! Train Wreck: Have everyone stand in a circle, and have them all take their shoes off. One person should stand in the circle (with their shoes not in the circle, and not around the circle). That one person must introduce himself or herself, and say something about themselves (ex: My favorite color is blue). If it applies to other people (ex: if other people’s favorite colors are blue), they, and the person in the middle, must step out and find somewhere else to stand (that is not adjacent to them). One person is always left without a spot, and he or she must be the next one to introduce himself and say something. Toilet paper: Have everyone come into the room and, as they come in, they must take at least one sheet of toilet paper. Once everyone in the room has settled, each person should say a fun fact about themselves, equivalent to the number of sheets of toilet paper they have taken. For example, if a person took 3 sheets of toilet paper, they must say 3 things about themselves. This can also be done with skittles and other candies. Beach Ball: Throw a beach ball with questions written all over it. The person who catches it has to answer the question that is closest to their left thumb. Then, he or she throws the ball back into the crowd. Bring me this: Split the club into two or four groups. Then, the president (or the officer organizing the ice breaker) shouts, “Bring me _________.” The object can be anything, including an empty wallet, something with a CKI logo, or even another officer. Keep shouting for several things, and the group with the most points at the end of the night wins! Two truths and a lie: This is a pretty basic one. Have one person tell three facts about themselves (two being true, and one being a lie). The rest of the audience has to guess which one is a lie. The one who guesses it right first, wins! Human Knot: Have everyone get together in a circle and hold their hands out. Each person must hold hands with another person (not adjacent to them). Then, try to “unravel” this knot without breaking hand-holding! Scream: Everyone must get in a circle and look down at the ground. When one person (the organizer) says “up,” everyone must look up at one individual in the circle. If that person is looking at them too (making eye contact), both individuals must scream and are henceforth eliminated. The game goes on until there are one or two individuals left. Tag: If you’re outdoors, organize a game of tag or capture the flag to get everyone pumped up for service! Steal the bacon is another really good outdoors activity. Who Am I?: Place a sticker with a famous person’s name on everyone’s forehead. The object of the game is to figure out who is the person on your own forehead is, so you must go around, talk to other people and ask other people questions about the person on your own forehead. You may only ask yes or no questions to figure out who you are. Musical Chairs: I think this one is pretty self-explanatory. Human Scavenger Hunt: Give everyone a scavenger list of different skills/facts. At the beginning of the meeting, have people meet with others and find one person that matches each of the things on that list. The first one to find a person for each fact wins a prize! Some scavenger hunt facts can include: I drink coffee every day, I’ve gone skydiving before, I’m bi-lingual, I am a junior in college, I love CKI! The Shoe Game: Have everyone take their shoes and put them in the center of a circle. One person will come up, pick up a pair of shoes and say something (nice!) about the person who may own the shoes (ex: the person who owns these shoes has a great sense of fashion). The owner of the shoes must then come forward, take the shoes, introduce themselves and picks out the next pair of shoes. The game ends when all the shoes have been taken. Super Simon Says: I think this one is pretty self-explanatory as well Baby, will you smile for me: Everyone forms a huge circle, sitting or standing. One person-person #1-stands in the middle of the circle. He/She picks someone else-person #2-, walks up to them and says "[person #2's name] honey, I love you, would you please smile for me?" Then person #2 must respond without smiling: "[person #1's name], honey, I love you, but I just can't smile for you." If person #2 smiles while saying this then he/she is "it" and has to go in the middle. Continue this until everyone has the chance to be "it."

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Super Fun Socials

Socials are a great way to get your club interested in meeting each other outside of just doing service projects. While some of these can be geared towards fundraisers, the main intent of social is to create fellowship within a club. Below are a few ideas for socials throughout the year, no matter how big or how small your club is! Bowl-a-thon This can also be turned into a fundraiser because many bowling alleys offer fundraising deals. You can also have attendee’s ask their friends/family to sponsor them by point. For example, for each point someone bowls, their sponsor would donate a quarter. Otherwise, just get a group fee and have people spend time together! Craft Night Everyone always wants to bring something home! And a nice way to do that is to have a craft night. For a smaller group, stick to one craft that everyone can do at the same time. For a larger group, you can always split it up into different “stations” of crafts, so that people can pick and choose what they want to do. Game Night Grab your friends, a bunch of board games, and some food! Game night is a nice way to have a great night without the long organizing hours. Just let the board games / card games run wild! Ice Skating Ice skating has always been one of my favorite winter activities, so I’m always excited when clubs decide to have ice skating socials. It’s a nice way to get out there (especially if it’s an outdoor rink) and just spend time circling the ice with friends. Laser Tag Laser tag is definitely a way to “bring you back to your roots,” with some good ol’ laser shooting. It’s a great way to have fun with a small group of people. Picnic Picnics are a good way to enjoy the warm weather and thank everyone for their hard work. For an added twist, try having a BBQ picnic! Potluck Dinner A potluck dinner is a dinner where every guest brings one dish. This is a great way to have a sit down dinner among friends, or to learn more about what other people can cook. Plus, it’s food, and no one can deny great food. Scavenger Hunt Scavenger hunts can be a lot of fun and a great way for people to work together (if it’s a group scavenger hunt). Often times, they can last as short as an hour, or can be as long as a week. If you don’t want to carry physical objects, have a picture scavenger hunt! Stay-Awake-A-Thon It’s like a super big slumber party! Bring some games, movies and random other things to do, and get everyone out to spend the night (ALL NIGHT) together. Tie-Dye Event For a fun filled night, host a tie-dye event where everyone can bring some clothing (or you can supply shirts… like your club shirts!) and tie dye together. It’s a lot of fun, it’s a great way to get your hands messy and is an overall cheap event to do! YouTube Night Instead of watching super long videos, organize a YouTube night where everyone gets together, grabs that popcorn and watches a bunch of really funny, silly, great YouTube videos!

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Recruiting and Retaining Recruit and retain. These are two huge, popular, buzz words that are often used in this organization. But what do they actually mean? Recruit (v, tr.) To strengthen or raised (an armed force) by enlistment To supply with new members or employees To renew or restore the health, vitality or intensity of. Retain (v, tr.) To maintain possession of To keep or hold in a particular place, condition or position. To hold secure or intact.

Being that Circle K International is a collegiate community service organization (aka: people will eventually graduate from college), recruiting and retaining are ever important cycles in every Circle K club. As an organization, we must continue to recruit and retain, so that we continue getting new members, new leaders and new ideas. Below are some ideas and tips for recruiting members and retaining members. Keep in mind that even though they are often placed side by side, they are two completely different topics and should be treated as such. Recruiting Since you are trying to get new members, recruiting is all about thinking outside the box to get interest! Find the right target audience: o Freshman & Transfer Students often need a new “home away from home,” which can be YOUR club! o Some majors require service hours o People looking into graduate schools will want something for their resume! Club Fairs, Flyers, Promotional Materials, Promo Videos, Posters are big key factors about recruiting! o These are materials that should POP out, stand above the crowd, and garner interest o Attractive, colorful ads (even black and white ads printed on different colored paper) will be more enticing to pick up and look at! o Be sure to have the tradition “Kiwanis seal” with the “K” visible. This will attract past Key Club members and give them a sense of familiarity. o Get the CKI Brand out there. chalk your campus, write on the corner of the chalk/dry-erase boards, give out free candy with your club’s contact info taped onto it Recruiting is the hook! But once you’ve recruited them, you have to make sure they stick around… Retaining -

Retaining is all about keeping new members, and making sure they have an incentive to stay! This is no longer an issue about finding new people, but about making the club worth staying in! Provide a good mix of fun community service projects, interactive fellowship events and informative leadership workshops and opportunities. o Rule of thumb: 3 service projects to 1 social. This will provide a large amount of service projects, while still providing great social events that people can meet others in (without the pressure of counting up service hours). o Workshops and presentations at meetings will help keep your members motivated and interested in different topics. o Provide short-term and long-term leadership opportunities to make them feel wanted Retention needs to be all about making sure they stay. What originally hooked them in may not keep them around for long, so you need to think of ideas that will keep them going.

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Thinking Long Term Even though most (aka: all) of us wish we could stay in CKI forever, to lead our epic troops of members out to do amazing hours of community service, we all will eventually graduate and move on (hopefully into Kiwanis). However, the club does stick around year after year, so it’s good to set some goal and plans, thinking beyond just your year as president. Goal Setting Sometimes, it’s a good idea to have a list of goals that are set beyond one year (ex: for 3 or 5 years). This is something that can be agreed upon by the entire club, and can include things such as increased fundraising or increased membership! Goal setting, in general, is crucial to the success of a club. These long term goals, in particular, can be reviewed and adjusted with every change of officers, to provide the maximum benefit for a club year by year. Long Term Plan A long term plan will help your board, and future boards, stay on task with the growth and expansion of your club. This should include: o Progressive, more challenging goals that can be met year after year o Plans for resources to be developed year after year (aka: different recruitment materials, different videos, a resource for future officers with a growing list of connections) o Plans for long term projects or projects that are to be done annually (like a fundraiser or a large day of service) o A continual “notes” list for you to pass down from board to board as you evaluate each passing year of the long term plan. Long term plans should, again, be developed by your club and by the interests of all members of the club. Club members should have at least some input, and should probably know about this long term plan. Don’t forget to keep your Faculty Advisor and Sponsoring Kiwanis Club in the loop! Unlike you, they’ve been there for longer than a couple years and probably come with a lot of past experience and suggestions for the future. Plus, they can help keep future presidents on track with the long term plan! Saving, Creating and Distributing Resources Anything you have can be crucial to your successor, so it’s important to keep it all for the future! If you saved drafts for your resources, pass those on as well so your successor can observe your thought processes. Consider leaving all club files with your faculty or Kiwanis advisor because these are individuals who generally stick with the club longer than an average college student. Club Officer Guides and training resources can help your future successors know what their duties and responsibilities are. Other resources can be progressively added to. This includes o Service Project Ideas & Contacts o Social Ideas and Workshop Packet collections o Dues resources o Recruitment Ideas – note which worked well, which didn’t as well and why o Club Meeting Ideas – pass on your agendas! Take notes of various projects so that future club boards will know what events were a huge success and which events kind of flopped. Since we have the power of technology, it’s easy to save thousands of files into a thumb drive or virtual file holder (like Dropbox, Google Drive or box.net). Don’t forget to be organized about your resources!

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A Note from the ’12-13 International President

Live to serve, love to serve. That is the motto of CKI, and it is this mentality that we are all striving for. As presidents of your clubs, you have the unique opportunity to not only serve your community, campus and neighborhood, but you have the ability to serve your club as the highest ranking club officer, a position you cannot take lightly. Being a club president was one of the most rewarding positions I have ever served as. It truly allowed me to connect with my club. As my faculty advisor one told me, “You are not just a president once a day between 3:30 and 5:30. You are a club president 24/7, you are expected to represent your club to not just your school [or campus], but to other service organizations, to the community and to the organization.” While the road of president is difficult and filled with bumps, grooves, uphill climbs and terrible terrain, I have full faith that all of you guys, the presidents of the New York District of Circle K International in the 2013-2014 Service year, can help your clubs flourish and grow. Thank you so much for taking on this challenging, yet rewarding, position! Good luck to you all, and I can’t wait to continue talking with you, working with you, and serving with you in the 2013-2014 year! As always, if you have questions or concerns, or if you just need someone to talk to at 3 in the morning, I am always here for you guys! Always living to serve, and loving to serve,

Josephine Lukito <3 Josephine Lukito lukito.cki@gmail.com (646) 467.2114

We’re cheering for you! Go make us proud! 

From the 2012-2013 New York District Board of Circle K International

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Advice from Past Presidents: “Never be afraid to ask for help. From your club advisor, Kiwanis advisor, any Kiwanis club (even if they’re not your sponsor), your friends, your leadership team, your members and the other clubs on campus. The worse that can happen is receiving “no” as an answer and the best is unknown until you take that risk to try. – Kelly Chan, Queens College, 2011-2012 “Define your success. Your year is what you make of it.” – Sean Dylan Nguyen, California State University, Long Beach, 2011-2012 “Unite your club early and find out what service projects your members are interested in doing, not just what you’re interested in.” – Mariana Terranova, Queens College, 2012-2013

“Never to forget why you first joined Circle K. Try not to get lost in all of the pressure, the responsibilities, or all of the dumb politics. Throughout my year, one of the only things that kept me going was always remembering that I was there to lead, serve, and make my time in Circle K some of the best years of my life! – Matt Maran, Stony Brook University, 2011-2012

“Build relationships early. That's the best way for retention. Just having a simple conversation with someone makes the feel welcome and part of something!” – Lindsey Berg, University at Buffalo, 2012-2013 “Strongly encourage - Your leadership team should be supporting you at service projects, meetings, and other events. If they aren't, "strongly encourage" their attendance. The leadership team should be setting an example for the rest of the members and if your team doesn't attend events the members won't see a reason to either. There is an issue if your service and social hours are double or triple any of the other board members.” – Renee Girard, Cornell University, 2012-2013 “Fun; Have it! - First and foremost have fun! Being President is FANTASTIC! What's the point of doing something if it doesn't bring you joy? Plus, if you are enjoying your experience your leadership team and members will too. Happiness is infectious.” – Renee Girard, Cornell University, 2013-2014 “Being president isn't about being on top of the hierarchy. It's about leading a team and encouraging others. You have the power to impact so many lives in your club, don't waste that opportunity.” – Nicole Harris, Ball State University, 2008-2011 “Connect with other club presidents and your lieutenant governor. The support system that they create is incredibly valuable and can open your club up to new service projects and new relationships with members in Circle K.” – Lauren Haskell, Russell Sage, 2011-2013 “This isn’t meant to make sense, it is meant for you to ponder over, I fit years of learning into a few choice words on Presidency. Servant Leadership. You cannot control people, you serve people. Your board is your lifeline, serve your board, they will serve your whole club. If a board member fails, because you fail them, you still have to do their work, this is a bad pit to sink in. Don’t fire people, give them a choice. Titles should mean nothing, but to every member (especially new) and Kiwanian, your title is a tool, use it wisely because you cannot turn it off. Finally, plan ahead, have vision, ask yourself what can you do today that will help your club or club member be awesome tomorrow? What can you do this month that will help your club or club member be awesome this year? What can you do these next few months that can help your club or club member be awesome in 3 years?" – Kevin Goble, University of Nevada, Las Vegas, “This will be the greatest year of your college years, so long as you trust me. You’ll feel like you’re at your worse and your best at the same time. Follow your instincts, follow your heart and serve.” – Kelly Chan, Queens College, 2011-2012

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More Advice from Past Presidents: “Delegate! Being President doesn't mean you have to run the club by yourself. It's too much work for one person and members feel even more involved and part of the Circle K family when they get to help plan and organize events themselves. They'll gain a sense of ownership and pride in their club, and membership will go up because of it too!” – Sage Foley, Rensselaer Polytechnic Institute, 2010-2011

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New York District of Circle K International | Kelly Chan | 718-757-5687 | kelly.chan@nycirclek.org