Commercial Portfolio
Alejandra MarroquĂn 5th Bilingual
Index Learning Process (unit cover)……………………………………............3 Employment Correspondence …………………………………………4-5 o o o o o o o o
The Resume ………………………………….……………………………………6-7 Letter of Application ……..………………………………………………….8-10 Follow-Up Letters……………………………………………………………..11-12 Letter of Reference and Recommendation………………………....13-14 Declining a Job Offer………………………………………………………..15-16 Rejecting a Job Applicant…………………………………………………..17-18 Letters of Resignation………………………………………………………..19-20 Letters of Introduction………………………………………………..…....21-22
Business Reports and Proposals…………………………………..…….23 o Reports…………………………………………………………………24-33 o Proposals………………………………………………………………34-35 Proofread documents……………………………………..……………36-45 Tests…………………………………………………………………………..43-46 Pictionary o Pictionary 1 ..…………………………………………………..……………...46-48 o Pictionary 2 …………………………………………………………………....49-51
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Employment Correspondence
• You must think about yourself because your employment correspondence must give a prospective employer a positive— and desirable—picture of you personality, background, and experiences.
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The Resume • The resume is sometimes called a data sheet or vita. It is an outline of all you have to offer a new employer. It represents your qualifications, background, and experiences. • A resume must be printed on business-size bond. And have an overall neat appearance. • The resume must be accurate and complete. It should consist of facts. 6
MARIA ALEJANDRA MARROQUIN LEON 5ª. calle 5-60, zona 7 (502) 4427-0017 alejandra4_97@hotmail.com 01007 Guatemala
CAREER OBJECTIVE To obtain a position as Assistant Manager with a large Company. WORK EXPERIENCE September 2015
Secretary The Electric Company 10 calle 7-20, zona 10 Answering calls, scheduling appointments, etc.
EDUCATION Universidad Rafael Landívar
El Sagrado Corazón de Jesús Nuestra Señora de los Ángeles
Third semester of Advertising and Public Relations 6a. calle 5-20, zona 16 (502) 5522-0810 Bilingual Secretary (2013-2015) 27 calle 12-69, zona 16 (502) 2327-3232 Junior and Elementary (2003-2012) 50 calle 5-90, zona 12 (502) 2200-1010
SPECIAL SKILLS • Typing: 50 w.p.m. • Languages: English and Spanish • Computers: Microsoft Word, Microsoft Excel, Outlook REFERENCES Mr. John Worth, Manager The Electric Company 10 calle 7-20, zona 10 (502) 2448-5007
Mrs. Sarah Cohen, Instructor Universidad Rafael Landívar 6a. calle 5-20, zona 16 (502) 5522-0810
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Letter of Application • A letter of application has the purpose to attract an employer´s attention and persuade her to gran you an interview. • A letter of application serves as the cover letter of your resume. • A complete application should contain both a letter of application and a resume. 8
There are two types of application letters:
Solicited
Unsolicited
Is sent in response to a help-wanted ad
Is sent to a company for which you would like to work.
It must refer to the ad and the specific advertised job.
Should look as good as your resume.
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5a. calle 5-60, zona 7 Guatemala, Guatemala 01007 August 17, 2014
Mrs. Loretta Vasquez Kellogg’s 18 calle 24-69, Zona 10 Guatemala, Guatemala 01010
Dear Mrs. Vasquez: This year I graduated as a Bilingual Secretary from the Colegio Sagrado Corazón de Jesús. To explore the possibility of joining your company, I am enclosing my resume for your consideration. My placement counselor, Mrs. Cristy Alfaro, suggested I apply to you for a position as a Secretary. As you will see from my enclosed resume I have taken courses of computer skills and English. My work experience, moreover, has helped me develop an ability to deal with the public, provide assistance to customers, excellent communication skills, time management, and secretarial efficiency. I would like very much, Ms. Vasquez, to put my skills to work for your travel agency. You can reach me at 4427-0017 any weekday from 3:30 to 6:30 P.M. Please let me know if you need further information. Sincerely yours,
Alejandra Marroquín
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Follow-Up Letters • Remember send a Follow-Up letter after an interview. • A Follow-Up letter should merely thank he employer for the interview and restate your interest in the job. A reference to a successful moment at the interview is a good, personalizing touch.
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Letters of Reference and Recommendation • The difference between letters of reference and recommendation is slim. • A recommendation is an endorsement while a reference is simply a report. • Each should include: 1. A statement of the letter’s purpose. 2. An account of the duties performed by the applicant or of the applicant’s general qualifications.
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The Vasquez Travel Agency 2120 Oak Terrace Lake Bluff, Illinois 60044
September 3, 2014
Mr. Donald Cortland Standard Electric Corporation 1160 State Street Chicago, Illinois 60688 Dear Mr. Cortland: I am happy to provide the information you requested regarding Sandra Rosales, with the understanding that this information will be kept confidential. Ms. Rosales worked with us as a manager assistant in my agency since April 2005 to July 2014. Her assignments were always executed with conscientiousness and punctuality. in addition, she was responsible of the petty cash with responsibility and honesty. Sincerely yours,
Jack Adler Proprietor Alejandra M.
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Declining a Job Offer • You should send a courteous, discreet letter declining the job. By doing so, you will preserve a potentially valuable business contact and leave open the possibility of future employment.
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Rejecting a Job Applicant • A rejecting letter is a personal letter explaining specific reasons for an applicant’s rejection is professional and preferable, but a form letter is more often used to reject, in general terms, all the unsuccessful candidates.
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Letters of Resignation • As with refusals, resignations must convey a negative message as positively as possible. But your resignation letter of resignation should express regrets, not anger. Be sure to: 1. Mention the date on which you would like to leave. 2. Express appreciation for your old job and/or regret at leaving. 3. Offer assistance with any work that you will be leaving undone or with helping the person who will replace you.
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201 New Oak Street Newark, New Jersey September 10, 2014
07555
Mr. Jonathan L贸pez President Greenwich Corporation 875 Davidson Street Newark, New Jersey 05730 Dear Mr. L贸pez: My twelve years at Greenwich Corporation have been rewarding, so it is with regret that I must submit my resignation, effective September 25, 2014.
A position as manager assistant has arisen, and I feel I must pursue it. Still, I shall always appreciate the opportunity you gave me to work in an important corporation like yours and the knowledge and support that you gave me during these years were valuable for me. I am prepared to remain at my duties for the next two weeks to ease the transition for my successor. Please let me know if this is acceptable. Sincerely yours,
Alejandra Marroqu铆n
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Letters of Introduction • They are written when a person you know would like to establish a business relationship with another person whom you also know and the two businesspeople have never met.
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Eternal-Tools, Inc. 81 Warren Street New York, New York 10003
September 11, 2014
Mr. Thomas PĂŠrez Electric Corporation 41 Maiden Street New York, New York
10002
Dear Mr. PĂŠrez: Sandra Rosales has been my assistant for the past seven years; she is responsible, honest, and especially discrete. So Miss. Rosales is going to be my agent for the meeting, as I cannot assist because I have to make a business trip. I would greatly appreciate your giving her all the information about the sales increase and explain her each detail. Sincerely yours,
Loretta Vasquez Manager Alejandra M.
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Business Reports and Proposals
Reports • The purpose of a business report is to communicate essential information in an organized, useful format. Therefore, reports must also be clear, concise, and readable.
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There are two types of reports:
Informal Reports
Formal Reports
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Informal Reports • The informal report is the most common form of business report. It is usually short, five pages. It is generally written in the form of a memo or a variation of a memo. If your report calls for prose, organize your paragraphs: •First Paragraph: Present the main idea clearly and concisely. •Middle Paragraphs: Develop the main point with supporting details and information. •Final Paragraph: State an objective conclusion.
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Formal Reports • A formal report it is always presented objectively and relies on extensive details for documentation. Rather, it is a statement of three specific items: • The purpose of your report • The scope of your report • The method by which you gathered your information
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Proposals • A proposal is a sales pich for an idea. Its purposeis to persuade someone to accept your idea and put it into action.
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Proofread Documents
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5a. calle 5-60, zona 7 Guatemala, Guatemala 01007 August 17, 2014
Mrs. Loretta Vasquez Kellogg’s 18 calle 24-69, Zona 10 Guatemala, Guatemala 01010
Dear Mrs. Vasquez: This year I graduated as a Bilingual Secretary from the Colegio Sagrado Corazón de Jesús. To explore the possibility of joining your company, I am enclosing my resume for your consideration. My placement counselor, Mrs. Cristy Alfaro, suggested I should to you for a position as a Secretary. As you will see from my enclosed resume I have taken courses of computer skills and English. My work experience, moreover, has helped me develop an ability to deal with the public, provide assistance to customers, excellent communication skills, time management, and secretarial efficiency. I would like very much, Ms. Vasquez, to put my skills to work for your travel agency. You can reach me at 4427-0017 any weekday from 3:30 to 6:30 P.M. Please let me know if you need further information. Sincerely yours,
Alejandra Marroquín
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The Vasquez Travel Agency 2120 Oak Terrace Lake Bluff, Illinois 60044
September 3, 2014
Mr. Donald Cortland Standard Electric Corporation 1160 State Street Chicago, Illinois 60688 Dear Mr. Cortland: I am happy to provide the information you requested regarding Sandra Rosales, with the understanding that this information will be kept confidential. Ms. Rosales worked with us as a manager assistant in my agency since April 2005 to July 2014. Her assignments were always executed with conscientiousness and punctuality. in addition, she was responsible of the petty cash with responsibility and honesty. Sincerely yours,
Jack Adler Proprietor Alejandra M.
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201 New Oak Street Newark, New Jersey September 10, 2014
07555
Mr. Jonathan L贸pez President Greenwich Corporation 875 Davidson Street Newark, New Jersey 05730 Dear Mr. L贸pez: My twelve years at Greenwich Corporation have been rewarding, so it is with regret that I must submit my resignation, effective September 25, 2014.
A position as manager assistant has arisen, and I feel I must pursue it. Still, I shall always appreciate the opportunity you gave me to work in an important corporation like yours and the knowledge and support that you gave me during these years were valuable for me. I am prepared to remain at my duties for the next two weeks to ease the transition for my successor. Please let me know if this is acceptable. Sincerely yours,
Alejandra Marroqu铆n
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Tests
PARTIAL TEST
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Pictionary 1
Affiliation • Association, relationship
Erratic • Inconsistent, unstable
Extracurricular • Non-school-related
Personnel • Group of employed people 47
Prospective • Possible
Sporadic • Occasional, infrequent
Trendy • Very fashinable
Vouch • To verify, to guarantee 48
Pictionary 2
Chronological • Listed in the order of occurrence
Itemize • To break down into a list.
Recur • To happen again.
Scope • Extent, range 50
Synopsis • Summary
Verify • To confirm, to prove
Vital • Necessary for life
Volatile • Prone to sudden change
Voluminous • Large
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