OC APPLICATION
In December as local entities executive boards we need to: â–Ş Empower the membership for fish peak delivery and the next term. â–Ş Create strategies to accomplish our peak goals and assure growth in the next term. â–Ş Sinergy and performing in all the areas among all the leadership bodies In our highway we change constantly the driver and the destination, but all new beginning comes from some end of the road, and the link between them is essential to assure success.
That is the reason of Crossway, aiming to have spaces of empowerment for all the leaders of each entities, fastening the process of downloading new strategies and piloting strategies for fish peak and next term goals achievement.
Launch Application September 19
Deadline Application September 27
Interviews September 28-30
OC Announcement October 1st
OC Election
Timeline
OC Structure
OCP Daniel Rubio
OCVP * OCVP * OCVP DX * * * OCVP OCVP OCVP SE LOG DE
ER
FL&M
ER manager ER manager
*
LOG manager
DE manager IT manager
These roles must be at Bogotรก at least a month and a half before the conference
DX manager
To apply to OC Crossway 2018 and have a valid application, you are expected to send one PDF file (just one) with the name: “yourname_OC_role_Crossway2018” to conferencias@aieseccolombia.org and presidente.eventos@aieseccolombia.org before September 27th at 11:11 PM (GMT-5). Any late applications, even by 1 minute, and even for technical reasons/ laptop failure/ website problems won’t be accepted.
Application package
Check List - Minimum font size 10. It should be all answered by the candidates in no more than 10 pages and in English. - CV: Include your most important information, personal, academic and AIESEC experience. - First page: your Profile and Executive Summary (Include name, LC, mail, phone number, social media links) - Endorsements: - Your LCP 2018 - Someone who you led - External
ER Job Description
KPI
External Relations In charge of establishing alliances and sponsorships to guarantee the sustainability of the event; meanwhile to manage a team to make more massive the consecution of resources in different cities.
Accountable to: OCP and CM Background: • Sales skills • OC experience • ER experience • Team management
Pre
During Post
• To create an effective team structure. • To work in synergy with DE, SE & LOG • To create a new strategic segmentation of new companies and potential sponsors • To execute and have meetings with companies with the purpose of establishing sponsorships. • To make sure closed sales have all the legal documentation requested by the MC. • To ensure the best conference for the delegates. • To ensure the best experience for the sponsors. • To support Logistics. • Final activity report. • To close or continue every established relation with a company or sponsor. • Transition for next OC ER.
LOG
Job Description Logistic To respond to all logistic necessities for the event, that mainly include the luggage, transport, food, materials, audiovisuals, appetizers and the different needs for each session. Responsible of guaranteeing the flow of each session and the logistics satisfaction.
KPI
Pre
• To create an effective logistics team structure. • To create a sustainable budget for all the logistical needs. • To create a tool to request the materials and to keep track of them. • Guarantee a risk plan. • To coordinate all the logistical necessities for the event (video beam, sound system, gifts, materials, nice meals for the delegates, etc.) • ER activities for the materials.
During
• To execute every logistical detail during the event. • To handle and manage the OC as logistics support.
Accountable to: OCP and CM Background: • Sales skills • OC experience • ER experience • Team management
Post
• Final activity report. • Materials inventory. • Transition for next OC LOG
SE Job Description
KPI
Pre
• To guarantee the spaces for the development of the special events. • To develop tools for the registration of the assistants. • To create a logistic plan that guarantees the success of the event. • To create a contingency plan. • If needed, to create in synergy with DX&COMM the promotional material and diffusion of the events. • In synergy with DE, to make sure all the delegates have the information of the special events. • Synergy with ER to guarantee the basic needs.
During
• To execute a logistical plan: check in, spaces location, materials, delegates and CT meals, check out. • WOW moments during the agendas.
Special Events He/she will be responsible of delivering, on time and in the right way, the special events such as PM, VPM & TLM and possible extra agendas that need to be developed before Crossway. Also responsible of the integration activities and the Gala night. Accountable to: OCP and CM Background: ● EB/OC Experience ● Organized and Proactive ● Team management ● Sales and negotiation skills ● Service attitude
Post
• Final activity report. • Transition for next OC SE
IT
KPI
Job Description
Information Technology OC IT Manager is responsible of process automation for the conference, Set and optimize application processes, automate applicants CRM and manage the conference website
Pre
Accountable to: OCP, CM & MCVP IT Background: • EB/OC Experience. • Podio Knowledge • Globiflow and/or Zapier Knowledge • WordPress Knowledge
During
Post
• Automate application process • Manage Applicants data, guarantying data protection • Automate applicants CRM through mail flows • Manage conference website • Generate constant applicants reports • Report new data flows to Conference Manager & MCVP IT • Applications process optimized (Done/Not Done) • # Applications Reports • CRM Flow Implemented (Done/Not Done) • # Touchpoints with MCVP IT • Website Implementation (Done/Not Done) • Final activity report. • Transition for next OC IT Manager
1. What is your vision as OC for Crossway 2018? How would you align that vision with that of the MC (team stand and purpose)? 2. Do a Start, Stop & Continue matrix of national events (at least from 3 previous events). What should we start to do, what should we stop doing and what should we continue doing? 3. Under a realistic scenario, how would ensure the finance break-even point (“punto de equilibrio�) at the end of the conference? Mention 3 strategies
General Questionnaire
ER 1.
2.
Set an ER goal (including incomes in cash and in kind) and explain your strategy to achieve it, mentioning potential sponsors What sponsors from previous events would you contact again and what would you expect to get from them?
LOG 1.
2.
List 3 GCPs and 3 BCPs (logistically) from previous events. What would be your plan to prevent the BCPs from happening? Mention 3 strategies you would implement to reduce costs (ex. hotel, transportation, food for special events and materials)
Specific Questionnaire
SE 1.
2.
Imagine you don’t have a budget to buy the food for PM, VPM & TLM, what sponsors would you contact to cover this requirement (food)? What would be the value-added element you would like to have in special events? Explain what elements would you like to see (including integration spaces in Crossway)
IT 1.
2.
Create a content grid where you establish the publications on the social networks of the event in order to ensure a goal of 450 delegates and satisfy the requirements of your synergies IT: How would you ensure that membership spend a minute or less applying to the conference. Would you make other improvements to the role? Which ones?
Specific Questionnaire
Contact information
Daniel Rubio OCP Crossway 2018.2 presidente.eventos@aieseccolombia.org +57 300 3912251
Natalia Vega MĂŠndez Conference Manager conferencias@aieseccolombia.org +57 300 2163901