STARWAY
2016
OCVPs APPLICATIONS BOOKLET
CONTENt 1. 2. 3. 4. 5. 6. 7.
General Information STARWAY OC Team Structure The process MOFs Application Package Questionnaires Contact Information
WHAT IS STARWAY ? We are coming throught the AIESEC Highway! In Skyline we found how big this is. Now it’s time to go to STARWAY and look at the stars above us. That looks so far… but through the Highway that we are building, we will make it there learning through the road. ARE YOU READY TO CREATE A NEW WAY TO THE STARS?
TIMELINE AND CONDITIONS
STARWAY DATES
APRIL 16th 11:59pm
June 29TH to July 3rd
OCVPs APPLICATION DEADLINE
17TH & 18tH OF APRIL
Pre-Screening and Interviews 19tH OF APRIL
1st Announcement
*Tickets to Bogotรก won't be covered if the event is not profitable **All OC Members must be in Bogotรก two weeks before the event
STRUCTURE
POSITIONS painted in blue are taken!
OCP ∂
OCVP FINANCES
∂
OCVP LOGISTICS LOG MEMBER
∂ PREFERABLY LIVING IN BOGOTA
∂ OCVP
SPECIAL EVENTS
OCVP IM & COMM
OCVP EXTERNAL RELATIONS
ER MEMBER
IM Mgr.
∂ OCVP
DELEGATE SERVICE DS MEMBER
Hours per week: 15h
Manual Of
Functions
OCVP LOGISTICS / Log Manager REPORTS TO: OCP / MANAGER REPORTS TO OCVP TIME FRAME : APRIL 4th TO JULY 9th HOURS: 15 WEEK
JOB DESCRIPTION…
1.
RESPOND FOR ALL THE LOGISTICAL NEEDS OF THE EVENT, WHICH MAINLY INCLUDE: BAGGAGE, TRANSPORTATION, CHECK IN, MEALS, MATERIALS, AUDIOVISUALS, SNACKS, WOW MOMENTS AND DIFFERENT NEEDS FOR SESSIONS. ALSO BE RESPONSIBLE TO GUARANTEE THE SESSION FLOW AND LOGISTICAL SATISFACTION, DURING THE EVENT, BE FAST RESPONDING TO ALL LOGISTICAL NEEDS.
1.
SKILLS REQUIRED
2. 3. 4. 5. 6.
MAIN FUNCTIONS
O R G A N I Z AT I O N A L SKILLS EVENT MANAGEMENT TIME MANAGEMENT FAST - RESPONDING STRATEGIC THINKING SOLUTIONS & RESULTS ORIENTED
2. 3. 4. 5. 6. 7.
PLAN ALL THE LOGISTICAL ACTIVITIES, BEFORE, DURING, AND AFTER THE EVENT. COORDINATING ALL THE LOGISTICAL NEEDS FOR THE EVENT PROVIDING GOOD AND EFFECTIVE TRANSPORTATION ASSURING GOOD TRANSPORT SYSTEM AND MEALS METHOD EXECUTING EVERY LOGISTICAL DETAIL DURING EVENT SUPPOR TING ER WI TH SPONSORSHIPS MATERIALS HOTEL MANAGEMENT
OCVP SPECIAL EVENTS REPORTS TO: OCP TIME FRAME : APRIL 4th TO HOURS: 15 WEEK
JULY 9th
MAIN FUNCTIONS 1.
JOB DESCRIPTION… IS IN CHARGE OF THE WHOLE SPECIAL AGENDA. IT’S EXPECTED TO DREAM BIG AND DELIVER IN TERMS OF LOGISTICS ALL THE SURPRISES AND WOW MOMENTS OF THE SPECIAL EVENTS. ALSO IS EXPECTED TO WORK IN SYNERGY WITH THE LOGISTICS TEAM. BEFORE THE EVENT, IT IS ESSENTIAL THAT THE OCVP SPECIAL EVENTS, TAKES AN ACTIVE ER ROLE TO ENSURE EVERY SPECIAL EVENT IS ACCOMPLISHED BY GETTING IN KIND SPONSORSHIPS OR REALLY GOOD PRICES. YOUR JOB IS TO GO CRAZY AND MAKE THE EXPERIENCE UNFORGETTABLE.
2.
3.
4.
SKILLS REQUIRED
1. 2. 3. 4. 5. 6.
ORGANIZATIONAL SKILLS CREATIVE THINKING TIME MANAGEMENT FAST - RESPONDING STRATEGIC THINKING SOLUTIONS & RESULTS ORIENTED
5. 6.
PLAN ALL THE SPECIAL LOGISTICAL ACTIVITIES, BEFORE, DURING, AND AFTER THE EVENT. C O O R D I N AT I N G A L L T H E LOGISTICS NEED FOR SPECIAL EVENTS ASSURING GOOD TRANSPORT SYSTEM AND MEALS METHOD, IN CASE IT WILL NECESSARY FOR SPECIAL EVENTS EXECUTING EVERY LOGISTICAL DETAIL DURING SPECIAL EVENT IN SINERGY WITH LOG TEAM. ER PERFORMANCE IN LOGISTICAL NEEDS G U A R A N T E E T H E S T AW AY PARTIES
im manager REPORTS TO: OCP TIME FRAME : APRIL 4th TO HOURS: 15 WEEKzΩ
JULY 9th
MAIN FUNCTIONS JOB DESCRIPTION… RESPONSIBLE FOR THE FINANCIAL SUSTAINABILITY AND PARTNERSHIP DEVELOPMENT STRATEGY OF THE EVENT. THE OCVP ER IS EXPECTED TO MANAGE THE ER TEAM IS EXPECTED TO CREATE A MARKET APPROACH AND ATTRACTION STRATEGY, WHILE ENSURING CUSTOMER LOYALTY STRATEGY TO INCREASE UPSELLING AND CUSTOMER RETENTION.
SKILLS REQUIRED
1. 2. 3. 4. 5. 6.
INFORMATION MANAGEMENT CREATIVE THINKING IT MANAGEMENT STRATEGIC THINKING SOCIAL MEDIA MANAGEMENT MKT SKILLS
1. 2. 3. 4. 5. 6. 7.
C REATING THE EXPEC TATI ON CAMPAIGN SUPPORTING HOUSING STRATEGY AND CAMPAIGNS SUPPORTING VIP’s DELEGATES CAMPAIGN SOCIAL MEDIA MANAGEMENT SUPPOR TING LOGI STIC S A ND NETWORKING DURING THE EVENT GUARANTEE ALL DELEGATES ARE INFORMED I N F O R M AT I O N T E C H N O L O GY MANAGEMENT
OCVP DELEGATE SERVICE / DS MANAGER REPORTS TO: OCP ; MANAGER REPORTOS TO OCVP TIME FRAME : APRIL 4th TO JULY 9th HOURS: 15 WEEK
MAIN FUNCTIONS JOB DESCRIPTION… RESPONSIBLE FOR PROVIDING ACCOMMODATION ONE DAY BEFORE THE EVENT FOR EACH ONE OF THE STARWAY’S DELEGATES. THE DELEGATE SERVICE TEAM BEFORE THE EVENT, IS EXPECTED TO TAKE AN ER ROLE TO ENSURE SPONSORSHIPS OR EXCELLENT PRICES TO MAKE THE DELEGATES HAVE THE BEST EXPERIENCE EVER. GUARANTEE A RISK PLAN AND SPEC IAL DELEGATES CONDITIONS.
SKILLS REQUIRED
1. 2. 3. 4. 5. 6. 7.
COMMUNICATION SKILLS CREATIVE THINKING TIME MANAGEMENT ORGANIZATION RESULTS ORIENTED CRM SKILLS SERVICE ORIENTED
1. 2. 3. 4. 5. 6. 7. 8. 9.
LOOKING FOR HOUSING O DELEGATES GUARANTEE A RISK PLAN WOW MOMENTS TO DELEGATES WAKE UP STRATEGY C O M M U N I C AT I O N W I T H DELEGATES AND JDD’s S P E C I A L S D E L E G AT E ’S CONDITIONS CHIEF DELEGATES MANAGEMENT ACCOMMODATION OF DELEGATES IN HOTEL REVIEW APPLICANTS
APLICATION PACKAGE
ONE ZIP. EXPECTED
1. PROFILE, NO MORE THAN 1 PAGE 2. GENERAL QUESTIONNAIRE: SHOULD BE ANSWERED BY ALL CANDIDATES IN NO MORE THAN 1 PAGES. 3. SPECIFIC QUESTIONNAIRE: ANSWER THE SPECIFIC QUESTIONS OF THE AREA YOU ARE APPLYING IN 2 PAGES. 4. ONE ENDORSEMENT: SOMEONE WHO LED YOU
PROFILE (1 page) 1. CONTACT INFORMATION • Please specify your Cellphone, Mails, Skype & Social Media User 2. STUDIES AND EXPERIENCE • Please detail your academic experience, studies completed and other relevant academic backgrounds. • Please detail the main positions you have performed in your professional experience in chronological order. 3. AIESEC EXPERIENCE • List the main leadership positions held in your AIESEC XP. • Please list the National and International Conferences you have attended using the following order: Year- Meeting-Location-Role • Please detail the 5 main achievements in your AIESEC XP 4. ROLE PREFERENCES • Please indicate the positions that you would like to apply for and rank them in order of preference. (Maximum 2)
GENERAL QUESTIONNAIRE 1. WHY DID YOU DECIDE TO STAND FOR OC STARWAY 2016 & HOW IS THIS CONNECTED TO YOUR PERSONAL BHAG IN LIFE? 2. WHAT ARE THE ADVANTAGES OF BEING OC AT THIS POINT OF YOUR LIFE? 3. ATTACH A TENTATIVE SCHEDULE TIME, YOU CAN DEVOTE TO THE OC BY WEEK FROM APRIL TO JULY.
LOGISTICS
SPECIFIC QUESTIONNAIRE 1. 2.
3.
OCVP SPECIAL EVENTS
1. 2. 3.
PLEASE CREATE A CALENDAR WITH THE MAIN LOGISTICS MILESTONES OF THE EVENT. AS OC WE WANT A SUSTAINABLE BUT REMARKABLE EVENT, SO PLEASE, PROPOSE WHAT STRATEGIES DO YOU HAVE TO FIND: A) LOGISTICS SPONSORSHIPS B) REDUCE COST OF TRANSPORTATION WHAT VIRTUAL TOOLS YOU PROPOSE TO INCREASE THE EFFICIENCY IN THE LOGISTICAL PERSPECTIVE AND SHOW ME YOUR LOGISTICS PROPOSAL. PLEASE PROPOSE THE AGENDA OF THE SPECIAL EVENTS OF STARWAY, AND TELL US WHY DID YOU CHOOSE THIS AGENDA? SHOW ME YOUR SPECIAL EVENTS PROPOSAL. WHATEVER YOU DREAM THE BEST OCVP SPECIAL EVENTS NEEDS TO DO. TELL HOW YOU CREATE A REMARKABLE MOMENT, AT SPECIAL EVENTS. ( SHOW HOW WOULD YOU DO IT, PLEASE BE STRATEGIC AND PUNCTUAL.)
DELEGATE SERVICE
manager IM & COMM
SPECIFIC QUESTIONNAIRE
1. 2. 3.
1. 2.
3.
PROPOSE A MEDIA PLAN IN COLOMBIA, OFFLINE AND ONLINE. PLEASE DREAM THE STARWAY BRAND. IF YOU DON’T DESIGN IT’S OK, YOU CAN FIND SOMEONE TO HELP YOU, BUT PLEASE, EXPLAIN IN THE MOST CREATIVE WAY HOW DO YOU DREAM IT. SHOW ME YOUR IM & COMM PROPOSAL. WHATEVER YOU DREAM
HOW WILL YOU ENSURE 600 DELEGATES ? HOW WILL YOU GUARANTEE AN EFFECTIVE AND EFFICIENT COMMUNICATION WITH THE DELEGATES AND THE CHIEF DELEGATES? ( CREATE AN INTERNAL COMMUNICATION PLAN WITH THE DELEGATES.) SHOW ME YOUR DELEGATE SERVICE PROPOSAL. WHATEVER YOU DREAM THE BEST CCVP DELEGATE SERVICE NEEDS TO DO.
Feel free to write for questions to:
SARA MARTINEZ MENDEZ sara.martinezm@aiesec.net
Phone: (+57) 3168753375
CONTACT INFORMATION
SEND YOUR APP BEFORE 16th OF APRIL TILL 11:59PM to: sara.martinezm@aiesec.net
HAPPY APPLYING!