MD Expo Exhibitor Manual by MD Publishing

October 5-7, 2018 â&#x20AC;¢ Seattle, WA

EXHIBITOR MANUAL FREQUENTLY REQUESTED INFORMATION 3.

Dates to Remember

18. GEMS Show Information

Hotel & Travel Information

22. Shipping Instructions (Warehouse & Show Site)

Conference Schedule

31. ELECTRICAL/Audio/Visual Services Order Form

10. Personnel Badges

31. Internet Order Form

WWW.MDEXPOSHOW.COM

M D EXPOSHOW.COM

TABLE OF CONTENTS 3.

Dates to Remember

Hotel & Contact Information

Travel Information

Conference Schedule

Exhibitor Highlights

Exhibitor Information/Show Guide

Drink Ticket Order Form

10. Personnel Badges 11.

Show Guide Advertising

12. Sponsorship Opportunities 14. Daily Raffle 15. Lead Retrieval

GEMS - Please reference the following pages for information regarding booth setup, shipments and contract services: 18. GEMS Show Information 19. Show Hours 20. Payment Information 21. Third Party Payment 22. Shipping Instructions (Warehouse & Show Site) 24. Material Handling 27. Labor Order Form 29. Furniture Order Form 30. Standard Carpet Order Form (Note: Exhibit Hall is carpeted) 31. ELECTRICAL/Audio/Visual Services Order Form 31. Internet Order Form

MD EXPO FALL 2018

WWW.MDEXPOSHOW.COM

O C T O B E R 5 – 7, 2 0 1 8 S E AT T L E , WA

DATES TO REMEMBER IMPORTANT DATES / DEADLINES • TUESDAY - AUGUST 21, 2018 All sponsorship fees MUST BE PAID IN FULL. • FRIDAY - AUGUST 24, 2018 Show Guide Information: Company descriptions and company contact information must be sent to MD Publishing by this date in order to be featured in the 2018 MD Expo Show Guide. • TUESDAY - AUGUST 28, 2018 Deadline to reserve advertising space and submit ad materials for the 2018 MD Expo Show Guide. • MONDAY - SEPTEMBER 3, 2018 Deadline to reserve hotel rooms at the group rate of $189/night. • FRIDAY - SEPTEMBER 14, 2018 Form(s) for Personnel Badges must be faxed to MD Publishing at 770.632.9090 or emailed to: lisa@mdpublishing.com no later than this date. NOTE: Only (2) booth personnel included in booth fee. • TUESDAY - OCTOBER 2, 2018 No shipments to the Renaissance Nashville Hotel for the 2018 MD Expo may arrive prior to this date. *Please be advised; if you ship directly to the hotel, a package delivery fee(s) will be incurred. • FRIDAY - OCTOBER 5, 2018 1-5PM & SATURDAY - OCTOBER 6, 2018 8-11:30AM Exhibitor Booth Set-Up for the tradeshow. All booths must be set up by 12:00pm for the Exhibit Hall Grand Opening. • SUNDAY - OCTOBER 7, 2018, 3:30-5PM Exhibitor booth dismantling.

WWW.MDEXPOSHOW.COM

MD EXPO FALL 2018

M D EXPOSHOW.COM

HOTEL INFO H YAT T R E G E N CY BE LLE V U E Address:

900 Bellevue Way NE Bellevue, WA 98004

Website:

mdexposhow.com/location

General Information: 425-462-1234

Group Rate: $189/night

Group Name: “MD Expo 2018”

Deadline:

Sept. 3, 2018 (room block may sell out prior to deadline)

CONTACT INFORMATION For information or questions regarding personnel and booth registration, conference schedule or general information for MD Expo, please contact:

MD PUBLISHING Lisa Cover Email: lisa@mdpublishing.com Phone: 800-906-3373 Fax: 770-632-9090

For information or questions regarding shipping, booth set-up, freight handling and exhibitor relations, please contact: G.E.M.S.

Cathy Gilbert Phone: 407-438-5002 ext.113 Fax: 407-852-0286 Email: cathy@gemsevents.com

For information or questions regarding convention location, hotel room rates and accommodations please contact:

Hyatt Regency Bellevue 900 Bellevue Way NE Bellevue, WA 98004 425-462-1234 4

MD EXPO FALL 2018

WWW.MDEXPOSHOW.COM

Florida O C T O B E R Orlando, 5 – 7, 2 018 October 5-7, 2017 S E AT T L E , WA www.mdexposhow.com

TRAVE L INFORMATION DON’T MISS THESE SIGNATURE EVENTS MD Expo Welcome Reception TIME: Friday, October 5th 5-7 pm

Happy Hour TIME: Saturday, October 6th 4-5 pm

Keynote Address

Self-Parking Friday and Saturday night stays - Complimentary Other stays, with in and out privileges - $27.50/Daily

Shuttle Service Shuttle Express from Seattle-Tacoma International Airport

TIME: Sunday, October 7th 8-9:15 am

Door Prizes TIME: Saturday, October 6th at 3:30 pm & Sunday, October 7th at 2:30 pm

One-way fares starting at $19 per person. Call 425-981-7000 to book in advance.

Transportation Centers Seattle-Tacoma International Airport – 17 miles Amtrak King Station – 11 miles

WANT TO SPONSOR AN EVENT AT MD EXPO? Hurry, time is running out! See page 12 for what is still available and have your company’s logo featured as a sponsor of MD Expo!

WWW.MDEXPOSHOW.COM

MD EXPO FALL 2018

Orlando, FL • October 5-7, 2017

CONFERENCE SCHEDULE Friday, October 5

Saturday, October 6

Sunday, October 7

8 am.................................. Registration

7 am.................................. Registration

7 am ................................. Registration

9 am–4:30 pm................ CBET Review*

7–8 am...............Continental Breakfast

1–5 pm......................... Exhibitor Set-up

8–11:30 am.................. Exhibitor Set-up

8–9:15 am ....................Keynote Address

1–4 pm................................. Workshops

8–9:15 am..............................Education

5 pm.......MD Expo Welcome Reception

9:45-11 am ............................Education 11:30 am-12:45 pm ��Education 12:30-4 pm ...........Exhibit Hall (Lunch

* There is a $75 fee for anyone attending this course which includes breaks, lunch and course materials. VIP pass not applicable.

Sponsored by:

P OWERED BY:

SAVE THE DATE

6 pm ............MD Expo Party Sponsored by:

MD Expo Spring, Houston, TX APRIL 10-13, 2018

MD EXPO FALL 2018

WWW.MDEXPOSHOW.COM

VIP PASSES

EXHIBITOR HIGHLIGHTS DAILY PRIZE RAFFLE

Exhibitors will have the option to sponsor a prize for the Daily Prize Raffle drawing held inside the exhibit hall. The drawing will be held once per day during exhibit hall hours. Vendors pay $100 to be on the raffle tickets and agree to provide a prize valued at a minimum of $100 dollars for the drawing. Attendees will visit sponsor’s booths to have their raffle ticket stamped to represent the booths they have visited.

MD EXPO FINALE PARTY

The finale party on Sunday, October 7 at 6 pm, is an event you don’t want to miss! We will wrap up MD Expo with food, drinks, and great entertainment.

NEW CITY

For 2018, we continue to grow and adapt with innovative new locations and ideas that we feel will create the best MD Expo experience yet. For the first time, MD Expo will be hosted in Seattle, Washington. Our host hotel is the Hyatt Regency Bellevue. Located 9 miles from downtown Seattle, Hyatt Regency Bellevue connects you to world-class shopping, dining, entertainment, and major corporate headquarters, including Microsoft.

WWW.MDEXPOSHOW.COM

You should have received an electronic VIP Pass customized with your company’s logo. We encourage you to share this pass will all current and prospective customers to offer them complimentary admission to the MD Expo in Seattle. If you have not received your VIP Pass, contact Lisa Cover. You will find her contact information on page 4.

DRINK TICKETS MD Expo is offering a presale of discounted drink tickets for the Welcome Reception. Contact us about purchasing drink tickets to give to thirsty attendees who will seek you out during our kick-off event and identify you with your “THIRSTY?” ribbon. To order tickets, see the order form on page 9. MD EXPO FALL 2018

Orlando, FL â&#x20AC;¢ October 5-7, 2017

M D EXPOSHOW.COM

E X HIB ITO R IN FORMATION SHOW GUIDE INFORMATION Please complete company information as you would like it to appear in the 2018 MD Expo Show Guide which will be distributed at the show. Or email lisa@mdpublishing.com to request a copy of the description on file from previous years. Completed forms can be faxed to 770.632.9090 NO LATER than Friday, August 24, 2018

Booth #: ____________________________________________________________________________________________________________________________________________________________

Company Name: __________________________________________________________________________________________________________________________________________________

Address: ____________________________________________________________________________________________________________________________________________________________

City / State / Zip: ___________________________________ / _____________________ / ______________

Phone: ___________________________________________________________________________ Fax: ____________________________________________________________________________

Website: ____________________________________________________________________________________________________________________________________________________________

Email: _______________________________________________________________________________________________________________________________________________________________

Description about company (max. 30 words): _______________________________________________________________________________________________________________________________________________________________________ _______________________________________________________________________________________________________________________________________________________________________ _______________________________________________________________________________________________________________________________________________________________________ _______________________________________________________________________________________________________________________________________________________________________ _______________________________________________________________________________________________________________________________________________________________________ _______________________________________________________________________________________________________________________________________________________________________ 8

MD EXPO FALL 2018

WWW.MDEXPOSHOW.COM

Florida O C T O B E R Orlando, 5 – 7, 2 018 October 5-7, 2017 S E AT T L E , WA www.mdexposhow.com

WE LCO M E R E C E P T I O N

D R INK T IC KETS MD Expo is offering a pre-sale of discounted drink tickets for the Welcome Reception. Fill out the form below to purchase drink tickets to give to thirsty attendees who will seek you out during our kick-off event and identify you with your “Thirsty?” ribbon. Completed form can be faxed to 770-632-9090 or emailed to: lisa@mdpublishing.com NOTE: PAYMENT DUE UPON ORDER (CREDIT CARD AUTHORIZATION FORM AVAILABLE UPON REQUEST)

$7.50/ticket. Tickets can only be purchased in increments of 10. Reserve ahead of time as there is a limited quantity available on-site.

Booth # ___________ Exhibiting Company: ________________________________________________________________________________________________________________________________________

# of tickets: __________________

Purchaser name: _______________________________________________________________________________________________________________________________

Phone: _________________________________________________________________________________________________________________________________________________________________________________

Email: __________________________________________________________________________________________________________________________________________________________________________________

YOU MUST PICK UP DRINK TICKETS AT THE MD EXPO REGISTRATION ON FRIDAY, OCTOBER 5 BY 4:30PM.

WANT FREE DRINK TICKETS? YOUR COMPANY CAN EARN (1) FREE DRINK TICKETS FOR EVERY (5) ATTENDEES THAT REGISTER WITH YOUR VIP PASS CODE! SO GET MOVING AND SHARE YOUR VIP PASS NOW!

WWW.MDEXPOSHOW.COM

MD EXPO FALL 2018

M D EXPOSHOW.COM

Orlando, FL â&#x20AC;¢ October 5-7, 2017

E X HIB ITO R IN FORMATION PERSONNEL BADGES Use this form to register any and all personnel who will be assisting in the booth or attending MD Expo on behalf of exhibiting company. Each booth is allowed (2) booth personnel. Any additional personnel will be charged a $150 admission fee (fee includes MD Expo hospitality events, education and tradeshow admission). Completed forms can be faxed to 770.632.9090 or emailed to: lisa@mdpublishing.com no later than Friday, September 14, 2018 PLEASE PRINT CLEARLY AND COMPLETE ALL INFORMATION Booth # ___________ Exhibiting Company: ________________________________________________________________________________________________________________________________________ Name: _________________________________________________________________________________________________________________________________________________________________________________ (as it should appear on badge)

Address: _______________________________________________________________________________________________________________________________________________________________________________ City / State / Zip: __________________________________________________________ / ___________________________________________________________________ / __________________________________ Phone: ___________________________________________________________________________________ Fax: ________________________________________________________________________________________ Email: __________________________________________________________________________________________________________________________________________________________________________________ Will this Exhibitor attend the following Networking events? *Check to indicate: Welcome Reception

Networking Happy Hour

Finale Party

Booth # ___________ Exhibiting Company: ________________________________________________________________________________________________________________________________________ (as it should appear on badge) Name: _________________________________________________________________________________________________________________________________________________________________________________

Networking Happy Hour

MD EXPO FALL 2018

Finale Party WWW.MDEXPOSHOW.COM

Florida O C T O B E R Orlando, 5 – 7, 2 018 October 5-7, 2017 S E AT T L E , WA OCTOBER 5-7www.mdexposhow.com • SEATTLE, WA

2018 SHOW GUIDE

ADVERTISING AVAILABLE! DEADLINE TO RESERVE SPACE IS AUGUST 28

Half Page

$495

Full Page

$995

PRINT ADVERSTING

Inside Front Cover

AD SIZE Back DIMENSIONS Inside Cover

PUBLICATION SIZE Width

Height

Publication Trim Size

8.25”

10.75”

Publication Bleed Size

8.5”

11”

Full Page with Bleed

RINT ADVERSTING Ads that bleed need to have an extra 1/8” on all sides. Keep type, photos, and other ad elements that are not supposed to bleed 1/4” away from final trim line.

Full Page No Bleed

$1,145 $1,145

2/3 Page Vertical

Exclusive Back Cover

$1,440

Belly Band

$2,500

9.75”(no (nobleed) bleed) 7”7”x x9.75”

Sold!

4.5” x 9.75”

8.25”x x10.75” 10.75”(trim (trimsize) size) 8.25” 8.5”x x11” 11”(bleed) (bleed) 8.5”

Size CATION SIZE

on Trim Size

1/6

on Bleed Size1/4

Width Width 2.25” 8.25” AD 3.25” 8.5”

Height

Size

Height 1/2 v 4.5” 10.75” SIZES 1/2 h 4.5” 11”

FULL PAGE 8.25” x 10.75” +0.125” bleed 2/3 2.25” 9.75”

v an extra 1/8” on all sides. Keep bleed need to1/3 have os, and other ad elements that are not supposed to HALF PAGE Full 1/3 s line.4.5” 7” x4.5” away from final trim 4.5” Size

Width

Width Height AD SIZE DIMENSIONS Full Page with Bleed

3.25”

9.75”

7”

4.5”

9.75”

3.25” x 9.75”

8.25”8.25” 10.75” 8.25”x x10.75” 10.75”(trim (trimsize) size)

1/2 Page Page No Horizontal Full Bleed

1/3 Page 2/3 Page Vertical

4.5” x 9.75”

9.75”(no (nobleed) bleed) 7”7”x x9.75”

2.25” x 9.75”

7” x 4.5” 4.5” x 4.5”

1/6 Page

3.25” x 4.5” 2.25” x 9.75”

2.25” x 4.5” 3.25” x 4.5”

8.5”x x11” 11”(bleed) (bleed) 8.5”

Width

Height

2.25”

1/2 Page Horizontal FILE SUBMISSION REQUIREMENTS 1/2 v 3.25” 9.75” 4.5”

Height 1/3 Page

1/6 Page

All files and images must be highimages must be embedded into the file. Custom Services, Typesetting and resolution (300 All color 4.5” must CALLPhotoshop filesRESERVE have to be YOUR 300 dpi.PLACE All Work: MD Publishing will make 1/2 h dpi). 7” 4.5” TODAY TO INRepair THE 2018 be CMYK. No spot colors. Images files must be CMYK. No spot colors. changes or deletions to your ad, provided 3.25” x 9.75” downloaded from websites will not be the changes are submitted PRIOR to the Applications Not Accepted: WORD, 2/3 4.5” 9.75” 2.25” 9.75” accepted! Please do not include crop materials close date. We cannot make PowerPoint, Publisher, PageMaker, 2.25” x 4.5”flattened/uneditable 2.25” x 4.5” artwork. marks, registration marks or color bars. changes to 3.25” x 4.5” 3.25” x 4.5” CorelDraw application NOT 7” x 4.5”or any other 2.25” x 2.25” x Full 8.25” 10.75” 4.5” 4.5” 4.5” x 4.5” 4.5” x 4.5” 9.75” 9.75” Preferred Digital Format: Highlisted above. Images downloaded from Mailing Address for Artwork: resolution PDF, Flattened TIF and JPG files websites will not be accepted. MD Publishing accepted. Email all files to Media Accepted: We can accept digital Attn: Art Department art@mdpublishing.com. All artwork WWW.MDEXPOSHOW.COM files through CD, DVD, email and FTP site 18 Eastbrook Bend UBMISSION REQUIREMENTS submitted must be the correct size. upload. Digital files can be emailed to Peachtree City, GA 30269 nd images must be highimages must be embedded into the file. Custom Services, Typesetting and Applications Accepted: Adobe art@mdpublishing.com. Please include Ph: 800.906.3373 • Fax: 770.632.9090 3.25”

2.25” x 4.5”

4.5” x 4.5”

SHOW GUIDE!

800.906.3373

M D EXPOSHOW.COM

Orlando, FL • October 5-7, 2017

SPONSORSHIP OPPORTUNITIES Highlight you and your business with a captive audience and target market. Your company will receive invaluable exposure, provide visibility to your audience, all while building trust and establishing rapport with industry-leading decision makers. Sponsorships are an incredible way to increase brand awareness, which helps generate consumer preference and foster brand loyalty. Your company can reinforce awareness among its target market by sponsoring a wide variety of events.

GOLD LEVEL BENEFITS • • • • • • •

2 Additional Conference Registrations Half Page Ad in Show Guide Logo on MD Expo Website Special Recognition Announcements Signage at Sponsored Event Logoed promotional items Pre- and Post-Show Attendee List

Welcome Reception – $8,500 Be the first sponsor to meet and greet arriving attendees and exhibitors. A festive event with a hors d’oeuvres and cocktails will provide a fantastic start to the MD Expo. MD Expo Badge Lanyard – SOLD

D L O S

Lanyards will be available for all attendees and exhibitors. Lanyards provide your company with high visibility throughout the meeting. Attendee Meeting Bags – SOLD

D L O S

Having your logo on the bags carried by attendees is a highly visible way of demonstrating your commitment to the industry. You’ll also be providing a valuable keepsake that attendees will carry with them long after the meeting ends.

MD EXPO FALL 2018

Attendee Notepad/Pen – SOLD

Having your company’s logo on the notepad and pens provided to attendees prior to the educational seminars is a highly visible way of demonstrating your commitment to the industry. You’ll also be providing a valuable resource for attendees to use as they take notes throughout the presentation and then take with them after the conference concludes.

D L O S

Networking Happy Hour - SOLD

SILVER LEVEL BENEFITS • • • • • • •

1 Additional Conference Registration Half Page Ad in Show Guide Logo on MD Expo Website Special Recognition Announcements Signage at Sponsored Event Logoed promotional items Pre- and Post-Show Attendee List

Exhibit Hall Grand Opening - $4,000 By sponsoring this event your company will take part in the excitement of one of the meeting’s most anticipated events—the Exhibit Hall Grand Opening—the first time attendees get to visit exhibitors in the exhibit hall. TN20 Breakfast - SOLD

D L O S

After the exhibit hall wraps up, the Networking Happy Hour will give everyone a chance to step out of the exhibit hall, let down their hair and enjoy the success of the first day with drinks and snacks. MD Expo Music City Party – SOLD

D L O S

The Grand Finale is an event you don’t want to miss! We will wrap up the MD Expo with food, drinks and great entertainment!

D L O S

Host our TN20 participants for breakfast with short presentation during the morning talks. You will have direct access to over 20 of the best and brightest HTM leaders. TN20 Lunch - SOLD

D L O S

Host our TN20 participants for lunch with short presentation during the morning talks. You will have direct access to over 20 of the best and brightest HTM leaders.

WWW.MDEXPOSHOW.COM

Florida O C T O B E R Orlando, 5 – 7, 2 018 October 5-7, 2017 S E AT T L E , WA www.mdexposhow.com

TN20 Dinner - SOLD

D L O S

Host our TN20 participants for dinner their first evening and have direct access to over 20 of the best and brightest HTM leaders.

MD Expo App - SOLD

D L O S

Sponsor the MD Expo App which allows attendees to view the conference schedule, navigate the hotel with interactive maps, network with other attendees and so much more!

Exhibit Hall Lunch – SOLD

D L O S

Save attendees time and feed the needs of the industry with the Exhibit Hall Lunch sponsorship. Your company will be recognized while attendees grab a bite to eat as they visit vendors in the exhibit hall.

BRONZE LEVEL BENEFITS

ADDITIONAL EXPOSURE

• • • • •

PRE-FUNCTION METER PANELS

Logo on MD Expo Website Special Recognition Announcements Signage at Sponsored Event Logoed promotional items Pre- and Post-Show Attendee List

Continental Breakfast (2) Available $2,000 A great way to start the day with attendees and exhibitors alike. Your company will receive exclusive recognition and exposure while everyone powers up for the day with coffee and a Have your company’s collateral material dropped delicious breakfast. off as a goodie bag at the guest room of each of the MD Expo’s attendees. *Client provides Break Station (1) Available - $1,500 materials Goodie Bag - SOLD

D L O S

Keynote Address - SOLD

Cost: $995 each Grab the attention of all attendees by displaying your company’s message on meter panels strategically located in the hallway outside of the Exhibit Hall. Meter panels measure 3 feet wide and 7.5 feet high!

Show Guide Full-page Ad: $995 Half-page Ad: $495 Attendees use the Show Guide as a resource throughout the event and post-show. With a display ad for your company in the Show Guide, your company can keep up the exposure, even after the event ends! More info on Page 11.

D L O S

An MD Expo favorite, these break stations are a great way for exhibitors and attendees to Sponsor the key speaking event of MD Expo that brings everyone together to hear from a top refresh themselves with snacks and drinks. professional in the HTM industry. Water Station (1) Available - $750

Want to Sponsor an Event?

The water stations will be strategically located in the exhibit hall, providing a much needed thirst quencher. Attendees will use custom cups with your company’s logo.

Dallas • Spring 2016

diagnostic X-ray measurements are used worldwide by Physicists, Biomeds, ISO’s, Government and OEMs. The new and unique RapidGold+ system utilizes solid state sensors for quick setup. Proudly Made in the USA.

Reliant Medical Booth # 507 3081 West McNab Rd. Pompano Beach, FL 33069 Phone: 954-972-4224 Fax: 954-977-4144 Website: www.reliantmed.com www.reliantmedicalsystems.com Reliant is ISO certified in Pre-Owned MRI & CT and New CR/DR, PACS, & EMR Sales & Service since 1999. Specializing in turnkey diagnostic sites within the financial constraints

of healthcare.

Rieter Medical Services Booth # 106 735 Landers Rd. Spartanburg, SC 29303 Phone: 800-800-5402 Fax: 864-699-5359 Email: federicobeltran@rieter.com Website: www.rietermedical.com Rieter Medical Services, an ISO9001:2008 certified organization, provides support services for most medical equipment. Our electronic repairs consist of component-level repair, including difficult surface mount components and multilayer boards.

RPI/Replacement Parts Industries Sponsor: Break Station Booth # 303 P.O. Box 5019 Chatsworth, CA 91311 sponsor Phone: 800-221-9723 Fax: 818-882-7028 Email: ira@rpiparts.com Website: www.rpiparts.com Orlando • Fall 2014

Since 1972, RPI has been the leader in replacement parts for medical, hospital, laboratory and dental equipment including bulk and tabletop sterilizers, infant incubators, centrifuges, NIBP machines, cast cutters, and more.

Call: 800-906-3733 Email: info@mdexposhow.com

WWW.MDEXPOSHOW.COM

MD EXPO FALL 2018

October 5-7, 2018 • Seattle, WA

DAILY PRIZE RAFFLE Exhibitors will have the option to sponsor a prize for the Daily Prize Raffle drawing held inside the exhibit hall. The drawing will be held once per day during exhibit hall hours. Vendors pay $100 to be on the raffle tickets and agree to provide a prize valued at a minimum of $100 dollars for the drawing. Attendees will visit sponsor’s booths to have their raffle ticket stamped to represent the booths they have visited. To participate in the raffle, contact Lisa Cover at lisa@mdpublishing.com.

DRAWINGS WILL TAKE PLACE:

SATURDAY, OCTOBER 6 • 3:30 PM

SUNDAY, OCTOBER 7 • 2:30 PM

GREAT PRIZES INCLUDING GIFT CARDS, ELECTRONIC GADGETS, AND COLD HARD CASH!

217 General Patton Ave. Mandeville, LA 70471

October 5-7, 2018 • Seattle, WA Hyatt Regency

MD EXPO FALL 2018

Discount Deadline: FRIDAY, AUGUST 31, 2018

Lead Retrieval Order Form

CHOOSE YOUR UNIT(S)

Mobile Plus™

• Wireless Handheld Unit • Large Color Touch Screen Display • Real-Time Online Lead Management • Allows Personalized Note Taking • Extended Life Battery • Paperless, Green Option • Custom Qualifiers Included - $55 savings!

$359.00

$409.00

(Before 8/31/2018)

(Show Rate) (# of Units)

OPTIONAL SERVICES Z Printer Plus™ (Discount)

$75.00

(Show Rate)

$95.00

Custom Survey $60.00 $ $80.00 * Price per unit ordered

iPad® Mini Plus™

NO NETWORK CONNECTION NECESSARY • ATS iPad Mini enabled with LeadsPlus App • Scan Barcode to Capture Lead • Standard / Custom Qualifiers & Note Taking Capabilities Included • Real-Time Online Lead Management *Uploads Leads Automatically when (devices) have internet connectivity

LeadsPlus™ App

NO NETWORK CONNECTION NECESSARY • Utilizes your personal device • iPhone® or iPad® with iOS 7.0 or higher Android® phones with OS 4.0 or higher • Custom Qualifiers Included • Note Taking Capabilities • Real-Time Online Lead Management *Uploads Leads Automatically with internet connectivity

$499.00 (Show Rate)

$449.00 (Before 8/31/2018)

(# of Units)

$99.00

$359.00

(Additional License)

(First License)

(# of Units)

APP BUNDLE OPTIONS

3 Pack Bundle 6 Pack Bundle 10 Pack Bundle

$499.00 $799.00 $999.00

Sub-Total=

NEED ASSISTANCE SETTING UP?

Delivery & Setup

OPTIONAL *Applies to ATS hardware only, not app

$65.00

(Before 8/31/2018)

$85.00

(Show Rate)

ADD IT UP =$

Total Due (in US funds) COMPANY EMAIL

BOOTH NO.

ALTERNATE EMAIL *These emails will be sent login credentials to access leads ADDRESS

CITY, STATE, ZIP, COUNTRY PHONE NO.

ORDER CONTACT ONSITE CONTACT

ONSITE CELL PHONE

Click HERE to Order Online.

Questions? Please call:

985-809-0600, ext. #777

ORDERING OPTIONS OR Visit Us at: Email Orders to: Mail Checks to:

Username: MDEXPOFALL2018 www.american-tradeshow.com orders@american-tradeshow.com Fax: 985-809-1888 ATTN - American Tradeshow Services | 217 General Patton Ave. Mandeville, LA 70471 PAGE 1

Password: 6318

217 General Patton Ave. Mandeville, LA 70471

October 5-7, 2018 • Seattle, WA Hyatt Regency

Payment Authorization Form *A credit card is required on all orders as a security deposit on rental equipment. See Terms & Conditions at the bottom of this page.

Choose Payment Method:

MD EXPO FALL 2018

COMPANY ORDER CONTACT EMAIL PHONE NUMBER

To Pay By Credit Card We accept American Express, MasterCard and Visa. Please choose “To Pay By Credit Card” option and enter your credit card details below. Your credit card will be charged upon receipt of your order and an email confirmation/receipt will be sent to the email address listed on Page 1 of the order form.

(Security Deposit Required*)

To Pay By Company Check

Please make checks payable to American Tradeshow Services. Please choose “To Pay By Check” option and enter your credit card number below for security deposit purposes. Please check the “Security Deposit Use Only” checkbox. Checks are due in the office ten (10) days prior to show start. Checks must be in US Funds and be drawn from a US Bank.

(Security Deposit Required*)

To Pay By Wire Transfer

For information on paying by Wire Transfer, please contact Exhibitor Services at 985-809-0600, ext 201. Wire Transfers must be paid in US Dollars. Please choose “To Pay By Wire Transfer” and enter your credit card number below for security deposit purposes. Please check the “Security Deposit Use Only” checkbox. An invoice will be sent once your order is processed along with details on how to complete your wire transfer transaction. Wire Transfers are due in the office ten (10) days prior to show start.

Credit Card Details *Required For All Orders Use As Security Deposit Only Cardholder Name: Expiration Date:

Security Code:

Cardholder Signature:

Terms Conditions Terms&And Conditions

Click HERE to Order Online.

All equipment ordered must be picked up at the service desk prior to the start of the show unless you have selected the Delivery and Setup option. Refunds will not be made for unclaimed equipment. Equipment must be returned to the service desk within one hour after the close of the show to avoid additional charges. If ATS staff has to pick up your scanner, you will be charged $100.00. Renter is responsible for the full replacement value of lead retrieval equipment if lost, stolen or damaged while in possession of renter. All cancellations received earlier than seven (7) working days prior to show opening date will be subject to a $75.00 service fee. All cancellations received within seven (7) working days prior to show opening date will be billed at full rental price and will not be eligible for refund. A credit card is required on all orders as a security deposit on rental equipment. ATS will not charge anything to credit card held as security deposit with out prior authorization, however, ATS reserves the right to charge fees associated with lost, stolen or damaged units as a last chance effort to recover damages. ATS will allow ample time (at least sixty days) for exhibitor to arrange payment for lost, stolen or damaged units, before this step in taken. Checks are due in the office ten (10) days prior to show start.

PAGE 2 16

MD EXPO FALL 2018

OR Visit us at:

www.american-tradeshow.com

Username: MDEXPOFALL2018 Password: 6318 EMAIL ORDERS TO:

orders@american-tradeshow.com FAX:

985-809-1888

SEND CHECKS TO:

American Tradeshow Services ATTN: Exhibitor Services 217 General Patton Avenue Mandeville, LA 70471 QUESTIONS?

Call 985-809-0600, ext. #777

WWW.MDEXPOSHOW.COM

217 General Patton Ave. Mandeville, LA 70471

October 5-7, 2018 • Seattle, WA Hyatt Regency

MD EXPO FALL 2018

How are you capturing and following up with all of the leads at your booth? On every attendee’s badge there is a QR code that will serve as their electronic business card. This QR code contains each attendee’s full contact information. ATS Lead Retrieval is the perfect tool to capture, collect and manage all of your leads efficiently.

Option One: Mobile Plus™ SCANNING A BADGE

Power Button

• Hold the unit 4-6 inches away from attendee’s badge. • Push scanning button, red rectangular light will appear. • Listen for beep and then view attendee info on screen!

FEATURES • Tap MENU button on bottom of screen. • Tap in lead to take notes/qualify by selecting button(s). • Under USERS tab, you can “PICK A WINNER” to select winner from scanned leads. • Offers optional Custom Survey feature, programmed by ATS staff preshow.

Volume Control

RETRIEVE LEADS • Leads will be accessible in real time on Expometrics portal. • Login to online Expometrics portal will be given prior to the event so you can customize your unit and access leads throughout the event.

Scanning Button

Option Two: LeadsPlus™ App SET UP

• Using your own device (iPad, iPhone, and/or Droid Phone), down load the LeadsPlus App • Select ADD SHOW, then Select Scan to capture QR code *Can also enter code manually • Activation Code(s) emailed pre-show. One (1) license per device.

SCANNING LEADS • Click into event, select SCAN. Lead information will appear. • Add notes & qualifiers to lead by selecting on screen. • Return to LEADS page to scan another. • Simply select a name to view/edit lead.

ADMIN FUNCTIONS Compatiable with iOS 7/higher and OS 4.0/highter WWW.MDEXPOSHOW.COM

On Main app screen, select ADMIN (i icon). You can... • View Stats of Leads: Numbers, leads synced online, etc. • Customize/Fetch Qualifiers • Can even export leads directly from device.

LEAD RETRIEVAL 101

MD EXPO FALL 2018

GEMS is proud to be your Exposition Management team for MD EXPOSeattle. The following are important dates and information to keep at hand: Official General Contractor GEMS - Gilbert Exposition Management Services 895 Central Florida Parkway, Orlando, Florida 32824 Phone: (407) 438-5002 Fax: (407) 852-0286 Show Information: Back-wall Drape: Side-wall Drape: Booth Size Increments: Booth Includes:

Black Black Pipe and drape, 6’ skirted table black, (2) Chairs, (1) Wastebasket and (1) ID sign provided

Important Dates Tuesday

September 3, 2018

Shipments may start arriving at the GEMS warehouse

Monday

September 17, 2018

Discount Deadline GEMS orders received with payment

Tuesday

October 2, 2018

Last day for shipments to arrive at GEMS warehouse without surcharges



Show carrier on site for pickup if you would like to ship outbound freight.



Please inform your drivers to be checked in at the loading area by 4:00 pm on Sunday October 7, 2018.



Freight not picked up by 5:00 pm on October 7, 2018 will be redirected.



All Exhibit Materials must be off the show floor by 5:00 pm Sunday October 7, 2018.



Stop by the GEMS Desk during move-out and get an out bound bill of lading.

After the Show: Feel free to contact GEMS throughout the year for assistance with any trade shows, Special Events, exhibit rentals, installation and dismantle labor, or material storage. We look forward to serving you in the future!

A GEMS Project Manager is specifically assigned to this event in order to help you with all of your booth needs. Please do not hesitate to contact your Project Manager with any questions.

MD EXPO FALL 2018

GEMS wants your event to shine!

WWW.MDEXPOSHOW.COM

Your Project Manager is: Cathy Gilbert Phone: (407) 438-5002 x 113 Fax: (407) 852-0266 Email: Cathy@gemsevents.com

MD EXPO - Seattle October 5-7, 2018 Hyatt Regency Seattle Washington

SHOW HOURS Friday October 5, 2018 Exhibitor Move-In

1:00 pm - 5:00 pm

Saturday October 6, 2018 Exhibitor Move-In

8:00 am - 11:30 am*

Show Hours

12:30 pm - 4:00 pm

Sunday October 7, 2018 Exhibit Hall Open

12:00 pm - 3:30 pm

Exhibitor Move-Out

3:30 pm - 5:00 pm**

Exhibits MUST be show ready by 11:30 am on Saturday October 6, 2018, you may incur cleaning fees if this time is not adhered followed. * ALL EXHIBIT MATERIALS MUST BE OFF THE FLOOR BY 5:00 pm on Sunday October 7, 2018**

WWW.MDEXPOSHOW.COM

Cathy Gilbert, Project Manager

E-mail: Cathy@gemsevents.com

895 Central Florida Parkway

Phone: (407) 438-5002 x113

Orlando, Florida 32824

Fax:

GEMS Discount Deadline

Monday September 17, 2018

(407) 852-0286

MD EXPO FALL 2018

Seattle Washington

PAYMENT & CREDIT CARD CHARGE AUTHORIZATION Credit Card Charge Authorization (All Information Must Be Provided) __MasterCard

__VISA

__American Express

__Corporate

__Personal

EXPIRATION DATE

___ /___ Card Holders Name

Calculation of Orders

Total

(Please Print) Billing Address

Material Handling Installation & Dismantle Labor Standard Furnishings & Accessories Custom Furniture Rental Carpet Other 6% service fee of total invoice for orders not placed online, if you need a login contact Cathy@gemsevents.com

$ $ $ $ $ $ $

City

State

Phone Number

CVV #

Zip

Email Address

Total

Card Holders Signature Company Name

Booth #

Payment Policy Payment for Services

Third Party Billing

GEMS requires payment in full at the time services are ordered. GEMS requires that Each exhibiting firm is ultimately responsible for all charges incurred on its behalf. you provide a credit card authorization with your initial order. For your convenience, we GEMS reserves the right to institute collection action against the exhibitor if the will use this authorization to charge your account for services which may include labor authorized third party does not pay. See Third Party Billing Request form. & material handling not covered by your first payment.

Tax Exempt

For your convenience, we will use this authorization to charge your credit card for any additional amounts ordered by your representative for products and services rendered If you are tax exempt in the state in which you will be exhibiting, you must provide a to your company for this event. Sales Tax Exemption Certificate for that state. Please send the above information with your orders for the show. GEMS must receive your certificate with your Method of Payment order; otherwise tax will appear on your invoice. GEMS accepts MasterCard, VISA, Discover, American Express, & Check. Purchase orders are not considered payment. All payments must be made in U.S. Funds drawn Adjustments and Cancellations on a U.S. Bank. Exhibitors will be charged a $25.00 fee for returned NSF checks. Adjustments to your invoice will not be made after the close of show. Some items, services and labor are subject to cancellation fees. Cancellation fees will apply if written notice of cancellation is not received within 15 business days of the show move-in. No credits will be issued after delivery or attempted delivery.

If you have any questions regarding our payment policy, please call exhibitor services at 407-438-5002 or visit our Service Desk during setup and move-out. Please complete the information and return payment in full with this form and your orders. You may choose to pay by credit card, check or bank wire transfer, however, we require your credit card charge authorization to be on file with GEMS. You agree to late fees up to 1.5% per month on any balance not paid at the conclusion of the Show, or balance left without appropriate credit card on file.

MD EXPO FALL 2018

Cathy Gilbert, Project Manager

E-mail: Cathy@gemsevents.com

895 Central Florida Parkway

Phone: (407) 438-5002 x113

Orlando, Florida 32824

Fax:

GEMS Discount Deadline

Monday September 17, 2018

(407) 852-0286

WWW.MDEXPOSHOW.COM

Seattle Washington

THIRD PARTY PAYMENT AND STATEMENT OF TERMS GEMS will present invoices to third parties at the Show site for payment of all services rendered to exhibitors provided the following conditions are met : 1. The exhibitor is required to complete the “INTENT TO USE NON-OFFICIAL CONTRACTORS” form located in this manual. 2. The payment record of the third party must be acceptable to GEMS. Also, the charge card information must be completed and submitted to GEMS as a deposit for the Show. 3. If there is any doubt who is to be invoiced for a service, the charges for the service will be charged to the exhibitor. The exhibiting firm is ultimately responsible for the payment of all charges. If the Non-Official Contractor requires GEMS to fax an invoice from the Show Facility, a $75.00 service charge will be added. 4. The following form is to be completed, signed and returned by both parties by the deadline date indicated at the bottom of this page. Otherwise, the request will be denied. Please do not forget to fill out the credit card authorization form. We understand that we, the exhibiting firm, are ultimately responsible for payment of charges incurred. In the event that the named third party does not make payment upon presentation of the invoice at the Show site, such charges will be presented to the exhibiting firm for payment. ALL INVOICES MUST BE SETTLED BY THE CLOSE OF THE SHOW. Please fill out the form below completely.

EXHIBITING FIRM:

BOOTH#:

AUTHORIZED NAME & TITLE: AUTHORIZED SIGNATURE: DISPLAY HOUSE NAME/THIRD PARTY PAYER: COMPLETE ADDRESS: CITY, STATE:

ZIP CODE:

AUTHORIZED NAME & TITLE: AUTHORIZED SIGNATURE: PHONE NUMBER:

FAX NUMBER:

ITEMS TO BE BILLED TO THIRD PARTY:

___ MASTERCARD

___ VISA

___ DISCOVER

___ AMERICAN EXPRESS

ACCOUNT NUMBER:

EXPIRATION DATE:

CVV#

NAME ON CARD: SIGNATURE: COMPANY NAME:

BOOTH #:

COMPANY ADDRESS: CITY, STATE: PHONE NUMBER:

WWW.MDEXPOSHOW.COM

ZIP CODE: FAX NUMBER:

Cathy Gilbert, Project Manager

E-mail: Cathy@gemsevents.com

895 Central Florida Parkway

Phone: (407) 438-5002 x113

Orlando, Florida 32824

Fax:

GEMS Discount Deadline

Monday September 17, 2018

(407) 852-0286

MD EXPO FALL 2018

Hyatt Regency Seattle Washington

SHIPPING INSTRUCTIONS ADVANCE SHIPMENTS TO THE WAREHOUSE Shipments must be sent PRE-PAID.

All collect shipments will be refused.

Crated shipments may be sent to the warehouse in advance up to thirty (30) days prior to the Show move-in date. Such shipments must arrive on or before October 2, 2018 between 8:00am & 4:00pm Monday through Friday.

No shipments will be received at the warehouse on weekends or holidays. To trace the arrival of a shipment, call 407-438-5002.

HAVE PRO NUMBER

AND CARRIER INFORMATION AVAILABLE.

NOTE:

Shipments that arrive at the warehouse after Show move-in has begun will be charged an additional 25% overtime rate of the advance warehouse rate.



Label each package or crate as follows:

TO ARRIVE ON OR BEFORE October 2, 2018 GEMS Company Name & Booth # MD EXPO Aerostream USA, Inc. 835 S. 192nd St, Suite 100 Seattle, WA 98148

Please note the following general shipping information:



Shipments received without receipts, freight bills or specified unit counts on the receipts or freight bills, such as UPS or van lines, will be delivered to the exhibitor’s booth without guarantee of the piece count or condition. No liability will be assumed by GEMS for such shipments.



Crated materials will be received at the warehouse up to 30 days in advance and delivered to respective booths at the Show facility. Empty containers will be removed from the booth, placed in storage and returned to the booth at the close of the Show. Material is then moved from the booth to the dock and reloaded on designated vehicles. Charges will be based on in-bound weight only.

IMPORTANT: Refer to the “MATERIAL HANDLING RATES” in the Exhibitor Service Manual for rate information.

MD EXPO FALL 2018

Cathy Gilbert, Project Manager

E-mail: Cathy@gemsevents.com

895 Central Florida Parkway

Phone: (407) 438-5002 x113

Orlando, Florida 32824

Fax:

GEMS Discount Deadline

Monday September 17, 2018

(407) 852-0286

WWW.MDEXPOSHOW.COM

Hyatt Regency Seattle Washington

FOR ADVANCE SHIPMENTS TO ARRIVE BY October 2, 2018

RUSH

EXHIBITION MATERIALS

To:__________________ EXHIBITOR NAME

GEMS MD EXPO Aerostream USA, Inc.

835 S. 192nd St, Suite 100

Seattle, WA 98148

Booth #: ____________________________________ #of Pieces: __________________________________ Carrier: _____________________________________

FOR ADVANCE SHIPMENTS TO ARRIVE BY October 2, 2018

RUSH

EXHIBITION MATERIALS

To:__________________ EXHIBITOR NAME

GEMS MD EXPO Aerostream USA, Inc.

835 S. 192nd St, Suite 100

Seattle, WA 98148

Booth #: ____________________________________ #of Pieces: __________________________________ Carrier: _____________________________________

WWW.MDEXPOSHOW.COM

Booth #: ____________________________________ #of Pieces: __________________________________ Carrier: _____________________________________

Cathy Gilbert, Project Manager

E-mail: Cathy@gemsevents.com

895 Central Florida Parkway

Phone: (407) 438-5002 x113

Orlando, Florida 32824

Fax:

GEMS Discount Deadline

Monday September 17, 2018

(407) 852-0286

MD EXPO FALL 2018

Hyatt Regency Seattle Washington

MATERIAL HANDLING RECAP ____GEMS Warehouse

Please indicate where your shipment will arrive:

____Show Site

We will ship _______ pieces @ _______ lbs.

@ $98.00.00 per 100 lbs. (200 lb. minimum)

Small Package Charge

@ $85.00 (25 lb. maximum)

Loose/Uncrated/Pad Wrapped

@ $135.00 per 100 lbs. (200 lb. minimum)

OVERTIME MATERIAL HANDLING CHARGES (See Schedule On Page One) Overtime rates prevail before 8:00AM and after 4:00PM daily, and all day on Saturdays, Sundays & Holidays. Inbound Overtime - 25% Surcharge $ Outbound Overtime - 25% Surcharge

$ Material Handling Subtotal $

NOTE: We understand that your calculation is only an estimate. Invoicing will be completed from the actual weight as listed on the inbound Bills of Lading. Adjustments will be made accordingly, and must be paid at Show site. If you have any questions about material handling, please call 407-438-5002.

Overtime Subtotal $ Material Handling Total $

For complete information and instructions on shipping and material handling, refer to the “SHIPPING INSTRUCTIONS” and “MATERIAL HANDLING RATES.” *When recording weight, round up to the next one hundred (100) pounds. *Shipments received without individual/carrier receipts or freight bills, such as UPS, FEDERAL EXPRESS, EXPRESS MAIL, PARCEL POST, or PRIVATE VEHICLE, etc., will be delivered to the booth without guarantee of the piece count or condition.

FREIGHT INFORMATION GUIDE PLEASE NOTE: To enable our tracking delayed shipments, please fax duplicate Bills of Lading to 407 852-0286. COLLECT SHIPMENTS WILL NOT BE RECEIVED Shipments arriving at Show site before the designated move-in date could be refused, rerouted, or held by the facility. You are responsible for all related charges incurred at Show site and by GEMS. Shipping prior to move-in could delay your shipment to your booth. Please follow the outlined shipping guidelines.

INSTRUCTIONS FOR OUTGOING SHIPMENTS AFTER THE SHOW Consign to (Company Name):

Telephone:

Street Address:

City:

State:

Zip:

Carrier:

Circle One:

Total Number of Containers:

Total Weight of Shipment:

INCOMING SHIPMENT

PREPAID

INCOMING SHIPMENT

COLLECT

INCOMING SHIPMENT

Origin of Shipment: Shipping Date:

Approximate Arrival Date:

Total Number of Containers:

Total Weight of Shipment:

Carrier:

Pro #:

EXHIBITING FIRM:

MD EXPO FALL 2018

BOOTH#: Cathy Gilbert, Project Manager

E-mail: Cathy@gemsevents.com

895 Central Florida Parkway

Phone: (407) 438-5002 x113

Orlando, Florida 32824

Fax:

GEMS Discount Deadline

Monday September 17, 2018

(407) 852-0286

WWW.MDEXPOSHOW.COM

Hyatt Regency Seattle Washington

MATERIAL HANDLING RATES - $98.00 per hundred weight (or fraction thereof). - Minimum of $196.00 per shipment delivered - 200 lb. minimum. - When recording weight, round up to the next one hundred (100) pounds. - Rates are calculated on a round trip basis.

- If the inbound and / or outbound receiving hours occur during overtime there will be a 25% surcharge for each occurrence. - Overtime hours are Monday-Friday before 8:00am and after 4:00pm, and all day Saturday, Sunday and on Holidays.

SMALL PACKAGE SHIPMENTS Shipments received without individual/carrier receipts or freight bills, such as UPS, FEDERAL EXPRESS, EXPRESS MAIL, PARCEL POST, or PRIVATE VEHICLE, etc., will be delivered to the booth without guarantee of the piece count or condition. GEMS will assume no liability for these shipments. $85.00 per shipment will be charged for packages 25 pounds and under.

LABOR AND EQUIPMENT Labor will be available for un-crating, un-skidding, assembling, positioning, leveling, dismantling, re-crating, and re-skidding machinery and/or equipment of exhibitors. Please see the “INSTALLATION AND DISMANTLING LABOR ORDER FORM” in this manual.

SPECIAL HANDLING Add 50% to the quoted Show facility rate for un-crated or loose display shipments or shipments by any truck which, because of height or truck bed, cannot be unloaded at the docks. Uncrated and loose display shipments will not be received at the warehouse. This form of shipment should be sent directly to the Show facility, scheduled to arrive during the move-in time. These shipments will not be accepted prior to the move-in dates. Uncrated and loose display shipments are defined as open displays (not crated or cased) or un-skidded machinery on an open flatbed truck without proper lifting bars or hooks. If the crated materials are combined with un-crated or loose materials in the same shipment, and the Bill of Lading does not identify the various classifications, the whole shipment will be charged at the special handling rate. INBOUND BILL OF LADING OR DELIVERY RECEIPT All shipments must have a Bill of Lading or delivery receipt showing number of pieces, weight and description of merchandise. The charges will be computed based on this weight. In the event that no weight is indicated on the documents presented, GEMS shall estimate the weight, and all charges will be based on these estimates. The estimates will be binding on both parties. A $25 fee will be applied to your invoice if GEMS finds it necessary to provide this weigh scale service No adjustments will be made after the Show closes. Copies of the Bills of Lading, including pro number, should be mailed to GEMS as soon as shipments are made This will assist in tracking, if necessary.

EMPTY CONTAINER LABELS Empty labels for storage of containers during the Show will be available at the Exhibitor Service Center. Affixing the labels is the sole responsibility of the exhibitor or representative. All previous labels should be removed. GEMS assumes no liability for errors to the above procedure, removal of containers with old labels, improper information or valuables stored in containers with old empty labels. Empty crates or containers will not be accessible after removal unless prior arrangements are made for accessible storage at the Exhibitor Service Center.

SPECIAL RATES AND SERVICES



Steel banding is available at $1.50 per linear foot, plus one-half hour minimum labor.



Shrink Wrap is available at $15.00 per pallet / skid plus one-half hour labor..



Mobile equipment will be moved in & out of the exhibit hall on a time & material basis with a minimum $250 charge per round trip.

WWW.MDEXPOSHOW.COM

Cathy Gilbert, Project Manager

E-mail: Cathy@gemsevents.com

895 Central Florida Parkway

Phone: (407) 438-5002 x113

Orlando, Florida 32824

Fax:

GEMS Discount Deadline

Monday September 17, 2018

(407) 852-0286

MD EXPO FALL 2018

Hyatt Regency Seattle Washington

MATERIAL HANDLING RATES -CONTINUEDAGREEMENT OF TERMS The exhibitor accepts responsibility for the payment of charges in connection with the handling of shipments and guarantees payment to GEMS for the incurred services described herewith.

OUTBOUND SHIPPING Each exhibitor or his representative will be expected to label his exhibit materials and furnish shipping information. Labels and Bills of Lading will be available at the Exhibitor Service Center. Previous shipping labels should be removed. GEMS accepts no responsibility for misdirected shipments as a result of old shipping labels remaining on containers. GEMS will route all shipments unless special advance arrangements are made. Exhibits and materials for which arrangements have not been made with GEMS, or which have not been removed from the exhibit area on removal day, will be transported to our warehouse, at an additional charge, to await disposition. GEMS reserves the right to route exhibit material via an alternate carrier in the event that the requested carrier fails to pick up the shipment or refuses to accept shipments within five (5) business days following the close of the Show. No liability will be assumed by GEMS as a result of such re-routing or handling. Any freight brought back to the warehouse for special pick-up will be given an additional charge.

SHIPMENTS RETURNED TO THE WAREHOUSE At the close of the Show, should shipments need to be brought back for any reason, there will be an additional charge of $96.00 per CWT for straight time and $193.00 per CWT for overtime, with a 500 lb. minimum.

LIMITS OF LIABILITY All shipments should be insured by the exhibitor from the time they leave their firm until they are returned after the Show. All exhibits or materials handled by GEMS and insured by the exhibitor are not to exceed a value of $0.25 per pound and are not to exceed a maximum of $50.00 per item or $1000.00 per claim, whichever is less. GEMS and its subcontractors are not insurers. The amounts paid to GEMS are based on the value of the material handling services and are unrelated to the value of the property being handled. GEMS and its subcontractors shall not be responsible for loss, delay or damage due to strikes, lockouts, work stoppage, fire, theft, windstorm, water, vandalism, acts of God, mysterious disappearances or other causes beyond its control, or for ordinary wear and tear in handling of equipment. GEMS and its subcontractors shall not be responsible for the materials after they have been delivered to the booth, or before they have been picked up for loading at the exhibit hall. GEMS shall not be responsible for damage to uncrated materials, materials improperly packed, or concealed damage. All Bills of Lading covering outgoing shipments, which are given to GEMS by exhibitors, will be checked at the time of pickup from the booth, at which time corrections will be made where discrepancies exist. Furthermore, the exhibitor recognizes there may be a lapse of time between the completion of packing and the actual pickup of materials from the booth for loading onto a carrier. During such time, the materials will not be under the care or responsibility of GEMS. GEMS and its subcontractors shall not be liable to any extent whatsoever for potential or assumed loss of profits or revenues for any collateral costs, which may make it impossible or impractical to exhibit. Same claims for loss or damage which are not submitted to GEMS within thirty (30) days of the close of the Show shall be considered waived. No suit or action shall be brought against GEMS or its subcontractors more than one year after accrual of the cause or action thereof. In order to expedite removal of materials from the Show site, GEMS shall have the authority to change designated carriers if such carriers do not pick up on time. Where the exhibitor makes no disposition, materials will be either taken to a warehouse to await exhibitorâ&#x20AC;&#x2122;s shipping instructions (in which case extra charges will be the responsibility of the exhibitor) or shipped to the exhibitorâ&#x20AC;&#x2122;s address.

The consignment or delivery of a shipment to GEMS or its subcontractors by the exhibitor, or by any shipper on behalf of the exhibitor, shall be construed as an acceptance by such exhibitor (and/or other shipper) of the terms and conditions set forth in the above section.

MD EXPO FALL 2018

Cathy Gilbert, Project Manager

E-mail: Cathy@gemsevents.com

895 Central Florida Parkway

Phone: (407) 438-5002 x113

Orlando, Florida 32824

Fax:

GEMS Discount Deadline

Monday September 17, 2018

(407) 852-0286

WWW.MDEXPOSHOW.COM

Hyatt Regency Seattle Washington

INSTALLATION AND DISMANTLING LABOR ORDER Straight Time: $100.00 per personnel hour

Overtime: $140.00 per personnel hour

Overtime rates prevail before 8:00AM and after 4:30PM, daily and all day on Saturdays, Sundays & Holidays. A minimum charge is one hour per labor personnel, PLAN A: Installation and dismantling of display

PLAN B: Installation and dismantling of display

under the supervision of I&D GEMS.

under the supervision of Exhibitor.

Please note the following:



In addition to the above listed rates, a 35% supervision fee will apply to the above rates with a $50.00 minimum charge.



Labor personnel must be picked up at GEMS Exhibitor Service Center when under exhibitor supervision.



Work will be done on a straight time basis if possible. However, overtime charges will be invoiced, if necessary.



A one hour “no show” charge will be applied if exhibitor fails to pick up labor personnel as ordered.



Notice of cancellation should be made at least 24 hours prior to the move-in to avoid a one-hour minimum charge.



Notice of cancellation should be made at least 24 hours prior to the Show move-in to avoid a one-hour charge per requested personnel.

Workers are assigned to orders at 8:00AM daily and completion time of first assignments is uncertain. Therefore, starting times after 8:00AM cannot be guaranteed, although every effort will be made to provide labor at requested times. FORKLIFT ORDER Straight Time: $100.00 per personnel hour Overtime: $140.00 per personnel hour Forklift: $50.00 per hour A forklift crew will consist of one forklift, one driver and one spotter. Please note that a forklift crew should be ordered if you need equipment spotted in your booth area, removed from crates, positioned or repositioned once it is in your booth area. Forklift crews do not need to be ordered if it is part of the Material Handling Process. The same rules and regulations apply to forklift crew labor as to all other labor services.

INSTALL & DISMANTLE RECAP Please check the appropriate line:

___GEMS Supervision

___Exhibitor Supervision

___Forklift Crew

Install

Date:

Time:

Total Laborers:

Hours per Laborer:

Dismantle

Date:

Time:

Total Laborers:

Hours per Laborer:

Forklift Fee: $50.00

GEMS Supervision Install 35%:

GEMS Supervision Dismantle 35%:

ESTIMATED COST FOR INSTALLATION, DISMANTLE LABOR, AND/OR FORKLIFT LABOR: LIMITS OF LIABILITY & RESPONSIBILITY FOR LABOR 1. Gilbert Exposition Management, Inc., GEMS & its subcontractors shall not be responsible for loss, delay or damage due to strikes, lockouts or work stoppages of any kind.

4. Claims for loss, injury or damage which are not submitted to Gilbert Exposition Management, Inc., GEMS, within thirty (30) days of the close of the Show on which the loss, injury or damage occurred shall be considered waived. No suit or action shall be brought against Gilbert Exposition Management, GEMS or its subcontractor more than one year after the accrual of the cause of action.

2. Gilbert Exposition Management, Inc., GEMS and its subcontractors shall not be responsible for loss, injury or damage cause by laborers or equipment furnished by Gilbert Exposition Management, Inc., or its subcontractors, except when such laborers are working or operating equipment under direct supervision of a supervisor designated by Gilbert Exposition Management, Inc., GEMS or its subcontractor.

5. Gilbert Exposition Management, GEMS, will not be responsible for improper packing of exhibitor material and products or incorrect labeling if working under the supervision of the exhibitor.

3. Gilbert Exposition Management, Inc., GEMS and its subcontractors shall not be liable to any extent whatsoever for any actual, potential, or assumed loss of profits or revenues, or for any collateral costs which may result from any loss, injury or damage to an exhibitor’s material or personnel, which may make it impossible or impractical to exhibit exhibitor’s materials.

7. The placing of an order for the services or laborers and the use of equipment by an exhibitor, or any agent of the exhibitor shall be construed as an acceptance by such exhibitor or agent of terms and conditions set forth in Section 1 through 6 above.

6. Gilbert Exposition Management, Inc., GEMS will not be responsible for improperly packed or concealed damages to exhibits.

EXHIBITING FIRM:

WWW.MDEXPOSHOW.COM

BOOTH#: Cathy Gilbert, Project Manager

E-mail: Cathy@gemsevents.com

895 Central Florida Parkway

Phone: (407) 438-5002 x113

Orlando, Florida 32824

Fax:

GEMS Discount Deadline

Monday September 17, 2018

(407) 852-0286

MD EXPO FALL 2018

Hyatt Regency Seattle Washington

NON-OFFICIAL CONTRACTORS’ RULES & REGULATIONS Gilbert Exposition Management, Inc. (GEMS), has been selected as the Official Service Contractor and must be used for all material handling, furniture rental, signs, rigging, cleaning, and installation and dismantling of decorations. A NON-OFFICIAL CONTRACTOR IS: Any individual who is not a full-time permanent employee of an exhibiting firm, who is providing a service to an exhibitor on-site, and does not represent one or more of the official contractors. 1.

Each representative on a Non-Official Contractor must physically pick up, in person, an “Exhibit Crew” badge at the GEMS Exhibitor Service Center. If a representative of a Non-Official Contractor does not have any identification which verifies his/her employment by a Non-Official Contractor he/she must be accompanied to the GEMS exhibitor Service Center by a representative who has verifying identification.

These services shall not compete with existing labor regulations or contracts, and in fulfilling his obligations, the representative of a Non-Official Contractor shall adhere to the regulations set up by the hall and Show management regarding entrance.

INTENT TO USE NON-OFFICIAL CONTRACTORS A NON-OFFICIAL CONTRACTOR IS: Any individual who is not a full-time permanent employee of an exhibiting firm, who is providing a service to an exhibitor on-site at the Show facility and does not represent on or more of the official contractors. 1.

Exhibitors who choose to use a Non-Official Contractor must complete and sign this form. It must be received at Gilbert Exposition Management Services, Inc. (GEMS), no later than the Deadline Date. NO EXTENSIONS OR EXCEPTIONS WILL BE GRANTED AFTER THE OFFICIAL PUBLISHED DEADLINE.

The Non-Official Contractor must provide GEMS with a copy of valid “Certificate of Insurance.” This certificate must be received no later than the deadline date. NO EXTENSIONS OR EXCEPTIONS WILL BE GRANTED AFTER THE OFFICIAL PUBLISHED DEADLINE.

Failure to provide GEMS with items 1 and 2 above will result in said firms being required to hire installation and dismantling labor from GEMS. Non-Official Contractors will be able to provide supervision only.

All representatives of the Non-Official Contractor must obtain an “Exhibit Crew” badge at the GEMS Exhibitor Service Center.

The representative of a Non-Official Contractor shall have a true and valid order for service from an Exhibitor in advance of the move-in date and shall not solicit business on the Show floor.

IMPORTANT: It is the responsibility of each Exhibiting Firm who is utilizing a Non-Official Contractor to complete and return the following forms to GEMS no later than September 18, 2018

The representative of a Non-Official Contractor will share with the Official Service Contractor all reasonable costs related to his operation, including overtime pay for stewards, restoration of exhibit space to its initial condition, etc.



“INTENT TO USE NON-OFFICIAL CONTRACTORS” form, which is located on the following page of this manual.



Liability “Certificate of Insurance” form which names Gilbert Exposition Management, Inc. (GEMS), as additionally insured for each Non-Official Contractor firm being utilized. (Note: The exhibitor-appointed contractor must maintain at least $1 million in Employer’s Liability, General Liability, Automobile Liability & Worker’s Compensation as required in the state the exposition is located.)

It is the responsibility of the Exhibitor to see that each representative of a Non-Official Contractor abides by the Official Rules & Regulations of this Exposition.

If both the “INTENT TO USE NON-OFFICIAL CONTRACTORS” form and “CERTIFICATE OF INSURANCE” are not supplied to GEMS by September 18, 2018, then any representative of the Exhibiting Firm or Non-Official Contractor will be required to order labor from GEMS.

INTENT TO USE NON-OFFICIAL CONTRACTORS NOTIFICATION DEADLINE: September 18, 2018 EXHIBITING FIRM:

BOOTH #:

AUTHORIZED NAME AND TITLE: AUTHORIZED SIGNATURE: FULL NAME OF NON-OFFICIAL CONTRACTOR: COMPLETE ADDRESS: CITY: AUTHORIZED NAME AND TITLE: AUTHORIZED SIGNATURE:

STATE:

ZIP CODE:

PHONE NUMBER:

FAX NUMBER:

NON-OFFICIAL CONTRACTOR “SHOW SITE” REPRESENTATIVE (if not same as above): DIRECT PHONE NUMBER: TYPE OF SERVICE TO BE PERFORMED:

MD EXPO FALL 2018

Cathy Gilbert, Project Manager

E-mail: Cathy@gemsevents.com

895 Central Florida Parkway

Phone: (407) 438-5002 x113

Orlando, Florida 32824

Fax:

GEMS Discount Deadline

Monday September 17, 2018

(407) 852-0286

WWW.MDEXPOSHOW.COM

Hyatt Regency Seattle Washington

ADDITIONAL FURNISHINGS & ACCESSORIES CHAIRS AND ACCESSORIES Quantity

Description Basic Side Chair Basic Black Stool with Back Literature Stand Waste Basket Easel, Chrome Tack Board 42” High Round Café Table Bag Rack

Discount Price $40.75 $120.00 $110.00 $15.50 $32.00 $150.00 $175.00 $60.00

Standard Price $55.00 $135.00 $137.50 $21.00 $39.75 $175.00 $210.00 $80.00

Total $ $ $ $ $ $ $ $

SPECIAL DRAPERY BACKGROUNDS—Ordered In 10’ Increments Indicate Color: Quantity

___Red

___Blue

___Black

Description 3’ Drapery Installed, per linear foot 8’ Drapery Installed, per linear foot

___Teal

___Grey

Discount Price $9.25 $12.00

___White Standard Price $13.75 $18.25

Total $ $

DRAPED DISPLAY TABLES—30” High x 24” Wide Indicate Color: Quantity

___Red

___Blue

___Black

___Teal

Description 4’ Draped 6’ Draped 8’ Draped 4th Side Draped

___Grey

___White

Discount Price $89.75 $129.25 $107.25 $22.00

___Burgundy

Standard Price $115.50 $148.50 $154.50 $29.75

Total $ $ $ $

DRAPED DISPLAY COUNTERS—42” High x 24” Wide Indicate Color: Quantity

___Red

___Blue

___Black

___Teal

Description 4’ Draped 6’ Draped 8’ Draped 4th Side Draped

___Grey

___White

Discount Price $95.75 $108.75 $120.50 $22.00

___Burgundy

Standard Price $129.25 $147.00 $162.75 $29.75

Total $ $ $ $

TABLE RISERS AND DRAPING Indicate Color: ___Red Quantity

___Blue

___Black

___Teal

___Grey

___White

___Burgundy

Description 4’ x 10” x 12” Draped 6’ x 10” x 12” Draped

Discount Price $35.25 $45.00

Standard Price $47.50 $60.75

8’ x 10” x 12” Draped

$57.75

$78.00

WWW.MDEXPOSHOW.COM

Subtotal $

FOR ANY ADDITIONAL FURNISHINGS NOT LISTED ABOVE, PLEASE CONTACT YOUR PROJECT MANAGER AT GEMS FOR ORDERING AND PRICING DETAILS.

EXHIBITING FIRM:

Total $ $

Tax @ 7% $ Total $

BOOTH #: Cathy Gilbert, Project Manager

E-mail: Cathy@gemsevents.com

895 Central Florida Parkway

Phone: (407) 438-5002 x113

Orlando, Florida 32824

Fax:

GEMS Discount Deadline

Monday September 17, 2018

(407) 852-0286

MD EXPO FALL 2018

Hyatt Regency Seattle Washington

STANDARD CARPET ORDER CARPET - Carpet Ordered in Multiples are not Guaranteed a Color Match Indicate Color: Quantity

___Black

___Blue

___Grey

Description

___Burgundy

___Red

Discount Price

Standard Price

10’ x 10’

$147.50

$185.50

10’ x 20’

$260.00

$336.75

10’ x 30’

$375.00

$490.00

10’ x 40’

$490.00

$653.50

$75.00 x _____

$95.00 x _____

Carpet Padding per 10’ space

Total

DELUXE & SPECIAL CUT CARPET ORDER Enhance the impression of your booth, plus enjoy the added choices of designer colors, by ordering our custom carpeting. It is available for one-time rental or outright purchase for use at further Shows at a very reasonable cost. Carpeting is 30 oz. stain-resistant Zeftron Nylon. Other colors may be available; please call the number below for additional colors and prices. Also consider foam padding for comfort and added luxury feeling.

___Gunmetal

___Misty Grey

___Bay Water

___Cherry Red

___Burgundy

___Silver Mist

___Baby Blue

___Ebony

___Navy

___Sky Blue

___Dusty Rose

___Light Teal

Please fill out your choice below. There is a minimum order of 200 square feet for custom carpet. If additional carpet is required to cover steps, skids and display cases, please send a floor plan. A quotation will be forwarded to you before we proceed.

RENTAL PRICE order includes installation, carpet padding, poly covering and removal. Carpet Color

Booth Size

Sq. Ft. @ $3.25/Sq. Ft.

PURCHASE PRICE order includes installation, carpet padding, poly-covering and removal. Carpet Color

Freight handling charges at the close of the Show will be additional. Booth Size X = Sq. Ft. @ $4.25/Sq. Ft.

CARPET PADDING order includes installation and disposing of padding. Padding is only offered at the purchase price. Carpet Color Booth Size X = Sq. Ft. @ $0.75/Sq. Ft. $

EXHIBITING FIRM: BOOTH #

MD EXPO FALL 2018

Subtotal $ Tax @ 7% $ Total $ Cathy Gilbert, Project Manager

E-mail: Cathy@gemsevents.com

895 Central Florida Parkway

Phone: (407) 438-5002 x113

Orlando, Florida 32824

Fax:

GEMS Discount Deadline

Monday September 17, 2018

(407) 852-0286

WWW.MDEXPOSHOW.COM

Exhibitor â&#x20AC;&#x201C; AV, Internet and Power Order Form Hyatt Regency Bellevue Bellevue, WA Company Name: Event Name: Ballroom Name or Booth #:

Billing Contact: Phone: On-Site Contact:

Set-up Date: Show Start Time: Load out Date:

Set-up Time: Show End Time: Load out Time: If you have a special request or need additional equipment, please call PSAV at 425.454.3844

Audio / Visual Equipment

Qty

Laptop Computer, Win 10 OS Floor Stand for Monitor 32" Monitor (On Table Stand) 46" Monitor (On Table Stand) 55" Monitor (On Table Stand) LCD Projector, 6' screen (3K lumen, size permitting) LCD Support, Client provides projector Wireless Mic w/ powered speaker (Lav or Handheld)

HSIA (High Speed Internet) Services

$265 $80 $625 $725 $825 $690 $225 $265

Qty

Daily Wi-Fi Access (1 device, shared bandwidth, 2Mb) Weekly Wi-Fi Access (1 device, shared bandwidth, 2Mb) Wired Access (1 device, shared bandwidth, 2Mb) Weekly Wired Access (1 device, shared bandwidth, 2Mb) Static IP Address (In addition to internet access) Custom SSID (Custom network with name of your choice) Dedicated Bandwidth

Days Used

Qty

Miscellaneous

Qty

5A Power Drop (Power strip and ext. cord incl.) Single Phase 20A Power Drop 100A Three Phase Power

$300 $100 $700 $800 $900 $720 $300 $300

DAILYRATE Advanced On-Site

Days Used

DAILYRATE Advanced On-Site

Days Used

DAILYRATE Advanced On-Site

Days Used

$35 $110

EQUIPMENT TOTAL DELIVERY/ SETUP/ PICKUP/ SERVICE CHARGE (REQUIRED) - 24% OF LINE 1 SUBTOTAL - ADD LINE 1 AND LINE 2 WA STATE SALESTAX - 10% OF LINE 3

1 2 3 4

TOTAL AMOUNT DUE - ADD LINE 3 AND LINE 4

Return for Processing to: Mail to: PSAV Hyatt Regency Bellevue 900 Bellevue Way NE Bellevue, WA 98004

WWW.MDEXPOSHOW.COM

Total

To guarantee the "advanced" rate, order must be received 2 business days prior to delivery date. Equipment availability is subject to change without notice Cancellation of equipment ordered must be received one business day prior to delivery date to avoid a 50% cancellation fee.

Total

$50 $60 $145 $160 Call for pricing. $25 $100

Ordering Instructions No charge for equipment rental prior to show opening,(Setup day) The total charge per item is determined by multiplying quantity by the daily rate by the number of event days to be used.

Rental Totals

Notes or Specific Information regarding your order:

Total

$145 $240 $375 $600 $570 $760 $1,200 $1,800 $150 $250 $490 $600 Call for pricing.

Power Distribution

Easel Flipchart Package (post-it paper, markers)

DAILYRATE Advanced On-Site

Total

Wall Outlets are 20 amps and are reserved for distribution by the hotel. Usage of wall outlets are equivalent to a 20A Power Drop on this form and will be charged as such. Should you have any questions or need to talk to our sales team please contact us directly at 425.454.3844 Tax Exempt Status needs prior approval, a Reseller's Certificate for the State of Washington must be emailed or faxed to a contact below.

Mirna Pokas, Director of Sales mpokas@psav.com Justin Koreis, Sales Manager jkoreis@psav.com Mark Eisenbeis, Sales Manager meisenbeis@psav.com Fax to: 425.454.3559 Email to: See above for staff emails

MD EXPO SPRING 2018