By
Prof. Mohamed Belal
CEO, Career Development Center & Entrepreneurship
Alexandria University mohamed.belal@alexu.edu.eg mohamed.belal@alexu.edu.eg
Many talk + a lot of Time = Weakens the Decision mohamed.belal@alexu.edu.eg
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1. Identify goals for your meeting. 2. Create an agenda. 3. Start on time‌and end on time. 4. Facilitator, Recorder, Timekeeper and Data Analyst. 5. Effective Communications 6. Decision Making 7. Follow up
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The 5Ws & 2Hs of Meeting 1. Why Meet?
2. Who should Meet?
3. Where to Meet?
4. When to Meet?
5. What to do?
6. How to do?
7. How much does it cost?
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1. Identify goals for your meeting
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2. Create an agenda. Meeting Agenda Title Meeting room Date Time Meeting Facilitator Meeting Attendees
Today’s Agenda S. No.
Topics
Actions points
Decision
Responsible
Notes
1 2 3 4 5 6 7
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2. Create an agenda. Priority Matrix Hight Impact
Low Impact
University
College
Department
Individual
Urgent
1
3
5
7
Low Urgent
2
4
6
8
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3. Start on time‌and end on time. Here are 7 Secrets to Ending Your Meetings on Time:
1.Start on Time.
2.Have an Agenda.
3.Set Expectations.
4.Stay on Topic.
5.Check Time.
6.End Early.
7.Excuse Yourself.Â
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4. Facilitator, Recorder, Timekeeper and Data Analyst.
•
Facilitator: person responsible for group meeting process
•
Recorder: Person who records minutes (decisions made, agenda items discussed, people present)
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Timekeeper: Person who monitors time- frames of agenda items and ending time of meeting
•
Data Analyst : Person who analyze the information and data from attendees.
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5. Effective Communications The ability to convey or share ideas and feelings effectively. "you'll need good communication skills and must be able to work well with others"
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5. Effective Communications
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5. Effective Communications The Four Personality Types in Meetings Control Analytical Personalities:
Dominant Personalities:
Analytical people use a very formal tone for all their communications. They use minimal eye contact and gestures while speaking. Analytical individuals are introverts. They think before they speak, because of this, others assume they are disinterested in the conversation. They often keep their opinions and ideas to themselves and do not speak out.
These individuals are extroverts. They do not hesitate to express their opinion, sometimes even forcefully pushing it. They are self-assured, confident and Type-A personalities. They may not have the best solutions, but they are willing to argue and prove that they are right.
Ask
Tell Amiable Personalities:
Expressive Personalities:
The Amiable individual will do anything to avoid rejection and conflict, they tend to go along with the general opinion. They often converse in a very relaxed manner. but become stubborn when forced to make a decision. They feel that no one listens to their opinion and that they don’t add value to meetings.They find it very diďŹƒcult to express their ideas and be accepted.
The Expressive personality type is characterized by enthusiasm, spontaneity & extroversion. They are emotional, excited and are eager to contribute to conversations. They love to be in the spotlight and thrive on popularity and recognition. They tend to think out loud and verbally express numerous answers before arriving at the final one.
Emotive mohamed.belal@alexu.edu.eg
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5. Effective Communications Body Language in meeting
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6. Types of Decision Making
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7. Follow up
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Prof. Mohamed Belal
Tel : 01000005324
mohaved.belal@alexu.edu.eg mohamed.belal@alexu.edu.eg
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