2017 Annual Conference Prospectus of the Rheumatology Nurses Society (RNS) by Rheumatology Nurses Society

WELCOME TO THE 10TH RHEUMATOLOGY NURSES SOCIETY (RNS) ANNUAL CONFERENCE AT THE GAYLORD PALMS RESORT & CONVENTION CENTER IN ORLANDO, FL.

WELCOME Come celebrate our 10th anniversary from August 9-12, 2017, where Rheumatology Nurses and Healthcare Professionals will gather to continue their education and network with pharmaceutical companies and peer healthcare providers. Multiple coffee and snack breaks, two dedicated lunches, and structured activities will be held inside the exhibitor hall maximizing your opportunities to engage with leading healthcare professionals in rheumatology. We have many expanded sponsorship opportunities found in the back of this book that will enhance your experience at the 2017 conference. Your organization’s presence can be enlarged by sponsoring additional signage, unique products, display and print advertising, sponsored events and activities, product theaters, generous bag insert opportunities, and more. You may also contact us to create a unique sponsorship opportunity developed just for you. The RNS Annual Conference provides your organization with numerous opportunities to interact with conference attendees. Don’t miss the premiere healthcare professional conference for rheumatology!

RESERVE YOUR SPONSORSHIP TODAY AT

RNSnurse.org/2017conference

The RNS Annual Conference is the premiere rheumatology healthcare professional education event of the year! • Access to hundreds of the leading healthcare professionals in rheumatology including RNs, NPs, PAs, and more!

• Opportunity to develop trust and rapport with prospective customers

• Unopposed and dedicated exhibitor hours where no other sessions are competing for the attendee’s attention

• Your company information in the highly utilized conference mobile app, Conference Journal and RNS website, shared with all attendees; sponsorship options available

• Receive valuable feedback on products and services from expert healthcare professionals

• Opportunity to expand your reach with sponsorship and participant communications

Become a RNS Corporate Member and receive additional benefits* and discounts* at the RNS Annual Conference including: • Private meeting with the RNS Board of Directors before the Annual Conference

corporate sponsorship opportunities including product theaters (only D, P)

• Opportunity for conference calls with the RNS Board of Directors (only G, D, P)

• Up to a 15% discount on exhibit booths at the Annual Conference

• Recognition of Corporate Membership in the Conference Journal and signage at the Annual Conference

• Preferred location selection of Annual Conference exhibit booth

• Right of refusal on all conference sponsorships including product theaters • Complimentary conference registrations • Up to a 15% discount on Annual Conference

• Complimentary one-time Annual Conference attendee mailing list use (only D, P) • One complimentary insert for the Annual Conference attendee bag (only D, P)

* For complete details and list of benefits please reference the 2017 Corporate Membership information sheet. (S = Silver | G = Gold | D = Diamond | P = Platinum)

Exhibitor Space Rental Fees: 10’ x 10’ Booth: $1,875 add $150 for a center booth 10’ x 10’ Non-Profit Booth: $750 NOTE: Only one booth can be purchased at this rate

Meeting Location:

Exhibitor Space Rental Fee Includes: • 8’ high pipe and drape back wall with 3’ high draped side rails (except island booths) • A lead retrieval device to capture attendee information is included • Company identification sign

Gaylord Palms Resort & Convention Center 6000 W Osceola Pkwy, Kissimmee, FL 34746

• One 8’ table with two chairs and a small wastebasket

Exhibit Hall Days:

• Listing on the RNS website and official mobile app

Thursday, August 10 through Saturday, August 12

• Listing within Conference Journal including a company profile description and website link

Setup and Breakdown:

• Full conference registration for 2 individuals

Setup: Wednesday, August 9 12:00pm - 6:00pm

Breakdown: Saturday, August 12 3:00pm - 8:00pm

* Exhibitors are NOT allowed to breakdown early

• Access to all educational sessions and food and beverage functions • Discounted hotel room rates, while rooms are available • Opportunity to host a Product Theater • Opportunity to increase your exposure by becoming an RNS sponsor RESERVE YOUR SPONSORSHIP TODAY AT

RNSnurse.org/2017conference

BE IN GREAT COMPANY

RNS conference exhibitors and sponsors are in great company with the leading organizations in rheumatology today! AbbVie Advanced Care Scripts (ACS Specialty Pharmacy) Allied Powers LLC American Autoimmune Related Diseases Association (AARDA) American Nurses Credentialing Center (ANCC) Amgen

BioPlus Specialty Pharmacy

Exagen Diagnostics, Inc.

Bioventus

Feel Good, Inc.

Blingtastic! Jewelry

Ferring Pharmaceuticals

Misson Pharmacal

Genentech

Mother to Baby

Gideons International

National Chronic Fatigue Syndrome & Fibromyalgia Association

Bristol-Myers Squibb Celgene Champion Manufacturing Commcare Pharmacy CORRONA Covidien

GlaxoSmithKline Healio Rheumatology by SLACK Inc. Horizon Pharma

Care Solutions Medac Pharma Inc Metro Medical Supply

National Data Bank for Rheumatic Diseases

Questcor Pharmaceuticals Quintiles RDL Reference Laboratory Rheumatoid Patient Foundation RheumNow Sage Medical Laboratory Sanofi Biosurgery, the makers of Synvisc

CreakyJoints

Institute for Continuing Healthcare Education

Arthritis Introspective

Crealta Pharmaceuticals

National Organization of Rheumatology Managers (NORM)

Integritas Communications

Ashfield Healthcare, LLC

Crescendo Bioscience

National Psoriasis Foundation

Savient Pharmaceuticals

Janssen

CuraScript Specialty Pharmacy

NIAMS

Senderra Rx

Journey Medical Furniture

CVS Caremark Specialty Pharmacy

Sjögren’s Syndrome Foundation

Laclede

Novartis Pharmaceuticals Corporation

Lilly

Nutramax Laboratories

Therabath / WR Medical Electronics

Lupus Foundation of America

Oxford Immunotec

TLCRx

PatientPoint

UCB

Eli Lilly and Company

Mallinckrodt Pharmaceuticals

Pfizer

Elsevier

McKesson Specialty

Quality Specialty Pharmacy

Value-Based Care in Rheumatology

Antares Pharma Arthritis Foundation

Association of Rheumatology Health Professionals (ARHP) Association of Women in Rheumatology (AWIR) AstraZeneca Avella Specialty Pharmacy

CVS Health Diplomat Specialty Pharmacy

Sanofi Genzyme & Regeneron

Zyno Medical, LLC

RNS ATTENDEE PROFILE The Rheumatology Nurses Society is dedicated to the development of evidence-based education and practice to provide the highest level of care and advocacy for rheumatic patients. The RNS is devoted to be a resource that empowers nurses through clinical advancement to make a significant difference in the lives of those suffering with a rheumatic disease. The RNS annual conference brings together the top leaders in the field of rheumatology to provide the most advanced knowledge, treatments, and support possible to healthcare professionals in rheumatology.

PRACTICE SETTINGS REPRESENTED

51% of attendees have been in the field of rheumatology more than seven years

Academic Center

Outpatient Infusion Center

93% rated the conference 4+ out of 5 stars

Academic Hospital Based Practice

51% of attendees are either primary decisionmakers or have influence over purchasing decisions

Group MultiSpecialty Practice

22% of attendees are Nurse Practitioners

Group Rheumatology Practice

Private Practice

Health Advocacy

Telehealth and Telemedicine

Pediatric Rheumatology Clinic Pharmaceutical Industry Research Facility

Home Health Care

FUNCTION AREAS REPRESENTED

Hospital Based Practice

Administration

Operations

Patient Education

Medical Affairs

HCP Education

Patient Care

Research

Medical Specialty Clinic

POSITIONS REPRESENTED

Director / Manager

Nurse Coordinator

Physician Assistant

Academic Clinical Nurse

Clinical Nurse

Educator

Nurse Educator

Practice Manager

Clinical Research Coordinator

Infusion Nurse

Nurse Manager

Research Manager

Infusion Nurse Manager

Nurse Practitioner

Research Nurse

Medical Assistant

Patient Assistant Program Analyst

Staff Nurse

Nurse Ambassador

Pediatric Nurse

Assistant Director Clinical Manager Clinical Nurse Educator

Clinical Science Manager Clinical Trial Nurse

Triage Nurse

WHAT ATTENDEES ARE SAYING “The RNS conference is an excellent way to learn up to date information and to collaborate with other colleagues.” Donna Lawson, APRN-BC

“I highly recommend RNS conference to all Rheumatology nurses. Rheumatology is full of changes. Its very important to gain knowledge to ensure the best information and comfort of treatment to our patients.” Heather Byrum, LPN

“I believe the conference was extremely valuable to me both personally and professionally. I have walked away with a greater understanding of multiple autoimmune diseases as well as some new ideas in the management of them.” Ginny Cheshire RN, MSN, FNP-BC

“Every year I go to the conference I always bring back something to the clinic to help with improvements, whether it be for patients or me!” Sandra D. Balcer, RN

PAST CONFERENCES 2008: 2009: 2010: 2011: 2012: 2013: 2014: 2015: 2016:

Orlando, FL Las Vegas, NV Chicago, IL Kansas City, KS Tampa, FL Nashville, TN Louisville, KY Orlando, FL Cleveland, OH

RHEUMATOLOGY NURSES SOCIETY Organizational Summary The Rheumatology Nurses Society (RNS) is a non-profit professional nursing organization representing nurses who are engaged in clinical practice, education, and research for the care of patients with rheumatic diseases. Through the efforts of the RNS leadership, rheumatology nursing was recognized by the American Nurses Association (ANA) in 2012 as a nursing specialty. Following this recognition, RNS and the ANA co-published the Scope and Standards of Practice for Rheumatology Nursing in 2013 to better define the role of the profession. RNS then took on the important step of cementing a relationship with the American Nurses Credentialing Center (ANCC) to develop a new board certification through portfolio for rheumatology nursing, which was launched during the 2016 Annual Conference. In 2015, RNS also published the Core Curriculum for Rheumatology Nursing, a 484-page hardcover textbook. Led by an editorial board of four rheumatology nurse leaders, a team of 27 rheumatology nurse authors, five section editors, and other experts in education, research, and publishing helped developed the first edition of this curriculum that espouses the principles, knowledge, and resources available to the rheumatology nurse. This publication helps guide rheumatology nurses in their approach to care across many of the more than 100 rheumatic diseases that they may see in daily practice. The RNS is a recognized authority in producing relevant education and practice tools for rheumatology nurses through the development of

live annual conferences, online enduring content, nurse tools, patient resources, and peer-reviewed content including the new Rheumatology Nurse Practice initiative. The Rheumatology Nurse Practice (RNP) initiative consists of three exciting and free programs including a new peerreviewed newsletter, a series of Google Hangout (webinar) live programs, and regional live events. The RNS currently represents over 800 members who have access to its full array of professional and educational activities. A number of free educational tools are available on the RNS website for the broader population of rheumatology nurses throughout the United States and the world. The RNS has a broad reach and influence within the global rheumatology community of health care professionals, physicians, industry, and patient populations. Beyond its internal data sources of thousands of targeted healthcare professionals in rheumatology, the RNS is an avid adopter of social media and other emerging communication platforms which include LinkedIn groups, 3,180 followers of its Twitter feed, more than 15,900 Facebook â&#x20AC;&#x153;Likesâ&#x20AC;?, and live and enduring content developed through Google Hangouts.

SPONSORSHIP OPPORTUNITIES PRODUCT THEATER Product theaters are turnkey, 90-minute marketing presentations about your company’s products or services presented to the entire conference. These sessions do not offer continuing education credit; rather, they give you the freedom to create a presentation centered on your company’s products. Sponsor must provide the speaker and cover speaker accommodations. Available

Cost

Diamond Member Discount Rate

Platinum Member Discount Rate

$37,500

$33,750

$31.875

INCLUDES: • All food cost is covered by the RNS. Sponsor is welcome to augment,with permission from the RNS, at their own expense. • Crescent round seating in a dedicated room close to the main lecture hall • Use of two lavaliere microphones, one podium microphone, an LCD projector and screen, sound amplification and mixer system, a VGA switcher, slide advancer and the necessary electricity • 8½” x 11” or smaller insert allowed to be placed inside the conference attendee tote bag • On site signage in recognition of your sponsorship • Recognition in: the RNS Conference Journal / RNS Conference slide rotations / the RNS Mobile App / the RNS website

INDEPENDENT SATELLITE SYMPOSIUM This is an opportunity for host a one-hour educational program before or after the main conference sessions, often offering contact hour credit to participants. Sponsor must provide the speaker and cover speaker accommodations. Available

Cost

Diamond Member Discount Rate

Platinum Member Discount Rate

limited

$37,500

$33,750

$31.875

INCLUDES: • Crescent round or classroom style seating in a dedicated room close to the main lecture hall • Use of two lavaliere microphones, one podium microphone, an LCD projector and screen, sound amplification and mixer system, a VGA switcher, slide advancer and the necessary electricity • 8½” x 11” or smaller insert allowed to be placed inside the conference attendee tote bag • On site signage in recognition of your sponsorship • Recognition in: the RNS Conference Journal / RNS Conference slide rotations / the RNS Mobile App / the RNS website

Sponsor covers all cost associated with designing, printing, and shipping any required print items, including providing any final, art-ready files/images

RNS PATIENT EXPERIENCE The RNS Patient Experienced is a special 1-hour practicum session designed to provide an educational interaction experience between a patient and one or more healthcare professionals. This session debuted with great success during the 2016 Annual Conference and received very high reviews. This session does not offer continuing education credit; rather, is designed to give you the freedom to create a presentation centered on your company’s products or specific patient conditions within the context of patient interaction. Sponsor must provide the speaker and cover speaker accommodations.

Available

Cost

Diamond Member Discount Rate

Platinum Member Discount Rate

$27,500

$24,750

$23,375

INCLUDES: • All food cost is covered by the RNS. Sponsor is welcome to augment,with permission from the RNS, at their own expense. • Crescent round seating in a dedicated room close to the main lecture hall • Use of two lavaliere microphones, one podium microphone, an LCD projector and screen, sound amplification and mixer system, a VGA switcher, slide advancer and the necessary electricity • On site signage in recognition of your sponsorship • Recognition in: the RNS Conference Journal / RNS Conference slide rotations / the RNS Mobile App / the RNS website

PRESIDENT’S DINNER Each year we celebrate the accomplishments of the RNS with a themed President’s Dinner. This is one of the highlights the attendees look forward to each year for the award ceremony, networking, food, and fun. This is an excellent opportunity for a highly visible show of appreciation and respect for rheumatology nurses. Available

Cost

Diamond Member Discount Rate

Platinum Member Discount Rate

$10,000

$9,000

$8,500

INCLUDES: • On site signage in recognition of your sponsorship • Recognition in: the RNS Conference Journal / RNS Conference slide rotations / the RNS Mobile App / the RNS website

PAINT-A-PICTURE NETWORKING SOCIAL This will be our 3rd year hosting an evening of networking as attendees Paint-a-Picture. This two-hour exclusive event has been a popular activity among the attendees. Sponsoring company is allowed to have sales representatives at the networking event with a table and product display. Available

Cost

Diamond Member Discount Rate

Platinum Member Discount Rate

$7,500

$6,750

$6,375

INCLUDES: • On site signage in recognition of your sponsorship • Recognition in: the RNS Conference Journal / RNS Conference slide rotations / the RNS Mobile App / the RNS website

RNS STEP CHALLENGE Encourage RNS attendees to live fit and healthy by sponsoring the RNS Step Challenge. Inside each Conference Bag the attendees will receive a pedometer with your logo on it. Everyone who completes 10,000+ steps during the conference will enter a drawing to win a prize. Sponsor to provide the prize, with a minimum value of $250. Available

Cost

Diamond Member Discount Rate

Platinum Member Discount Rate

$10,000

$9,000

$8,500

INCLUDES: • On site signage in recognition of your sponsorship • Recognition in: the RNS Conference Journal / RNS Conference slide rotations / the RNS Mobile App / the RNS website • Logo placement on physical product

CONFERENCE JOURNAL Each attendee receives a detailed full-color Conference Journal (Program Guide) where they take notes during each session of the conference. Many attendees keep their Conference Journals as reference material, providing additional brand impressions beyond the conference. Available

Cost

Diamond Member Discount Rate

Platinum Member Discount Rate

$12,500

$11,250

$10,625

INCLUDES: • • • •

On site signage in recognition of your sponsorship Two-page, full color, center spread in the RNS Conference Journal Recognition in: the RNS Conference slide rotations / the RNS Mobile App / the RNS website Logo placement on physical product

SCHEDULE-AT-A-GLANCE For quick, schedule information, each attendee receives a Schedule-at-a-Glance during registration and will refer to it for schedule times and locations. Available

Cost

Diamond Member Discount Rate

Platinum Member Discount Rate

$5,000

$4,500

$4,250

MOBILE APP The Conference Mobile App holds all the necessary conference information such as maps, sessions times, speaker information, Click Game, etc. It is a necessity for all conference attendees, giving your company constant attention. The Mobile App is a wonderful opportunity to promote your company’s name in the ever growing digital, mobile world. Available

Cost

Diamond Member Discount Rate

Platinum Member Discount Rate

$10,000

$9,000

$8,500

INCLUDES: • On site signage in recognition of your sponsorship • Individual icon for sponsor in the RNS Mobile App • Recognition in: the RNS Conference Journal / RNS Conference slide rotations / the RNS website

CLICK GAME Debuted at the 2016 RNS Conference, the Click Game is an interactive, social, virtual game embedded in our conference application. In 2016 it proved to be a success amongst conference attendees who became engaged in a fun, competitive way. The application would provide brand exposure for your company everytime attendees opened the application to play the game with their new conference friends. Available

Cost

Diamond Member Discount Rate

Platinum Member Discount Rate

$5,000

$4,500

$4,250

INCLUDES: • On site signage in recognition of your sponsorship • Recognition in: the RNS Conference Journal / RNS Conference slide rotations / the RNS Mobile App / the RNS website

HOTEL KEY CARD Be one of the first visual sponsorships incoming attendees see when they check into the hotel and receive the official RNS hotel room card with your name, logo, and directions to your booth. Available

Cost

Diamond Member Discount Rate

Platinum Member Discount Rate

$7,500

$6,750

$6,375

NAME BADGES Badges must be worn at all times within the conference hotel. Exhibiting companies are prohibited from distributing lanyards, making this a unique and highly visible sponsorship opportunity. RNS information on one side and your brand image on the other. Available

Cost

Diamond Member Discount Rate

Platinum Member Discount Rate

$6,000

$5,400

$5,100

LANYARDS Every conference attendee receives a lanyard for their conference badge upon registration. Put your company’s logo around the neck of every conference attendee on our conference lanyard. Available

Cost

Diamond Member Discount Rate

Platinum Member Discount Rate

$5,000

$4,500

$4,250

TOTE BAG Sponsor the conference tote bags and gain added exposure each time an attendee reaches for their notebook. Your logo will be visible along with the RNS logo. Available

Cost

Diamond Member Discount Rate

Platinum Member Discount Rate

$5,000

$4,500

$4,250

TOTE BAG INSERT This sponsorship is for those companies that want their promotional material distributed to every attendee at the conference. Just think, no mailing costs! Give us your printed piece (up to 8.5 x 11”) or small giveaway (subject to RNS approval) and we’ll insert it into every attendee’s official tote bag. Available

Cost

Diamond Member Discount Rate

Platinum Member Discount Rate

$500

$450

$425

INCLUDES: • Logo placement on physical product

MEETING ROOM WI-FI Everyone wants to read their email, post on their favorite social media channels, and check their flight status during the conference. Get everyone connected as the official RNS WiFi sponsor. Available

Cost

Diamond Member Discount Rate

Platinum Member Discount Rate

$10,000

$9,000

$8,500

INCLUDES: • On site signage in recognition of your sponsorship • Recognition in: the RNS Conference Journal / RNS Conference slide rotations / the RNS Mobile App / the RNS website

PASSPORT TO EDUCATION CARDS During registration each attendee receives a postcard size card called the Passport to Education Card. By sponsoring this card your logo will be placed prominently on each printed card. Attendees will preset this card to each exhibitor to attempt to win prizes. Available

Cost

Diamond Member Discount Rate

Platinum Member Discount Rate

$3,000

$2,700

$2,550

INCLUDES: • On site signage in recognition of your sponsorship • Recognition in: the RNS Conference Journal / RNS Conference slide rotations / the RNS Mobile App / the RNS website

COFFEE & SNACK BREAK STATIONS Throughout the conference attendees receive various breaks and are able to grab a cup of coffee, drinks and a snack, with your branding front and center. Available

Cost

Diamond Member Discount Rate

Platinum Member Discount Rate

$5,000

$4,500

$4,250

INCLUDES: • On site signage in recognition of your sponsorship • Recognition in: the RNS Conference Journal / Special Announcements / the RNS Mobile App / the RNS website

CHAIR DROPS Have your brochure, postcard or branded item placed upon each attendee’s chair in the main lecture hall during one of the breaks. RNS staff will take your item and insure each chair has one. One chair drop available per break. Available

Cost

Diamond Member Discount Rate

Platinum Member Discount Rate

$500

$450

$425

2017 CORPORATE MEMBERSHIP Silver

Gold

Diamond

Platinum Platinum

Logo with a link to your website on the RNS website.

●

★★

Electronic subscription to the RNS NewsRheumTM email newsletter and Rheumatology Nurse PracticeTM newsletter.

●

★★

Logo placement on RNS NewsRheumTM email newsletters.

●

★★

Member Benefits

One complimentary ad placement in a RNS NewsRheumTM email newsletter.1

★★

Invitation to attend the RNS Board of Director’s Corporate Round-table general meeting at the Annual Conference.

●

★★

A private 30-minute face-to-face meeting with the RNS Board of Directors before the Annual Conference.2

●

★★

Fourth

Third

Second

First First

Preferred time request for the private face-to-face meeting with the RNS Board of Directors.3 (order of consideration)

Opportunity to schedule conference calls with the RNS Board of Directors.2 (number of calls) Recognition of Corporate Membership in the Conference Journal and on signage at the Annual Conference.

●

★★

Right of refusal on all conference sponsorships including product theaters.3 (order of consideration)

Fourth

Third

Second

First First

10%

15% 15%

Number of complimentary conference registrations.4 (quantity of registrations)

Discount on Annual Conference corporate sponsorship opportunities including product theaters. (discount percentage)

Discount on Annual Conference exhibit booths.

10%

15% 15%

Fourth

Third

Second

First First

Complimentary one-time Annual Conference attendee mailing list use.1

●

★★

Insertion of one complimentary item in the Annual Conference attendee bag.1

●

★★

(discount percentage)

Preferred selection of Annual Conference exhibit booth location.3, 5 (order of consideration)

Corporate Membership

$15,000

$30,000

$40,000

$50,000

2017 CORPORATE MEMBERSHIP ADD-ONS The following add-on items are available to be included in the RNS Corporate Memberships for the listed additional cost. Rheumatology Nurses Society will also consider requests for add-on items that are not listed below. If new requests are approved, the approved add-on will be added to this list and be made available to all RNS Corporate Members.

RNS Corporate Membership Add-Ons

Core Curriculum for Rheumatology Nursing

Quantity

Cost

$2,475

$4,950

100

$9,900

Bulk purchase of the Core Curriculum for Rheumatology Nursing, a 484-page hardcover textbook, includes free shipping of entire order to one mailing address. Other quantities are available.

RNS Board of Directors Private Meeting

Board Members Attending

Silver and Gold Corporate Members

Diamond

Platinum

$12,500

$10,000

$7,500

$20,000

$15,000

$12,500

$25,000

$20,000

$18,500

Meet privately, in-person, for 4-hours with the RNS Board of Directors and Executive Staff. Pricing is based on number of board members (nurses) that attend and the Corporate Membership level. One executive staff person will accompany the board members. Cost of travel and accommodations for the board members and executive staff attending is to be provided by the Corporate Member. Location and time to be mutually agreed upon. Based upon availability. Other duration and faculty configurations are available.

RNS Corporate Membership Notes: 1

Must be pre-approved by the Rheumatology Nurses Society (RNS).

Based on availability. At minimum four board members and one executive staff person will be in attendance.

The RNS does not make any guarantees in selection outcomes but, in good faith, will follow this process. The order of consideration in selection processes is as follows: Platinum Corporate Members, Diamond Corporate Members, Gold Corporate Members, and then Silver Corporate Members. When multiple parties share the same Corporate Member level the longevity of the relationship with RNS will be considered. When selection opportunities are presented to Corporate Members, the selection requests must be made by the deadline date provided to ensure consideration.

The RNS Annual Conference registrations that are part of the RNS Corporate Membership benefits are full attendee registrations with access to all educational sessions and activities. Additional registrations can be bundled as addons to the RNS Corporate Membership at the current conference registration rate.

Corporate Membership does not include the cost of exhibit booths at the RNS Annual Conference. Exhibit booth space is ordered separately.

8437 Tuttle Avenue, Suite 404 • Sarasota, FL 34243 Toll Free: (800) 380-7081 • Fax: (410) 384-4222 • RNSNurse.org

TERMS & CONDITIONS 1. Contract: a. Contract for booth space must be completed online, mailed, or faxed, and must be executed by an individual who has the authority to act on behalf of the applicant. 2. Exhibit Booth Price: a. The prices for exhibiting and what is included are indicated on the previous pages. b. 50% of the exhibit fee is due within 30 days of contract submission; the remainder is due and payable on or before June 1, 2017 in order to guarantee booth space. c. Booth space is NOT guaranteed until payment-in-full is received by RNS. d. If full payment is not received by June 1, 2017, RNS will have the right to resell the assigned booth space. The exhibitor understands that any deposits made will be forfeited. 3. Exhibitor Booth Badges: a. Each 10’ x 10’ booth space is allowed no more than four representatives to work inside the booth at any given time. b. Each representative receives a full conference registration. c. Only two registrations are included with each 10’ x 10’ space; however additional registrations may be purchased online at the given conference rate. d. RNS requires a list of all exhibitor representatives by August 1, 2017. 4. Cancellation of Booth Space: a. Cancellations and requests for refunds must be received in writing no later than July 1, 2017, for 50% of the exhibit fee refunded, payable after the conference. b. Cancellations received after July 1, 2017, are non‑refundable. 5. Assignment of Booth Space: a. Booth space is assigned on a first-come, first-served basis with priority given to RNS veteran sponsors and Corporate Members. b. Booths are assigned on or before the first week of July 2017. 6. Hospitality and Entertainment: a. No entertainment, social functions, or events may be scheduled by an exhibitor to conflict with educational program hours, exhibit hours, or social events held during the conference. Companies that are not exhibiting are prohibited from hosting hospitality or social functions. 7. Conduct of Exhibits: a. Interviews, demonstrations, and distribution of literature or samples must be made within the booth space assigned to the exhibitor. b. Canvassing or distribution of advertisements outside of the exhibitor’s own booth will not be permitted. Such conduct is subject to immediate removal from the conference and future conferences.

8. Installation and Dismantle of Exhibits: a. All exhibits can be installed on August 9, 2017, between 12:00‑6:00pm b. All booths will remain assembled until breakdown on August 12, 2017 from 3:00-8:00pm. Exhibit removal prior to this time is NOT permitted. c. All exhibit space must be dismantled by 8:00pm on August 12, 2017. 9. Exhibit Contractor: a. The Official Contractor for the RNS 2017 Annual Conference is the Carolina Tradeshow Decorators (CTD). www.carolinatd.com, PO Box 220051, Charlotte, NC 28222. (704) 366-9970. Fax: (704) 635-7099. A CTD customer service desk will be accessible during the installation and dismantling of the exhibits. b. CTD will manage the following services: furniture, decorator, signs, electricity, and shipping. c. Exhibit Service Manuals will be sent approximately 45-90 days prior to the conference, with complete instructions on exhibiting and additional services available (i.e. electricity, carpet, etc.) 10. Hotel Discount Room Rates: a. Hotel rooms are the sole responsibility of each exhibitor; however, we have negotiated a limited-time discount with the host hotel. You will find a link to the discounted hotel rooms on the RNS website. Availability is limited to first‑come‑first‑served as well as the published deadline. Gaylord Palms Resort & Convention Center 6000 W Osceola Pkwy, Kissimmee, FL 34746 (407) 586-0000 11. Indemnification: a. The Exhibitor agrees to abide by the terms of this Contract, the Terms and Conditions, and any applicable provisions under the Rheumatology Nurses Society’s agreement with the management of the conference hotel, all of which are made a part of this contract by reference and fully incorporated herein. b. The Exhibitor assumes the entire responsibility and liability for losses, damages, and claims arising out of injury or damage to exhibitor’s displays, equipment, and other property brought upon the premises of the hotel. c. The Exhibitor shall indemnify and hold harmless the conference hotel, its agents, servants, and employees, and the Rheumatology Nurses Society, it’s board members, contractors, sub-contractors, agents, employees, directors, and Lyons Den Solutions, LLC from any and all such losses, damages, and claims, except for losses, damages and/or claims that arise from the negligence or willful misconduct of the conference hotel, its agents, servants and employees, and/or the Rheumatology Nurses Society, its board members, contractors, sub‑contractors, agents, employees or directors.

12. Music Licensing: a. The exhibitor warrants that it will comply with all copyright restrictions applicable to exhibitors including, but not limited to, any music performance agreements required by the American Society of Composers, Authors and Publishers (ASCAP) or Broadcast Music, Inc. (BMI). Audio devices used as part of an exhibit, which project sounds beyond the perimeter of the exhibitor’s booth, are not permitted. 13. Insuring Exhibits: a. Exhibitors are encouraged to insure their exhibits, merchandise, and display materials against theft, fire, etc. at their own expense. It is recommended that the exhibitor contact its insurance broker to obtain all-risk insurance or a rider policy covering exhibit property while absent from home premises for exhibit purposes. 14. Fire Regulations and Health Precautions: a. No exhibitor will be allowed to use any flammable decorations in the exhibit booth. Latex materials are not allowed in the exhibit hall. 15. Exhibit Space and Floor Plan: a. Every effort will be made to maintain the original configuration of the exhibit floor plan; however, RNS reserves the right to assign other than the requested space and to rearrange the floor plan and/or relocate exhibits, if necessary, without warning or notification. 16. Shipping Instructions: a. Information on shipping exhibit materials will be included in the Exhibit Service Manual prepared by CTD. A copy will be available on the RNS website approximately 30- 45 days prior to the conference. 17. Subletting of Exhibit Space:

RHEUMATOLOGY NURSES SOCIETY 10TH ANNUAL CONFERENCE AT THE GAYLORD PALMS RESORT & CONVENTION CENTER IN ORLANDO, FL.

a. Exhibitors are prohibited from assigning or subletting a booth or any part of the space allotted to them. Exhibitors may not exhibit, or permit to be exhibited in their space, any merchandise or advertising materials that are not part of their own products, or those of their subsidiaries. 18. Selling in Exhibit Space: a. The selling of any products/services and the related taxes for delivery of products/services during the RNS Conference is the sole responsibility of the exhibitor. 19. Exhibit Contractors: a. Should an exhibitor choose to use a contractor for booth setup and dismantling, the contractor must comply with the requirements of CTD as specified in the exhibit manual. The exhibitor will provide the RNS with the name and contact details of any contractors, as well as evidence that the contractor has a Certificate of Insurance with a minimum of one million dollars liability coverage, including property damage, by July 26, 2017. 20. Subject to Change: a. Pricing, offering, and availability are all subject to change. RNS reserves the right to change, cancel, or modify all offerings within the RNS Exhibitor Prospectus. All hours and events are preliminary and are subject to change. RNS reserves the right to refuse exhibit space and sponsorship participation for any reason. RESERVE YOUR SPONSORSHIP TODAY AT

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RNSnurse.org/2017conference

8437 Tuttle Avenue, Suite 404 • Sarasota, FL 34243 Toll Free: (800) 380-7081 • Fax: (410) 384-4222 • RNSNurse.org