WELCOME
RHEUMATOLOGY NURSES SOCIETY NINTH ANNUAL CONFERENCE
AUGUST 4 - 6, 2016 Cleveland, OH
The Ninth Rheumatology Nurses Society (RNS) Annual Conference will “ROCK” Cleveland, OH on August 4 - 6, 2016 at the brand new Hilton Cleveland Downtown hotel. Rheumatology Nurses and Healthcare Professionals will be immersed in a multi-day, evidence-based educational experience that will equip them to “Be Your Patients’ Rock Star.” The RNS Annual Conference positions your organization for optimal return-on-investment through intentional engagement opportunities with conference attendees. At the 2016 conference you will benefit from over seven hours of dedicated exhibitor time with the attendees. That is more than double the time provided in previous years. We have also included multiple snack and coffee breaks, two lunches, and structured activities all held in the exhibitor hall to maximize your opportunities to engage with the leading healthcare professionals in rheumatology. Enhance your exhibiting experience at the 2016 conference by expanding your organization’s presence through additional signage, display and print advertising, sponsored events and activities, product theaters, generous bag insert opportunities, and more. RESERVE YOUR BOOTH TODAY AT
http://RNSnurse.org/2016conference
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The RNS Annual Conference is the premiere rheumatology nursing education event of the year! • Direct access to hundreds of the leading healthcare professionals in rheumatology including RNs, NPs, PAs, and more! • NEW in 2016 we have DOUBLED the dedicated exhibitor hours • Snack and coffee breaks have been extended in time and are now located inside the exhibit hall (sponsorship available) • Two all-attendee lunches in the exhibit hall (sponsorship available) • New structured networking and attendee-exhibitor engagement opportunities to increase traffic flow and opportunities
Become a RNS Corporate Member and receive additional benefits* and discounts* at the RNS Annual Conference including: • Invitation to attend the RNS Board of Director’s Corporate Round-table general meeting at the Annual Conference • Private meeting with the RNS Board of Directors before the Annual Conference • Opportunity for conference calls with the RNS Board of Directors (only G, D, P) • Recognition of Corporate Membership in the Conference Journal and signage at the Annual Conference • Right of refusal on all conference sponsorships including product theaters • Complimentary conference registrations • Up to a 15% discount on Annual Conference corporate sponsorship opportunities including product theaters (only D, P) • Up to a 15% discount on exhibit booths at the Annual Conference • Preferred location selection of Annual Conference exhibit booth • Complimentary one-time Annual Conference attendee mailing list use (only D, P) • One complimentary insert for the Annual Conference attendee bag (only D, P) *For complete details and list of benefits please reference the 2016 Corporate Membership information sheet. (S = Silver | G = Gold | D = Diamond | P = Platinum)
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GENERAL EXHIBITOR INFORMATION Exhibitor Space Rental Fees
Setup and Breakdown
10’x 10’ booth: $1,750
Setup: Wednesday, August 3, 8:00am - 6:00pm
10’x 10’ non-profit booth: $750
Breakdown: Saturday, August 6, 2:30pm - 8:00pm
Meeting Location
Exhibitor Space Rental Fee includes:
Hilton Cleveland Downtown 100 Lakeside Avenue East Cleveland, OH 44114 Exhibits are located in Superior Ballroom A & B
8’ high back wall drape (except island booths) 3’ high sidewall drapes (except island booths) Company identification sign One 8’ table with two chairs
Exhibit Hall Times
A small wastebasket
Attendees will be directed to the Exhibit Hall during times listed.
Thursday, August 4: 10:00am - 11:00am and 3:15pm - 4:15pm (breaks)
Listing within Conference Journal including a company profile description and website link
Friday, August 5: 9:30am - 10:30am, 4:00pm - 4:30pm (breaks), and 12:30pm - 2:00 pm (lunch)
Sales reps receive full conference registrations Discounted hotel room rates
Saturday, August 6: 10:00am - 11:00am (break) and 1:00pm - 2:30pm (lunch)
RESERVE YOUR BOOTH TODAY AT
http://RNSnurse.org/2016conference
BE IN GREAT COMPANY RNS conference exhibitors and sponsors are in great company with the leading organizations in rheumatology today! AbbVie
BioPlus Specialty Pharmacy
Exagen Diagnostics, Inc.
Care Solutions
Pfizer
Advanced Care Scripts (ACS Specialty Pharmacy)
Blingtastic! Jewelry
Feel Good, Inc.
Medac Pharma Inc
Quality Specialty Pharmacy
Bristol-Myers Squibb
Ferring Pharmaceuticals
Metro Medical Supply
Questcor Pharmaceuticals
Celgene
Genentech
Misson Pharmacal
Quintiles
Champion Manufacturing
Gideons International
Mother to Baby
RDL Reference Laboratory
GlaxoSmithKline
National Chronic Fatigue Syndrome & Fibromyalgia Association
Rheumatoid Patient Foundation
American Autoimmune Related Diseases Association (AARDA)
Commcare Pharmacy American Nurses Credentialing Center (ANCC) CORRONA Amgen Covidien Antares Pharma
Crealta Pharmaceuticals
Arthritis Foundation
Crescendo Bioscience
Arthritis Introspective
CuraScript Specialty Pharmacy
Ashfield Healthcare, LLC
Horizon Pharma Institute for Continuing Healthcare Education Integritas Communications Janssen Journey Medical Furniture
Association of Rheumatology Health Professionals (ARHP)
CVS Caremark Specialty Pharmacy
Association of Women in Rheumatology (AWIR)
Diplomat Specialty Pharmacy
AstraZeneca
Eli Lilly and Company
Mallinckrodt Pharmaceuticals
Avella Specialty Pharmacy
Elsevier
McKesson Specialty
CVS Health
Laclede Lilly Lupus Foundation of America
National Data Bank for Rheumatic Diseases
Sage Medical Laboratory Savient Pharmaceuticals Senderra Rx
National Organization of Rheumatology Managers (NORM)
Sjögren’s Syndrome Foundation
National Psoriasis Foundation
Therabath / WR Medical Electronics
Novartis Pharmaceuticals Corporation
TLCRx
Nutramax Laboratories Oxford Immunotec
Value-Based Care in Rheumatology
PatientPoint
Zyno Medical, LLC
UCB
DESIRED CONFERENCE SPONSORSHIP PRODUCTS & SERVICES »» Durable and Home Medical Equipment »» Education / Training »» Infusion Medications and Solutions »» Injection Products »» Infusion Sets
»» Infusion Site Prep and Maintenance »» Insurance »» Nursing Apparel and Accessories »» Nutrition »» Patient Safety Products
»» Pharmaceuticals »» Pharmacy Services »» Professional Associations and Organizations »» Publications »» Reimbursement Services »» Skin and Wound Care
»» Nursing Recruitment »» Vascular Access Devices »» Vascular Access Simulators »» Vein Illumination Devices
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RNS ATTENDEE PROFILE The Rheumatology Nurses Society is dedicated to the development of evidence-based education and practice to provide the highest level of care and advocacy for rheumatic patients. The RNS is devoted to be a resource that empowers nurses through clinical advancement to make a significant difference in the lives of those suffering with a rheumatic disease. The RNS annual conference brings together the top leaders in the field of rheumatology to provide the most advanced knowledge, treatments, and support possible to healthcare professionals in rheumatology. 22% of attendees are Nurse Practitioners 51% of attendees are either primary decision-makers or have influence over purchasing decisions.
PRACTICE SETTINGS REPRESENTED Academic Center
Home Health Care
of rheumatology more than six years.
Academic Hospital Based Practice
Hospital Based Practice
FUNCTION AREAS REPRESENTED
Group MultiSpecialty Practice
Medical Affairs
51% of attendees have been in the field
Administration
Patient Care
HCP Education
Patient Education
Group Rheumatology Practice
Operations
Research
Health Advocacy
Pediatric Rheumatology Clinic Pharmaceutical Industry
Medical Specialty Clinic
Private Practice
Outpatient Infusion Center
Telehealth and Telemedicine
Research Facility
POSITIONS REPRESENTED
Director / Manager
Nurse Coordinator
Physician Assistant
Academic Clinical Nurse
Clinical Nurse
Educator
Nurse Educator
Practice Manager
Clinical Research Coordinator
Infusion Nurse
Nurse Manager
Research Manager
Infusion Nurse Manager
Nurse Practitioner
Research Nurse
Patient Assistant Program Analyst
Staff Nurse
Medical Assistant Nurse Ambassador
Pediatric Nurse
Assistant Director Clinical Manager Clinical Nurse Educator
Clinical Science Manager Clinical Trial Nurse
WHAT ATTENDEES ARE SAYING “Gained a wealth of knowledge and wonderful suggestions regarding patient care. Highly recommended for nurses who work in the field of rheumatology.” - S. J., RN
Triage Nurse
PAST CONFERENCES 2008: ORLANDO, FL
“Excellent material that is applicable to practice and to implement in patient care. Excellent presenters on complicated topics. Recommend this to all nurses practicing in a Rheumatology setting.” - C. Z., RN, BSN, CPN
2009: LAS VEGAS, NV
“The RNS Annual Conference is a source of knowledge for daily practice and a great place to learn about all the services and products available to you and patients. A great place for networking as well.” - T. S., BSN, RN
2012: TAMPA, FL
“The best conference I’ve been to in YEARS!” - S. Y., RN
2015: ORLANDO, FL
“I believe the conference was extremely valuable to me both personally and professionally. I have walked away with a greater understanding of multiple autoimmune diseases as well as some new ideas in the management of them.” - G. C., RN, MSN, FNP-BC 6
2010: CHICAGO, IL 2011: KANSAS CITY, KS
2013: NASHVILLE, TN 2014: LOUISVILLE, KY
RHEUMATOLOGY NURSES SOCIETY ORGANIZATIONAL SUMMARY The Rheumatology Nurses Society (RNS) is a non-profit professional nursing organization representing nurses who are engaged in clinical practice, education, and research for the care of patients with rheumatic diseases. Through the efforts of the RNS leadership, rheumatology nursing was recognized by the American Nurses Association (ANA) in 2012 as a nursing specialty. Following this recognition, RNS and the ANA co-published the Scope and Standards of Practice for Rheumatology Nursing in 2013 to better define the role of the profession. RNS recently took the important step of cementing a relationship with the American Nurses Credentialing Center (ANCC) to develop a new board certification through portfolio for rheumatology nursing. The new certification program is currently under development and scheduled to launch in 2016. In 2015, RNS also published the Core Curriculum for Rheumatology Nursing, a 484-page hardcover textbook. Led by an editorial board of four rheumatology nurse leaders, a team of 27 rheumatology nurse authors, five section editors, and other experts in education, research, and publishing helped developed the first edition of this curriculum that espouses the principles, knowledge, and resources available to the rheumatology nurse. This publication helps guide rheumatology nurses in their approach to care across many of the more than 100 rheumatic diseases that they may see in daily practice. The RNS is a recognized authority in producing relevant education and practice tools for rheumatology nurses through the development of live annual conferences, online enduring content, nurse tools, patient resources, and peer-reviewed content including the new Rheumatology Nurse Practice initiative. The Rheumatology Nurse Practice (RNP) initiative consists of three exciting and free programs including a new peer-reviewed newsletter, a series of Google Hangout (webinar) live programs, and regional live events. The RNS currently represents over 800 members who have access to its full array of professional and educational activities. A number of free educational tools are available on the RNS website for the broader population of rheumatology nurses throughout the United States and the world. The RNS has a broad reach and influence within the global rheumatology community of health care professionals, physicians, industry, and patient populations. Beyond its internal data sources of thousands of targeted healthcare professionals in rheumatology, the RNS is an avid adopter of social media and other emerging communication platforms which include LinkedIn groups, 2,940 followers of its Twitter feed, more than 12,000 Facebook “Likes�, and live and enduring content developed through Google Hangouts.
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PRODUCT THEATER (non CE) Product theaters are turnkey, 90-minute marketing presentations about your company’s products or services presented to the entire conference. These sessions do not offer CE credit; rather, they give you the freedom to create a presentation centered on your company’s products. There are two options. In the first option all food cost will be covered by RNS. With option two, the sponsor covers all food related cost. For either option the sponsor must provide the speaker, speaker accommodations, all related artwork, and a finished 8 ½” x 11” or smaller tote bag insert. Available
RNS Covers Food Cost
Sponsor Covers Food Cost
Corporate Member* Food Included
Corporate Member* Food Not Included
5
$37,500
$27,500
$33,750 (D) / $31,875 (P)
$24,750 (D) / $23,375 (P)
Includes: »» Crescent round seating in a dedicated room close to the main lecture hall »» On site sponsorship signage recognition »» Recognition in the RNS Conference Journal, on the conference slide rotations, RNS website and Schedule-at-a-Glance »» Use of two lavaliere microphones, one podium microphone, an LCD projector and screen, sound amplification and mixer system, a VGA switcher and the necessary electricity »» 8 ½” x 11” or smaller insert to be placed inside the conference attendee tote bag. Sponsor covers all cost.
INDEPENDENT SATELLITE SYMPOSIUM (CE) RNS provides an opportunity for companies to host educational programs before or after conference sessions, often offering CE credit to participants. (Sponsor will provide speaker, speaker accommodations, all related artwork, and finished tote bag insert.)
Available
RNS Covers Food Cost
Sponsor Covers Food Cost
Corporate Member* Food Included
Corporate Member* Food Not Included
5
$37,500
$27,500
$33,750 (D) / $31,875 (P)
$24,750 (D) / $23,375 (P)
Includes: »» Crescent round seating in a dedicated room close to the main lecture hall »» On site sponsorship signage recognition »» Recognition in the RNS Conference Journal, on the conference slide rotations, RNS website and Schedule-at-a-Glance »» Use of two lavaliere microphones, one podium microphone, an LCD projector and screen, sound amplification and mixer system, a VGA switcher and the necessary electricity »» 8 ½” x 11” or smaller insert to be placed inside the conference attendee tote bag. Sponsor covers all cost. *Corporate Member pricing reflects the discount for Diamond (D) and Platinum (P) RNS Corporate Members 8
PRESIDENT’S DINNER Each year we celebrate the accomplishments of the RNS with a themed President’s Dinner. This is one of the highlights the attendees look forward to each year for the award ceremony, networking, food, and fun. This is an excellent opportunity for a highly visible show of appreciation and respect for rheumatology nurses. Available
Standard
With Corporate Member* Discount
1
$10,000
$9,000 (D) / $8,500 (P)
Includes: »» On site program signage promoting your product or brand »» Recognition in the RNS Conference Journal, on the conference slide rotations, RNS website and Schedule-at-a-Glance
WEDNESDAY EVENING NETWORKING EVENT Following-up with 2015’s successful Paint-a-Picture event, this year we are customizing another Wednesday evening networking event. This will be a two-hour exclusive networking event. Available
Standard
With Corporate Member* Discount
1
$7,500
$6,750 (D) / $6,375 (P)
Includes: »» On site program signage promoting your product or brand »» Sponsoring company is allowed to have sales representives at the networking event
SNACK BREAK STATIONS Four times throughout the conference attendees receive a break to walk the exhibit hall. During this time there will be snack break stations. A discount is available for sponsoring all four snack break stations. (Sponsor will provide all related artwork. Snack selection will be determined by the RNS) Available
Standard
With Corporate Member* Discount
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$5,000
$4,500 (D) / $4,250 (P)
Includes: »» On site program signage promoting your product or brand »» Recognition in the RNS Conference Journal, on the conference slide rotations, RNS website and Schedule-at-a-Glance
LUNCH CHAIR DROPS Have your brochure, postcard or branded item placed upon each attendee’s chair in the main lecture hall during one or more of three lunch breaks. RNS staff will take your item and insure each chair has one. Available
Standard
With Corporate Member* Discount
3
$1,500
$1,350 (D) / $1,275 (P)
Includes: »» Sponsor provided brochures, postcards or branded item(s) will be placed on each attendee’s chair during one or more specific lunch breaks
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MEETING ROOM WIFI Everyone wants to read their email, post on their favorite social media channels, and check their flight status during the conference. Get everyone connected as the official RNS WiFi sponsor. Available
Standard
With Corporate Member* Discount
1
$6,000
$5,400 (D) / $5,100 (P)
Includes: »» On site sponsorship signage recognition »» Recognition in the RNS Conference Journal and on the conference slide rotations
HOTEL KEY CARD Be one of the first visual sponsorships incoming attendees see when they check into the hotel and receive the official RNS hotel room card with your name, logo, and directions to your booth. Available
Standard
With Corporate Member* Discount
1
$7,500
$6,750 (D) / $6,375 (P)
Includes: »» Company name, logo on each hotel key card. Every attendee receives two key cards »» On site sponsorship signage recognition »» Recognition in the RNS Conference Journal
PASSPORT TO EDUCATION CARD SPONSORSHIP During registration each attendee receives a postcard size card called the Passport to Education Card. By sponsoring this card your logo will be placed prominently on each printed card. Attendees will preset this card to each exhibitor to attempt to win prizes. (Sponsor will provide all related artwork.) Available
Standard
With Corporate Member* Discount
1
$3,000
$2,700 (D) / $2,550 (P)
Includes: »» Company name, logo on each Passport to Education Card. Every attendee receives one in the tote bag »» On site sponsorship signage recognition »» Recognition in the RNS Conference Journal
SCHEDULE-AT-A-GLANCE For quick, schedule information, each attendee receives a Schedule-at-a-Glance during registration and will refer to it for schedule times and locations. (Sponsor will provide all related artwork.) Available
Standard
With Corporate Member* Discount
1
$5,000
$4,500 (D) / $4,250 (P)
Includes: »» On site program signage promoting your product theater »» Recognition in the RNS Conference Journal and Schedule-at-a-Glance 10
CONFERENCE JOURNAL Each attendee receives a detailed full-color Conference Journal (Program Guide) where they take notes during each session of the conference. Many attendees keep their Conference Journals as reference material, providing additional brand impressions beyond the conference. Available
Standard
With Corporate Member* Discount
1
$12,500
$11,250 (D) / $10,625 (P)
Includes: »» Two-page, full color, center spread inside the Conference Journal (artwork provided by sponsor) »» On site sponsorship signage recognition »» Recognition on the conference slide rotations and on RNS website »» 8 ½” x 11” or smaller insert placed inside the conference attendee tote bag (sponsor provided inserts) »» One mailing list usage of RNS attendees
ATTENDEE BADGES Badges must be worn at all times within the conference hotel. Exhibiting companies are prohibited from distributing lanyards, making this a unique and highly visible sponsorship opportunity. Sponsor will provide all related artwork. Available
Standard
With Corporate Member* Discount
1
$6,000
$5,400 (D) / $5,100 (P)
Includes »» On site program signage promoting your product or brand »» Recognition in the RNS Conference Journal
TOTE BAG All attendees receive this bag filled with the resources needed for the conference including: The Official Conference Journal, Schedule-at-a-Glance, Passport to Education, inserts, and more. (Sponsor will provide all related artwork.) . Available
Standard
With Corporate Member* Discount
1
$5,000
$4,500 (D) / $4,250 (P)
Includes: »» Your logo on one side and the RNS logo on the other »» On site program signage promoting your product theater »» Recognition in the RNS Conference Journal
TOTE BAG INSERTS RNS staff will place your brochure or postcard into each attendee tote bag. Available
Standard
With Corporate Member* Discount
MANY
$500
$450 (D) / $425 (P)
Includes: »» Sponsor provided brochure or postcard, no larger than 8½” x 11” to be placed into each attendee tote bag 11
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BE THE RESOURCE THEY NEED
2016 CORPORATE MEMBERSHIP Member Benefits
Silver
Gold
Diamond Platinum
Logo with a link to your website on the RNS website.
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Electronic subscription to the RNS NewsRheumTM email newsletter and Rheumatology Nurse PracticeTM newsletter.
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Logo placement on RNS NewsRheumTM email newsletters.
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One complimentary ad placement in a RNS NewsRheumTM email newsletter.1
★
Invitation to attend the RNS Board of Director’s Corporate Round-table general meeting at the Annual Conference.
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A private 30-minute face-to-face meeting with the RNS Board of Directors before the Annual Conference.2
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★
Fourth
Third
Second
First
1
2
4
Preferred time request for the private face-to-face meeting with the RNS Board of Directors.3 (order of consideration) Opportunity to schedule conference calls with the RNS Board of Directors.2 (number of calls) Recognition of Corporate Membership in the Conference Journal and on signage at the Annual Conference.
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Right of refusal on all conference sponsorships including product theaters.3 (order of consideration)
Fourth
Third
Second
First
1
2
3
4
10%
15%
Number of complimentary conference registrations.4 (quantity of registrations)
Discount on Annual Conference corporate sponsorship opportunities including product theaters. (discount percentage) Discount on Annual Conference exhibit booths.
10%
10%
10%
15%
Fourth
Third
Second
First
Complimentary one-time Annual Conference attendee mailing list use.1
●
★
Insertion of one complimentary item in the Annual Conference attendee bag.1
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(discount percentage)
Preferred selection of Annual Conference exhibit booth location.3, 5 (order of consideration)
Corporate Membership
$15,000 $30,000 $40,000 $50,000 2016 RNS Corporate Membership | Page 1 of 2
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2016 CORPORATE MEMBERSHIP ADD-ONS The following add-on items are available to be included in the RNS Corporate Memberships for the listed additional cost. Rheumatology Nurses Society will also consider requests for add-on items that are not listed below. If new requests are approved, the approved add-on will be added to this list and be made available to all RNS Corporate Members.
RNS Corporate Membership Add-ons
Core Curriculum for Rheumatology Nursing Bulk purchase of the Core Curriculum for Rheumatology Nursing, a 484-page hardcover textbook, includes free shipping of entire order to one mailing address. Other quantities are available.
RNS Board of Directors Private Meeting Meet privately, in-person, for 4-hours with the RNS Board of Directors and Executive Staff. Pricing is based on number of board members (nurses) that attend and the Corporate Membership level. One executive staff person will accompany the board members. Cost of travel and accommodations for the board members and executive staff attending is to be provided by the Corporate Member. Location and time to be mutually agreed upon. Based upon availability. Other duration and faculty configurations are available.
Quantity
Cost
25
$2,475
50
$4,950
100
$9,900
Board Members Attending
Silver and Gold Corporate Members
Diamond
Platinum
2
$12,500
$10,000
$7,500
4
$20,000
$15,000
$12,500
6
$25,000
$20,000
$18,500
RNS Corporate Membership Notes: 1
Must be pre-approved by the Rheumatology Nurses Society (RNS).
2
Based on availability. At minimum four board members and one executive staff person will be in attendance.
The RNS does not make any guarantees in selection outcomes but, in good faith, will follow this process. The order of consideration in selection processes is as follows: Platinum Corporate Members, Diamond Corporate Members, Gold Corporate Members, and then Silver Corporate Members. When multiple parties share the same Corporate Member level the longevity of the relationship with RNS will be considered. When selection opportunities are presented to Corporate Members, the selection requests must be made by the deadline date provided to ensure consideration. 3
The RNS Annual Conference registrations that are part of the RNS Corporate Membership benefits are full attendee registrations with access to all educational sessions and activities. Additional registrations can be bundled as add-ons to the RNS Corporate Membership at the current conference registration rate. 4
Corporate Membership does not include the cost of exhibit booths at the RNS Annual Conference. Exhibit booth space is ordered separately. 5
8437 TUTTLE AVENUE - SUITE 404 | SARASOTA, FL 34243 RNSNURSE.ORG • TOLL FREE: (800) 380-7081 FAX: (410) 384-4222 2016 RNS Corporate Membership | Page 2 of 2 13
TERMS AND CONDITIONS 1. Contract. Contract for booth space must be completed online, mailed, or faxed, and must be executed by an individual who has the authority to act on behalf of the applicant. 2. Exhibit Booth Price. The prices for exhibit space are indicated on the previous pages. 50% of the exhibit fee is due within 30 days of contract submission; the remainder is due and payable on or before June 1, 2016 in order to guarantee booth space. Booth prices include one table, two chairs, a wastebasket, pipe, drape, and side rail. Booth space is NOT guaranteed until payment-in-full is received by RNS. If full payment is not received by June 1, 2016, RNS will have the right to resell the assigned booth space. The exhibitor understands that any deposits made will be forfeited. 3. Exhibitor Booth Badges: • Each 10’ x 10’ booth space is allowed no more than four representatives to work inside the booth at any given time • Each representative receives a full conference registration • Only two registrations are included with each 10’ x 10’ space; however additional registrations may be purchased online at the given conference rate. • RNS requires an online submitted list of all exhibitor representatives by August 1, 2016. 4. Cancellation of Booth Space. Cancellations and requests for refunds must be received in writing no later than July 1, 2016, for 50% of the exhibit fee refunded, payable after the conference. Cancellations received after July 1, 2016, are non-refundable. 5. Assignment of Booth Space. Booth space is assigned on a first-come, first-served basis with priority given to RNS veteran sponsors and Corporate Members. Booths are assigned on or before the first week of July 2016. 6. Hospitality and Entertainment. No entertainment, social functions, or events may be scheduled by an exhibitor to conflict with educational program hours, exhibit hours, or social events held during the conference. Companies that are not exhibiting are prohibited from hosting hospitality or social functions. 7. Conduct of Exhibits. Interviews, demonstrations, and distribution of literature or samples must be made within the booth space assigned to the exhibitor. Canvassing or distribution of advertisements outside of the exhibitor’s own booth will not be permitted. Such conduct is subject to immediate removal from the conference and future conferences.
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8. Installation and Dismantle of Exhibits. All exhibits can be installed on August 3, between 8:00 a.m. and 6:00 p.m. All booths will remain assembled until August 6 at 2:30 p.m. Exhibit removal prior to this time is NOT permitted. All exhibit space must be dismantled by 8:00 p.m. on August 6, 2016. 9. Exhibit Contractor. The Official Contractor for the RNS 2016 Annual Conference is the Carolina Tradeshow Decorators (CTD). www.carolinatd.com, PO Box 220051, Charlotte, NC 28222. 704-366-9970. 704-635-7099 (fax). A CTD customer service desk will be accessible during the installation and dismantling of the exhibits. CTD will manage the following services: furniture, decorator, signs, electricity, and shipping. Exhibit Service Manuals will be sent approximately 45 - 90 days prior to the conference, with complete instructions on exhibiting and additional services available (i.e. electricity, carpet, etc.). 10. Hotel Discount Room Rates. Hotel rooms are the sole responsibility of each exhibitor; however, we have negotiated a limited-time discount with the host hotel. You will find a link to the discounted hotel rooms on the RNS website. Availability is limited to first-come-first-served as well as the published deadline. Hilton Cleveland Downtown 100 Lakeside Avenue East, Cleveland, OH 44114 (216) 413 - 5023 11. Indemnification - The Exhibitor agrees to abide by the terms of this Contract, the Terms and Conditions, and any applicable provisions under the Rheumatology Nurses Society’s agreement with the management of the conference hotel, all of which are made a part of this contract by reference and fully incorporated herein. The Exhibitor assumes the entire responsibility and liability for losses, damages, and claims arising out of injury or damage to exhibitor’s displays, equipment, and other property brought upon the premises of the hotel. The Exhibitor shall indemnify and hold harmless the conference hotel, its agents, servants, and employees, and the Rheumatology Nurses Society, it’s board members, contractors, sub-contractors, agents, employees, and directors, and Lyons Den Solutions, LLC from any and all such losses, damages, and claims, except for losses, damages and/or claims that arise from the negligence or willful misconduct of the conference hotel, its agents, servants and employees, and/or the Rheumatology Nurses Society, its board members, contractors, sub-contractors, agents, employees or directors.
12. Music Licensing. The exhibitor warrants that it will comply with all copyright restrictions applicable to exhibitors including, but not limited to, any music performance agreements required by the American Society of Composers, Authors and Publishers (ASCAP) or Broadcast Music, Inc. (BMI). Audio devices used as part of an exhibit, which project sounds beyond the perimeter of the exhibitor’s booth, are not permitted. 13. Insuring Exhibits. Exhibitors are encouraged to insure their exhibits, merchandise, and display materials against theft, fire, etc. at their own expense. It is recommended that the exhibitor contact its insurance broker to obtain allrisk insurance or a rider policy covering exhibit property while absent from home premises for exhibit purposes. 14. Fire Regulations and Health Precautions. No exhibitor will be allowed to use any flammable decorations in the exhibit booth. Latex materials are not allowed in the exhibit hall. 15. Exhibit Space and Floor Plan. Every effort will be made to maintain the original configuration of the exhibit floor plan; however, RNS reserves the right to assign other than the requested space and to rearrange the floor plan and/or relocate exhibits, if necessary, without warning or notification.
RHEUMATOLOGY NURSES SOCIETY NINTH ANNUAL CONFERENCE
16. Shipping Instructions. Information on shipping exhibit materials will be included in the Exhibit Service Manual prepared by CTD. A copy will be available on the RNS website approximately 30 - 45 days prior to the conference. 17. Subletting of Exhibit Space. Exhibitors are prohibited from assigning or subletting a booth or any part of the space allotted to them. Exhibitors may not exhibit, or permit to be exhibited in their space, any merchandise or advertising materials that are not part of their own products, or those of their subsidiaries. 18. Selling in Exhibit Space. The selling of any products/services and the related taxes for delivery of products/services during the RNS Conference is the sole responsibility of the exhibitor.
AUGUST 4 - 6, 2016 CLEVELAND, OH
19. Exhibit Contractors. Should an exhibitor choose to use a contractor for booth setup and dismantling, the contractor must comply with the requirements of CTD as specified in the exhibit manual. The exhibitor will provide the RNS with the name and contact details of any contractors, as well as evidence that the contractor has a Certificate of Insurance with a minimum of one million dollars liability coverage, including property damage, by July 20, 2016. 20. Subject to Change. Pricing, offering, and availably are all subject to change. RNS reserves the right to change, cancel, or modify all offerings within the RNS Exhibitor Prospectus. All hours and events are preliminary and are subject to change. RNS reserves the right to refuse exhibit space and sponsorship participation for any reason.
Version: 1-012016.b
RESERVE YOUR BOOTH TODAY AT
http://RNSnurse.org/2016conference
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