Table of Contents
B.O.D. Motions
Summary of Operations
B.O.D. Meetings Schedule
B.O.D.MOTIONS
Sun City Summerlin Community Association, Inc. Meeting of the Executive Board of Directors
Owner Attendance was in person, by Zoom and teleconference. August 13, 2024
MOTIONS
Board Members in Attendance in person: Jeff Rorick, Dick Clark, Gerry Sokolski, Judy Williams, Erik Braun, Kenneth Resnik
Board Members in Attendance by Zoom: None
Board Members Absent: Ellen Bachman, Steve Commander, Lynn Kasner Morgan
Acceptance of August 13, 2024, Executive Board of Directors Meeting Agenda
MOTION by Dick Clark to accept the Agenda for the August 13, 2024, meeting of the Executive Board of Directors as presented.
SECOND by Gerry Sokolski
UNANIMOUSLY APPROVED
Approval of the Executive Board of Directors Meeting Minutes from the July 09, 2024, Board Meeting
MOTION by Jeff Rorick to approve the Minutes from the July 09, 2024, meeting
of the Executive Board of Directors as presented.
SECOND by Gerry Sokolski
UNANIMOUSLY APPROVED
CONSENT CALENDAR
MOTION by Gerry Sokolski that there being no objection to approving items A through G as presented on the Consent Calendar that these items be adopted and the full text of the resolutions, reports or recommendations contained, be recorded in the Minutes of this meeting as amended: Packet A, Consent Calendar, mathematical error on Executive Directors Spending Authority Report that will be corrected.
SECOND by Judy Williams UNANIMOUSLY APPROVED
VI. NEW BUSINESS
B. Short Term Treasury Maturity Cycle
MOTION by Gerry Sokolski to approve, per the approved 2025 fiscal year budget, movement of $500,000.00 from maturing August 2024 three-month operating fund treasuries to the New Capital operating account and $2,000,000.00 from maturing August 2024 three-month operating fund treasuries to the Reserve investment account. The remaining funds from the maturing August 2024 three-month operating fund treasuries would be reinvested in the regular three-year operating investment ladder. The $2,000,000.00 of maturing three-month operating fund treasuries that would be moved to the Reserve investment account would continue to be invested in threemonth treasuries and continue to roll in three-month treasuries until such time as a decision would be made by the Board to
B.O.D.MOTIONS
liquidate or change the length of term on the treasuries maturity cycle.
SECOND by Judy Williams
UNANIMOUSLY APPROVED
C. Request from Wells Fargo Advisors to Change the Investment Advisory Program Fees
MOTION by Gerry Sokolski to accept the request from Wells Fargo Advisors, to raise our investment management fees from 0.20% to 0.24%. It is noted that fees were lowered from 0.22% to 0.20% four years ago due to the low interest rate environment during COVID, and there have been no increases in the last four (4) years.
SECOND by Kenneth Resnik
UNANIMOUSLY APPROVED
E. AARP Request for Room Use in Sun City Summerlin
MOTION by Dick Clark to deny the request from the American Association of Retired People (AARP) Tax Aide for free use of the Mountain Shadows Community Center, Mint Room for the following requested days and dates. Two (2) days in January 2025 to make in person tax appointments for SCSCAI residents and another date late in January 2025 for a meeting of the AARP Tax Aide team and tech advisor to do set up, then on every Thursday, Friday and Saturday from February 06, 2025, to April 12, 2025, from 8:30 am to 4:00 pm to provide free tax preparation to resident and non-resident senior citizens. On the days that the Mint Room is being used for AARP Tax Aide all card and game use in the Mint Room will be cancelled, except for Saturday evenings after 6 pm. AARP will be responsible to provide all services and
equipment needed to facilitate this program, with SCSCAI only providing, free of charge, the use of the Mint Room, restrooms, tables, chairs, storage for supplies and equipment, set up of the tables and chairs and a free article in the Link Magazine. All items in storage to be promptly removed by AARP by April 15, 2024.
SECOND by Erik Braun UNANIMOUSLY APPROVED
F. 211-2024.2025 Mountain Shadows Fitness Center - Sound Equipment Replacement
MOTION by Dick Clark to approve the recommendation from the Common Area Properties Committee from their meeting on July 16, 2024, and the Fitness Committee from their meeting on August 08, 2024, to accept the quote from Rockville for the purchase of the sound equipment for the Mountain Shadows Fitness Center in the amount of $1,197.03, including sales tax and shipping. The installation will be completed by SCSCAI staff. This expenditure was approved in the 2024/2025 Reserve Fund Expenses Budget in the amount of $3,500.00 and will be under the budgeted amount for the fiscal year ending June 30, 2025, by $2,302.97.
SECOND by Jeff Rorick
UNANIMOUSLY APPROVED
G. 212-2024.2025
Highland
Falls - Light Fixtures in Parking Lot – Replacement
MOTION by Dick Clark to approve the recommendation from the Common Area Properties Committee from their meeting on July 16, 2024, to accept the quote from Commercial Lighting for the purchase of the fourteen light fixtures for the Highland Falls Parking Lot in the amount of $3,595.88, including sales tax
and delivery. The installation will be done by SCSCAI staff. This expenditure was approved in the 2024/2025 Reserve Fund Expenses Budget in the amount of $4,500.00 and will be under the budgeted amount for the fiscal year ending June 30, 2025, by $904.12.
SECOND by Judy Williams
UNANIMOUSLY APPROVED
H. 213-2024.2025 Palm Valley - Light Fixtures in Parking Lot – Replacement
MOTION by Dick Clark to approve the recommendation from the Common Area Properties Committee from their meeting on July 16, 2024, to accept the quote from Commercial Lighting for the purchase of the seven light fixtures for the Palm Valley Parking Lot in the amount of $1,797.94 including sales tax and delivery. The installation will be done by SCSCAI staff. This expenditure was approved in the 2024/2025 Reserve Fund Expenses Budget in the amount of $2,000.00 and will be under the budgeted amount for the fiscal year ending June 30, 2025, by $202.06.
SECOND by Gerry Sokolski
UNANIMOUSLY APPROVED
I. 214-2024.2025 Sun Shadows - Pole Light Fixtures in Parking Lot –Replacement
MOTION by Dick Clark to approve the recommendation from the Common Area Properties Committee from their meeting on July 16, 2024, and the Fitness Committee from their meeting on August 08, 2024, to accept the quote from Commercial Lighting for the purchase of the twelve pole light fixtures for the Sun Shadows Parking Lot in the amount of $3,082.19, including sales tax and delivery. The installation will be done by SCSCAI staff. This expenditure was approved in the 2024/2025 Reserve Fund
Expenses Budget in the amount of $5,000.00 and will be under the budgeted amount for the fiscal year ending June 30, 2025, by $1,917.81.
SECOND by Gerry Sokolski
UNANIMOUSLY APPROVED
J. 218-2024.2025 Greenbelt #18Sidewalk Repair
MOTION by Dick Clark to approve the recommendation from the Common Area Properties Committee from their meeting on July 16, 2024, that the concrete replacement/repair at Greenbelt 18/Sundial Central Park be replaced with paver bricks as proposed by the Landscape Department. The proposed project will be done in-house by the Landscape Department for a not to exceed amount of $4,010.00. This replacement needed was not discovered until after the 2024-2025 Budget Hearings and was not a budgeted item for the fiscal year ending June 30, 2025.
SECOND by Jeff Rorick
UNANIMOUSLY APPROVED
K. SCSCAI Cruisers of Sun City Car Club – New Charter
MOTION by Judy Williams to approve the recommendation of the Clubs and Community Organizations Committee from their meeting on July 18, 2024, the approval of the Charter to establish the SCSCAI Cruisers of Sun City Car Club.
SECOND by Gerry Sokolski
UNANIMOUSLY APPROVED
L. SCSCAI Softball Club – Changes to Key Procedures
MOTION by Judy Williams to approve the recommendation of the Clubs and Community Organizations Committee from their meeting on July 18, 2024, the approval of providing the SCSCAI Softball Club with six (6) additional keys to the
B.O.D.MOTIONS
SCSCAI Softball Club's storage area.
SECOND by Kenneth Resnik
UNANIMOUSLY APPROVED
M.
Replacement of Two (2)
Computers
for Golf Maintenance DepartmentRatification
MOTION by Erik Braun to ratify the emergency replacement of two (2) computers for Golf Course Maintenance Department from ODP Business Solutions in the amount of $539.69 including tax and shipping. This is an unbudgeted Reserve Item. The Reserve Item amount is $17,800.00 for Fiscal Year 2024-2025.
SECOND by Judy Williams
UNANIMOUSLY APPROVED
N.
Purchase of Twenty (20) Budgeted Reserve Item PCs
MOTION by Erik Braun to approve the recommendation from the Information Technology Department to purchase twenty (20) budgeted reserve item computers from Office Depot at a cost of $15,318.81 including tax and shipping. This is a budgeted reserve item in the amount of $17,800.00 and will be under budget by $2,481.19.
SECOND by Gerry Sokolski
UNANIMOUSLY APPROVED
O.
Cyber Insurance Required Network Penetration Testing
MOTION by Erik Braun to approve the recommendation from the Information Technology Department to purchase Cyber Insurance required Network Penetration Testing at a total cost of $4,000.00. This item is required for the Cyber Security Insurance. This is an
unbudgeted operating expense.
SECOND by Judy Williams
UNANIMOUSLY APPROVED
P. Food & Beverage – Delivery through Third Party Aggregators – Rescind Motion to Rescind
The following motion to rescind the original motion requires a 2/3 majority to be passed by the Board of Directors.
MOTION by Jeff Rorick to rescind the January 09, 2024, Board of Directors motion relating to the purchase of monthly software & services from Dorr Dash, Uber Eats, & Grub Hub.
SECOND by Erik Braun
UNANIMOUSLY APPROVED
MOTION by Jeff Rorick to approve the purchase of a delivery application through Toast at a cost of $7.49 paid by SCSCAI per order, no monthly service fee.
SECOND by Dick Clark
UNANIMOUSLY APPROVED
Q. 126-2023.2024 Turf Reduction
Project Del Webb – Lake Mead East and West Entry
MOTION by Dick Clark to approve the purchase of additional artificial turf to complete the turf reduction project at Del Webb – Lake Mead East and West Entry in the amount of $8,091.93. The original cost estimate for the two (2) corners submitted to the Board on 12.12.2023 was for $3,800.00. The actual cost to finish the Lake Mead-Del Webb turf reduction is $11,891.93. The request for the purchase of more artificial turf was due to a miscalculation on the square footage and math calculation. The additional cost will be covered by the
Southern Nevada Water Authorities (SNWA) rebates, for the total square footage on the turf reduction project per the agreement with SNWA.
SECOND by Erik Braun
UNANIMOUSLY APPROVED
R. Highland Falls Golf Course
Maintenance – Booster Pump Station # 16 Ratification MOTION by Jeff Rorick to ratify the emergency replacement of the 15Hp motor for the irrigation booster station for Highland Falls Booster Pump Station # 16 in the amount of $6,153.85. In the 2025 Reserve Fund Budget there is a total of $75,000.00 budgeted for emergency Replacements of Main Station Pump, previous funds have already been spent from this line item and with this expenditure there is now a balance of $48,315.30 for the fiscal year ending June 30, 2025.
SECOND by Gerry Sokolski
UNANIMOUSLY APPROVED
VII. ADJOURNMENT
MOTION by Kenneth Resnik, that there being no further business to come before the Board of Directors, that the meeting be adjourned at 8:04pm.
SECOND by Gerry Sokolski
UNANIMOUSLY APPROVED
SUMMARYOFOPERATIONS
SUMMARYOFOPERATIONS
B.O.D.MEETINGSSCHEDULE
Official Notice Board of Directors
2024 MEETING SCHEDULE
All meetings held in-person with courtesy view and teleconference only *
* Courtesy View Only Zoom Information: As a courtesy, the Association is providing owners with view only access through video and teleconferencing via Zoom. The instructions on obtaining view or teleconference only access to this meeting for Zoom are included with this notice. The meeting itself is in-person, not virtual. Utilizing view or teleconference only access does NOT constitute owner attendance at or participation in the meeting.
BOD Membership
Month Meetings Meetings
January 1/09/24
February 2/13/24 2/28/24**AnnualMtg. 2/29/24***Organiz.Mtg.
March 3/12/24(Evening)
April 4/09/24
May 5/14/24 5/31/24****
June 6/11/24
July 7/09/24
August 8/13/24(Evening)
September 9/10/24
October 10/08/24
November 11/12/24
December 12/10/24
**Annual meeting Wednesday, 2/28/2024, at 8 a.m.
*** Organizational Meeting Thursday, 2/29/2024 at 9 a.m. ****Budget Ratification Meeting Friday, 5/31/2024.
All daytime meetings will be held at Starbright Theatre, at 9 a.m., unless noted otherwise. Executive Sessions are typically held after the Board Meetings; however, Executive Sessions are sometimes held during a recess of the Board Meeting for various reasons.
Evening Meetings: All evening meetings will be held at Starbright Theatre, at 6 p.m. Executive Sessions are typically held prior to any evening meeting(s).
Note: A resident has the right to:
• Haveacopyoftheminutes,asummaryoftheminutesora recordingofthemeetinguponrequest($.10perpageand$1.00 fortherecordingpermeeting)(NRS116.31083). Copiesofthe minutesandrecordingsofrecentBoardmeetingsmaybedownloadedfromthewebsitewithoutcharge.
• SpeaktotheExecutiveBoard,unlesstheExecutiveBoardis meetinginExecutiveSession(NRS116.31085).
• TheAgendaispostedontheAssociationbulletinboardsand websiteontheFridaypriortothemeeting.
• Utilizingthecourtesyvieworteleconferenceonlyaccess doesnotconstituteownerattendanceatthemeetingandthereforedoesnotentitleanyownerutilizingvieworteleconference onlyaccesswiththerightsofownerswhoattendthemeeting, including,butnotlimitedto,therighttospeakatthemeeting.
• Recordings of Board meetings will be made. The recordings will be kept for a period of ten years in the Administration’s Executive Director’s office in the Mountain Shadows Community Center. Recordings, minutes or a summary of minutes will be available not more than 30 days after the meeting (NRS 116.31083). Depending upon meeting schedules, on occasion, the minutes or summary of the minutes may be in draft form.
All scheduled Board of Director meetings are held at Starbright Theatre and/or by Zoom. All scheduled Committee Meetings are held at Desert Vista Committee Room and/or by Zoom.
SCSCAI Board of Directors and Committee Meetings
The Board agenda is posted on the Administrative bulletin board, on the website, and in the community centers. Copies may be obtained in the Administration office on the Friday prior to the meeting. All meetings will be held at Desert Vista except where noted on the calendar. For updates, please visit www.suncitysummerlin.com
ARC ArchitecturalReviewCommittee
BOD SCSCAIBoardofDirectors
CAP CommonAreaProperties
CCOC ClubsandCommunityOrganizationsCommittee
HC HearingCommittee
IT InformationTechnology
SCSCAI Board and Committee Meetings Schedule
BOD Tues.,Sept.10 9a.m.(SBT&Zoom)
Legal Thurs.,Sept.12 11a.m.(DV&Zoom)
HCClosedMtg., Mon.,Sept.16 9a.m.(DV)
CAP Tues.,Sept.17 9a.m.(DV&Zoom)
ARC Weds.,Sept.18 9a.m.(DV&Zoom)
GolfOversight Weds.,Sept.18 2p.m.(DV&Zoom)
CCOC Thurs.,Sept.19 9:30a.m.(DV&Zoom)
Fitness Thurs.,Sept.19 1:30p.m.(DV&Zoom)
IT Tues.,Sept.24 10:30a.m.(DV&Zoom)
Finance Thurs.,Sept.26 2:00p.m.(DV&Zoom)
Coffeew/Board Fri.,Sept.20 10:30a.m.(DV&Zoom)