▪ ▪
Uploading management responses and key actions and updating on a quarterly basis; and Reporting to management on compliance with the evaluation plan, completion of management responses and key actions and results of the quality assessment.
Evaluation reference group: The evaluation commissioner and evaluation manager should consider establishing an evaluation reference group made up of key partners and stakeholders who can support the evaluation and give comments and direction at key stages in the process. An evaluation reference group ensures transparency in the evaluation process and strengthens the credibility of the results. Regional evaluation focal points oversee the implementation of country office evaluation plans, approve any adjustments to the plans with valid justification, and ensure that country offices meet the evaluation commitments made in the plans. The regional evaluation focal point also offers technical guidance on the implementation of evaluations to country offices, primarily to their management and M&E focal points or specialists, to ensure that commitments under evaluation plans are met and that evaluations are credible, independent and of the required quality. Evaluation focal points at central bureau level have the same role, overseeing central bureau evaluation plans and changes uploaded to the ERC. In country offices where there is no dedicated M&E officer or specialist, the regional evaluation focal points should provide additional support to the assigned M&E focal points. Technical support can include: advice on the development of TORs, including the integration of gender equality perspectives; recruitment of evaluators; feedback on inception reports; implementation of evaluations; finalization of evaluations; and feedback on draft evaluation reports and management responses. Regional evaluation focal points are the main contacts when disputes arise in the evaluation process. More details of roles and responsibilities in evaluation implementation can be found in section 5. Table 1 details the roles and responsibilities and expected completion schedules for the entire evaluation process. Table 1. Evaluation process checklist
ONE
STEP
ACTIVITY
Evaluability check
TWO
Draft TOR
TIME SCHEDULE
Six months before proposed commencement
Three to six months before proposed commencement
RESPONSIBILITY ▪ ▪ ▪
▪ ▪
Evaluation commissioner Evaluation manager M&E specialist/ officer or focal point Programme/ project officer Evaluation commissioner Evaluation manager M&E specialist/ officer or focal point Evaluation reference group Programme/ project officer
▪ ▪ ▪ ▪
Final TOR
❖ Uploaded to ERC two weeks after completion of the TOR
▪
M&E specialist or focal point
Recruit evaluation team
One month prior to proposed commencement or earlier
▪ ▪ ▪ ▪
Evaluation commissioner Evaluation manager M&E specialist or focal point Operations team
