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BOOKING FORM - CLUBS DAY THURSDAY 4TH AUGUST, 9AM - 4PM Please return completed and signed form via EMAIL to kathryn.hanna@uts.edu.au Company / Organisation Name Contact Name Phone Number Email Address Postal Address ABN Organisation working on behalf of
CLUBS DAY INFORMATION • • • • • • • • • •
No parking is available on Clubs Day All standard stalls will be pre-set up with 1x trestle table (1.8m), 2x chairs and 1x pin board All premium stalls will be pre-set up with 2x trestle tables (1.8m), 4x chairs and 2x pin boards No power is available to inside stalls, however can be arranged at an additional cost. If you do not tick the ‘power’ option you will not have power Exhibition booths will not be present at Clubs Day. Branded marquees must select ‘Premium’ stall option A cleaning fee will be issued if your stall is not left in the same state as the beginning of the day Please read the T&C’s on page 6 before booking your stall If you are delivering stock on the morning of the event, you must book in a time with Kathryn. Please note, the loading dock height is 3.3m ALL bookings must be received by no later than 4pm, Friday 8th of July (if you need an extenstion past this date please contact Kathryn)
Please provide a brief overview of the activities taking place at your stall, and/ or the advertising message in your promotional materials:
Please tick the appropriate options and complete the booking form on the following pages. All prices are exclusive of GST.
INSIDE STALL (BUILDING 1, LEVEL 3, 4 & 5)
Standard $1200 Premium $1500 Power
ROAMING SAMPLING (4HOURS MAXIMUM, 4 STAFF MAXIUMUM)
Product Sampling Flyer/ voucher Sampling
$500 per hour | Please list amount of sampling hours $600 per hour | Please list amount of sampling hours
BOOKING FORM - ADVERTISING & PROMOTION Advertising is also available during the beginning weeks of Semester. If you would like to put together a package combining your Clubs Day stall and advertising options, please contact Kathryn to discuss a custom booking.
PLAYGROUND MAGAZINE | RELEASED THURSDAY 4TH AUGUST
Full page ad $950 Inside back cover $1100 Inside Front Cover $1350 Back cover $1500 Specs: Full page 176mm (w) x 250mm (h) | 5mm bleed | crop marks | hi-res pdf | artwork deadline Friday 22 July
DIGITAL TV SCREEN ADVERTISING
1 week rotation $1000 Specs: 1920px (w) x 1080px (h) | medium 72dpi JPEG
BRANDED COFFEE CUP ADVERTISING
Distributed through ActivateUTS cafes $0.50 per cup & lid *production/ delivery of cups at client cost. Available dates in cafes to be advised by ActivateUTS staff
WEBSITE ADVERTISING (www.activateuts.com.au)
Homepage skins * available dates to be advised by ActivateUTS. Specs: 311px (w) x 1080px (h) | 72dpi JPEG
$2000 per week
REGISTERED CHARITIES
Registered charities receive a 15% discount on advertised rates. Please tick if you are a registered charity, and list your registered charity name:
Name Sign Date Total amount due The advertiser agrees to pay the sum outlined above plus GST to UTS Union Ltd, trading as ActivateUTS, 30 days from the invoice date. The advertiser understands that if payment is not made by this time, the agreed advertisements and/ or bookings will be cancelled, and 50% of the total payment will be required from the advertiser as a cancellation fee. The advertiser understands that all artwork supplied is subject to final approval by ActivateUTS.
TERMS AND CONDITIONS On Campus Promotions 1. 2. 3. 4. 5. 6. 7. 8. 9.
The Hirer must carry a current public liability policy to the value of $AUD10,000,000 and a certificate of currency is to be presented to UTS Union Ltd seven (7) days prior to promotional activity commencement. The Hirer is required to provide relevant corporate identification and disclose all activities that they intend to run as part of their promotion. Anything outside of what is proposed on this form that occurs on the actual day of the promotion, as determined by UTS Union, is not permitted and may result in the immediate cancellation of your promotion. The Hirer is responsible for the set up and pack down of their promotional activity within the agreed bump in and bump out times. If you are delivering materials to UTS, you must organise people to be on campus at the time of delivery to accept goods. ActivateUTS staff will not receive or store large deliveries unless agreed upon prior to delivery of goods. No promotional material is to be left on campus outside of the date(s) and time(s) specified on this form. Please ensure your stall is returned clean and in the same condition as the beginning of the day. If rubbish and other items are left at your stall that require cleaning, you will receive a cleaning invoice for the service. Promotional material (including clothing), or behaviour, that may be deemed discriminatory or offensive, or that contradicts the policies or requirements of UTS and/or UTS Union Ltd, is not allowed on campus. Organisations found breaching this term will be asked to leave the premises immediately. For further details about UTS Union policies contact UTS Union Communications & Marketing Manager. For further information about UTS policies visit http://www.gsu.uts.edu.au/lrp.html. The use of loud speakers or PA equipment is not permitted as part of your promotional activity. If it is a requirement to use such equipment, approval by UTS Union Ltd must be obtained in writing prior to the commencement of your activity. During semester the usage of loud speakers or PA equipment may only occur during common lunch hours, typically 12:30pm – 1:30pm, Thursday & Friday. The promotional activity can only take place in the area approved by UTS Union Ltd. Any provision of catering, sampling or giveaways must be approved by UTS Union Ltd, and must be listed on your booking form or communicated in writing with your booking. Promotional activities must adhere to the UTS Union Ltd Liquor Licensing and Security requirements, as determined by UTS Union Ltd. For further details about these requirements contact the UTS Union Communications & Marketing Manager.
Advertising 1. 2.
Any artwork supplied is subject to final approval by the UTS Union Communications & Marketing Manager. Advertising that may be deemed discriminatory or offensive or that contradicts the policies or requirements of UTS and/or UTS Union Ltd is not allowed. For further details about UTS Union policies contact the UTS Union Communications & Marketing Manager. For further information about UTS policies visit: http://www.gsu.uts.edu.au/lrp.html
Bookings and Cancellations 1. 2. 3. 4. 5.
This booking request does not constitute acceptance by UTS Union Ltd. If approved, a booking confirmation will be sent to the email address supplied within 10 working days from the date shown on this form. You will be invoiced to the contact name and postal address supplied on this form. Payment for on campus promotions is to be made 7 business days prior to event. Failure to comply with this will result in booking cancellation. All booking cancellations incur a 10% charge of the total fee, plus GST, and must be made in writing. Any cancellation received less than seven (7) days prior to the date of the promotional activity will forfeit full rate. This is not negotiable. UTS Union Ltd reserves the right to cancel any booking that is deemed discriminatory or offensive at the discretion of the UTS Union Communications & Marketing Manager.
For more information or bookings, please contact: Kathryn Hanna Communications & Marketing Coordinator E: kathryn.hanna@uts.edu.au P: 02 9514 2325
ActivateUTS
ActivateUTS is a not for profit organisation that works in conjunction with the University of Technology, Sydney to enhance student life on campus. This is done through various initiatives including; the hosting of major campus events, facilitatiing over 150 sporting and social clubs and the management of key communication channels such as student magazine PLAYGROUND and digital marketing and advertising screens located in key points throughout the UTS campus. ActivateUTS enriches students’ time at university through innovation, engagement and interaction, further providing student’s with the opportunity to gain and enhance key graduate attributes.