TO | KEY CLUB
s t n e t n o C f o Table 1......... Message from your Lieutenant Governor and contacting your Regional Advisor and Lieutenant Governor. 2……..….Volunteering Our Way Back to Historical Eras 3………………….…....……...….Recruiting Members 101 4.......................................Regional Training Conference 5..……………..………………………….…….Monster Dash 6……………..…………………….…..How to Access MUC 7………………..…..…Club Officer Contact Information 8 - 9……………………………..………..Treasurers Update
District website: www.tokeyclub.com International website: www.keyclub.com Division 2C Facebook: 2017-2018 Division 2C Wolfpack
Remind 101: Text @keyclub2c to 81010
our y m ro f e g a s s Me
r o n r e v Lt. Go
!
Howdy 2C!! Yay, school has started! First of all, shout out to Garland High School and North Garland High School for turning in their reports and newsletters; keep up the good work! I hope to see y’all at the RTC (information on page 4), and remember to make sure to tell me when your meetings are so I can meet everyone.
Contact Me! 469-432-5455 viviantrankc@gmail.com vivthitran Vivian Tran viviaan_traan
Contact our Regional Advisor Dennis Hogan EMAIL: dbhogan@gmail.com
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Volunteering our way back to historical eras Maisha Ahmed | North Garland High School
Volunteering our way back to historic era is way to open our eyes in the world of invention and innovations. Before school started, I thought, “Why not bore myself with facts and education before school,” so I decided to take a service adventure to Perot museum of science and technology with key club. You generally would think that it would be very boring when you go to a museum, but the Perot Museum had a different ring to me. It was fun rather than boring; it was filled with imagination rather than reading facts of off a wall. They just don't let you see the innovation, they let you feel and absorb the knowledge in their museum. As a guest I had so much fun for my first experience, but as a volunteer it was way better. We got to experience the future of the world. My fellow key club members and I got as chance to control a robot that helps kids at the Scottish hospital since they can not come here and enjoy the museum. We walked around the museum and explained what the robot was for to the kids attending the museum. Some of our volunteer go to work at activity tables, where they had many different types of activities that for sure did not bore our volunteers. Then there were some volunteers who worked at the sports section of the museum, where we got to enjoy the activities they provided. Not just that after our shift was over we got to go round the museum for free; we got to watch the 3D movies; enjoy their new exhibitions. Guess what! it was all for free, so we ended up having a social too with our fellow Key Club members. The way better experience I had was with the volunteer coordinator, who were very nice people and directed us so well. Our club was so happy that they wanted us to volunteer in the future. They also provided us a dress code so we can behave in a professional manner. I know we got all this stuff, but the best thing we got out the event was leadership, enjoyment, professionalism and whole lot of knowledge. Overall our first time at Perot Museum of Science and Technology was an awesome experience.
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HURRICANE HARVEY & HURRICANE IRMA
REGION 8 TRAINING CONFERENCE
Meet other Key Clubbers within your region and have a fun time learning new skills on your position and Key Club as a whole.
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Kiwanis Club of Garland Presents………..
October 28, 2017 8:00 am to 12:00 noon On the Square in Downtown Garland
Costume Contest for People and Pets
Benefiting local Garland Nonprofits 7 Day Fitness Academy ❖ The Counseling Institute of Texas Recycled Pomeranians and Schipperkes Rescue
6:45 am – Race Registration/Package pickup 8:00 am – Monster Dash 5K start 9:30 am – Howling Family / Pet Fun Run 10:00 am – Costume Contest Judging – Family and Pets * Pick up of Packets also available on Friday 10/27 from Noon to 7pm at Counseling Institute of Texas
All pets must be leashed and current on all vaccinations For event information go to: www.kiwanisclubofgarland.org and click on monster dash For 5K and Family/Pet Fun run information and registration go to: https://monsterdash5kfestival.itsyourrace.com/register
Questions: Call Marcellus at 214-469-8628 Or email Susan at shennum@citexas.org
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How to Access the MUC 2015-2016 TO District Treasurer Emily Zhao
1. Go to www.keyclub.org/MUC 2. If you have the same faculty advisor, use the same login information as last year. 3. If you have a new faculty advisor click “Register/Reset Password.” 4. You will be prompted to enter an email address. Enter the faculty advisor’s email address. He/She will receive a confirmation email providing him/her with a unique hyperlink, which will allow him/her to set a new password. 5. If the email is rejected, then email memberservices@kiwanis.org with a request to update your club’s faculty advisor contact information. 6. After a new password if set, you will be able to log into the MUC using your advisor’s email address and the created password. 7. For more details on how to navigate the MUC, please view the Kiwanis help video: www.youtube.com/watch?v=-gV47UE5uas If the faculty advisor is leaving, he/she should update the faculty advisor's information to that of the new faculty advisor. If you ever need help with paying dues, contact the District Treasurer, at treasurer@tokeyclub.com, or the District Administrator, at administrator@tokeyclub.com.
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COCI
CLUB OFFICER CONTACT INFORMATION
HOW TO UPDATE YOUR COCI
WHAT? The COCI is used for the district board to be able to follow and
1) Login to your club's account
contact the club officers. This is
Go to the district website (tokeyclub.com)
essential and required of all clubs to
In the upper right hand corner of the screen, click the
update it every time there is a change
"login" icon to login. If you do not know your club's
in an officer position.
password, click "lost password" and your password will be reset. (Your username is the entire name of your high
WHICH OFFICERS?
school.)
Club President Club Vice-President
2) Click the Home Icon
Club Secretary Club Treasurer Club Editor
3) Go to "Members Only"
Faculty Advisor(s)
Under "members only" a drop box with the title "Update
Kiwanis Advisor
Club Officers" and click on the icon.
CONTENT
4) Update the Officers' Contact Information
Officer's First and Last Name Phone Number
Make sure all the information is correct for the latest
board.
Home Address
Once you're all done scroll to the bottom of the screen and click "Update Officer Info". This is important to make sure the new information is saved!
CONTACT District Treasurer Sabrina Palma Phone: (972) 762-1021 Email: treasurer@tokeyclub.com
S E R V I N G
Y O U R
H O M E ,
S C H O O L ,
A N D
C O M M U N I T Y
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Treasurer’s Update ~ FALL AS OF: August 16, 2017
District Treasurer Foster Hillis | Texas-Oklahoma District
Page One T-O OVERVIEW
19,563 93.2% Members Strong
Membership Goal Complete
348
Total Clubs in the District
298 Active Clubs
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Newly Chartered Clubs
ROLE OF A TREASURER
A good Treasurer is essential for any properly functioning Key Club. The office of the Treasurer is not one of the most stressful— but it is still important to the functions of the Key Club International organization. The Treasurer should be detail oriented, have strong math skills, and do their best to see that their duties are done properly so that there are no doubts about their integrity. Although many schools do not allow students to control all financial transactions, the Treasurer should still keep accurate books to enable them to give a full financial report when ever needed/requested. The roles are as followed: Treasurer Skills & General Duties – Control the Club’s money, its collection, and disbursement. – Transact all business through a school bank account (or like account). – Reconcile bank statements. – Deposit Club funds. – Collect all monies from Club projects. Understand Adult’s Roles When Dealing with Club Finances – All Treasurer’s records should always be open to inspection by the Club Officers, Faculty/ Kiwanis Advisor, school officials, etc. – The Treasurer shall have council with their advisor on all financial matters.
– The Treasurer shall understand the school/ district policy regarding student involvement in financial accounts. Meeting Attendance & Duties – Inform the Club and the Sponsoring Kiwanis Club of financial strengths and weaknesses. – Prepare a financial report for all Board of Directors meetings. Coordinate Dues Collection & Payment – Collect member dues. – Update the MUC. – Bill members for unpaid dues. – Collect dues from new members and forward them to the International Office.
CLUB BUDGET
A club budget is a quintessential report that the Club Board, Faculty Advisor, and Sponsoring Kiwanis Club needs for your club to be successful. When making a budget, make sure you separate your “Administrative Account” from your “Service Account.” This is vital, because you may not use Service Account funds for administrative purposes, but you may use Administrative Account funds for service account purposes. If you need help, visit tokeyclub.com under Treasurer Resources, there is a guide and a sample budget. Also, send it in to me (treasurer@tokeyclub.com) when it is passed by your Board!
YOUTH OPPERTUNITES FUND
The Youth Opportunities Fund, or YOF, is a grant paid by Key Club International to help a club or member with financing a service project. A club/ member may request anywhere from $100- $2,000 USD, but most projects are funded if the applicant is asking for a portion of the costs. If you would like to apply for the YOF or even if you would like to know more information on the grant and its application process, you are invited to my YOF Webinar. If you would like to come, email me (treasurer@tokeyclub.com) with your Skype Name, home club, and division so I can add you in!
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YOF Webinar: September 9th, 2017, 4:00– 5:00 PM, Skype: FosterhillisKC@gmail.com
Treasurer’s Update ~ FALL District Treasurer Foster Hillis | Texas-Oklahoma District
Page Two DUES $7.00
$6.00
International Dues
District Dues
Member Dues
Your Club Dues
As Club Treasurer, you are tasked with collecting and sending in the collected dues into the International Office. You, and your board, can decide how much you would like your club dues to be; however, they must be under $7.00 (International Bylaws state that club dues cannot be greater than International’s dues). Also, you may not charge members for any extra costs to become a member (shirts, etc.), as once again, there is an International Bylaw against that. It is always better to charge less for member dues so you can have more members overall, as this organization is here for service— not for profit. To turn in the International and District Dues, you must add new members and delete old members in the MUC (Membership Update Center). From there, you can pay online or print an invoice to send in. If you need help with accessing the MUC, you can view the MUC Flyers on the District website (tokeyclub.com) or email me (treasurer@tokeyclub.com).
Dues Deadlines NOV. 1st, 2017
DEC. 1st, 2017
FEB. 1st, 2018
OCT. 1st, 2018
Early Bird
All Dues
Club Suspended
Club Inactive
This is when the dues are due at the International office, not postmarked by!
FUNDRAISING
Easy
Medium
Coat Check: At football games during the cold season, check in people’s coats for free then ask for donations. Proceedings can go to a local homeless shelter.
Free Water with a Twist: Have water bottles donated to you and pass them out for free outside of a mall or supermarket. Ask for donations after educating the public about the Thirst Project. Donate all precedes to the Thirst Project.
Miracle Minute: Separate a room into two groups. See how much money each group can get into their jar in under a minute. The group with the highest average per person wins. Donate the money.
Water Balloon Fight: Have students pay a certain amount of money to enter a water balloon fight. Your club can have this after school or at a festival.
DCON Make sure you and your club starts preparing now for #TODCON18! Our registration prices have gone up so make sure you fundraise enough money. If you need help fundraising, you can contact our Dajah Brooks (Convention Liaison) at CL@tokeyclub.com, or me at Treasurer@tokeyclub.com. Registration: $150 (from $135) Late Registration: $150 (from $175)
CONTACT ME Foster Hillis
District Treasurer Email: Treasurer@tokeyclub.com Remind 101: Text @TXOKtreas to 81010 District Website: tokeyclub.com
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KEY LEADER
November 11-12, 2017
“Key Leader is a weekend experiential leadership program for today's young leaders… Participants begin by attending a Key Leader conference, which is a weekend retreat. Large and small group workshops, discussions and team-building activities take place over the course of the weekend. Students have opportunities to learn leadership skills that will help them to change their schools, communities, and world for the better. While exploring leadership in a whole new way, participants will make amazing new friends and have experiences they will never forget. Positive, ongoing interaction with other Key Leader graduates offers continuing reinforcement, encouragement and growth of leadership skills.”
For more information click here For help registering, click here
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Contacting our District Staff GOVERNOR
Sabrina Palma E: governor@tokeyclub.com
Secretary
Shelby Morton E: secretary@tokeyclub.com
Treasurer
Foster Hillis E: treasurer@tokeyclub.com
Editor
Stephanie Tran E: editor@tokeyclub.com
Convention Liaison
Dajah Brooks E: cl@tokeyclub.com
Tech Producer
William Chao E: techproducer@tokeyclub.com
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{
Berkner High School Bryan Adams High School Creekview High School Hebron High School Jesuit College Preparatory School North Garland High School Richland College R.L. Turner High School Garland High School Sachse High School Vines High School
}