TO | KEY CLUB
s t n e t n o C f Table o 1……………....……Message From Your Lt. Governor 2………………………....……How to Access the MUC 3…………………...…………...….Updating your COCI 4...............................................How to Pay Your Dues 5..…………………...………………..…….Paper Cranes 6…………………………...…………Governor’s Project 7……………………………..…………..Halloween Bash 8-9……………...……………….……Treasure’s Update 10………………………...…….International Reminder 11…………………..……..Key Club’s Service Partners 12………………..………………….District Convention 13…………............………..Contacting District Board
District website: www.tokeyclub.com International website: www.keyclub.com Division 2C Facebook: 2017-2018 Division 2C Wolfpack Remind 101: Text @keyclub2c to 81010
o r! n r e v o .G your Lt m o r f e g a Me s s Howdy 2C!! Please make sure to inform me of all of your meeting and event dates and times so I can try my best to attend them. This can range from general meetings, board meetings, socials, and service projects, just keep me updated!! Also, look out for an email for an upcoming RTC. P.S. Update your COCI and MUC and try to turn in fees as soon as possible.
Contact Me! 469-432-5455 viviantrankc@gmail.com vivthitran Vivian Tran viviaan_traan
Contact our Regional Advisor Dennis Hogan EMAIL: dbhogan@gmail.com
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How to Access the MUC 2015-2016 TO District Treasurer Emily Zhao
1. Go to www.keyclub.org/MUC 2. If you have the same faculty advisor, use the same login information as last year. 3. If you have a new faculty advisor click “Register/Reset Password.” 4. You will be prompted to enter an email address. Enter the faculty advisor’s email address. He/She will receive a confirmation email providing him/her with a unique hyperlink, which will allow him/her to set a new password. 5. If the email is rejected, then email memberservices@kiwanis.org with a request to update your club’s faculty advisor contact information. 6. After a new password if set, you will be able to log into the MUC using your advisor’s email address and the created password. 7. For more details on how to navigate the MUC, please view the Kiwanis help video: www.youtube.com/watch?v=-gV47UE5uas If the faculty advisor is leaving, he/she should update the faculty advisor's information to that of the new faculty advisor. If you ever need help with paying dues, contact the District Treasurer, at treasurer@tokeyclub.com, or the District Administrator, at administrator@tokeyclub.com.
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COCI
CLUB OFFICER CONTACT INFORMATION
HOW TO UPDATE YOUR COCI
WHAT? The COCI is used for the district board to be able to follow and
1) Login to your club's account
contact the club officers. This is
Go to the district website (tokeyclub.com)
essential and required of all clubs to
In the upper right hand corner of the screen, click the
update it every time there is a change
"login" icon to login. If you do not know your club's
in an officer position.
password, click "lost password" and your password will be reset. (Your username is the entire name of your high
WHICH OFFICERS?
school.)
Club President Club Vice-President
2) Click the Home Icon
Club Secretary Club Treasurer Club Editor
3) Go to "Members Only"
Faculty Advisor(s)
Under "members only" a drop box with the title "Update
Kiwanis Advisor
Club Officers" and click on the icon.
CONTENT
4) Update the Officers' Contact Information
Officer's First and Last Name Phone Number
Make sure all the information is correct for the latest
board.
Home Address
Once you're all done scroll to the bottom of the screen and click "Update Officer Info". This is important to make sure the new information is saved!
CONTACT District Treasurer Sabrina Palma Phone: (972) 762-1021 Email: treasurer@tokeyclub.com
S E R V I N G
Y O U R
H O M E ,
S C H O O L ,
A N D
C O M M U N I T Y
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HOW TO PAY YOUR DUES 1. 2.
3.
4.
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Round up information from each new member, including email addresses and expected year of graduation. Log in and update membership records in the Membership Update Center. You are only adding new members during this time. Do not graduate or remove any member on your club’s roster. Graduation and deletions will completed in September Submit payment or print invoice and pay by check. Clubs in good standing have paid their international member ($7) and district dues ($6). For more help and information email me at ltg2c@tokeyclub.com
GOVERNOR’S PROJECT: Helping those with Special Needs
Conquer NOVEMBER by showing your support for people with Epilepsy. Donate to the Epilepsy Foundation!
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Treasurer’s Update ~ WINTER District Treasurer Foster Hillis | Texas-Oklahoma District
AS OF: October 25, 2017
Page One
21,000 Membership Goal
T-O OVERVIEW
0
Suspended Clubs
339
Total Clubs in the District
5
35
Staff Officers
Lieutenant Governors
BEING TREASURER: BUDGETS
Having a Club Budget is critical for standard club operations. A budget lets everyone know how and where the funds in the club are being used. You should work on your budget with your Club President and Advisor, and then have it approved by a vote of your Club Board of Directors. When your budget is approved, you should send it to your school’s financial secretary, your Sponsoring Kiwanis Club, and me, your District Treasurer. I will actually look over it and give you some pointers on how to improve it! Here are some good points to make sure to have in your club budget. Club Income – Club Dues – Club Shirt Profits – Sponsoring Kiwanis Club Support – Left Over Balance
Club Expenditures – Officer Allowances – Committee Expenses – – Event Attendance Costs – (DCON, ICON, etc.) – Meeting Expenses – Officer Training – Website Hosting
Office Supplies Service Project Supplies
A Club Budget template can be found on the District Website under Treasurer Resources.
DUES: EARLY BIRD
Sending in International and District Dues during the Early Bird time period is a huge achievement! This achievement is captured by a banner patch sent to clubs by International. Here is a list of all clubs that have been distinguished as an Early Bird Club. Boulevard Academy
Lamar High School
Oakridge High School
Byron P. Steele, II High School
MacArthur High School
Western Heights High School
Granbury High School
Mansfield High School Campus
AS OF: October 25, 2017
Jones High School
Redwater Senior High School
HALO MOVEMENT GRANT
Key Club and Nickelodeon just teamed up to create a service project grant like no other! This is the first and only Key Club grant that YOU can judge on Facebook. Also revolutionary, there's two grant application periods per Key Club year, letting more clubs apply and receive grants. Here the quick facts over the grant. MORE INFORMATION AT wehalo.com. Application Periods – First Period: September 1–November 30, 2017 – Online voting: December 4- December 10, 2017 – SECOND Period: February 1–April 30, 2018. – Online voting: week of May 2018 The winning clubs will be announced on or December 15, 2017 and May 15, 2018, via the Key Club Facebook page.
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What you need to apply: 1. A picture that encapsulates the project or your club. 2. Club information (like a project description, your club information, and you and your advisor’s information) 3. Letter of Endorsement (signed by your Faculty or Kiwanis Advisor)
Treasurer’s Update ~ WINTER District Treasurer Foster Hillis | Texas-Oklahoma District
Page Two REGISTER FOR DCON
The opening of registration for the 69th Annual District Convention (DCON) is coming soon! In the coming months, you and your club officers shall choose members that have been outstanding members this year to get to go to DCON. Below is a list of important dates and deadlines you need to know while registering. – DCON Theme Release: November 4th, 2017 –
DCON Resource Packet Release: January 13th, 2018
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Opening of the DCON Registration: Date TBD
– – –
Price: $130.00/ Attendee Start of Late Registration: Date TBD Price: $155.00/ Attendee
–
Final Closure of the DCON Registration: Date TBD
–
DCON 2017: April 12-15, 2018
–
DCON Check-In: April 12th, 3:00 PM- Midnight
Easy
All dates are tentative, and are subject to change.
FUNDRAISING
Candy Grams: Sell simple candy grams to your entire school. When someone buys one, let them write a note to their special one or let them stay anonymous. Hot Coco Sales: When it gets cold at your school, set up a table in your main hallway and sell hot coco and cookies to warm everyone up! Coat Checks: At homecoming dances, or other formal events, set up a coat check with an optional donation box. To make this even better, you can ask for attendees to bring jackets they don’t want anymore and you can give the donated coats to a homeless shelter.
Medium
Hard
Team Dodge Ball Tournament: Have a sign up sheet for teams of ten people and a mandatory donation amount. Then one day after school make a bracket of all teams and have them play each other. The winning team can win a part of the donations.
Car Smash: Before or during finals week everyone is stressing over their tests, so let them take off some steam by smashing a car! Ask local junk car yards for a donation of one or more cars and then set it up in your parking lot (make sure to put a tarp under the car to catch residual liquids). I suggest getting two to three sledgehammers and then charging $1 for three hits on the car.
Spelling Bee: Host a school wide spelling bee, with a mandatory donation. The winners can win a part of the donations. Car Wash: Set up a car wash at your school. Make sure you have signs that members can hold by the street and all the soap, water, and cleaning supplies so you can wash the cars properly. Also, don’t forget the drying and shining towels to make sure the cars leave your event looking “spick and span.”
“Rent” A Key Clubber: Have teachers sign up to donate to “rent” a Key Club member to help them with chores around their house, yard work, grading tests/homework or anything else they need help with.
CONTACT ME Foster Hillis
District Treasurer Email: Treasurer@tokeyclub.com Remind 101: Text @TXOKtreas to 81010 District Website: tokeyclub.com
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KEY CLUB WEEK
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DISTRICT CONVENTION THEME - Superheroes!!
April Shera 12-15, 2 01 t on D allas 8 Hote l
Regi s April tration w ill b 12 open at 3:00pm egin Thu rsday and w accom until M i l i l d mo d ate th night to remain b o State se travel etter ing a testin fter g.
ki n g r o w t star o t y l o ear o t s t s ! ! y l aw s & e r t e v n e o rc u ict B It’s n o r t y s i n D o s urces/ Reso ntest bylaw r e d n u co Check Codes for
Key Club’s Service Partners!
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CONTACTING OUR DISTRICT STAFF GOVERNOR Sabrina Palma E: governor@tokeyclub.com
SECRETARY Shelby Morton E: secretary@tokeyclub.com
TREASURER Foster Hillis E: treasurer@tokeyclub.com
EDITOR Stephanie Tran E: editor@tokeyclub.com
CONVENTION LIASON Dajah Brooks E: cl@tokeyclub.com
TECH PRODUCER William Chao E: techproducer@tokeyclub.com Â
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Berkner High School Bryan Adams High School Creekview High School Hebron High School Jesuit College Preparatory School North Garland High School Richland College R.L. Turner High School Garland High School Sachse High School