TO | KEY CLUB
s t n e t n o C f Table o 1……………....……Message From Your Lt. Governor 2………………………....……How to Access the MUC 3…………………...…………...….Updating your COCI 4...............................................How to Pay Your Dues 5..…………………...………………..…….Paper Cranes 6…………………………...…………Governor’s Project 7……………………………..…………..Halloween Bash 8-9……………...……………….……Treasure’s Update 10………………………...…….International Reminder 11…………………..……..Key Club’s Service Partners 12………………..………………….District Convention 13…………............………..Contacting District Board
District website: www.tokeyclub.com International website: www.keyclub.com Division 2C Facebook: 2017-2018 Division 2C Wolfpack Remind 101: Text @keyclub2c to 81010
o r! n r e v o .G your Lt m o r f e g a Me s s Howdy 2C!! Please make sure to inform me of all of your meeting and event dates and times so I can try my best to attend them. This can range from general meetings, board meetings, socials, and service projects, just keep me updated!! Also, look out for an email for an upcoming PCM/DCM. P.S. Update your COCI and try to turn in fees and dues by Early Bird!! (November 1st).
Contact Me! 469-432-5455 viviantrankc@gmail.com vivthitran Vivian Tran viviaan_traan
Contact our Regional Advisor Dennis Hogan EMAIL: dbhogan@gmail.com
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How to Access the MUC 2015-2016 TO District Treasurer Emily Zhao
1. Go to www.keyclub.org/MUC 2. If you have the same faculty advisor, use the same login information as last year. 3. If you have a new faculty advisor click “Register/Reset Password.” 4. You will be prompted to enter an email address. Enter the faculty advisor’s email address. He/She will receive a confirmation email providing him/her with a unique hyperlink, which will allow him/her to set a new password. 5. If the email is rejected, then email memberservices@kiwanis.org with a request to update your club’s faculty advisor contact information. 6. After a new password if set, you will be able to log into the MUC using your advisor’s email address and the created password. 7. For more details on how to navigate the MUC, please view the Kiwanis help video: www.youtube.com/watch?v=-gV47UE5uas If the faculty advisor is leaving, he/she should update the faculty advisor's information to that of the new faculty advisor. If you ever need help with paying dues, contact the District Treasurer, at treasurer@tokeyclub.com, or the District Administrator, at administrator@tokeyclub.com.
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COCI
CLUB OFFICER CONTACT INFORMATION
HOW TO UPDATE YOUR COCI
WHAT? The COCI is used for the district board to be able to follow and
1) Login to your club's account
contact the club officers. This is
Go to the district website (tokeyclub.com)
essential and required of all clubs to
In the upper right hand corner of the screen, click the
update it every time there is a change
"login" icon to login. If you do not know your club's
in an officer position.
password, click "lost password" and your password will be reset. (Your username is the entire name of your high
WHICH OFFICERS?
school.)
Club President Club Vice-President
2) Click the Home Icon
Club Secretary Club Treasurer Club Editor
3) Go to "Members Only"
Faculty Advisor(s)
Under "members only" a drop box with the title "Update
Kiwanis Advisor
Club Officers" and click on the icon.
CONTENT
4) Update the Officers' Contact Information
Officer's First and Last Name Phone Number
Make sure all the information is correct for the latest
board.
Home Address
Once you're all done scroll to the bottom of the screen and click "Update Officer Info". This is important to make sure the new information is saved!
CONTACT District Treasurer Sabrina Palma Phone: (972) 762-1021 Email: treasurer@tokeyclub.com
S E R V I N G
Y O U R
H O M E ,
S C H O O L ,
A N D
C O M M U N I T Y
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HOW TO PAY YOUR DUES 1. 2.
3.
4.
4
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Round up information from each new member, including email addresses and expected year of graduation. Log in and update membership records in the Membership Update Center. You are only adding new members during this time. Do not graduate or remove any member on your club’s roster. Graduation and deletions will completed in September Submit payment or print invoice and pay by check. Clubs in good standing have paid their international member ($7) and district dues ($6). For more help and information email me at ltg2c@tokeyclub.com
Paper Cranes Nicole Nguyen | Garland High School
Traditionally, cranes are supposed to represent happiness and eternal youth. The point of the overall meaning of the crane is that this concept is present in Key Club. The Key Club organization is primarily made up of youths who strive to serve their community. As a reaction to the youth giving back to the community, happiness is evoked. The crane is symbolic in the sense that it embodies the essence of Key Club itself: the youth provoking happiness. To be more specific, there were small appearances of paper cranes as well. This itself is another meaning in and of itself. Before the paper crane was created, it was simply just a square piece of paper. However, with each fold, it progresses closer in becoming a crane. The finished product is more beautiful than what it was before because these creases gave shape to the figure. This paper crane represents the typical Key Clubber. Each individual was born an unmarked square piece of blank paper. Each fold that occurs to them is a significant event that contributes towards shaping the person that they will become. Without these folds, they are nothing because there is nothing present that helps them develop in the person that they should be. Key Club is a small yet impactful part of an individual’s life. Little does every Key Clubber know, their participation in this organization is the first Key Club-related fold out of many in their experience. This first fold is essential towards cultivating the desire and passion towards volunteering. They have initiated the first spark in their volunteering journey, making them prone to many other folds down that path. This first fold is what encourages them to become a volunteer, and it is now a part of them. Because of this first fold, they will now grow in the future to aspire to develop into something much more. At that point, it is well past the first fold, and it is no longer than just simply volunteering. These individuals will become those who serve the community because of that one fold that shaped them for this very moment. We are all burdened with particular events that shape us into the person that we are today, but Key Club is a positive burden in the sense that it is a fold that creates a lasting impression on who we are. We may never reach the ideals of the crane, but it is important to recognize that we as Key Clubbers embody the crane’s intended meaning. We are a group of youths who felt the impact of the first fold to volunteer. In doing so, we develop into an organization that strives to serve the community, bringing about happiness as a result of our efforts, just as a crane would.
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GOVERNOR’S PROJECT: Helping those with Special Needs
Conquer OCTOBER by showing your support for people with Down Syndrome. Hold a costume contest, fashion show, or talent show!
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Kiwanis Club of Garland Presents………..
October 28, 2017 8:00 am to 12:00 noon On the Square in Downtown Garland
Costume Contest for People and Pets
Benefiting local Garland Nonprofits 7 Day Fitness Academy ❖ The Counseling Institute of Texas Recycled Pomeranians and Schipperkes Rescue
6:45 am – Race Registration/Package pickup 8:00 am – Monster Dash 5K start 9:30 am – Howling Family / Pet Fun Run 10:00 am – Costume Contest Judging – Family and Pets * Pick up of Packets also available on Friday 10/27 from Noon to 7pm at Counseling Institute of Texas
All pets must be leashed and current on all vaccinations For event information go to: www.kiwanisclubofgarland.org and click on monster dash For 5K and Family/Pet Fun run information and registration go to: https://monsterdash5kfestival.itsyourrace.com/register
Questions: Call Marcellus at 214-469-8628 Or email Susan at shennum@citexas.org
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Treasurer’s Update ~ FALL AS OF: August 16, 2017
District Treasurer Foster Hillis | Texas-Oklahoma District
Page One T-O OVERVIEW
19,563 93.2% Members Strong
Membership Goal Complete
348
Total Clubs in the District
298 Active Clubs
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Newly Chartered Clubs
ROLE OF A TREASURER
A good Treasurer is essential for any properly functioning Key Club. The office of the Treasurer is not one of the most stressful— but it is still important to the functions of the Key Club International organization. The Treasurer should be detail oriented, have strong math skills, and do their best to see that their duties are done properly so that there are no doubts about their integrity. Although many schools do not allow students to control all financial transactions, the Treasurer should still keep accurate books to enable them to give a full financial report when ever needed/requested. The roles are as followed: Treasurer Skills & General Duties – Control the Club’s money, its collection, and disbursement. – Transact all business through a school bank account (or like account). – Reconcile bank statements. – Deposit Club funds. – Collect all monies from Club projects. Understand Adult’s Roles When Dealing with Club Finances – All Treasurer’s records should always be open to inspection by the Club Officers, Faculty/ Kiwanis Advisor, school officials, etc. – The Treasurer shall have council with their advisor on all financial matters.
– The Treasurer shall understand the school/ district policy regarding student involvement in financial accounts. Meeting Attendance & Duties – Inform the Club and the Sponsoring Kiwanis Club of financial strengths and weaknesses. – Prepare a financial report for all Board of Directors meetings. Coordinate Dues Collection & Payment – Collect member dues. – Update the MUC. – Bill members for unpaid dues. – Collect dues from new members and forward them to the International Office.
CLUB BUDGET
A club budget is a quintessential report that the Club Board, Faculty Advisor, and Sponsoring Kiwanis Club needs for your club to be successful. When making a budget, make sure you separate your “Administrative Account” from your “Service Account.” This is vital, because you may not use Service Account funds for administrative purposes, but you may use Administrative Account funds for service account purposes. If you need help, visit tokeyclub.com under Treasurer Resources, there is a guide and a sample budget. Also, send it in to me (treasurer@tokeyclub.com) when it is passed by your Board!
YOUTH OPPERTUNITES FUND
The Youth Opportunities Fund, or YOF, is a grant paid by Key Club International to help a club or member with financing a service project. A club/ member may request anywhere from $100- $2,000 USD, but most projects are funded if the applicant is asking for a portion of the costs. If you would like to apply for the YOF or even if you would like to know more information on the grant and its application process, you are invited to my YOF Webinar. If you would like to come, email me (treasurer@tokeyclub.com) with your Skype Name, home club, and division so I can add you in!
YOF Webinar: September 9th, 2017, 4:00– 5:00 PM, Skype: FosterhillisKC@gmail.com
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Treasurer’s Update ~ FALL District Treasurer Foster Hillis | Texas-Oklahoma District
Page Two DUES $7.00
$6.00
International Dues
District Dues
Member Dues
Your Club Dues
As Club Treasurer, you are tasked with collecting and sending in the collected dues into the International Office. You, and your board, can decide how much you would like your club dues to be; however, they must be under $7.00 (International Bylaws state that club dues cannot be greater than International’s dues). Also, you may not charge members for any extra costs to become a member (shirts, etc.), as once again, there is an International Bylaw against that. It is always better to charge less for member dues so you can have more members overall, as this organization is here for service— not for profit. To turn in the International and District Dues, you must add new members and delete old members in the MUC (Membership Update Center). From there, you can pay online or print an invoice to send in. If you need help with accessing the MUC, you can view the MUC Flyers on the District website (tokeyclub.com) or email me (treasurer@tokeyclub.com).
Dues Deadlines NOV. 1st, 2017
DEC. 1st, 2017
FEB. 1st, 2018
OCT. 1st, 2018
Early Bird
All Dues
Club Suspended
Club Inactive
This is when the dues are due at the International office, not postmarked by!
FUNDRAISING
Easy
Medium
Coat Check: At football games during the cold season, check in people’s coats for free then ask for donations. Proceedings can go to a local homeless shelter.
Free Water with a Twist: Have water bottles donated to you and pass them out for free outside of a mall or supermarket. Ask for donations after educating the public about the Thirst Project. Donate all precedes to the Thirst Project.
Miracle Minute: Separate a room into two groups. See how much money each group can get into their jar in under a minute. The group with the highest average per person wins. Donate the money.
Water Balloon Fight: Have students pay a certain amount of money to enter a water balloon fight. Your club can have this after school or at a festival.
DCON Make sure you and your club starts preparing now for #TODCON18! Our registration prices have gone up so make sure you fundraise enough money. If you need help fundraising, you can contact our Dajah Brooks (Convention Liaison) at CL@tokeyclub.com, or me at Treasurer@tokeyclub.com. Registration: $150 (from $135) Late Registration: $175 (from $150)
CONTACT ME Foster Hillis
District Treasurer Email: Treasurer@tokeyclub.com Remind 101: Text @TXOKtreas to 81010 District Website: tokeyclub.com
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REMINDERS
ONE
Kiwanis
DAY
Saturday, October 28, 2017
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Application due October 15th
Key Club’s Service Partners!
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DISTRICT CONVENTION
April Shera 12-15, 2 01 t on D allas 8 Hote l
Regi s April tration w ill b 12 open at 3:00pm egin Thu rsday and w accom until M i l i l d mo d ate th night to remain b o State se travel etter ing a testin fter g.
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ki n g r o w t star o t y l o ear o t s t s ! ! y l aw s & e r t e v n e o rc u ict B It’s n o r t y s i n D o s urces/ Reso ntest bylaw r e d n u co Check Codes for
CONTACTING OUR DISTRICT STAFF GOVERNOR Sabrina Palma E: governor@tokeyclub.com
SECRETARY Shelby Morton E: secretary@tokeyclub.com
TREASURER Foster Hillis E: treasurer@tokeyclub.com
EDITOR Stephanie Tran E: editor@tokeyclub.com
CONVENTION LIASON Dajah Brooks E: cl@tokeyclub.com
TECH PRODUCER William Chao E: techproducer@tokeyclub.com Â
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Berkner High School Bryan Adams High School Creekview High School Hebron High School Jesuit College Preparatory School North Garland High School Richland College R.L. Turner High School Garland High School Sachse High School