Hawaii Harlequins Rugby Championship Brochure

Hawaii

Harlequins Rugby Championship Hawaii • 8th to 13th October • 2013

The 2013 Hawaii Harlequins Rugby Championship promises to be an outstanding week of fun, friendship and rugby. Simply put - it will be Rugby in Paradise!

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lubs from around the world are invited to participate in the tournament which is an exciting celebration of rugby across a number of social and competitive grades in idyllic Hawaii.

VSL Rugby has teamed up with the Hawaii Harlequins Rugby Football Club to promote and manage the annual Hawaii Harlequins Rugby Championship.

The next Tournament is scheduled for Kapiolani Park, Waikiki between October 8 and 13, 2013.

The Hawaii Harlequins Rugby Football Club is the preeminent rugby club in the Hawaiian Islands, based at Kapiolani Park, Waikiki. The Club was founded in 1964 and since the 1970’s the Harlequins have hosted teams from around the world to their international tournament. The Club is looking forward to renewing their Tournament and the opportunity to create the leading club rugby global Tournament in their beautiful location.

Harlequins have engaged VSL Rugby, experienced operators of World Vintage Rugby to assist to bring a world class rugby event to one of the most desirable locations on the planet!

The tournament will play host to a number of championship

grades so both men’s and women’s teams will be welcome to compete with competition taking place in the following grades: • Trans Pacific Club Championship – Fifteens Fifteen a side for Premier (1st) Club teams.

• Trans Pacific Club Championship – Sevens – Seven a side for Premier (1st) Club teams.

• Hawaii Grade Rugby Challenge – Fifteen a side for Other Grade Club teams.

• Waikiki Lightweight Championship – Fifteen a side for players under 85 kilograms (185lbs).

•Kapiolani Women’s Championship – Seven a side women’s.

• Vintage Rugby Challenge – Fifteen a side for players over the age of 40.

The tournament will be over 6 days with a maximum of 3 playing days.

• Fifteen a side games will be played in 20 minute halves with teams playing 2 games per day and a total of 6 games including finals.

• Sevens games (including women’s) will be played with 7 minute halves with teams playing up to 3 games a day and a maximum of 9 games including playoffs and finals.

For more details and to register online at www.vslrugby.com or complete the attached Entry Form and join us for a great celebration of rugby, competing for prestigious honours in one of the most spectacular locations on the planet.

www.vslrugby.com

VSL Rugby Ambassadors and Coaching Clinics

Programme

• Tuesday October 8 – Teams arrive and are met at the airport with a traditional Lei greeting before being transferred to their accommodation to settle in. A managers meeting will be held to confirm arrangements for the week before teams attend the Opening Function at the Waikiki Shell Beer Garden (including substantial finger food, entertainment and drinks – 4 free drink coupons per person).

• Wednesday October 9 – First day of games to be played at Kapiolani Park. Each team will have multiple games dependant on the grade entered; rest and recovery periods will be scheduled between matches. The evening will be at leisure to sample the Waikiki restaurants and bars.

• Thursday October 10 – Second day of games at Kapiolani Park with a similar format to the previous day.

Evening at leisure.

• Friday October 11 – Day at leisure to recover from the opening rounds. It will also provide an opportunity to make the most of Hawaii with plenty of optional tours on offer and great things to do. Optional coaching clinics will also be on offer to teams and coaches who wish to upskill while at the tournament.

• Saturday October 12 – Finals day at Kapiolani Park.

The last day of competition will see various finals played out in the different grades with all teams involved. The more competitive teams will be fighting it out to be crowned championship winners. Matches will be followed by the Finale Awards Dinner – a banquet to celebrate the week of rugby, socialise and revel in on and off field glories; 3 course meal and 4 free drink coupons. Awards will be handed out and teams will be able to party into the night.

• Sunday October 13 – Time to head for home or to carry on touring through the fabulous Hawaiian Islands.

International VSL Rugby Ambassadors will be attending the 2013 Tournament. The current Ambassadors are former Wallaby and Brumbies star, Stephen Larkham and former All Black and Crusaders forward, Greg Somerville and it is hoped that both will attend and be available to discuss the finer points of their rugby skills and experience.

As part of the 2013 tournament optional coaching clinics will be held on Friday 11th October for teams and/or coaches who would like the opportunity to learn from world class players and coaches. For more details on specialised coaching while at the carnival please email: matt@vslrugby.com.

Hawaii – O’ahu

The tournament is based in Honolulu on the Island of O’ahu.

Honolulu offers big-city entertainment, dining and culture.

Waikiki (where the games will be played) is the heart of Honolulu’s visitor experience. Known for its world-class hotels, vibrant nightlife, great shopping and dining, Waikiki continues to be steeped in history and its cultural roots. Live Hawaiian entertainment, Hawaii regional cuisine, oceanfront dining and bars, surf lessons and of course the famous sands of Waikiki Beach.

For rugby players looking for beautiful and warm crystal water (between matches), Hawaii is the perfect destination.

Swimming, surfing, bodysurfing, body boarding, windsurfing, scuba diving, snorkelling, kayaking, fishing charters, whale watching and submarine cruises are just some of the choices.

Queen Kapiolani Park, Waikiki, Oahu, Hawaii

Queen Kapiolani Park is 170 acres in the middle of urban Honolulu, below Diamond Head and at the edge of the ocean along the end of Waikiki. From unique beginnings as a private preserve for the King into a public charitable trust, Kapiolani Park has become a heavilyused recreational and sports space. It plays host to many sports including rugby and is the home ground of the Hawaiian Harlequins and headquarters for the Hawaii Harlequins Rugby Tournament.

Player Packages

- All prices are given in US Dollars and are a per person rate.

Maile Sky Court - Bronze Twin/Dbl Triple Quad City View 995.00 - Ocean View 1,050.00 - Aqua Aloha Surf - Bronze Twin/Dbl Triple Quad City View 1,095.00 - Deluxe 1,200.00 - Ewa Hotel - Bronze Twin/Dbl Triple Quad Studio Kitchen - 995.00 Moderate 1,050.00 - Hokele Suites - Bronze Twin/Dbl Triple Quad Studio (Kitchen) 1,065.00 - 1 Bedroom Apt (Kitchen) 1,150.00 - 2 Bedroom Apt (Kitchen) 1,375.00 1,150.00 1,080.00 Park Shore - Silver Twin/Dbl Triple Quad Standard 1,150.00 - Ocean View 1,375.00 - Queen Kapiolani - Silver Twin/Dbl Triple Quad City View 1,150.00 - Diamond Head View 1,300.00 - Aston Waikiki Sunset - Silver Twin/Dbl Triple Quad 1 Bedroom Apt 1,395.00 1,150.00 Aston Waikiki Banyan - Silver Twin/Dbl Triple Quad 1 Bedroom Apt 1,395.00 1,150.00 Aston Waikiki Beach - Gold Twin/Dbl Triple Quad Run of House 1,475.00 - -

Packages Include: •

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• • •

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5 nights’ accommodation (twin/double, triple or quad share).

Transfers (to/from airport – 1 per team; to/from opening function for those more than 15 minute walk away & transfers to/from the Finale Function) Opening Function.

Finale Dinner.

Three Days of Rugby including supply of rugby balls and official referees.

Carnival Survival Gift Pack.

Team photo per player.

Carnival Handbook and Discount Vouchers.

Not Included: • • • •

Travel to and from Hawaii.

Meals other than as shown.

Personal expenses.

Personal Insurance.

Non-Player packages will receive a $75 discount on the package prices.

VSL Travel Office - VSL Rugby has a travel office; VSL Travel Ltd trading as the Event Travel Office (ETO). Based in Takapuna, New Zealand. ETO can organise all flights, additional travel/tours and can include these in tailored packages. If you want to use the ETO for your rugby travel requirements just let us know…

PLEASE NOTE: PRICES ARE SUBJECT TO CHANGE in the event of currency fluctuations, changes to local tax rates in Hawaii and exceptional events beyond the control of the organisers and their suppliers.

PAYMENT SCHEDULE: Deposits required to secure your required accommodation will be: A) An initial deposit of US$100 per person to be paid against invoice.

B) A second deposit of US$200 per person to be paid by 1 May, 2013.

C) Full payment of the outstanding balance due no later than September 1, 2013 CANCELLATIONS AND REFUNDS POLICY: • All cancellations must be advised in writing. The Team Entry fee is non-refundable.

• For cancellations received 180-400 days prior to the commencement date of the Carnival, payments will be refunded less a handling fee of US$50 per person.

• For cancellations received 90-179 days prior to the commencement date of the Carnival, package payments will be refunded less a handling fee of US$150 per person.

• For cancellations received 45-89 days prior to the commencement date of the Carnival, package payments will be refunded less a handling fee of US$200 per person.

• For cancellations received 44 days or less prior to the commencement date of the Carnival, package payments are non-refundable or transferable.

ALL PROPERTIES HAVE BEEN INSPECTED and are of excellent quality and are geared to handle visiting teams and supporters. All are within good distance of the central Waikiki restaurant and bar precinct, beach and tournament grounds.

They have been graded on the size and quality of rooms, on their proximity to the city and the facilities they offer.

Rooms in some hotels are limited and teams making first requests and paying deposits will reserve the accommodation that they request. In the event the requested accommodation is not available the organisers will suggest equivalent alternatives.

All participants are urged to take full travel insurance cover including cancellation insurance. Insurance can now be offered through VSL Rugby and the VSL Travel Office. Get a free quote when registering online.

Check out full details of the Tournament and register online at www.vslrugby.com.

VSL Rugby Team 7 Anzac St, PO Box 331469 Takapuna 0740 New Zealand Phone: +64 9 486 1644 matt@vslrugby.com

Cormac O’Carroll Hawaii Sports Inc 7217 Makaa Street Honolulu, HI96825-3106 USA Phone: (808) 395-3773

www.vslrugby.com