Empower Report 2008

Event Report

AIESEC Chandigarh

Presented By: Sugandha Arora Vice President AIESEC Chandigarh sugandha.aiesec@gmail.com +91-9872891549

Contents: -

Objectives Key Highlights Promotion Fundraising Organizing Committee Agenda Media coverage

Event objectives:   

Showcasing AIESEC culture to AIESEC applicants Brand positioning amongst youth Giving the youth of Chandigarh a platform to interact with a high profile company – Google & vica-versa

Key Highlights:    

Promotion via radio, posters, placards, website 350+ students from various colleges and backgrounds attended the event Session by Google India on Leadership 13 AIESEC interns, 10 AIESECers & 2 Alumnus facilitated team games at the event

Promotions: a) Promotion activities: a. Posters put up in major colleges and student handouts: 100 b. Placards distributed in major colleges and student hangouts: 2400 c. Promos on the Radio: 8 promos of 30 seconds each on 94.3 MyFM

b) Places a. b. c. d. e.

where the event was promoted: All major colleges of the city Educational institutes which are partnering with AIESEC Student Center, Panjab University Campus Cafés: Mocha & Nik Bakers Major student hangouts like Sector-35, Sector-10 & Sector -11

c) Registration process The students could register for the event by either of the following processes: i.

Text message (AIESEC Chandigarh Name College to 59994): 160 registrations ii.

Filling the registration form on www.aiesecchandigarh.org : 265 registrations Total registrations: 425

Organizing Committee Structure Team

Role

No. of People

Executive Body

Facilitators

10

Trainees

Facilitators

13

Alumni

Facilitators

2

Core Organizing Committee (OC Recruitment August)

Organizing the event

10

Onsite Organizing Committee

Organizing the event

10

Role

Description

People Responsible

No. of persons allocated

Ushering participants

The participants were guided from the gate to the registration desk and their respective teams henceforth.

The reception desk fulfilled the following roles: • Registration of applicants if they have already registered • On the spot registrations • Allocation of the applicants in different teams (there were 50 teams) One person was responsible for each Groups seating (spread over three floors) and movement to and from the team activity area a) Logistics arrangement responsible b) Facilitators: ice breakers, team activity, team culture and brief All the logistics were taken care by this team. It included putting up of posters, LCD, banners, desks, chairs, drinking water, shifting of tables to appropriate places, team activity logistics etc.

Setting up the stage. This person was responsible for the sound and the light system of the stage

Onsite OC

4

Onsite OC

5

Core OC and Onsite OC

5

Executive Body of the LC, Alumni and the trainees

27 (2 + 25)

Core OC team

3

Onsite OC

1

Reception Desk

Group Responsible Team activity responsible Core Logistics Team Stage set up

Agenda a) Registration: All participants were allocated a Group and a Sub-group. There were five groups namely Asia, Europe, North America, South America and Africa. There were further 10 sub-groups in each group named after countries in that particular continent. All participants were seated according to their groups in the auditorium.

b) Introduction: Students were introduced to the event through a presentation and a video on leadership.

Then they were lead to their respective areas for their team activity.

c) Team activities: Each group was facilitated by 5 Facilitators including International facilitators. After ice-breakers (Evolution) the sub-groups within the group competed in one of the following team activities: a) Stock Market Simulation b) Pipe Race c) Boat Race

After finishing the team activities, there was a brief sharing session within the group on team work, competition, strategy and leadership. The groups also came up with roll calls for their continent. There was sharing from the audience about their experience after moving back into the auditorium.

d) AIESEC Information Seminar a. AIESEC history and present times b. Why AIESEC c. Work Abroad program presentation d. AIESEC Experience sharing presentation by Piyush Suri (LCP 2005, AIESEC Chandigarh; AIESEC internship at PwC, New York)

e) Leadership session by Google

The session on leadership was taken by Mr. Sharad Goel of Google India. He started by showing a video about Google. The flow was focused around leadership definitions, in context with different situations and workplaces, about google and Q&A. The session covered topics such as manifestations, qualities and characteristics of a positive leader. The session was open and interactive all throughout, with Google goodies distributed amongst participants.

Media Coverage

SimpliCity, Indian Express

Tribune