NATIONAL 2018 H2 SUPPORT TEAM AIESEC IN HUNGARY APPLICATION
DEAR APPLICANT, You must send your application in PDF, maximum five (5) pages. All applicants have to answer the general questionnaire and the specific per area. All the answers must be sent on time. No application will be accepted after the deadline. Each applicant can apply for maximum two (2) positions, each application with its form and questionnaire. o All applications PDFs should have the following format as name: NSTH2_PositionName_Area_ApplicantName o Applications must be sent to: o MCVP OD Karina Rosales (karina.rosales@aiesec.hu) o Functional MCVP responsible of the area (bit.ly/ContactListHungary) o DDL: 12/Aug/2018. 11.59 PM GMT+2 o o o o
PROCESS TIMELINE 18/aug/18 ANNOUNCEMENT 13-17/aug/18 SELECTION 12/aug/18 DEADLINE 06/aug/18 LAUNCH
NATIONAL SUPPORT TEAM 2018 H2
GENERAL QUESTIONNAIRE
General questionnaire I. Full Name II. Contact info (phone number, e-mail, skype user) III. Personal references (someone who led you, someone you led, someone who worked with you) IV. Please, outline your AIESEC experience so far and explain in detail the three most relevants and the results you’ve achieved through it. V. How do you envision AIESEC in Hungary for the 1819 gen?
NATIONAL SUPPORT TEAM 2018 H2
IGT
NED OCP JD Main Tasks: Allocate EPs per LC, ensure the correct plan and organization. Hold NED meetings. Track VISA Pakacges preparation and delivery. Coordinate IO Tours Organization. Coordinate Welcome to Hungary e-mails and follow-up replies. Coordinate IPS delivery. Follow-up addresses of VISA Packages Track and educate NED Ocs Coordinate Value Delivery of NED Eps
Requirements: Previous NED Experience Previous Team Leader Experience
One (1) Vacancy Presential / Not open to LC members
KPIs: visa packages prepared # of LCs with EP allocation plan # of EPs receiving Welcome to Hungary email # of NED OC Meetings % of NED OCs JD accomplishment Availability: 15 hours per week
NED OCP QUESTIONNAIRE I.
According to the 16 Standards, propose a plan to fulfil them.
II. Which is the main bottleneck of the NED? How would you act on it?
III. What would be your strategy to make the VISA process more efficient? IV. If you’re elected, how would be your team dynamic with the NED OC? (Team Management, touchpoints frequency, tracking, education)
NATIONAL SUPPORT TEAM 2018 H2
IGV
IR NST FOR IGV JD Main Tasks: Deliver webinars about national and local cooperations Make it clear about our projects and exchange conditions in order to receive aligned EPs Set up approving strategies with our suppliers Create tools for APD tracking and process optimization Analyze partnership projects and measure possible Gaps Identify potential new partners and improve our relations with them Make sure Taste Hungary materials are being used by our top 3 suppliers; Virtual weekly meeting with MC VP iGV.
Requirements: Good understanding about: IGV (required) / oGV understanding / iGV Timeline / Supply and demand knowledge in GV
One (1) Vacancy Online / Open for internationals Not open for LC Members
KPIs:
Meetings with MCVP iGV Meetings with LCVPs IGV Tools created Tools updated #of Applicants from country partners #of Approvals from country partners #of Completed with country partners
Availability: 8 hours per week
IR NST FOR IGV QUESTIONNAIRE
I.
Make a Supply and Demand analysis for IGV in Hungary, based on operational timeline and needs of national projects.
II. Define 3 main suppliers per peak –what entities, why, and how it would work.
CONTENT CREATION FOR IGV JD Main Tasks: Evaluate, improve and create digital content for attraction in the iGV subproducts (Global host, projects for EPs & Enablers) Refresh and create graphic line for the new iGV Project portfolio Evaluate and improve country Brand materials (Taste Hungary) Boost showcasing content from iGV Weekly meeting with MCVP iGV
Requirements: Good understanding about iGV product Good design skills Good video editing skills
One (1) Vacancy Online / Open for internationals / Open for LC Members
KPIs:
Meetings with MCVP iGV # of video materials created # of Image materials created Project portfolio design Graphic line per national project # of Showcasing material gathered from stakeholders
Availability: 12 hours per week
CONTENT CREATION FOR IGV QUESTIONNAIRE
I. Why are you interested in this position? II. Evaluate our current Project country brand promotion from aiesec.hu/tastehungary and tell us what can be improved, be specific. III. Add a link to your graphic or video portfolio (If you have one)
NATIONAL SUPPORT TEAM 2018 H2
B2B
B2B MARKETING JD Main Tasks: Content creation for the LinkedIn space Holding workshops to the entities on B2B marketing and improving their skills Participating external networking spaces/events Requirements: B2B experience (marketing and LinkedIn experience is advantage)
One (1) Vacancy Open for LC members / Open for internationals
KPIs: Growth in LinkedIn followers # of workshops hold # of networking spaces attended Availability: 8 hours per week
B2B MARKETING QUESTIONNAIRE I.
What are the online channels which are needed for AIESEC in Hungary in order to grow in the number of leads coming from pull marketing?
II. Please list 3 networking events (the events should happen in Hungary) from the upcoming 5 months which would be beneficial for AIESEC in Hungary to attend! Please provide a short explanation for each, why it would worth to represent ourselves. III. What would be that B2B marketing tool which we have never used before but it would bring us lots of results?
MINI CRM FUNCTIONAL COORDINATOR JD Main Tasks:
One (1) Vacancy Open for LC members
Refreshments on the system Supporting the education of the country on the system Requirements:
KPIs: # of active users # of educations held # of developments created
ICX XP (current EB position is an advantage)
Availability: 5 hours per week
MINI CRM FUNCTIONAL COORDINATOR QUESTIONNAIRE I.
What are the 3 biggest bottlenecks of the current usage of the system and how would you overcome on them? II. What kind of development points can you imagine in the current system and how would you implement them? III. One of the entities asked you to hold an education about Mini CRM. How would you build up the presentation? Please create the session outline of it in 5-7 lines!
NATIONAL SUPPORT TEAM 2018 H2
OGT
Ir manager for ogt JD Main Tasks: Identify the top entity partners for Peaks from analyzing past data Monthly analysis of the IR Partners Organizing and updating materials for IR partners and down scaling education Creating Product Package of the IR Partners Maintain constant touch points Track timeline and collect required data to boost processes
Requirements: Team leader/Middle Manager experience. LCVP Experience is preffered.
One (1) Vacancy Open for internationals / Open for LC members
KPIs: 80% of exchanges done with IR Partners Growth in all stages of Process with IR Partners Fastening the process time with IR Partners 50% APPLIED - ACCEPTED 70% ACCEPTED - APPROVED
Availability: 8 hours per week.
Ir manager for ogt questionnaire I.
Create a analysis of past 2 years of exchanges of Hungary with EY Partners and suggest which countries should be our IR Partner in Winter Peak and Why? Please show the analysis as well.
II.
Create a plan on how you want to promote the IR Partners offline and how will you educate the network with the specific product package of the partners based on sub-product focus.
NATIONAL SUPPORT TEAM 2018 H2
OGV
Ir manager for ogv JD Main Tasks: Identify the top entity partners for Peaks from analyzing past data Monthly analysis of the IR Partners Organizing and updating materials for IR partners and down scaling education Creating Product Package of the IR Partners Maintain constant touchpoints
Requirements: Speadsheets creation and management EXPA Knowledge Market Research
One (1) Vacancy Open for LC members / Open for internationals
KPIs: 80% of exchanges done with IR Partners Growth in all stages of Process with IR Partners Fastening the process time with IR Partners 60% APPLIED - ACCEPTED 70% ACCEPTED - APPROVED
Availability: 3 hours per week
Ir manager for ogv questionnaire I.
Create an analysis of past 2 years of exchanges of Hungary with EY Partners and suggest which countries should be our IR Partner in Winter Peak, and why? Please, show the analysis as well.
II.
Create a plan on how you want to promote the IR Partners and how will you educate the network with the specific product package.
expansions manager for ogv JD Main Tasks: Market Research for new Markets in Hungary Market Research for High School in Hungary Creating Examination and vacation timeline for new markets Setting up Meets with Partners Creation of Market Rules and Keeping a check
Requirements: Speadsheets creation and management EXPA Knowledge Market Research
One (1) Vacancy Open for LC members/Not open for internationals
KPIs:
Proper Allocation of market New High School market created #Meetings Done Creation of Market Strategies/Rules
Availability: 3 hours per week (presential)
expansions manager for ogv questionnaire I.
Define the main bottlenecks to develop the market expansions.
II.
What strategy would you implement to effectively reach our target in the current expansions?
III. From our current market expansions, which ones should be the focus? And why?
NATIONAL SUPPORT TEAM 2018 H2
B2C
Videographer JD Main Tasks: Video creation for AIESEC content strategy in the National Social media channels and platforms Engaging video content creation Requirements: TTM certification (can happen after they are accepted but then it will be mandatory to acquire it) Expected Workload: 1 video per week (up to each person how long it takes) + 2 team weekly meetings
Two (2) Vacancies Open for LC members/Open for internationals KPIs:
Content Reach Viral Reach Page followers Stories Engagement %Engagement Clicks on CTA
Availability: 12 hours per week
Videographer questionnaire I.
Explain why this role is made for you. Why you're are the profile for this position? II. Conceptualize and create a video that represents the last time you felt a strong feeling. (just paste the link to it in the answer) III. Find two good case practices of external campaigns that have engaged youth massively. Explain why you chose these and how our creators team can learn and adapt this inside AIESEC in Hungary. IV. How do you see our content strategies evolving at a national level? V. List down all the technical skills that you have which will benefit this team.
Graphic designer JD Main Tasks: Graphic design for AIESEC content strategy in the National Social media channels and platforms Engaging design content creation
Requirements: TTM certification (can happen after they are accepted but then it will be mandatory to acquire it) Expected Workload: 2 images per week (up to each person how long it takes) + 2 team weekly meetings
Two (2) Vacancies Open for LC members / Open for internationals KPIs:
Content Reach Viral Reach Page followers Stories Engagement %Engagement Clicks on CTA
Availability: 12 hours per week
Graphic designer questionnaire I.
Explain why this role is made for you. Why you're are the profile for this position? II. Conceptualize and create a design that represents the last time you felt a strong feeling. (just paste the link to it in the answer) III. Find two good case practices of external campaigns that have engaged youth massively. Explain why you chose these and how our creators team can learn and adapt this inside AIESEC in Hungary. IV. How do you see our content strategies evolving at a national level? V. List down all the technical skills that you have which will benefit this team.
Intercom responsible JD Main Tasks: Stand as a representative of AIESEC at our online platforms, so you would need to provide support online and help applicants navigate the platform. Provide first touch point with Visitors on the website
Requirements: TTM certification (can happen after they are accepted but then it will be mandatory to acquire it)
One (1) Vacancy Open for LC members / Open for internationals
KPIs: Reply to all questions asked on the platform Direct questions to the right person when it can’t be answered by you Managing inquires on the Facebook Page
Expected Workload: Reply to all inquires made on our platforms.
Availability: Max 10 hours per week
Intercom responsible questionnaire
I.
Explain why this role is made for you. Why you're are the profile for this position? II. Why do you think it is relevant to have Intercom on our platforms III. Imagine I am an EP, I am unable to upload my CV on AIESEC.ORG. Please explain to me in max 3-4 sentences why this is so and what I could do. IV. How do you think we could make better use of intercom?
Community manager JD Main Tasks: Responsible for the content strategies at the page and come up with campaigns with the content creators and track Insights of the page behavior to Improve the engagement and reach of the page Responsible for content strategies of the page Come up with campaigns alongside the content creators Track the page behavior Requirements: TTM certification, EB experience preferred
One (1) Vacancy Open for LC members / Open for internationals
KPIs:
Content Reach Page followers Viral Reach Stories Engagement
Availability: 5-6 hours per week
Community manager questionnaire
I.
Explain why this role is made for you, Why you're the profile for this position? II. Find two good case practices of external campaigns that have engaged youth massively. III. Explain why you chose these and how our creators team can learn and adapt this inside AIESEC. IV. How do you see our content strategies evolving at a national level? V. List down all the technical skills that you have which will benefit this team.
NATIONAL SUPPORT TEAM 2018 H2
OD
Icomm responsible JD Main Tasks: Manage the main communication channels Create content when needed Check on posts calendar and ensure its execution Measure communication channel’s reach Support managing knowledge platforms Requirements: Profiency on design software (required) Time management skills Team work skills
One (1) Vacancy Open for LC members / Open for internationals
KPIs:
# users reached Engagement index # posts released % successful campaigns
Availability: Max 10 hours per week
Icomm responsible questionnaire I.
Explain how would you improve our reach in the network and make the Facebook Page more interactive? II. Propose a strategies to make internal communications more effective. III. Present a post example (image + caption) for: I. Recruitment campaign. II. Approvals campaign. (Note: Feel free to ask for graphic material for it, such as logo, etc)
Data analysis JD Main Tasks: Support on tracking overall products process (planned vs. Achieved, relative + absolute growth) Support on SONA creation and quarterly report. Support creating monthly reports about growth (per products and per LCs) Tracking tools evolution and improvement Requirements: Excel knowledge (required) Time management skills
One (1) Vacancy Open for LC members / Open for internationals
KPIs:
# reports created # SONA reports delivered % improvement in tracking system % improvement in reporting system
Availability: Max 5 hours per week
Data analysis questionnaire I.
Analyze the current LC Planning Tool. How could you make it more userfriendly and tracking oriented? II. Analyze Hungary’s position in the current Global OD Model. What should be the main focuses to track, according to it? (what conversion rates, what product’s process time) III. Propose a tracking system to evaluate the planning fulfilment in the Local Level. IV. What are the most relevant points of the SONA? Why is the SONA useful?
NATIONAL SUPPORT TEAM 2018 H2
TM
Tm maker JD Main Tasks: Co-creating TM strategies for the network together with the MCVP TM and VPs Creating materials (booklets, videos) and tools to support the implementation of the strategies created Support and give knowledge to the TM network through training and webinars Help in creating campaigns at the national level. Compile, analyze & generate monthly reports Update national trackers
Requirements: Refreshed TM knowledge (after the TM Global Summit) Understanding the reality of AIESEC in Hungary Agility Innovative thinking.
Two (2) Vacancies Open for LC members / Open for internationals
KPIs: % LCs implementing the strategies % LCs following the implementation timemel ine Materials and tools creation Webinars and training delivery.
Availability: Max 10 hours per week
Tm maker questionnaire
Considering the current state of the TM Process implementation in AIESEC in Hungary (28% overall), which are the next steps needed to ensure clarity and implementation of the missing processes? Based on the current reality of AIESEC in Hungary, suggest at least 3 different approaches to how the pipeline issue can be tackled. When it comes to performance management, what is the current state of AIESEC in Hungary? Which strategies would you adopt to improve it?
NATIONAL SUPPORT TEAM 2018 H2
pd
New sales for ysf JD Main Tasks:
New Sales/Partners raising (call, meetings and etc). Partnership management/ Servicing To help organize small events Attend working spaces with MC VP PD bi-weekly Report and bi-weekly touchpoint with MC VP PD To provide education for YSF Team Be present on planning of YSF
Requirements: Hungarian language domain
One (1) Vacancy Presential / Open to LC members/ Not open to internationals
KPIs: #money raised #of partners raised #NPS rate from partners
Availability: 20-25 hours per week
New sales for ysf questionnaire
I.
Write a brief motivation letter, explaining your background and why you should be elected for this position.
NATIONAL SUPPORT TEAM 2018 H2
F&L
Functional coach JD Main Tasks: Real and effectivemonitorig of the LCs planning Personalized training and education based on the LCs needs Implementation and tracking of specific strategies for LCs in order to improve their performance Support on reports creation for MCVP F&L
Requirements:
Tracking skills Customer Flow understanding EB experience (preferred) Marketing experience and understanding @ Hungary legalities understanding
Two (2) Vacancies Open to internationals / Open to LC members
KPIs:
Planned vs. Achieved % in Budget # coaching sessions delivered # training sessions delivered # strategies concreted # strategies implemented # reports delivered on time
Availability: Max 10 hours per week
Functional coach JD I.
Describe the financial implications from the Customer Flow, both for ICX and OGX. II. What are the most important processes for a Local Committee in F&L? III. What are the main synergies that F&L should have at local level? How would you help to improve them?
DEAR APPLICANTS,
WE WISH YOU GOOD LUCK!