Congress Committee Applications
Dear Applicants, If you already made an action and opened this application it can only mean that you are one of the AIESECers that is willing to go the extra mile and take every opportunity to help you and AIESEC in Hungary develop and take to a brand new level. I can guarantee you, it will be your unique experience with impact on 300+ lives. All great things starts from a decision. So now, the decision is yours. Everything seems impossible until it's done!
Good luck!
„When we have the possibility to do something, it becomes our responsibility to do so.” Molnár Renátó YOUTH SPEAK FORUM CONGRESS COMMITTEE PRESIDENT
CONTENT 1. About YSF 2. YSF in Hungary 3. Positions 4. Job Description & MoS 5. Special Questions 6.General Questions 7. Applicaton timeline 8. Aplication package 9. Additional notes
About YouthSpeak Forum YouthSpeak Forum powered by AIESEC is an event run by youth for youth. It is a forum where inspiration and collaboration convert into action. This event brings together both young and senior leaders to form a diverse cross-sector and multigenerational space for inspiring conversations around pressing global, national, and local issues. It is an attractive and engaging approach to making AIESEC relevant for any young person and a way to get involved with no barriers and low commitment. It’s also an opportunity to create commitments and projects that organizations and stakeholders can support.
Top business and thought leaders from around the
world are invited to share their knowledge with delegates about the chosen forum theme. This section is delivered through short and powerful talks and aims to inspire delegates and help form their opinions.
Our partner organizations engage with youth delegates to give new perspectives on issues relating to the forum theme through workshops, conversations and idea generation spaces. Youth and organizations interact, exchange opinions, and understand what is being done in the world already to address the question of the day.
Value Proposition for Youth Connect with like-minded people and organizations who care for the issues discussed within the forum. Be aware of the SDGs and national/local pressing issues. Contribute via creating projects and/or participating in activation spaces. Develop leadership qualities & soft skills.
Youth delegates take their learning and insights from the day into space where they can either take an action contributing to the theme of the day or co-create ideas and provide solutions for the issues discussed during the forum. The aim is to switch their ideas and learnings into action, commitments or projects that organizations and stakeholders can support. Value Proposition for Organizations
Connect with like-minded organizations, companies, and youth delegates. Contribute through giving new perspectives on issues relating to the forum theme. Participate in idea generation or support projects, initiatives or activation space.
YouthSpeak Forum in Hungary Mid April A forum where 300+ delegates will have the opportunity to really interact with companies and organizations that are working for the SDGs by giving inputs, contributing to add the component of youth to their projects, create awereness about SDGs in the Hungarian and european society. A conference with special side events that takes into account the trends in the country and capitalize on its resources.
We aim to bring the biggest YSF to Budapest! YOUTHSPEAK KEY MEASURES OF SUCCESS
Possible Focus SDGs
(UNDER CONSIDERATION) Global Village & Cultural Night would happen on the conference. The World’s Largest Lesson would take place apart from the conference as a side event preferably before the conference in April. Other ideas and plans will be presented upon it will be fixed on the planning.
• 100% completion of YSF & EWA checklist • Number of youth external participants • Number of partners • Number of people impacted through activation spaces • Number of virtual reach through social media channels • Profitability of the forum • Conversion rate of participants to AIESEC members and ELD product customers • Projects created and taken forward with responsibles • Number of new partners interested in ELD products
Positions „A successful team beats with one heart.”
CCVP Expert Experience Design agenda and raise experts
CCVP Marketing
CCVP Delegates Servicing
CCVP Special Events
Promotion to attract youth
Provide the best experience for delegates
Create the side events’ experience
CCVP Sales
CCVP Public Relations
Raise partners and sponsorships
Create alliances for attraction
CCVP Logistics Design and provide the best conditions
Volunteers Announcement later
Positions
Job Descriptions and Measure of Success Main info • Skills & Requierements:
• Timeline
-Effective communication and negotiation -Organizational and planning -Strategic thinking, innovation and creativity -Crisis management and ability to work under pressure -Proactivity and resilience -Customer orientation -Dedication and Problem solving -Applied positions’ previous professional experience (preferred)
JANUARY - TRANSITION FEB&MARCH - PREPARATION APRIL – FINALIZATION & REALIZATION MAY - REPORTING • Positions are open to all AIESECers, ex members, alumni. • Internationals and externals can fill marketing related tasks. • Must be present on meetings, for the event and availablilty 14 days before the event.
• Term from 21st of Jan until 21st of May. CCVPs weekly 10-15 hours • On-site OC must be present on Team meetings weekly and/or bithe conference meeting and weekly attend the event.
CCVP Expert Experience
Specific Questions
Responsibilities: Content Creation and development with CCP Expert raising & servicing Engagement plan development Create connection with AIESEC, Deliver message, extra agenda management
MoS: # of speakers raised 100% of agenda fulfilled NPS rate from experts
1. 2. 3. 4.
Propose 30 potential speakers for the event. Propose 1-Day long Agenda of the YSF. What will be your strategy to raise VIP speakers? How will you work together to deliver the message to the potential delegates. 5. Your goal is to have Malala and Vishen Lakhiani on the event. Create a letter for her/him (limitation is 100-150 words each). 6. Propose timeline of preparation of your function 7. Which synergies CCVP Sales has? What are the MoS and KPIs for this synergies?
Specific Questions 1. Create a target list of potential Partners; 2. Create a Value Proposition of YSF for the Partners; 3. How YSF can contribute to oGV? iGT? 4. Propose target for YSF consists of at least 30 companies. 5. What is your goal for raising? Prepare sales strategy and sales funnel (#of calls, #meetings and etc.) distributed by months according to your goal. 6. Create a personalized proposal for any company from your target focus on the value proposition. 7. Which synergies CCVP Sales has? What are the MoS and KPIs for this synergies?
CCVP Sales Responsibilities: Partners raising Covering raising plan Servicing Organization of program with involvement of partners Workshop creation
MoS: #of partners raised # sponsorship raised NPS rate from partners
CCVP Marketing
Specific Questions
Responsibilities: YouthSpeak Forum brand management Marketing campaign creation SSM & online promotion Event showcasing plan Offline promotion
MoS: #registrations for the event #of likes and reach of channels #campaigns delivered #active followers
1. Create 3 strategies how to get 1000 registration for the YSF 2. Describe a campaign on social media 3. Create 2 grapic engagement material 4. Create short video about an SDG or YSF itself 5. Which trends in Marketing do you see right now? 6. What innovation can you bring to ensure the target number of participants will be achieved? 7. Which synergies CCVP Marketing has inside the team? What are the MoS and KPIs for this synergies?
Specific Questions
CCVP Public Relations
Responsibilities: 1. Create 3 strategies how to get 600 000 reach for the YSF. 2. Name 5 media chanels/partners and why would they cooperate with us? 3. Create strategy for youth alliances and university relations. How can it be more effective? 4. How can we capitaize on influncer management? 5. Create a short pre conference artical that can be shared on media chanel. 6. Create a short after conference article about the forum that can be shared on partner’s page. 7. Which synergies CCVP Public Relations has inside the team? What are the MoS and KPIs for this synergies?
Create youth alliances with student organizations and universities Raising media partners Servicing partners with promo Influencers cooperation Artical creation
MoS: #of media partner raised #of media appearances #Engagement of stud org & uni #reach
CCVP Delegates Servicing
Specific Questions
Responsibilities: Delegate services development and delivering Continous contact and information flow with delegates Volunteer and managers recruitment Feedback strategy Delegate nurturing follow up
MoS: #of unique delegates on event RR between registered and participated of event % of engaged external youth NPS rate from delegates
1. Create a timeline of work with Volunteers. 2. Create criterias of delegates selection process. 3. What will be your strategy in order to increase conversion rate from selected to delegate? Which main servicing initiatives do you plan to implement? 4. What will be the main Target Audience? 5. Propose managers structure and their approximate JD. 6. How do you see selection process and why it should look like that? Which main selection criteria will you have for each stage? 7. Which synergies CCVP Delegates Servicing has? What are the MoS and KPIs for this synergies?
Specific Questions
CCVP Logistics Responsibilities:
1. 2. 3. 4.
Create a Value Proposition of YSF for Youth. Propose a budget of YSF. Create a target list of potential In-kind Partners. How can we make money partners to cover logistics as well? What are the benefits for them to do that? 5. What unique can you do to make this YSF special? 6. Make a personalized proposal for NestlĂŠ to become in-kind partner. 7. Which synergies CCVP Logistics has? What are the MoS and KPIs for this synergies?
In-kind partners raising Cost cutting for event Partners servicing Covering of all logistic needs Venue management
MoS: #of in-kind partners % of budget covered NPS rate for in-kind partners
CCVP Special Events Responsibilities: Concept creation Program development Partners and like-minded organizations raised Institutions reached Event management
MoS: #of participants Online/offline reach Program fulfilled NPS of participants
Specific Questions 1. What kind of special events can be organized before the conference in order to promote it? 2. Create the Global Village and Cultural Night program plan. 3. What kind of organizations and/or partners could contribute for GVCN? Name 5 of them. 4. Name like-minded organization supporting SDG4 and could cooperate to spread among students. 5. How can you ensure that the delegates enjoying being at the conference with programs in breaks? 6. Describe the volunteer management strategy you have for the period. 7. Which synergies CCVP Special Events has? What are the MoS and KPIs for this synergies?
General Questions
1. What is driving you to became a part of Youth Speak Forum? 2. Which position are you applying for (according to priority)? Why? 3. Why YSF can be relevant for AIESECers/companies/students/speakers? 4. What are your 3 main strengths and 3 main weaknesses and how will they impact your CC VP experience? What are your personal values? How do they shape you as a person? 5. What else do you do besides AIESEC? How will you make sure all of your roles will be fulfilled without demaging each other? 6. What will be your ambition as CCVP? Which innovations can you bring to the forum? 7. What must be done to make the best YSF ever?
SELECTION PROCESS
1. SUBMIT THE APPLICATION DDL: 17.01, 23:59 (GMT +1)
Questionnaire. General + Specific (1st priority) questions need to be answered. You can have max 7 pages (including cover). Please, submit itin .pdf file
GENERAL CONDITIONS
2. PASS THE INTERVIEW & Functional Challenge
TERM
WORKING HOURS
21tst of Jan - 21st of May
5 -15 hours per week
Will be held on 19-21st ofJan
CV.
TEAM ASSISTANCE
Give us all important information we need to know about you, your AIESEC career, other jobs you have had, your contact details etc. You can use a maximum of one (1) page to create your CV. Please, submit itin.pdf file.
1. MC VP PD Assistance in raising, education, strategy alignment and event management, coaching of CCP
Tests https://www.16personalities.com/free-personality-test
2. MC VP B2C
https://www.personalityassessor.com/ipip300/
Assistance in education, creation and execution of promo strategy, consultancy how to build EwA
Pleasesubmutresultsin.pdffile
Endorsement letters. 1. From the one who led you; 2. From the one who was led by you; 3. From your team mate With signature. Please, submit in .pdf
3. ANNOUNCEMENT
3. MC VP F&L Assistance in creating budget and covering it
Additionalnotes The minimum font size for all the documents is 10. You can create your own design. Max 7 pages of Questionnaire + 1 page of CV + 3 Endorsements. Language – English. Late applications even by a few minutes will not be accepted, no exceptions will be given even due to any technical reason. If you have any questions concerning the applications or the selection process please contact Renátó Molnár (renato.molnar@aiesec.net) and Endzhe Gafiatullina (endzhe.gafiatullina@aiesec.hu) All files archived to .zip and sent to renato.molnar@aiesec.net , endzhe.gafiatullina@aiesec.hu and MC1819@aiesec.hu. DDL: 17.01, 23:59 (GMT +1). INFO about previous YSF.
ADDITIONAL NOTES
„Uniting a generation of young leaders who aren’t afraid to speak up and take action on things that matters”
Are you ready for makeing a change?
INSPIRE. ENGAGE. ACT.