care4mobility Templates

Quality Guideline for mobility projects in health

and social care professions Templates

1.

Template for a Quality Plan

2.

Memorandum of Understanding

3.

Application form

4.

Recruitment Process Checklist

5.

Parental authorisation

6.

Sample Programme for an Orientation Day

7.

8.

9.

Authorization for the publication of project-related photos, videos or documents

Template for conducting the interim project evaluation

Mobility Certificate

10. Transcript of records 11. Mobility Questionnaire for VET Learners

12. Final Report by the hosting organisation

13. Dissemination plan

These templates have been developed as accompanying documents to the “Quality Guideline for mobility projects in health and social care profession”, an intellectual output of the Erasmus+ Strategic Partnership: care4mobility Promoting the Efficiency of VET Learner Mobilities in health and social care professions by implementing ECVET (2015-1-DE02-KA202-002483).

The templates are available in *.doc file format. Please contact us if you would like to work with our templates. Contact data are available on the last page of this document.

This project has been funded with support from the European Commission. This publication reflects the views only of the author, and the Commission cannot be held responsible for any use which may be made of the information contained therein.

Quality Plan

Quality Criteria

Requirements and Objectives

Evaluation forms for students

    

Feedback will be collected from learners by evaluation forms (after mobility).

Makes data on participant satisfaction available to sending and Last day of mobility hosting institution. Basis for deciding on changes for upcoming mobilities.

Host organisation

 Quality of cooperation between sending and hosting organisation  Comparison of planned and actually implemented programme / learning outcomes  Assessment methods and criteria  Quality of continuous monitoring and mentoring of the participants  Quality of implementing practical and organisational aspects

Responsible coordinator at hosting organisation will prepare a mobility report after mobility and provide it to the sending organisation.

Quality Criteria will be covered following the structure below:  Participants  Responsible Staff at Hosting Organisation  Training Programme  Accommodation and subsistence  Cooperation with the sending organization After mobility, within  Certificates two weeks  Cultural activities  Monitoring and mentoring  Assessment  Final Evaluation  Conclusion Sending institution can evaluate practical arrangements, social and cultural programme, training quality. –> compare arrangements agreed before and actually implemented arrangements

Host organisation

All quality criteria covered by Evaluation forms and quality report

Summary of mobility – what went well, what is to be improved?

Deciding for the following mobility groups: Stick to the procedures or implement changes? Are procedures that are to be changed covered by the MoU? If changes are necessary, develop action plan on necessary steps (including responsibilities and deadlines).

After mobility, within four weeks

Mobility Committee, all involved teachers and trainers at sending institution

Review of Memorandum of Understanding

All quality related issues covered in the MoU.

Negotiating changes in Memorandum of Understanding between sending and hosting organisations on basis of lessons learned.

After mobility, at the latest four weeks beSending and Hosting fore validity of MoU ex- organisation pires.

Long-term quality checklist

Wider framework of VET learner mobilities, that might change objectives or procedures of mobilities.  Legislation in health care / education in health care  Requirements of education authorities  Changes in EU legislation / developments in ECVET and recognisability of learning outcomes

Checklist with most important criteria is recommended.

After mobility, in regular intervals of 6 – 12 months

(Quality) Report from Hosting Institution

Follow-up meeting

Organisation and practical arrangements Quality of training and learning arrangements Relevance of training and learning outcomes acquired Personal development General project evaluation

When?

Who? (Responsibility)

Quality Tool

History and Results

Head of mobility committee at sending organisation

Page 1 of 1

Memorandum of Understanding 1. Objectives of the Memorandum of Understanding The Memorandum of Understanding (MoU) forms the framework for cooperation between the competent institutions. It aims to establish mutual trust between the partners. In this Memorandum of Understanding partner organisations mutually accept their respective criteria and procedures for quality assurance, assessment, validation and recognition of knowledge, skills and competence for the purpose of transferring credit.

The partners signing this MoU have worked together in the Erasmus+ Strategic Partnership “care4mobility - Promoting the Efficiency of VET Learner Mobilities in health and social care professions by implementing ECVET“. Thus, a framework for cooperation has thoroughly been established before signing this MoU. The partners declare to implement all mobility processes according to the “Quality Guideline for mobility projects in health and social care professions” developed during the project.

2. Organisations signing the Memorandum of Understanding Organisation 1 Country Name of organisation Address Telephone/fax E-mail Website Contact person Telephone/fax E-mail

Organisation 2 Country Name of organisation Address Telephone/fax E-mail Website Contact person Telephone/fax E-mail << Add more organisations, if applicable. >>

3. The qualifications covered by this Memorandum of Understanding All qualifications covered by this Memorandum of Understanding are listed in the table below. Unless otherwise stated, all qualifications are EQF level 3.

The table shows which Units of Learning Outcomes â&#x20AC;&#x201C; developed during the care4mobility project and suitable for mobility periods - are relevant for the single qualifications. The partners signing this Memorandum of Understanding declare, that they are familiar with the learning outcomes of the jointly developed units (including information on assessment, recommended training and learning methods), and that they will promote their implementation in VET learner mobilities within this partnership.

Work-life balance

Conflict and complaints management

Skills in Behaviour

Dealing with feelings

Time management for health care workers

Career planning across borders

Co-working in an international therapeutic team

Communication with patients in a foreign language

Computer Skills for health care staff

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

Medical carer Opiekun medyczny

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

Disabled Person Assistant Asystent osoby niepełnosprawnej

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

Social Assistant Maatschappelijke zorg

X

X

X

X

X

X

X

X

X

X

X

X

X

X

Nurse Assistant Verzorgende individuele gezondheidszorg (IG)

X

X

X

X

X

X

X

X

X

X

X

X

X

X

Nurse (NQF 4) verpleegkundige

X

X

X

X

X

X

X

X

X

X

X

X

X

Family assistant Assistente familiare

X

X

X

X

X

X

X

X

X

X

X

X

Health Care Assistant Ausiliario socio-assistenziale - ASA

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

First Aid: Basic life support

First Aid: Advanced life support

Complementary Care

X

X

X

Germany

Nurse assistant Krankenpflegehelfer

X

X

Geriatric Nurse (NQF 4) Altenpfleger

X

Socio-assistance-assistant Opiekun w domu pomocy społecznej Poland

Netherlands

Italy

Dental assistant Assistente alla poltrona

Turkey

Lithuania

Business start-up for medical carers

Health promotion skills X

Social Care Assistant Sozialassistent

Qualifications

Communication and cooperation skills for health and social care workers

Easy cooking X

Units of Learning Outcomes

X

Assistant nurse Hemşire Yardımcılığı

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

Assistant midwife Ebe Yardımcılığı

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

Healthcare technician Sağlık Bakım Teknisyenliği

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

Social Worker’s Assistant Socialinio darbuotojo padėjėjas

X

X

X

X

X

X

X

X

X

X

X

X

Nurse Assistant Slaugytojo padėdėjas

X

X

X

X

X

X

X

X

X

X

X

X

X X

X

X

4. Assessment, documentation, validation and recognition By signing this Memorandum of Understanding we confirm that we have discussed the procedures for assessment, documentation, validation and recognition and agree on how it is done.

5. Validity of this Memorandum of Understanding This Memorandum of Understanding is valid until: 31.12.2018

6. Evaluation and review process The work of the partnership will be evaluated and reviewed by: 31.07.2018 Responsible actors: All contact persons of the six institutions Medium to use: Skype.

7. Signatures Organisation / country

Organisation / country

Name, role

Name, role

Signature, stamp, place, date

Signature, stamp, place, date

8. Annexes << Please add relevant units of learning outcomes or any other relevant documents. >>

Application Form for VET Learner Mobility

<< Project Title and / or unit of learning outcomes to be acquired >> << Destination of mobility >> << Planned dates of mobility >> Dear candidate, We are happy that you are interested in particpating in our mobility project! Please thoroughly complete this application form and hand it in at << place >> by << deadline >>.

Your contact person: << Name >> E-mail: << e-mail address >> Thank you!

Name Address

Mobile number E-mail Date of birth Class-code

Why would you like to participate in the mobility programme? What do you think â&#x20AC;&#x201C; how will you benefit from the mobility?

What are your key competences (at least three) that qualify you to participate in this project?

<< If applicable >> How will you manage to catch up with missed lessons?

What are your hobbies or how do you spend your free time? Describe at least two.

Describe the major reason in one line or one word why you would like to participate in this project.

Please assess your foreign language competences according to the CEFR Self-assessment Grid (http://europass.cedefop.europa.eu/sites/default/files/cefr-en.pdf) Don’t hesitate to contact us for support!

English Understanding Listening

Speaking

Reading

Spoken interaction

Spoken production

Writing Writing

<< National language of hosting country >> Understanding Listening

Speaking

Reading

Spoken interaction

Spoken production

Writing Writing

<< Other foreign language, if applicable >> Understanding Listening

Reading

Speaking Spoken interaction

Spoken production

Writing Writing

Template developed by: Strategic Partnership “care4mobility: Promoting the Efficiency of VET Learner Mobilities in health and social care professions by implementing ECVET” Project No. 2015-1-DE02-KA202-002483 Funded with support from the European Commission.

This publication reflects the views only of the author, and the Commission cannot be held responsible for any use which may be made of the information contained therein.

Recruitment Process – Checklist Starting 6 months before mobility, ending 6 weeks before1

6 weeks before mobility, till 4 weeks before

3 weeks before mobility

1 week before mobility

Inform students and teachers about upcoming mobility

Plan interviews of invited candidates.

Orientation day.

Send students mail with all details needed.

Inform students about procedures for application and selection criteria

Plan language test. Can be tested during interview

Decide if students are still suitable for mobility.

Final check for necessary documents and passport.

If applicable, provide templates for application.

Select students based on selection criteria.

Give students final confirmation.

Check applications.

Plan orientation day and invite selected students.

Give students all the (travel) details.

Invite candidates for interview.

First check if necessary documents (e.g. valid passport) are there.

Second check for necessary documents.

In case of application of underage students, ask them to bring parental approval for interview.

We recommend to start the recruitment process as early as possible. 6 months will give you enough time to thoroughly talk to all involved students and their parents and to handle unforeseen events. However, in some cases you will not have so much time to prepare the mobility, for example in case of a belated approval of the funding. In any way, we recommend not to start later than 6 weeks before the mobility – if you even have less time than that, organisation of the mobility will be stressful and you risk that your mobility’s outcomes are not as good as expected.

1

Template developed by: Strategic Partnership “care4mobility: Promoting the Efficiency of VET Learner Mobilities in health and social care professions by implementing ECVET” Project No. 2015-1-DE02-KA202-002483 Funded with support from the European Commission.

This publication reflects the views only of the author, and the Commission cannot be held responsible for any use which may be made of the information contained therein.

Consent letter for minor travelling abroad

<< Project Title and / or unit of learning outcomes to be acquired >> << Destination of mobility >> << Planned dates of mobility >> To be completed by parents / legal guardian: To whom it may concern, I/ we

(and)

am/are the lawful person / organisation with (joint) custodial rights of Family name minor First name(s) Information about the travelling minor: School registration no. (if applicable): Date and place of birth: Number of travel document: Country and city where the travel document was issued: Issuing authority of travel document: Valid until: Information about the person/persons giving consent Questions about this consent letter regarding travelling abroad can be directed at the below mentioned person/persons who has (joint) custody/ guardianship over this minor: Family name: First name: Date and place of birth: Address: Area code and city: Phone number: E-mail: To be completed by school: Information about the accompanying person The aforementioned minor has my/our consent to travel with Family name: First name(s): Date and place of birth: Relationship to minor:

Teacher

To be completed by school: Contact information during trip I/we hereby give my/our consent that the aforementioned minor and accompanying person make a visit abroad to: During the period

<< Name of country >> start date end date

To reside at

<< Name of family/ hostel/ /apartment >>

Address Area code and city Country: Phone number Signature of parent or legal guardian Signatures of persons giving consent: This form is filled out truthfully.

Date and place

Signature 1

Signature 2 Signature of school representative / accompanying person Signatures of persons giving consent: This form is filled out truthfully.

Date and place

Signature 1

Signature 2

Template developed by: Strategic Partnership â&#x20AC;&#x153;care4mobility: Promoting the Efficiency of VET Learner Mobilities in health and social care professions by implementing ECVETâ&#x20AC;? Project No. 2015-1-DE02-KA202-002483 Funded with support from the European Commission.

This publication reflects the views only of the author, and the Commission cannot be held responsible for any use which may be made of the information contained therein.

ORIENTATION DAY Sample Programme What are the main objectives of the orientation day?  Instructing students well about upcoming mobility, its organisational framework and objectives  Discussing and providing rules and commitments.  Informing about necessary travel documents and checking their availability When?

What?

Why and how?

09:00

Welcome

with coffee/tea/water and fruit or sweets

09:15

Short summary of content of the day Introduction of Erasmus+ and the mobility

09:45

Getting to know each other

Icebreaking activity or game to get to know each other and persons accompanying (name, age, hobbies and interests)

10:30

Cultural preparation

 What are the main cultural differences? (food, behaviours in public, discussing stereotypes)  Short introduction of the region / town where the students are going (sights, history, traditions, famous people)  Planning cultural and free time activities during mobility.

12:00

Lunch

13:00

Rules and commitments

14:30

Break

14:45

Signing and controlling of all the papers needed for mobility

 Learning outcomes to be acquired  Students’ rights and duties  Safety rules (e.g. when using public transport, curfews etc.)  Open discussion about the do’s and dont’s while on mobility.

All points as named should be discussed and the resulting rules and commitments documented.  Passports  health insurance  learning agreements  etc.

Check with students one by one. Add (new) deadlines if necessary.

Other students (in the meantime) have time to evaluate and share their first contacts, e.g. by Facebook or social media.

Template developed by: Strategic Partnership “care4mobility: Promoting the Efficiency of VET Learner Mobilities in health and social care professions by implementing ECVET” Project No. 2015-1-DE02-KA202-002483 Funded with support from the European Commission.

This publication reflects the views only of the author, and the Commission cannot be held responsible for any use which may be made of the information contained therein.

Authorization for the publication of project-related photos, videos or documents Mobility Project: ____________________________________________________________ Mobility Period: ____________________________________________________________

<<Hosting Institution Name>> always aims at supporting dissemination of the Erasmus+ programme for the benefit of mobility of young people studying or working in Europe.

Therefore, documentaries about the training, workshop or mobility programme attended by you as well as photos or videos taken at official sessions during your stay may be useful to illustrate the learning environment and mood among the participants.

With your signature you confirm that you agree to the publication of said documents, photos or videos.

The publication will only be used for dissemination of your mobility project’s results and for the promotion of <<Hosting Institution Name>> as hosting institution and will not be used for any other purposes.

Thank you for your confirmation!

No.

Participant Name

Signature of the participant or legal guardian (for minors)

1 2 3 4 5 6 7 8 9 10

Template developed by: Strategic Partnership “care4mobility: Promoting the Efficiency of VET Learner Mobilities in health and social care professions by implementing ECVET” Project No. 2015-1-DE02-KA202-002483 Funded with support from the European Commission.

This publication reflects the views only of the author, and the Commission cannot be held responsible for any use which may be made of the information contained therein.

Mobility Interim Evaluation

Interim evaluation of your mobility project << Training topic/Unit of Learning Outcomes >> << Mobility Period >>

Organisation and practical arrangements << Ask participants, how do they like accommodation, is it comfortable and appropriate for staying of the group (are the rooms quite spacious, clean, equipped with WiFi, laundry and etc.). Are all rules of staying in dormitory/guest house/hotel clear for participants? How participants like food? Is timetable of breakfast, lunch and dinner suitable for participants? Did participants like balance between learning, cultural and free time activities? Is local transportation well organized? Are mentors of hosting organization helpful and give their assistance in time? Were taken into account special needs of participants? >>

Quality of training and learning arrangements << Ask participants, if the content of training/mobility activities match participants' expectations? Are training facilities well-equipped? Does the teacher provide participants with comprehensive learning material? Is it easy to understand teacher? On your opinion, teacher is quite competent, is he/she the expert of the teaching subject? Do you like teaching methods of teacher? Is the learning pace appropriate? Is the timetable/schedule of training effective and appropriate (from the point of you the beginning and end of training, duration and frequency of breaks)? If study visits were useful and informative, relevant for mobility subject? >>

Mobility Interim Evaluation

Social and cultural programme, free time activities << Ask participants, if during the first part of mobility they have got enough knowledge about history and culture of hosting institution's town, region and/or country? What are their fields of interest? Did they visit any museums, exhibitions on their own? Did they like social programme (for example, meetings with students from other countries)? Did they like sport activities?

General evaluation What did you like most during first part of mobility?

What did you like least during first part of mobility?

What are your recommendations, suggestions for the rest part of internship?

Actions to be taken

Template developed by: Strategic Partnership â&#x20AC;&#x153;care4mobility: Promoting the Efficiency of VET Learner Mobilities in health and social care professions by implementing ECVETâ&#x20AC;? Project No. 2015-1-DE02-KA202-002483. Funded with support from the European Commission.

This publication reflects the views only of the author, and the Commission cannot be held responsible for any use which may be made of the information contained therein.

Certificate of Participation This is to certify that

<< Learner’s name >> born on << Date of birth >> from << School name >> << Town >>, << Country >> attended the Erasmus+ project (Key Action 1: Learning Mobility of Individuals) << Title of the project >> held at << Name of hosting institution >> << Town >>, << Country >> << Start date >> to << End date >> and successfully acquired all learning outcomes of the unit:

<< Title of unit >>*

<< Name >> Headmaster << Hosting institution >>

<< Name >> Project Coordinator << Hosting institution >>

Place, << Date >>

*For a detailed description of the acquired knowledge, skills and competences, please see Certificate Supplement.

Template developed by: Strategic Partnership “care4mobility: Promoting the Efficiency of VET Learner Mobilities in health and social care professions by implementing ECVET” Project No. 2015-1-DE02-KA202-002483 Funded with support from the European Commission.

This publication reflects the views only of the author, and the Commission cannot be held responsible for any use which may be made of the information contained therein

Certificate Supplement Name of Learner: Date of Certificate:

<< Learnerâ&#x20AC;&#x2122;s name >> << Date >>

Title of the Unit: EQF-Level: 3

Reference to the qualification:

NQF-Level: 3

Description of the Unit: Knowledge

Skills

Competence

He/she is able to:

He/she is able to:

He/she is able to:

Certificate Supplement

Page 1 of 1

[logo and contact details of host organisation] __________________________________________________________________________________________

TRANSCRIPT OF RECORDS Learner: Date and place of birth:

Title of the training programme:

Qualification being prepared:

Beginning of VET stay:

End of VET stay:

Duration in weeks: Unit (title)

Assessment result

ECVET points

Other (if required)

Hosting institution Name: Address: Contact person:

20.05.2017 Date

Signature

Stamp of institution

NB : This document is not valid without the signature of the administration officer and the official stamp of the institution.

[logo and contact details of host organisation] __________________________________________________________________________________________

LEARNING OUTCOMES ACHIEVED

DESCRIPTION OF THE INSTITUTIONAL GRADING SYSTEM

NB : This document is not valid without the signature of the administration officer and the official stamp of the institution.

Mobility Evaluation Questionnaire

Final evaluation of your mobility project << Training Topic / Unit of Learning Outcomes >> << Mobility Period >> Dear participant, We hope you enjoyed your stay at our institution! In order to improve the quality of our mobility projects, we kindly ask you to fill in this questionnaire. Please mark your answers with a cross (x).

Thanks a lot!

Agree

Rather agree

Rather disagree

Disagree

I am happy with the overall organisation of the project.

☐

☐

☐

☐

I knew the person at my hosting organisation who was assigned to help me carry out my program.

☐

☐

☐

☐

The information I received before the mobility helped me prepare for the stay.

☐

☐

☐

☐

The activities during the mobility were carried out as planned.

☐

☐

☐

☐

Accommodation and subsistence was appropriate for a project like this.

☐

☐

☐

☐

I am happy with combination of learning, cultural and free time activities.

☐

☐

☐

☐

Quality of training and learning arrangements

Agree

Rather agree

Rather disagree

Disagree

The mobility was long enough to fulfil my learning objectives.

☐

☐

☐

☐

The content of the training was directly or indirectly related to my education.

☐

☐

☐

☐

The variety of learning methods was appropriate.

☐

☐

☐

☐

The training facilities were well-equipped.

☐

☐

☐

☐

The training material was comprehensive.

☐

☐

☐

☐

The trainer was competent in his field of teaching.

☐

☐

☐

☐

The trainer was easy to understand.

☐

☐

☐

☐

The trainer responded to the participants’ questions and needs.

☐

☐

☐

☐

Trainer contact hours and time for self-study were wellbalanced.

☐

☐

☐

☐

Agree

Rather agree

Rather disagree

Disagree

I acquired new professional skills through the training.

☐

☐

☐

☐

My learning objectives were clearly defined before the mobility.

☐

☐

☐

☐

I managed to complete my learning objectives during the mobility.

☐

☐

☐

☐

Organisation and practical arrangements

Relevance of training and learning outcomes acquired

v.02.20170403

Page 1 of 2

Mobility Evaluation Questionnaire

I will use the acquired knowledge and skills in my future (education or job).

☐

☐

☐

☐

I improved my language skills during the mobility period.

☐

☐

☐

☐

Agree

Rather agree

Rather disagree

Disagree

I am more interested in meeting people from other countries.

☐

☐

☐

☐

I feel more able to work with people from other countries.

☐

☐

☐

☐

I feel motivated to further improve my foreign language skills.

☐

☐

☐

☐

I believe that taking part in the mobility will have an ongoing positive effect on my professional development.

☐

☐

☐

☐

I believe that the stay abroad will improve my chances of finding a job after my studies.

☐

☐

☐

☐

General evaluation I

1

2

3

4

Overall, what mark would you give the mobility (1-best, 4worst)?

☐

☐

☐

☐

Agree

Rather agree

Rather disagree

Disagree

☐

☐

☐

☐

Personal development

General evaluation II I would recommend this project to other students in my training field.

What did you like most?

What did you like least?

Do you have any recommendations and suggestions for future mobilities?

Thank you very much!

Template developed by: Strategic Partnership “care4mobility: Promoting the Efficiency of VET Learner Mobilities in health and social care professions by implementing ECVET” Project No. 2015-1-DE02-KA202-002483. Funded with support from the European Commission.

This publication reflects the views only of the author, and the Commission cannot be held responsible for any use which may be made of the information contained therein. v.02.20170403

Page 2 of 2

Template for Final Report by the hosting organisation Dear project coordinator, This template has been developed by the project team of the Erasmus+ Strategic Partnership Project “care4mobility”. Amongst others, it was the objective of this project to provide hands-on templates for coordinators of VET learner mobilities, in particular in the health and social care field – both for sending and hosting organisations.

The template at hand is in particular provided for hosting organisations, that wish to give a well-structured report on the mobility and its outcomes. It is thus recommended to complete all chapters, that are given in the following report outline. However, you may of course always focus on your and your sending partner’s priorities and add extra chapters etc.

We wish you loads of success while implementing mobility projects!

Your care4mobility project team 3rd April 2017

Template developed by: Strategic Partnership “care4mobility: Promoting the Efficiency of VET Learner Mobilities in health and social care professions by implementing ECVET” Project No. 2015-1-DE02-KA202-002483 Funded with support from the European Commission.

This publication reflects the views only of the author, and the Commission cannot be held responsible for any use which may be made of the information contained therein.

Erasmus+ Programme: Learning Mobility of Individuals

Final Report Mobility Project

Please enter project title here.

Project number

Please enter project number here.

Mobility period start date to end date

Hosting Organisation Name Address Post Code and CIty Country

Page 1 of 4

Participants << Please enter participants list here, including birthdays. Please also name accompanying persons. >>

Responsible Staff at Hosting Organisation Responsible project coordinator Trainer(s) Accommodation officer Mentor(s)

Training Programme << Please enter the training programme here, stating dates and times (e.g. as a table). Give information on whether the training programme has been carried out as planned (as agreed in the learning agreement), or if there have been deviations. If so, give reasons. Itâ&#x20AC;&#x2122;s recommendable to add photos of the training, in particular of practical training sessions.

If study visits were included in the training programme, give details on the visited institution(s) and their relevance for the training programme / targeted learning outcomes. >>

Accommodation and subsistence << Please give details about accommodation (e.g. address of dormitory, number of students per room, bathrooms en-suite or not etc.) and subsistence (breakfast only, half board or full board). Please describe provisions made for local transports. >>

Cooperation with the sending organization << You may give details on aspects such as: long-term planning, adherence to schedules during preparation, quality and frequency of communication, appropriateness of responsible staff / accompanying staff / group speakers, quality of provided documentation and information on practical matters etc. >>

Certificates << Please give details on the certificates issued (europass mobility, certificates issued by your institution, included learning outcomes description according to ECVET, officially awarded qualifications). >>

Page 2 of 4

Cultural activities << Please give information on the cultural activities: Sites visited and, if applicable, their relevance for the hosting countryâ&#x20AC;&#x2122;s culture, the history of the town etc. If possible, include photos of the visits. >>

Monitoring and Mentoring << Please describe all activities and instruments put into place to continuously monitor and mentor the participants, their learning progress and well-being.

If necessary, detail how you handled unforeseen events (illness of the participants, accidents, noncompliance of the rules, learning commitment etc.). >>

Assessment << Please detail assessment methods used and their compliance with the learning agreement. In case of deviations, give reasons. Please display assessment results. >>

Final Evaluation << Summarize and evaluate the main aspects of the mobility, if applicable following the structure of the report. Important aspects are for example: adherence to timetable, successful completion of all learning outcomes, other objectives (e.g. intercultural competences, foreign language improvement) met. Please keep in mind that you should always pay attention to the dissemination of the project outcomes. Make your contributions visible here, too! >>

Page 3 of 4

<< Please give the results of the final evaluation, carried out with the students on the last training day. The best way to illustrate the results is a chart like the following. >>

Conclusion << Draw a short, if applicable positive conclusion on the mobility. Stress the benefits for the participants. You may for example close your conclusion with “It was a pleasure for us to host the students group from … at our institution. We wish all participants all the best for their careers and future!” >>

Place, Date

Responsible Person Position Name of hosting organisation

Page 4 of 4

TEMPLATE FOR DISSEMINATION PLANNING

With which objective?

How and what (contents)?

When? 1

Who?

Presentation

‐ Students not participating

‐ Motivation for participating in mobilities

‐ Training activities, social & cultural activities, acquired skills, photos, pictures etc. ‐ Student testimonials

‐ Within three weeks after mobility

‐ Students and teachers participating in the project ‐ Mobility committee

‐ Questionnaire ‐ Discussion

Presentation

‐ Teachers and administrative staff

‐ Encouraging active participation of other colleagues in the project, enhancing willingness to support, collecting feedback and valuable input, benefit from other colleagues expertise, assuring sustainability

‐ Project objectives, outcomes and summary ‐ Partner institutions ‐ Training activities and their assessment ‐ Evaluation methods and assessment instruments ‐ Best practice

‐ Before and after mobility

‐ Project coordinator ‐ Mobility committee

‐ Discussion ‐ Open Session

Project Corner

‐ All the school staff and students

‐ Motivation for participating in mobilities

‐ General information about Erasmus+ projects ‐ Main objectives and outcomes of the project ‐ Learners’ benefits ‐ Documents and photos of training, social and cultural activities.

‐ After mobility

‐ Students involved in the project in cooperation with English teachers of the school.

‐ Feedback from students and teachers

Meetings with other schools

‐ Other VET institutions in health and social care professions

‐ During the last two months of the project ‐ During the last two months of the project

‐ Students and teachers involved in the project and the administrative staff of the school

EXTERNAL

INTERNAL

To whom?

Presentation for employers in healthcare

‐ Employers in healthcare

‐ Disseminating project results to a wide audience ‐ Collecting feedback from stakeholders. ‐ Discussing opportunities for further cooperation / learner mobility implementation.

‐ Main objective of the project ‐ Learning outcomes acquired by students during mobility ‐ Demonstration of acquired skills ‐ Assessment of learning outcomes ‐ Evaluation methods ‐ Mobility certificate and transcript of records ‐ Discussion on the opportunities for further cooperation among schools ‐ Skills and competence provided to students ‐ Demonstration of acquired skills ‐ Healthcare best practices

1

Cost Evaluation Instruments Estimation

Instrument

Add concrete dates as soon as you know when the mobility takes place. Working with concrete dates will make it easier for you to meet your overall deadlines and objectives.

N.B.: This template is not complete. It presents many examples and approaches, but please adapt it to your needs and add your approaches, instruments and objectives.

Print on A3!

‐ Questionnaire ‐ Feedback ‐ Open session

Outcomes

TEMPLATE FOR DISSEMINATION PLANNING

Instrument

Social networks

EXTERNAL

Newsletter

Press release (local press)

Conference

To whom?

With which objective?

‐ VET staff, teachers, administrative staff, VET learners of other schools, in particular local and regional level, all others (public) ‐ VET staff, teachers, administrative staff, VET learners, mobility providers, regional stakeholders of the partners and community

‐ Assuring that a wide interested public is informed about the project. ‐ Providing access to tangible project results. ‐ Presenting authentic experiences from VET learner mobilities, thus having a strong motivational component among recipients for the implementation of learner mobilities.

‐ VET staff, teachers, administrative staff, VET learners and community

‐ VET staff, teachers, administrative staff, VET learners of higher education, mobility providers and regional stakeholders of the partners ‐ With the participation of vocational teachers and administrative staff of healthcare schools, representatives of research and development unit, employers in healthcare sector, academicians, local authorities

‐ Disseminating project results to a wide audience ‐ Collecting feedback from stakeholders. ‐ Discussing opportunities for further cooperation / learner mobility implementation.

Cost Evaluation Instruments Estimation

How and what (contents)?

When? 2

Who?

‐ General information about Erasmus+ projects ‐ Main objectives and outcomes of the project ‐ Documents and photos of training, social and cultural activities. ‐ Facebook, Twitter, Instagram, Issue, LinkedIn, etc.

‐ During and after mobility

‐ Students and teachers involved in the project

‐ Likes, shares, comments

‐ Mailing with purposeful choice of mailing list (depending on the content, e.g. including education authorities) ‐ VET learner testimonials ‐ Project photos ‐ Tangible mobility results

‐ Students and teachers involved in the project ‐ Research & Development Unit (in Turkey)

‐ No. of addressees ‐ Comments and feedback

‐ Via press services of local and regional administrative authorities (such as municipality, governorship etc.) ‐ Main outcomes of the project ‐ Photos of training, social and cultural activities

‐ Students and teachers involved in the project, administrative staff

‐ Comments, ideas and feedback

‐ Students and teachers involved in the project, administrative staff

‐ Feedback forms ‐ Evaluation forms ‐ Discussion and Open Sessions

‐ Main objective of the project ‐ Learning outcomes and their implementation ‐ Skills acquired by students during mobility ‐ Training activities and their assessment ‐ Skills and competence provided to students ‐ Certificates attributed to the students at the end of the training period

‐ During the last two months of the project ‐

2

Add concrete dates as soon as you know when the mobility takes place. Working with concrete dates will make it easier for you to meet your overall deadlines and objectives.

Template developed by: Strategic Partnership “care4mobility: Promoting the Efficiency of VET Learner Mobilities in health and social care professions by implementing ECVET” Project No. 2015-1-DE02-KA202-002483. Funded with support from the European Commission.

This publication reflects the views only of the author, and the Commission cannot be held responsible for any use which may be made of the information contained therein.

Outcomes

Contact data

WBS TRAINING AG and WBS Schools - Dresden, Germany Mrs. Marianne Kolpe

Marianne.Kolpe@wbstraining.de

www.wbstraining.de Mrs. Judita Kampe

Judita.Kampe@wbs-schulen.de www.wbs-schulen.de

ERCC – Klaipėda, Lithuania Mrs. Julija Šešeika

ercc.klaipeda@gmail.com www.ercc.lt

Centrum Kształcenia Zawodowego i Ustawicznego – Skarżysko-Kamienna, Poland

Mr. Lukasz Plusa

centrum.skarzysko@gmail.com www.ckpss.edu.pl

ET LABORA – Bergamo, Italy Mr. Andrea Bianchi

andrea.bianchi@fondazioneikaros.org

www.fondazioneetlabora.org

Kanuni Vocational and Technical Anatolian High School – Erdemli, Turkey Mr. Ozan Gucenmez

o_gucenmez@hotmail.com erdemlikanuni.meb.k12.tr

ROC de Leijgraaf – Veghel, Netherlands Mrs. Anita Blezer-Diender

anita.blezer@leijgraaf.nl www.leijgraaf.nl