Activity Financial Information and Policies Activity Financial Assistance
Girl Scouts–North Carolina Coastal Pines is proud to offer financial assistance to ensure every girl has the opportunity to unleash her inner G.I.R.L. To review the council’s full cancellation and refund policy and to learn more about and apply for financial assistance, including Troop Travel Assistance, visit www.nccoastalpines.org. The complete financial assistance policies can be found under the Activity main menu bar on the Financial Information and Policies webpage.
Financial assistance is available for registered Girl Scouts who would otherwise be unable to attend local council-sponsored activities. • Financial assistance is not available for events which cost $10 or less. • To request financial assistance and reserve your space, a deposit ($5 per person per event or one third of event fee, whichever is greater) and financial assistance request form must be completed for each event. • Please review the full policy and use form PG330 Application for Individual Financial Assistance and Registration for Council-Sponsored Activities on the council website.
For questions, contact the council at helpdesk@ nccoastalpines.org or 800-284-4475.
Cancellation and Refund Policy
Girl Scouts – North Carolina Coastal Pines reserves the right to cancel an activity due to insufficient registration, acts of nature, or any other reason beyond its control. Council-sponsored activities are held rain or shine, unless inclement weather adversely affects the program. If an activity is canceled or rescheduled, registered participants will be notified, and refunds processed accordingly.
Troop Travel Assistance
Troop Travel is defined as an event, trip, or project that goes beyond the ordinary troop program and enhances the Girl Scout experience. Due to COVID-19, Troop Travel Guidelines will be continuously updated throughout the year to ensure girls are safe. Current guidelines can be found on our COVID-19 information page. Troop Travel programs are educational in nature and provide growth experiences for girls and persons involved. Only registered girl and adult members may apply for Troop Travel Assistance.
A significant amount of planning time and money are spent months prior to the opening of council-sponsored activities and trainings. Prompt cancellation notification allows time for girls who may be on the waiting list to attend the activity. Our refund policies require notification to be provided by the customer to the council at least 15 days prior to an activity. Please review the complete policies on our website.
Financial Assistance Information and Policies Requests for financial assistance are confidential and based on personal information establishing the applicant’s need.
• Applications for Troop Financial Assistance are due on the first of every month. • It is recommended that troops and/or individuals submit their applications three to six months in advance of the trip date. • Please review the full policy and complete form PG320 and/or PG310 the Financial Assistance application on the council website.
Adult Supervision Requirements
A minimum of two adults must accompany every troop to an in-person program activity unless otherwise stated. Please consult the guidelines in Safety Activity Checkpoints or Volunteer Essentials for exact ratio information. Our primary goal is to provide quality programming for girls; space may not be available for additional adults above the stated ratio. Please note that if you exceed the number of adults required you may be asked to limit them based on space availability. Two Unrelated Adults to Every • 6 Girl Scout Daisies • 12 Girl Scout Brownies • 16 Girl Scout Juniors • 25 Girl Scout Cadettes • 30 Girl Scout Seniors • 30 Girl Scout Ambassadors
Plus, One Adult to Every Additional set of • 4 Girl Scout Daisies • 6 Girl Scout Brownies • 8 Girl Scout Juniors • 12 Girl Scout Cadettes • 15 Girl Scout Seniors • 15 Girl Scout Ambassadors 5
