House Handbook Summerhill House 2021/2022
Information to Parents and Guardians
CONTENTS Page 3 Page 4 Page 5 Page 6
Welcome to Summerhill Contacts and Absence Role of House Staff Role of Prefects
Daily House Routines Page 7 Page 8 Page 9
Registrations, Weekday House Routines and Prep for Day Pupils and Boarders Weekday Timetable Weekend Registration Times and Routine
General House Information Page 10 Page 10 Page 10 Page 10 Page 10 Page 11 Page 11 Page 11
Personal property and Lockers House Fund Valuables Lost Property Inter House Competitions Summerhill Charities House Entertainment Baking and Gardening
Boarding in Summerhill Page 12 Page 12 Page 12 Page 12 Page 12 Page 13 Page 13 Page 13 Page 14 Page 14 Page 14 Page 14 Page 14 Page 14
Casual Boarding Duty Staff – cover in the house Family Time and Buddy Families Laundry and domestic arrangements Electrical appliances Use of mobile phones Passports, money and medication Boarding events in the House Visiting town Use of Kitchen / Food in House Mid-week parties Weekend leave Sensitive use of IT Pupil responsibility in the House
House Rules, Rewards & Sanctions Page 15 Page 17
House Rules House Sanctions and Rewards
Page 19
Fire procedures
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Welcome to Summerhill I am very much looking forward to welcoming you all in September, especially the new students in Year 9, 10 and 12 coming into Summerhill. Mr Matthews and I feel very privileged to have the role of House Parents of Summerhill, along with our two children, Amy (10 years old) and Evie (6 years old). I have taught Geography here at school for 14 years and Mr Matthews, who has been at Kingswood since 2002, was Senior Houseparent of Middle House from 2009 – 2017, is Assistant Head Pastoral and the Designated Safeguarding Lead. The last twelve years as House Parents have been one of the most rewarding and enjoyable parts of our teaching careers so far. We absolutely love doing the job as a team and it is incredibly rewarding to see how the students mature and develop during their time in the House. In Summerhill this year there are 96 pupils in total, of which 27 are boarders. The House aims to be a place which has a secure, supportive and friendly environment, in which the students can develop. It also aims to encourage values such as kindness, honesty, courtesy and courage as well as fostering a sense of personal responsibility and a willingness to support others.
‘Have Courage and Be Kind’ ‘Win with Respect, Lose with Dignity.’
Mrs AK Matthews (Senior Houseparent)
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Contacts Official House Address:
Summerhill Kingswood School Bath BA1 5RT
Twitter Account:
https://twitter.com/KWS_Summerhill
Contact Details:
Mrs Alex Matthews Senior Houseparent amatthews@kingswood.bath.sch.uk
House (Staff Office number): House Staff Duty Mobile: House (Pupil Payphone): School Office: Finance Office:
01225 734457 07436 152345 01225 734455 01225 734200 01225 734300
CONTACTING THE SENIOR HOUSEMISTRESS Please feel free to contact me any time between 7.45am and 10.30pm on the House Duty mobile, House office phone or via email. If you have an urgent message for me, during the day, please contact the School Office. There will always be a member of staff in the House between 4.30pm and 5.30pm and again between 8.30pm and 10.30pm, who will be able to take a message if I am not available and they will have the duty House phone on them from 4.30pm until 10.30pm. Resident duty staff have the House mobile with them overnight, in case of emergencies. The best time to ring your child is between prep and bedtime. We would really appreciate no later than this as it can disturb other roommates. If there are any issues that arise on academic or extra - curricular matters, then in the first instance, please contact the tutor directly. Please do not hesitate to contact me over anything with regard to your child. I would far rather deal with things as they occur and not let them develop into bigger issues. I would also love to hear about successes your child has outside of School.
ABSENCE FROM SCHOOL / LEAVING THE CAMPUS If your child is going to be absent from school, please email myself and your child’s tutor. If your child is absent due to unplanned reasons (illness, last minute medical appointments or for any other circumstances on the day), then again please email the tutor, Houseparent and registration@kingswood.bath.sch.uk If the absence is planned please can you send an email prior to the day of absence. In all cases of absence, an email is required. The school is required by law to keep detailed and accurate registers and documentary evidence is required from parents to cover every period of absence. If your child is ill and needs to go home, they must only do this through the Medical Centre and not phone parents directly to collect them. The Medical centre will ring and inform you and will also let us know if your child has had to go home. When leaving campus for authorised reasons during the day, your child must sign out at the Main School Office and back in at the School Office, if they return before the end of the school day.
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Role of House Staff
Tutors
Senior Houseparents
There is a strong pastoral system at Kingswood and your child, whether day or boarding, will be allocated a personal tutor who guides and advises them on academic work, personal development and also acts as a listening ear. Tutees meet their tutors daily from 8.25am – 9.00am. During these allocated times there are House assemblies, the Whole School service, Whole School Assemblies and discussion based tutorials. As well as this, your child will also have individual tutorials. If there are any issues that arise on academic or extra - curricular matters, then in the first instance, please contact the tutor directly.
Mrs Alex Matthews Geography (amatthews@kingswood.bath.sch.uk) Mr J Matthews Assistant Head (Pastoral) & Designated Safeguarding Lead / PE
Assistant House Staff Miss S Newbould Resident Miss S V Elliott Art (selliott@kingswood.bath.sch.uk)
Senior Housemistress and Assistant House Staff
Miss C E Wormald English (cwormald@kingswood.bath.sch.uk)
From 4.30pm each week day, there is a member of staff on duty in Summerhill. From this time, they supervise the students in the House, sign out the day pupils at 5.30pm, cover prep and are responsible for all the boarders in the evening. There is always a member of staff on duty 24 hours a day, in case of emergencies. At weekends, the boarders are in the care of the Senior Houseparent and /or the resident House staff. The resident duty staff are Mrs Matthews and Mrs Newbould, with Miss Elliott and Miss Wormald doing duties in the week.
Tutors Mrs S Herlinger History / Co Ordinator of Teen Tips (sherlinger@kingswood.bath.sch.uk) Mrs A M Knights Maths (aknights@kingswood.bath.sch.uk) Mrs J R Opie Head of Biology (jopie@kingswood.bath.sch.uk)
Matrons The matrons are an integral part of the House staff team, in terms of the day to day running of the House and being there for the boarders to help with domestic issues. Boarders that are new into the House in September, will get to meet them on the first day back and they will inform them of the general routines, such as when the laundry days are and where to put their washing. The students are able to speak to the matrons at Quarter and lunchtimes, if they need to.
Mr G D Opie Deputy Head Pastoral / English (gopie@kingswood.bath.sch.uk) Miss N Robinson French & Spanish (nrobinson@kingswood.bath.sch.uk) Mrs L Symth Science / Co Ordinator of Teen Tips (lsymth@kingswood.bath.sch.uk) Mrs J-A Wilcock Chemistry (jwilcox@kingswood.bath.sch.uk) Miss Wilson RPE & Pastoral Head of 6th Form Head of Activities (hwilson@kingswood.bath.sch.uk)
House Matrons Mrs Lesley Banks & Mrs Sarah Hammett
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Role of House Prefects
The role of a House Prefect is:
House prefects are an essential part of the smooth running of the House. They work in conjunction with Mrs Matthews and as well as assisting House staff when on evening duty, they also help organise House events such as Inter-House competitions and House entertainment. They also have an important pastoral role in the House too. I very much encourage all the Upper Sixth to apply to be a House Prefect, so it allows them to further their leadership skills within the context of the House. The House Prefects are crucial in setting the right tone and engendering the ethos of the House. The House Prefect Team is managed by the Head of House and assisted by the Deputy Head of House. Head of House: Deputy Head of House: Head Girl: Senior Prefects:
House Prefects:
Rose Niamh Anisha Ciara, Phoebe, Marnie, Madi, Naomi, Eloise Mimi, Coco, Harriet, Harriet, Mary, Ciara, Nancy
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A House prefect is expected to set a good example in terms of conduct and dress, and by their leadership, contribute to the well-being of the House.
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A House Prefect assists the Housestaff, particularly on their duty day, to maintain an orderly and calm atmosphere in the House.
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Prefects report any misbehaviour, or concerns about individuals, to the Head of House and/or Houseparent as appropriate.
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A House Prefect assists in the planning and running of House events, and supports these events.
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During the evening, the prefect is responsible for aiding in the supervision of prep and helps the boarders with the evening routine.
House Routines Registrations/Signing Out – for boarders and day pupils
Prep – for boarders and day pupils
Registration takes place on a House basis at Kingswood and your help in ensuring that your daughter arrives on time for the morning registration is much appreciated.
Year 9 Years 10-13
6.30pm – 8.00pm 6.30pm – 8.30pm
Pupils get registered at the start of prep in the IT Suite in the DT department for Years 9 – 11 and in the Dixon for Sixth Form. They are supervised by the member of staff on duty and a House Prefect. It is possible for day pupils to stay for supper and prep, they just need to inform the Houseparent at morning registration. If a day pupil is regularly staying for supper and prep, or has regular drama or music rehearsals for example, notification by email to the Houseparent is helpful so it can be recorded on the signing out sheets. There is a charge for supper and prep that gets put on the end of term bill. Day pupils in Years 9-11 need to sign out with the member of staff on duty at the end of prep. Sixth Form day pupils need to sign out with the member of staff on duty in the Dixon.
8.25am
All Year groups register with their tutors.
5.30pm
Day pupils sign out from the office in Summerhill with the member of staff on duty. If a day pupil needs to leave before this time, on any given day, then the Senior Houseparent needs to have written confirmation from their parents / guardian. During Quarter, lunch time and after lessons, if pupils go to the House, boarders need to ‘sign in and out’ using Boardingware on the iPad and day pupils must ‘sign in and out’ in the book at the entrance of the House.
At 8.35pm - All boarders in the House sign in with the member of staff on duty in the Common Room or kitchen in Summerhill. If a boarder has an activity after prep, and is unable to make registration at 8.35pm, then they need to inform the member of staff on duty, in person, prior to prep. If a pupil subsequently wants to leave the House after having signed in at 8.35pm, then they must see the member of staff on duty and sign back in with them once they have returned to the House. On Friday nights, prep finishes at 8.00pm for everyone and the whole House registers with the member of staff on duty, in Summerhill.
PUPILS ARE NOT ALLOWED IN THE HOUSE DURING LESSONS.
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Summerhill Daily House Routine MONDAY – FRIDAY 7.30am – 8.00pm
Breakfast
8.25am
Registration in Ferens Physics Lecture room.
8.40am
Tutorials / House assemblies or Whole school assemblies
9.00am
Lessons begin
12.15 – 2.15pm
Lunch / Activities
4.20pm
End of lessons followed by Activities
5.30pm
End of day: all day pupils sign out in Summerhill office / Supper
6.30pm
Prep begins for all year groups
7.30pm
Prep break
7.35pm
Prep continues
8.00pm
Prep finishes for Year 9 (can use kitchen / make snacks) and second Prep break
8.05pm
Prep continues for Year 10, 11 and Sixth Form
8.30pm
Year 9 to be in Summerhill
8.30pm
Year 10, 11 and Sixth Form Prep finishes
9.00pm
Year 10 and 11 back in Summerhill, Year 9 go to own rooms.
9.15pm
Year 9 in bed; Year 10 go to own rooms
9.30pm
Year 9 lights out, Year 10 in bed, Year 11 go to own rooms
9.45pm
Year 10 lights out, Year 11 in bed
10.00pm
Sixth Form to be back in Summerhill; Year 11 lights out
10.15pm
Year 12 go to own rooms / lights out at 10.30pm
In the Summer term, times for being back in the House and going to bed are put forward by quarter of an hour.
School Assemblies / Worship / Tutorials Schedule After registration, this is followed by:
Monday
Tuesday
Wednesday
Thursday
Friday
Whole School Assembly
Tutorials – Years 12 & 13
Year 9-11 Tutor Time + Assembly in Theatre Week A
Tutorials – Years 9, 10, 11
Senior House Assemblies / Whole School Service
Chapel – Years 9, 10, 11
Year 12 & 13 Tutor Time + Assembly in Theatre Week B
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Chapel – Years 12 & 13
Weekends There are no academic lessons on Saturdays and there is no formal Prep time at the weekend. Boarders can complete prep when it suits them over the weekend. They can do this in their bedrooms or in our prep room in the House. Matches and practice sessions take place on Saturday mornings or afternoons and pupils are expected to be available for these when required. Details are published in the School Calendar. On weekends, there are activities put on for boarders.
Saturday 8.30am
Breakfast available in the House
10.00am
House check by duty staff
12.00pm
House meeting in the common room / registration
12.05pm
Lunch
5.30pm
Quick check in & Supper
6.30pm
House meeting in the common room / registration
9.00pm
All Year 9, 10, and 11 to be back in the House. Lights out by arrangement with staff on duty
10.00pm
L6 to be back in the House
10.45pm
U6 to be back in the House
Sunday 8.30am
Breakfast available in the House
10.00am
House check by the member of staff on duty. (Students to let duty staff know if they have to leave House prior to this time / need to get up early)
11.00am
Brunch
12.00pm
Registration / House meeting in the common room
5.30pm
Check in & Supper
6.30pm
House meeting in the common room followed by tidying of bedrooms and the common room
8.30pm
Routine as for Monday to Thursday
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General House Information Personal property and lockers
Valuables
It is imperative that all clothing and personal possessions are clearly named. If this is the case, any items that go missing will get returned to the House. Each student is allocated a locker, which has two sections to it. The top locker is for books and the bottom one is large enough to store your Kit bag, hockey stick and other PE kit. The locker room is under the library. You get to it from outside in the quad, down some steps opposite the main IT room. In Years 9 and 10 the lockers will be in a House area and all Year 11’s share a separate room. The lockers can be securely locked with a padlock and it is important that the girls secure their belongings. Pupils are asked to provide their own 2 padlocks. A combination lock is the best, to avoid girls losing keys. Sixth Form have a study in the Dixon, where they keep their belongings. Sixth formers need a padlock for their study too.
It is strongly urged that valuable personal property (including any mobile phones or musical instruments) be privately insured. Pupils are free to bring in mobiles etc. but they must take full responsibility for looking after them and ensure they are used in an appropriate manner.
Lost Property Items of lost property such as Sports equipment, School books and bags will be taken to the Lost Property Room which opens at 11.00 am and 1.30 pm (opposite the Staff Duty Room) when pupils can view.
Inter-House Competitions Throughout the year there are Inter-House competitions. The academic year starts off with the House Music Competition, where Middle and Summerhill get together to perform a whole House song and a music ensemble. This is followed by House hockey later on in the term. In the Spring term there is House netball and cross country and in the Summer term, there is the House tennis, cross country relay and the House Swimming Gala. The end of the year finishes with House Athletics (Sports Day).
The House fund The House facilities include satellite television and supplies for the House kitchen. A number of House social events take place during the year, including end of term events. The school provides each House with a small allowance to help towards the cost of these, but each House also applies a House levy of £5 for day pupils and £10 for boarders per term, which is added to the school account.
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Charity in Summerhill Raising money for charities is at the heart of Summerhill and as a House, Summerhill organises the whole school to pack shoe boxes for the Genesis Trust in Bath, during the Autumn Term. We have been involved in the Pretty Muddy Event, raising money for Cancer Research and students in the House have done some individual raising of money too; the House has made donations to a Year 12 Summerhill student who completed a 120 km cycle and swim in over 40 degrees heat for the Stephen Lawrence Foundation and to a Year 10 Summerhill student who cycled to raise money for Black Lives Matter as well some sixth formers running 30km each to raise money and awareness for Movember.
Baking and Gardening in House During the week after school, the students have the opportunity to do some baking or gardening during Activity time. There is regular chocolate brownie making! We have a couple of raised beds in the Summerhill garden and the students are encouraged to grow their own vegetables and take responsibility for them. From what we grow, the students then decide on a recipe!
House entertainment There is always House entertainment on the last evening before the end of term, which we pair up with our brother house, Middle, for: We do the following activities: Autumn Term
Wide Games on the Upper. Then food is provided in the Pavilion afterwards.
Spring Term
There is an Easter hunt, where everyone hunts for hidden Easter eggs. The Year 13’s, Mrs Matthews and Mr Symth, hide around the school grounds and have to be found too! This is followed by a BBQ.
Summer Term
There is a water slide followed by a BBQ in the Middle garden. Afterwards, the students go back to the House to say goodbye to the Year 13’s and other leavers.
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Boarding in Summerhill Casual Boarding
Laundry / domestic arrangements
There may be occasions when it would be helpful that your child boarded and if there is space available, they are welcome to casually board. In order to do this, you will need to book in advance and send Mrs Matthews an email with the proposed dates. Once agreed and it is confirmed there is space available, you will be sent a form to complete, that will need to be returned to Mrs Matthews before your child boards. The charges for this will be added to the termly bill.
Duty staff In the week, the Houseparent or a member of the Assistant Housestaff are on duty from 4.30pm - lights out. When non-resident Housestaff leave after lights out, Mrs Matthews or the resident assistant, will be on call throughout the night. The duty staff can be contacted on the office phone in the evenings or on the House mobile. At weekends, it will be either Mrs Matthews or Mrs Newbould on duty. Mr Matthews will also be carrying out some duties within the House.
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Boarder’s laundry is washed 3 times a week. All clothing, including casual clothes, needs to be clearly named.
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Please ensure that your child has some spare nametapes, so that any new clothes purchased can be named.
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The matrons can also arrange for items to be drycleaned for an additional charge.
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To make their rooms feel like home, boarders can bring their own bedding. It is useful to have 2 sets of bedding (2 single duvet covers, 2 single sheets and 2 pillow cases). If boarders bring any extra pillows or bedding, please can they be clearly named.
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The boarders must make their beds in the morning and open their curtains.
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Rooms should be kept tidy.
Family time and Buddy Families
Electrical appliances
During the week, after Registration at 8.35pm on some days, there is ‘Family time’, when all the boarders will be in the Common room or kitchen. It is a time for catching up with one another, playing games, learning life skills, doing quizzes, arts and crafts or other activities. During this time it is a mobile and computer screen free zone! The activities tend to be organised by the pupils themselves, buddy families or the duty staff. The boarders are allocated into a ‘buddy family’ at the start of the year, which has a mix of year groups in, so that they all get to know each other.
If you plan to bring any portable equipment with you, for example, laptops, hair-dryers, etc. can you please ensure, as far as is practicably possible, that the power supply cable is in good condition; that the plug is not damaged or corroded; that the flex has no signs of tears/breaks; and is either the original cable supplied or a replacement approved by the manufacturer of the equipment to be used. For all equipment, including chargers, you should check that your equipment would function appropriately using the 240 Volt supply in the UK. Your power cable should also be fitted with the correct size fuse – 3 amp for equipment below 700 Watts, and a 13 amp fuse for anything over 700 Watts. Kingswood School undertake regular electrical appliance testing on equipment brought to the school to determine its safety. Should any equipment fail to pass the tests, it will have to be removed from use and they will not be able to use it.
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Use of mobile phones We have a no mobile phone policy during Family time, Registrations, in the kitchen (as we like it to be a place where we all talk to one another and socialise) and in the Common Room when we are altogether as a House. We take in all electronics (phones, computers and iPads) from Year 9 – 11 overnight and their appliances are left in their allocated slots in the office, which is locked. All phones handed in are asked to be switched off overnight.
Passports, money and medication When the students arrive at the start of each term, passports, travel documents and money need to be handed to the Senior Houseparent, who will put them in the House safe. The Medical Centre should be made aware of any medical conditions and regular medication that is being taken by a pupil. Any necessary medicines of any kind must be given into the care of the Medical Centre staff or Houseparent, who will ensure that they are available to the pupil when appropriate. Contact for the medical centre: kingswoodmc@kingswood.bath.sch.uk
Boarding Events in the House One of the highlights of the year is our Christmas in Summerhill, that involves an evening decorating the tree, making personalised stockings that get hung on the staircase and dancing! We then have our Christmas Day, that involves the girls opening their stockings, preparing the Christmas meal, decorating the table and then eating what they have created, followed by an appearance from Father Christmas and Christmas party Games! We also have regular big suppers in the House at weekends, chocolate fondue evenings, play games, go for walks and host International Food Evenings – these are just a few of the activities we do in House. There is a huge amount of baking done!
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Visiting Town Some of the below maybe restricted due to Covid & government guidelines. Going to town in the day
Mid-week parties
Boarders are allowed to visit Bath at the weekends but they must seek permission from the member of staff on duty after morning registration or after lunch registration. They should report back to the member of staff on duty on their return. They must also sign themselves ‘in and out’ on the iPad. They are expected to be back in School for registration at 5.30pm and supper. Permission is required from the Senior Housemistress to spend lunch or supper in town, if for example it is a meal with parents / visitors.
As a boarding community, we do not allow boarders to attend mid-week parties that occur Sunday to Thursday inclusive. This could be counter-productive to the students’ work undertaken the following day, and may have a detrimental impact upon their prep.
Weekend leave Applications for weekend exeats, together with the relevant paperwork, must be completed by the Thursday preceding the relevant weekend. If a boarder wishes to stay away from school on a Friday, Saturday and / or Sunday, the Senior Houseparent must receive written permission by parents or guardians outlining where they will be staying, who they will be staying with and the reason for the exeat. Written permission is also required from the host, which needs to include the contact details of where the pupil will be staying (phone number and address) and agreement they will take responsibility for the boarder. If permission is not received from both the parents /guardians and hosts, then the pupil will be unable to go on exeat. This is the same if a boarder wants to go out for a day exeat over a weekend.
Town leave on Friday and Saturday evenings Sixth Form pupils may go down to town on Friday and Saturday evenings. On a Friday night, Sixth Formers may go down to town after prep and should be back in the House by 10.00pm. On a Saturday night, Sixth Formers may go into town after the 6.30pm registration. Year 12 boarders need to back in the House by 10.00pm and the Year 13 boarders have to be back by 10.45pm. They may not go to town alone and must stay and return together.
Sensitive use of IT Pupils are expected to be sensitive in their use of mobile phones and computers in the evenings, especially in their rooms and communal areas. Nobody should be making or receiving phone calls after their bedtimes. For Sixth Formers, continuous use of phones or computers after lights out, that disrupts others in their bedrooms, will result in the phone / computer being taken in and put in the office overnight. If this happens, parents will be informed of misuse of IT.
Use of kitchen / food in house The kitchen can be used for making snacks in the evenings after prep, which are provided Monday to Friday and at the weekends. There is a fridge where boarders are able to store their own food, which needs to be clearly labelled. Over the weekend, the boarders have breakfast in House and on some Saturday nights the House will have supper. Food should be eaten off a plate and may only be consumed in the common room or kitchen. NO PREPARED FOOD ALLOWED IN BEDROOMS.
Pupil responsibility in the House
Everyone is responsible for doing her own washing up / putting their crockery in the dishwasher. There is also a duty rota for ensuring the kitchen is tidy at the end of an evening.
Everyone should observe the times to be back in the House in the evenings, in bedrooms and should be quiet after lights out. Nobody should be out of bed after lights out except to visit the bathroom or in an emergency.
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House Rules In addition to the School Community Code, the following rules are specific to Summerhill, or are a reiteration of school rules that are particularly important. Behaviour •
Pupils are expected to behave with good sense, good manners and good will at all times.
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Friendliness, helpfulness and sensitivity to others is expected of all pupils.
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The House is expected to co-operate with the prefects and staff as they carry out their duties.
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Pupils are expected to treat the House belongings / furniture / staff and each other with respect.
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Boarders own snacks and food are for the boarders only.
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All rubbish should be placed in the recycling bins provided.
Guests •
Pupils from all Houses are welcome in the Summerhill Common Room but they must be invited to visit by a member of the House. Their host is responsible for their good behaviour and they must be signed ‘in and out’, in the visitors book by the entrance. Each Summerhill pupil is only allowed up to one guest.
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All are welcome in Summerhill and the host should introduce their guest to the member of staff on duty, on arrival.
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Parents / Guardians / Family members / Staff and Estate Staff / all visitors should be introduced to House staff on arrival and you must sign them in the visitors book. No visitors are allowed in the communal areas or bedrooms. (Except to help with carrying luggage at the start and end of terms only).
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DO NOT ALLOW unauthorised visitors into the House – you must check who they are and ask them to wait outside until you have come and found a member of staff. Parents should not be left alone in the House – you must supervise them or if you need to go to your room, inform the member of staff on duty.
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A person who is not part of the Kingswood community can only enter the House with prior permission from the Senior Houseparent. On arrival to the School, they should first sign in at the Main School Reception, to obtain an identity card.
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All visitors, must ‘sign in’ in the Visitors book. The toilet must be checked its clear before visitors can use it.
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Only boarders are allowed in the bedrooms – boarders must not take day pupils into their rooms and day pupils are not allowed to go into rooms to ‘get things’ for boarders.
Registration / signing out at end of the day •
Pupils are expected to be punctual to registrations.
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All pupils are expected to sign out at 5.30pm in the Summerhill Office, unless there has been written consent from Parents / Guardians to leave early.
Prep •
Pupils should turn up to prep at 6.25pm, ready for a prompt start at 6.30pm, in the DT centre for Years 9 – 11 and the Dixon for Sixth Form.
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Pupils work silently and without disturbing others. Mobiles are not allowed to be used during prep.
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After prep, if a pupil is unable to make registration at 8.35pm, then they need to let the member of staff duty know prior to the start of prep.
Access to the House during the day •
During Quarter, lunch time and after lessons, if pupils go to the House, boarders need to ‘sign in and out’ using Boardingware and day pupils must ‘sign in and out’ in the book at the entrance of the House. Pupils are not allowed in the House during lessons, unless they have specific permission from a member of the House Staff.
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Everyone should observe the times to be back at lessons /registrations if they go back to the House over Quarter or lunch.
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Food should be eaten off a plate and consumed in the kitchen. It is the responsibility of those who eat and drink, to wash up the dishes they use or put it in the dishwasher and clean the work tops.
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House events / inter-house competitions All members of the House are expected to support House events and competitions whenever possible, even if not participating in them directly.
Leaving the campus Any pupil, who wishes to leave the School campus, for any reason, on a weekday, must first seek permission from the Senior Houseparent. If it is post lesson 7, the student needs to also seek permission from the member of staff on duty. When leaving campus for authorised reasons during the day, pupils must sign out at the Main School Office and back in at the School Office if they return before the end of the school day.
Language The pupils are expected to behave with good sense, good manners and good will in every situation. The use of improper language is not tolerated.
Mobile phone policy There is no use of mobile phones in communal areas in the House during the school day (9.00am – 5.30pm). Obviously, if a pupil needs to contact home for any reason or there is an emergency, they can use their phones.
Illness during the school day If a pupil is ill during the school day and needs to go home, she must only do this through the Medical Centre and not phone parents directly to collect them. The Medical Centre will ring parents and inform them and let us know if your child has had to go home.
Smoking and alcohol Smoking or bringing alcohol into the House are considered very serious breaches of trust, and will be dealt with accordingly.
School policy on alcohol Pupils are forbidden to possess or drink alcohol on School premises except as specified at approved school functions. This ban includes alcopops. While pupils are under the School's control, they are forbidden to visit licensed premises and to purchase alcohol. This applies to day pupils during the School day and to boarders at all times, except Sixth Form pupils who have been granted town leave at a weekend or for a special evening event. Pupils are reminded that it is a breach of the law for persons under the age of 18 to purchase alcoholic drinks.
School policy on smoking Smoking is forbidden, both on School premises and while pupils are under the School's control (including while they are travelling to and from School). This includes using e-cigarettes and vapour pens. Pupils are also forbidden to bring smoking materials onto School premises.
Drug related matters Any pupil found to be in possession, or found to be in the company of others in possession, of illegal drugs and substances including new psychoactive substances (NPS) faces the prospect of immediate and permanent exclusion from the School.
House Sanctions All of the usual school sanctions apply in the House but, in addition, a number of House sanctions are applied if the House rules are broken. There is a House Sanctions book in the Office, where any misbehaviour is recorded, with the action taken. •
Pupils may be asked to pay for any damage to the House if they have behaved irresponsibly.
Boarder Sanctions
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Pupils may be banned from certain House areas if their behaviour falls below expected standards. The length of this ban will depend on the seriousness of the offence.
Late for breakfast • Years 9-11 must be in Breakfast by 7.55am • Sixth Form must be in Breakfast by 8.05am
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Sanctions will be put in place for continued incorrect or untidy wearing of uniform and / or jewellery. This will result in a House detention in activity time: 4.30pm – 5.30pm. For pupils that continually wear jewellery after a verbal warning, it will be confiscated and returned to pupil at the end of the day. For correct dress code, please refer to the Parent /Pupil Handbook.
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A student’s right to visit Bath may be withdrawn if there is any inappropriate behaviour in town. This privilege might also be withdrawn if a student’s academic work and effort is below an acceptable standard.
SANCTIONS: 1. First late - a warning will be given by SMT on Duty and recorded. 2. Second late within a fortnight - report to SMT on breakfast duty at 7.30am next morning. 3. Three ‘lates’ within a fortnight – SMT inform SHS and pupils report to Housestaff at 7.10am for a week. 4. Repeated offence will follow the School’s Sanction Policy Levels 3 where detention and or service to the community will be given.
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Any discourtesy shown to the matrons will be reported to the Housemistress and dealt with seriously.
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Continual lateness to registrations and failure to sign out with a member of staff at the end of the day, will result in a phone call home and / or further sanctions, which would initially be a House detention. For boarders, see sanctions for lateness to boarder registrations below.
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Pupils will be asked to clean up if they leave a mess in their rooms or the House common room or kitchen.
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If phones / computers are being misused in House, they will be confiscated and locked in the House office. Repeated misuse will result in parents being contacted. Failure to hand in their phone before bed / putting a fake phone in, will result in the pupil having restricted access to their phone in the evenings. This will be for a period of time, decided by the Houseparent.
Late for registration • All boarders are expected to report for registration on time SANCTIONS: 1. Boarders will be asked to report early for the next registration 2. For repeated lateness, without good reason, Housestaff may reasonably ask boarders to give back to the House Community in some way.
Late return to house Friday and Saturday evenings • No Sixth Form students should be returning alone from town to Houses • On Friday nights, all Sixth Form are due back at 10pm • On Saturday nights U6 are due back by 10.45pm, L6 are due back by 10.00pm
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SANCTIONS: 1. If a boarder is late, without good reason, town leave will be forfeited the following w/e. 2. Second offence, if late without good reason, and with professional judgement made by the SHS, town leave denied for the week. Parents & Head of Boarding informed. 3. Repeated offence, without reason, and with professional judgement made by SHS, town leave will be denied for half term. Deputy Head Pastoral will be involved at this stage as this constitutes a serious offence and breaches the community code.
HOUSE REWARDS At the end of each academic year the following awards are presented:
Talking after lights out 1. If a boarder is talking late after lights out, they will be sent to bed 15 minutes earlier from their bed time the following day and asked to report to the Houseparent, in school uniform, at 7.30am the next morning. Bounds • All boarders are expected to inform the duty staff of their whereabouts and should sign in and out as expected. • No one may go beyond the city area of Bath without permission from SHS. • Apart from the Middle and Upper playing fields, boarders are expected to remain on the school campus which is the area bounded by Lansdown Road, Fonthill Road, College Road and Hamilton Road. • Westwood Woods are out of bounds unless accessing the Middle playing fields for sports. • Primrose Hill Woods are out of bounds. Pupils may seek permission from SHS to access this area if they wish to run there.
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The Good Egg Award: This goes to someone who epitomises all the characteristics of a ‘Good Egg’ that are important in Summerhill; kindness, fun, strength of character, a sense of humour, energetic commitment to all that she does, fair, sees the best in people, forgives, leads by example, friendly.
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The Perseverance Award: This is awarded to someone with qualities of determination and enthusiasm, that leads to achieving. It is for someone who has demonstrated perseverance.
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Summerhill Dragon Award for Sport: this is awarded to someone that is not the best sportsperson, but to someone who is happy to have a go, steps up to plate, goes the extra mile, takes the baton, encourages others and follows the motto ‘win with respect and lose with dignity.’ This award was gifted by Mrs Debbie Jenner on her retirement in 2018. She was the first Housemistress of Summerhill and was in this position for 15 years.
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The ‘Supercalifragilisticexpialidocious’ Award: This is awarded to someone who goes above and beyond for Summerhill and shows real initiative in setting up things for the House. It is an award that is not necessarily awarded every year. This was gifted by Miss Nicola Beale on her retirement in 2019, who was a tutor in Summerhill for 26 years and was Assistant Resident to Mrs Jenner for 15 years.
House colours These are awarded either termly or half termly. They are awarded to pupils who go above and beyond for the House, for example: show kindness regularly, who have done something without being asked, is always happy to volunteer themselves, comes up with good ideas for the House, quietly helps others, leads well in House entertainments / sports.
• Pupils must never leave the House from lock up at night until breakfast unless in an emergency.
SANCTIONS: 1. If it is found that a boarder has been out of bounds as detailed 1 – 4 above, an immediate Level 3 sanction will be imposed and referred to the Head of Boarding and Deputy Head. If a pupil is out of House after lock up and before breakfast without permission, this is regarded a major offence and in discussion with the Head of Boarding and Deputy Head can lead to expulsion.
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Fire Procedures ON HEARING THE FIRE ALARM
ON DISCOVERING A FIRE
1.
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Sound the alarm.
2.
Call the Fire Brigade (999).
3.
Vacate the building and take no risks.
When the fire alarm sounds in Old Hall, everyone should evacuate the building. Know where your nearest fire exit is.
2.
Leave the House in silence and assemble at the Fire Evacuation meeting point, which is below the steps at the Front of the main school building.
3.
A register will be taken by a member of House Staff.
4.
Remain outside until the ‘all clear’ is given by a member of staff.
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