2da Ronda OC Action Way - ZoC y ZoS

Aplicaciones 2da ronda ZoC y ZoS AIESEC FOR COLOMBIA

En el marco del Ciclo Nacional de Conferencias, Action Way tiene como objetivo descargar las herramientas necesarias para la ejecución de actividades que terminen de apalancar los resultados del semestre. De igual forma, en esta conferencia se educa en estrategias que permitan entregar el pico operacional o FishPeak con los más altos estándares para AIESEC en Colombia.

Se trata de una conferencia que invita a la acción, y que se entrega en formato regional a la membresía de AIESEC en Colombia en los roles de miembro de equipo (TMs), líder de equipo (TLs) y juntas ejecutivas (EBs) actuales y electas.

Sin duda, Action Way es una conferencia fundamental para la entrega de más y mejores resultados en las entidades locales, pero también para afianzar el trabajo entre las regiones y para seguir articulando un sólo movimiento de liderazgo en nuestro país.

Entregan el evento

Fechas

Donde

MC Caravana

19 al 21 de octubre

ZoC y ZoS: Pereira

Timeline OC APP Lunch (2da ronda)

Cierre APP

Entrevista

12 de septiembre

16 de septiembre

17 - 18 de septiembre

Elecciรณn OC

Capacitaciรณn

DDL Planeaciรณn

19 de septiembre

20-23 de septiembre

24 de septiembre

Estructura OC OCP* OCVP F&LM*

OCVP ER ER manager

OCVP LOG

OCVP DE

*This roles are already taken

OCVP DX

OCVP ER

KPI

Job Description

Pre

• To create an effective team structure.

• To work in synergy with ER & LOG and Logistics.

• To create a new strategic segmentation of new companies and potential sponsor.

• To execute and realize meetings with companies with the purpose of establishing sponsorships.

• To make sure that the relations with companies that are already established, have all the legal documentation in order requested by the MC.

During

• To ensure the best conference for the delegates.

• To ensure the best experience for the sponsors.

• To support Logistics.

External Relations In charge of establishing alliances and sponsorships to guarantee the sustainability of the event; meanwhile to manage a team to make more massive the consecution of resources in different cities.

Accountable to: OCP and CM Background: • Sales skills • OC experience • ER experience • Team management

Post

• Final activity report.

• To close or continue every established relation with a company or sponsor.

• Transition for next OC ER.

OCVP LOG

KPI

Job Description Logistic

To respond to all logistic necessities for the event, that mainly include the luggage, transport, food, materials, audiovisuals, appetizers and the different needs for each session, responsible of guaranteeing the flow of each session and the logistics satisfaction.

Pre

Accountable to: OCP and CM Background: • Sales skills • OC experience • ER experience • Team management

During Post

• To create an effective logistics team structure.

• To create a sustainable budget for all the logistical needs.

• To create a tool to request the materials and to keep track of them.

• Guarantee a risk plan.

• To coordinate all the logistical necessities for the event (video beam, sound system, gifts, materials, nice meals for the delegates, etc.)

• ER activities for the materials.

• To execute ever logistical detail during the event.

• To handle and manage the OC as logistics support.

• Final activity report.

• Materials inventory.

• Transition for next OC LOG

KPI

OCVP DE

Job Description

Delegate Experience In charge of the registration, attention and communication with the delegates. He/ she should propose fast and effective solutions to each delegate, guarantee the risk plan and deliver the best experience.

Pre

Accountable to: OCP and CM Background: • Organized and Proactive • Team management.

• Sales and negotiation speech.

• Service attitude

During Post

• Guarantee the best accommodation conditions and experience to the delegates.

• Guarantee a risk plan.

• To communicate with the EPs and delegates.

• In synergy with DX to do the registration of the delegates.

• To create a tool to request the letters or permission for the assistants • In synergy with IT manager co-create the application system • To do ER for the welcome package.

• Create a housing strategy.

• Wow moment for the delegates during the conference.

• Logistical support.

• Lost and found strategies.

• VIP conditions.

• EPs communication.

• Final activity report.

• Transition for next OC DE

OCVP DX

KPI

Job Descriptión

Pre

• Generation and diffusion of the promotional material (hashtags, social networks) • To promote the conference to all local committees.

• To work in synergy with ER to generate sales material.

• To work in synergy with DE to do the production and diffusion of materials to all delegates.

• Responsible of the audiovisual material (imagen, GIF, video, wix)

During

• To generate a daily bulletin or video to inform the delegates and the AIESEC network about every day of the congress.

• To organize the official congress picture with all the delegates.

• To generate a dynamic communication during the conference with all delegates.

• To participate in the logistical part of the event.

Digital Experience Principal responsible of the conferences image, the content generation, digital strategies and diffusion in all the AIESEC and external network.

Accountable to: OCP and CM Background: • Design knowledge and video editing.

• Organized and proactive.

• Social Media.

• Administration of the information.

• Creative thinking.

Post

• Final activity report.

• generate a photo album and the final video.

• Transition for next OC DX

Cuestionario http://bit.ly/ActionWayOCApp DDL: 16 de septiembre a las 11:59 pm

Dudas Juan David Gรณmez 312 4162165 Conference Manager Zona Centro - Sur juan.gomez.aiesec@gmail.com

Natalia Vega 300 2163901 Conference Manager conferencias@aieseccolombia.org

AIESEC FOR COLOMBIA