3rd ROUND APPLICATION BOOKLET
✴ YES, IC is in Colombia! ✴ Meet the core team! ✴ Fuck Yeah! I’m going to be CC in Colombia :) ✴ Application Process ✴ IC 2017 CC Structure & available spots! ✴ Application package ✴ Job descriptions ✴ Specific Questionnaire ✴ Applicant checklist! :D
index
International congress
The AIESEC International Congress, is the biggest touchpoint in the organisation where the top leadership profiles go and decide the path that AIESEC needs to take in order to accomplish our vision. If you ask me this is simply where the magic happens, here is where all the AIESECers have the opportunity to deeply understand what the organisation is about and experience it. For more than 5 generations, in AIESEC in Colombia, we have dreamed of bringing this touchpoint to our country and Lead the welcoming of more than 1,000 people to the MAGICAL REALISM. And after all this time, we have finally make this dream come true. We have the honor to host the 69th version of the AIESEC International Congress in 2017, and we want to invite everyone to be a part of it. This is all about having REMARKABLE EXPERIENCE. We want you to demonstrate with us that we stop being the question to start becoming the Answer! Are you ready for it? Truly yours, Eka :) CCP
gio
CCVP log
naty
CCVP BD
sebas
giu
CCVP pd
CCVP de&hr
mel
santi
ccvp mkt&pr
CCVP se
eka ccp
Meet the core team
Jose
CCVP F&M
benefits
As Team Leaders and Teamsters of the CC, you will receive: - Certificate of participation validating your experience T-shirts of the Conference Team Merchandising of the event Fee of the conference (aroud COP$3.000.000). *This all depends on the member performance.
F*CK YEAH! i’m going to
be cc in colombia!
CONDITIONS
OFFICE
- One month before of the event we might need you in the city where IC will be hosted (Bogotá or Cartagena). Don’t worry, we can help you to find host and everything.
The National Office is currently located at Bogotá, “Teusaquillo” a very traditional neighborhood in Bogotá. It is fully equipped with desks, printers, phones & Wi-Fi. CC members are requested to bring their own laptops for their CC experience since it is not provided.
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We want to see you everytime we can! That’s why we are planning a Team Building of the CC of IC 2017. For that, we would love to have you in Boogotá at the end of the year. Of course, it’s not mandatory, but it would be awesome (and really chevere) to have you!
important! This CC experience requieres the 110% of your effort, and we know you might be interested in become MC 17.18 of AIESEC in Colombia (or other entity). If that’s the case, we’ll let you leave your possition the same day you are elected, if you help us find other person to continue your role as excelent as you!! ;)
timeline Deadline 3rd round applications October 12th
Launch 3rd round applications October 3rd
Team selection October 15th and 16th
Interviews October 13th and 14th
Announcement October 17th
CCP public sector
private sector
CCVP BD
CCVP LOG
CCVP PR,MKT&COMM
ccvp special events
ccvp f
CCVP DE&HR
national gov. manager
bogota bd manager
Logistics services
TL Brand xp
global village manager
finance manager
Information specialist
brand manager regional gov. manager
medellin bd manager
plenary services
youth speak manager
legal manager
comm manager
Partnerships manager
cali bd magaer
stakeholders services
CCVP PD
brand manager TL visual xp storyteller
stakeholders services
storyteller social media manager pr bogota pr cali
Core team - Taken spots CC members - Taken spots CC members - available spots
colombian night manager formal opening & closing Internal events manager
application package To apply to the CC for IC 2017 and have a valid application, you are expected to send a .zip file to the respective CCVP of the area you are applying before October 12 at 11:11 Pm (GMT-5). Any late applications, even by 1 minute, and even for technical reasons/ laptop failure/ website problems won’t be accepted"
Notes: Minimum font size 10. You may add a cover page to your Questionnaires, it won’t count in the allowed amount of pages.
the file must include: 1. Your CV: Include your most important information. You may use any format, Maximum 2 Pages 2. References& Profile: Should be answered by 1 page max. (References: someone who led you, someone you’ve led & someone you work with) 3. Specific Questionnaire: Answer the specific questions ofthe area you are applying in 3 Pages
job descriptions
bd MANAGER Job Description
Report to: CCVP BD - Private sector Time Frame: 15 Oct 2016- 31 Jul 2017
GENERAL INFORMATION We are seeking for a highly motivated person looking forward to create, manage and deliver value partnerships with companies in the private sector through their participation in IC Colombia 2017. 2 spots available - 1 for Bogota & 1 for Medellin.
TASKS & RESPONSABILITIES ❖ Ensure IC 2017 financial sustainability. ❖ Do constant market research in order to accurately and effectively position the products from the portfolio against suitable client needs. ❖ Prospect for new clients by networking, cold calling, mailing or other means of generating interest from potential clients. ❖ Plan approaches and pitches and set up meetings. ❖ Develop proposals that speaks to the client’s needs, concerns, and objectives. ❖ Handle objections by clarifying, emphasising agreements and working through differences to a positive conclusion.
REQUIREMENTS ❖ ❖ ❖ ❖ ❖
Excellent negotiation skills Customer oriented Solutions Oriented Networking Skills English
NATIONAL GOVERNAMENT MANAGER Job Description Report to: CCVP Partnership Development - PUBLIC SECTOR Time Frame: 15 Oct 2016- 31 Jul 2017
GENERAL INFORMATION For National Government Manager we are seeking a world class seller. Who is not afraid to go to the main public entities of the country to develop partnerships and raise funds. What for? To make the International Congress sustainable, incredible and relevant.
TASKS & RESPONSIBILITIES ❖ Making a constant research for opportunities in the Public Sector. ❖ Proposing strategies to sell IC efficiently. ❖ Developing specific proposals depending on the entity. ❖ Raising 70.000 USD in sponsorships over the period of 9 months. ❖ Building alliances with the most important and strategic public entities. ❖ Reducing costs of the event (special events, venues, logistics).
REQUIREMENTS ❖ Integral knowledge of the Public Sector – (National entities). ❖ Excellent spelling and writing skills. ❖ Sales and negotiation skills. ❖ EB or OC of national events experience. ❖ Good English. ❖ Handling difficult situations. ❖ Research skills in the public sector.
REGIONAL GOVERNAMENT MANAGER Job Description Report to: CCVP PD - PUBLIC SECTOR Time Frame: 15 Oct 2016- 31 Jul 2017
GENERAL INFORMATION For Regional Government Manager we are seeking a world class seller. This manager will create and handle the relation with the administrative territorial institutions over the country to develop partnerships and raise funds. What for? To show the country’s regions as ONE, making the International Congress sustainable and incredible.
TASKS & RESPONSIBILITIES ❖ Making a constant search for opportunities in the Public Sector – Departmental and Municipal entities. ❖ Proposing strategies to sell IC efficiently. ❖ Handling the main relations with the governor of Bolivar and the mayor of Cartagena. ❖ Developing specific proposals depending on the territorial entity. ❖ 35.000 USD raise in sponsorship over a period of 9 months. ❖ Building alliances with the most important and strategic territorial institutions. ❖ Reducing costs of the event (special events, venues, logistics).
REQUIREMENTS ❖ Integral knowledge of the Public Sector – (Departmental and Municipal entities). ❖ Be in Cartagena. ❖ Excellent spelling and writing. ❖ Sales and negotiation skills. ❖ EB or OC of national events experience. ❖ Good English. ❖ Handling difficult situations. ❖ Research skills in the public sector.
PARTNERSHIP MANAGER Job Description
Report to: CCVP Partnership Development - PUBLIC SECTOR Time Frame: 15 Oct 2016- 31 Jul 2017
GENERAL INFORMATION
For Partnership Manager we are looking for a unique profile that can create a new approach strategy. This profile will be the link between the sales managers and the public sector, to improve the management of relations, the investigation, the Lobby strategy and the development of the proposals. The partnerships manager will be a flexible and constant support. What for? To enable the professionalism and dynamism of the partnerships.
TASKS & RESPONSIBILITIES
❖ Making a deliverable opportunities research for the public research plan. ❖ Supporting the development of the dynaimic portafolio (define a specific language and strategies for PS –get feedback). ❖ Supporting the sales managers in the development of specific proposals. ❖ Searching for and applying to programs, contests and convocatories of the Public Sector. ❖ Raising 35.000 USD in PS contests and convocatories. ❖ Creating strategical alliances with International Organizations (IOs) and autonomous entities. ❖ Handling relationship with Alumni from PS. ❖ Creating a Lobby plan to improve relationships and sales with all the sectors.
REQUIREMENTS ❖ ❖ ❖ ❖ ❖ ❖ ❖ ❖ ❖
Integral knowledge of the Public Sector. Excellent spelling and writing. To be living in Bogota from now to july. Sales and negotiation skills. Lobby skills. EB or OC of national events experience. Good English. Handling difficult situations. Strong research skills in the Public sector.
COMM MANAGER Job Description
Report to: CCVP DE & HR Time Frame: 15 Oct 2016- 31 Jul 2017
GENERAL INFORMATION For Communications Manager we are seeking for a highly motivated individual to develop and implement a strategic communications plan to promote IC 2017 in the AIESEC Network and to give our delegates all the relevant information about our event, Colombia and other logistics needs.
TASKS & RESPONSABILITIES ❖ Communication Strategy: co-develop, adjust and implement a communication strategy; identify and prioritize needs and opportunities; co-develop an action plan. ❖ Content: co-create the messages for IC 2017 delegates, including: internet, social media platforms, booklets, printed and audiovisual material, internal communications, etc. ❖ Monitoring: support the design and implementation of the helpdesk & the delegate’s feedback system; learn and implement the branding guidelines if needed.
REQUIREMENTS ❖ Multitasking ❖ Excellent spelling and writing (both in English and Spanish) ❖ Empathic and sociable team member ❖ Creative and independent ❖ Customer oriented ❖ OC experience Favorably Skills ❖ Designing skills ❖ Selling skills/ potential ❖ Fluent English
INFORMATION SPECIALIST Job Description
Report to: CCVP DE & HR Time Frame: 15 Oct 2016- 31 Jul 2017
GENERAL INFORMATION We are seeking for a highly motivated individual to manage, provide support and recommendations for the Delegate’s Master Data Base, including the creation of the registration form and the applications follow up. This person will also support the design and implementation of the Check- in and Room Allocation Plan.
TASKS & RESPONSABILITIES ❖ Information Gathering & Management: o Create IC delegate’s registration form and manage the Delegate’s Master Data Base. o Generate and report the delegate’s demographics for different CC and Partners objectives. o Create and report customer surveys. o Support the design and implementation of the helpdesk & feedback system. ❖ Delegate’s Logistics Plans: co-develop and lead the implementation of the Check-in and Room Allocation plans.
REQUIREMENTS ❖ ❖ ❖ ❖ ❖ ❖
Technical Understanding Excel skills (high preferred) Reporting skills Customer oriented Empathic person English
Favorably Skills ❖ Computer Science studies ❖ Knowledge or experience in Data Base Management ❖ Selling skills/ interest
INTERNAL EVENTS MANAGER Job Description
Report to: CCVP Special Events Time Frame: 15 Oct 2016- 31 Jul 2017
GENERAL INFORMATION For Internal Events manager we are looking for a sales person, prepared for being in charged of raising alliances with big companies and managing the relationship with important stakeholders, as venues and providers for the Special Events.
TASKS & RESPONSABILITIES ❖ Finding sponsorships for International Congress. ❖ Managing the relationship with the venues. ❖ Finding collaborators to reduce costs of the production of the Special Events. ❖ Design the delegates experience in each Internal Events with the CCVP SE. ❖ Ensure the logistical success of each Internal Event. ❖ Being logistical support during International Congress. ❖ Finding providers for AI requirements.
REQUIREMENTS ❖ Previous EB or National Events OC experience. ❖ Experience in relations with external stakeholders. ❖ Good english writing, listening, reading and speaking. ❖ Microsoft Office skills ❖ Creativity ❖ Customer oriented
specific questionnaire
bd MANAGER
Applications | Specific Questionnaire DDL 12 Oct 2016 EMAIL natalia.pachon@aiesec.net INTERVIEWS 13 & 14 Oct 2016
BD MANAGER The International Congress 2017 Colombia is counting on the BD Private Sector team to achieve a total income of $600.000.000 COP before June 2017. Consider that individually as part of the team around $200.000.000 COP will be your responsibility as well as support the team in the delivering of a remarkable event. BD Portfolio: Top 5 partner: 40,000 USD = 120,000,000 COP Gold partner: 20,000 USD = 60,000,000 COP Silver Partner: 10,000 USD = 30,000,000 COP 1. Taking into account the above, establish 2 main priorities that you will focus on to achieve your individual goal and describe why. Consider the mentioned portfolio and market opportunities. 2. Make a timeline from now until July 2017 taking into account: • Sales Process • Expected time for the money to enter the account • Important task that should be executed
PARTNERSHIP DEVELOPMENT - PS Applications | Specific Questionnaire DDL 12 Oct 2016 EMAIL sebastian.ortiz@aiesec.net INTERVIEWS13 & 14 Oct 2016
NATIONAL GOVERNAMENT MANAGER
1.
2. 3.
What would be your main strategy to get to your sponsorship goal? name FIVE entities where you could get money, then, choose ONE and develop a –short- proposal that connect the government plan with the Congress. For you, what is the added value of IC that can interest the Public Sector? Challenge: Look in your network (friends, family, University) 10 people working in the public sector that can give us a meeting. – enter the name, entity and job title.
REGIONAL GOVERNAMENT MANAGER
1.
2. 3.
What would be your main strategy to get to your sponsorship goal? name THREE regional entities where you could get money, then, choose ONE and develop a –short- proposal that connect the government plan with the Congress. What is the added value of IC that can interest the regional entities (Municipal and Departamental). Challenge: Look in your network (friends, family, University) 7 people working in regional entities that can give us a meeting. – enter the name, entity and job title.
PARTNERSHIP MANAGER
1.
2. 3.
What would be your strategy to expand the scope and legitimacy of IC in order to improve the sales process? (Use Lobby, Alumni, strategic figures, innovative ideas). Proposes 15 entities (international organizations, national, regional, departmental and autonomous entities) from where you can get sponsorship (Cash). Find FIVE valid contests or convocatories, of any nature, which we can apply through IC.
DE & HR Team Leaders
Applications | Specific Questionnaire DDL 12 Oct 2016 EMAIL giulianna.delgadillo@aiesec.net INTERVIEWS13 & 14 Oct 2016
COMMUNICATIONS MANAGER 1. 2.
What would be your strategy to gather all the information of the different areas and relevant topics for social media messages, booklets and newsletters content? How would you prioritize this infomation? For you, what could be the wow moments of the comunications plan and how would you deliver them? (Mention at least 3).
INFORMATION SPECIALIST 1. 2.
Quote (name and prices) three posible suppliers for the development of the delegate’s registration form. For you, which is the biggest IC challenge in terms of information management and how would you deal with it?
SPECIAL EVENTS
Applications | Specific Questionnaire DDL 12 Oct 2016 EMAIL santiago.aguilar@aiesec.net INTERVIEWS13 & 14 Oct 2016
INTERNAL EVENTS MANAGER 1. Make a list of 2 potential sponsors for the Opening Ceremony (That means a 120 million COP sponsorship aproximately). Explain in one page how their objectives can be aligned with ours. 2. Why should an artist that is already positioned be in IC with us? 3. Make a calendar with the 2 monthly priorities of Special Events from now to July.
CCVP Applicant checklist
Ciénaga| Colombia
Your CV: Include your most important information. You may use any format, Maximum 2 Pages
Specific Questionnaire: Answer the specific questions of the area you are applying in 3 Pages max.
Profile & 3 references: Should be answered in 1 page (References: someone who led you, someone you’ve led & someone you work with)
WELCOME TO THE JOURNEY! TONS OF SUCCESS IN THE PROCESS :)
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cc
Logistics
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mkt | pr | comm
bd private sector
pd public sector
special events
DE & HR
ic 2017 congress committee team!
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