App Conference and Finance Manager 1819

Go all in

WE CAN BE BETTER Finance & Conference

Manager

APPLICATIONS AIESEC For Colombia

Index

1.Before start.

2.General Information.

3.Process Timeline 4.Contact MC BEAT! 5.Application Guideline 6.Profile 7.General Questionnaire 8.Specific Questionnaire 9.JDs 10. Applicant Check List

Before Start Dear applicant, I am really proud of you to take this amazing challenge, being Conference Manager and Finance Manager are a huge responsibility inside the organization. AIESEC in Colombia definitely can be better in so many aspects, to achieve that I want that put all your heart in this application with your humbleness, discipline, passion and coherence that Colombia deserves.

Conference Manager Applicant, fostering a sustainable mindset is one of the biggest challenges at this moment, because right now we need to evolve a start to think “How can I make the conferences sustainable in all levels?” not only nationally, also regional and locals. This mindset is your main objective.

Finance Manager Applicant, during this term there is a huge clarity of the role in each LC as CFOs. Right now the main challenge is “How to evolve this role?” In order to make so strategic and make that all the LC cares about our financial resources.

Finally, don’t forget that everything is about SHIELDING OUR CORE as AIESEC in Colombia and these roles are the most important to achieve that together!

Daniel Ruiz MCVP CFO 18.19

General Information

Role

work location

National Finance Manager National Conference Manager

BogotĂĄ

Salary Duration

Conference Manager

1’500.000 COP August 1, 2018 - July 31, 2019

Must deliver Starway

Process Timeline

Applications Launch

Application Deadline

Challenge and Interviews

4

10

11-13

of may

of may 11:59PM

of may

Announcement

14 of may

Contact MC Beat!

Please do not hesitate to contact the current MC team. They will provide you material/information if needed. The O2Os will depending on their availability.

Elizabeth Jaraba

President

Daniel Rincón

MCVP FL&M

presidencia@aieseccolombia.org finanzas@aieseccolombia.org

Catalina Escobar

MCVP TXP

talentohumano@aieseccolombia.org

Sebastian Otálora

MCVP IT&WEB

tecnologia@aieseccolombia.org

Juliana Garcia

MCVP PD&PR

relacionespublicas@aieseccolombia.org

Alejandro Martinez

MC PD Director

ejecutivo.cuentas@aieseccollombia

Linda De Oro

MC PD Director

relacionescorporativas@aieseccolombia.org

Sara Villada

MC PD for Universities

universidades@aieseccolombia.org

Catalina Ojeda

MC PD Director

alianzascorporativas@aieseccolombia.org

Sylvia Avila

MCVP OD

desarrollorganizacional@aieseccolombia.org

Andrea Arevalo

MC OD Director

odespecializadas2@aieseccolombia.org oddualcore@aieseccolombia.org

Daniel Ruiz

MC OD Director

Natalia Valderrama

MC OD Director

odstartups@aieseccolombia.org

Laura Osorio

MC OD Director

odespecializadas1@aieseccolombia.org

Jesus Perez Mora

MCVP Growth Hacker for ICX

alianzas@aieseccolombia.org

Sneider Alfonso

MC IGV Director

voluntariadosocial@aieseccolombia.org

Rafael Olivo

MC DX For Enablers

experienciadigital@aieseccolombia.org talentointernacional@aieseccolombia.org

Dana Gradinaru

MC IGE/GT Director

Jefferson Castro

MCVP Growth Hacker for OGX

jovenes@aieseccolombia.org

Cristian Duque

MC OGV Director

voluntariadoglobal@aieseccolombia.org

Fernanda Vergara

MC DX For Youth

comunicaciones@aieseccolombia.org

Sara Castrillón

MC OGE/GT Director

practicasinternacionales@aieseccolombia.org

Sergio Jaramillo

Director Nacional Área Jurídica

juridica@aieseccolombia.org

Sonia Forero

Contadora

contabilidad@aieseccolombia.org

Diego Montoya

Director Recursos Humanos

recursoshumanos@aieseccolombia.org

Paola Latino

Comm Manager

magagercomm@aieseccolombia.org

Miguel Hernandez

Conference Manager

conferencias@aieseccolombia.org

Laura Florez

Finance Manager

financemanager@aieseccolombia.org

Application Guideline About the Package 1.

2.

1.

2.

Minimum font size 10.

You may add a cover page to your Questionnaires, I won’t count in the allowed amount of pages.

Video length: Max. 3:00 mins, please attach the YouTube link in the application General & Specific Questionnaires should be all answered by the candidates in no more than 10 pages and in english.

Requirement You must send a .zip file to daniel.ruiz@aiesec.net before May 10th at 23:59 (GMT-5, Colombian time).

Any late applications won’t be accepted, for any reason.

Application Guideline

The file must include the following criteria Your CV Include your most important information (Outside AIESEC, don’t put anything about your AIESEC XP). Please detail your academic experience and the main positions you have performed in your professional experience (2 pages maximum)

General & Specific Questionnaire + Profile Must be answered by all candidates in maximum 10 pages.

You are free to decide the amount of pages of general & specific questionnaire + profile, at the end the total of must be maximum 10 pages.

Endorsements

-1 endorsement from a person you led (signed).

-1 endorsement from a person that led you (signed).

-1 endorsement from your Home LC (signed by current LCP).

Video Record a max. 3 minutes video in which you introduce yourself, your AIESEC experience briefly, from your role that are you applying how will you ensure steering a sustainable growth

Profile CONTACT INFORMATION Please specify your cellphone, mails, social media users.

AIESEC EXPERIENCE 1. List the main leadership positions you held in your AIESEC XP. 2. List the national and international conferences you have attended (Year-Meeting-LocationRole) 3. Detail the 5 main achievements in your AIESEC XP.

SELF AWARE LEADER What are your key strengths and weaknesses? How will they affect the role that you are applying for?

What will be your unique contribution because of who you are?

General Questionnaire

WHAT DRIVES YOU 1. What is driving you to continue in AIESEC? 2. Why have you decided to apply?

3. What are your expectations of this experience?

ABOUT YOURSELF 4. What are your top 3 personal values? How will the influence your term? What will your unique contribution because of who your are?

ABOUT YOUR AMBITION 5. Describe what will success look like in your role on july 31st, 2019?

THE ORGANIZATION 1. What do you think should be the financial strategy at local level for the next term 18.19 taking into account the current financial reality of AIESEC in Colombia?

2. What would be your contribution as Finance Manager in the implementation of a risk plan for the next term 18.19, in local entities?

LOCAL ENTITIES

Finance Manager

3. How will it guarantee that local entities implement financial and audit processes in accordance with the current reality of each group in the Finance Index?

4. What should be the focus of education towards local entities for the term 18.19?

Create a plan that involves the roles of the Administrative MC that work with local entities and the MCVP CFO

MCs 5. According to the current national structure of the MCs, establish a strategy to lead the MCS team for finance taking into account the needs of the network, the roles, the timeline of work and propose a clear JD for each member of the team.

Analysis & Proposal 1. Every proposal begins with the Deep analysis of the current state, Please make a SWOT of the current state of Conferences Management in AIESEC in Colombia & set your Drivers for the term 18.19.

Sustainability

Conference Manager

2. How you ensure all delegates pay equally Fee + flight tickets? (Present your TCS proposal as you want) Â 3. Develop three strategies that you would tend in synergy with the National PD team, to achieve the sustainability of the National, Regional and Local Conferences.

Management 4. Present a proposal of an education plan to the local committees about Local Conferences Management (Zonalito). Don’t forget: Timeline, specifics topics, KPIs, strategic touch points.

5. How will be your team (structure) & synergy between them in order to have sustainable conferences ? Taking into account the current OC Structure and current CST.

Finance Manager

Responsibilities ✓ Support the financial strategy aimed at local entities together

ROLE DESCRIPTION He is responsible for processes in the area of finance, legality and administration, with a focus on local entities, based on the needs of AIESEC in Colombia. In addition, he is responsible for the audit and legality processes, related to the exchanges of local entities, being a support to the national network together with the MCVP Finance.

Working hand in hand with the administrative mc for the joint fulfillment of the operational challenges presented by the entities. All this, in search of continuous improvement at the local and national level.

Reports to

MCVP CFO

Requirements VP Finance Experience

Skills in handling Excel Basic knowledge of finance Team management experience Skills and knowledge in audit processes

Duration

August 2017 - July 2018

Type of contract

Full time

with the MCVP CFO and the MCs ✓ Contribute in the elaboration of the education plan towards the national network of Finances ✓ To be the bridge of connection between the local entities and the area of Finance, Accounting, Treasury, Human Resources and Legal. ✓ Lead the audit processes of exchanges of local entities at the national level

Scope ✓ To ensure that local entities deliver on time and in a reliable

✓

✓ ✓

✓

manner the financial report and the accounting supports to the national office.

Work in conjunction with accounting and the MCVP CFO to professionalize finance processes in the AIESEC entities in Colombia.

Contribute to the processes of auditing exchanges at the national level and their continuous improvement.

Establish a synergy with the MCVP CFO, being a strategic support in the operations as well as in all the financial challenges that are presented to the local entities and at the national level.

Enrich the management of the MCs together with the MCVP CFO, generating a better response and support to the network

Conference Manager ROLE DESCRIPTION Conference Manager will be responsible for following up on the logistics of each of the National Conferences, creating MC - OC synergy, training the Organizing Committees (National and / or LOCAL OCs), seeking sponsorships (in cash or kind), ensuring the sustainability of each event and present, clearly and timely reports (financial or general) to the Assembly of AIESEC in Colombia. Also is in charge of manage CST in order to bring support and education to the regional and local conferences to ensure its sustainability.

Reports to

MCVP CFO

Requirements EB Experience

OC Experience Skills in handling Excel Basic knowledge of finance Team management experience

Duration

August 2017 - July 2018

Type of contract

Full time

Responsibilities OC management ✓ Creation and selection process of OCP & OC. ✓ # of meetings with OC Team. ✓ # of meetings with OCP. ✓ Ensure human capacity and talent to develop the Conference. ✓ Training and coaching for OC's of Local and / or Regional events.

Pre conference Selection, negotiation and signing of an agreement with venue of the event.

Budget review and approval.

Create and review the registration form for the Conferences. / Registration timeline Price and payment timeline / Tracking invoice of LCs. Agreement signed with OCP. HR Allocation / Contingency plan Logistics for working days and transport of the MC. Logistics to develop CT Pre-Meetings.

Management of the chair (arrival, pre-meetings, host, synergy with AM) Synergy with Agenda Manager.

Review of agreements with allies or sponsors.

Report presentation to the General Assembly.

✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓

✓ ✓ ✓ ✓

During conference Chair management.

OC Management.

Coordinate logistics with the OC. Synergy with Agenda Manager.

✓ ✓ ✓ ✓ ✓

Post conference Close XP with CT. Closure of XP with OC. Financial closing with MCVP CFO, OCP, OCVP FNZ. Close with allies or sponsors.

Presentation of a final report before the Assembly of AIESEC in Colombia.

Applicant Checklist

Keep in mind that we will only receive complete applications with the correct number of pages and all the questions answered. One single document missing and your application will be rejected. *Your CV *General & Specific Questionnaire + Profile *Endorsements *Video (Please attach the video link on the application) *Click the send button! *10 pages in total (Profile, general and specific questionnaire) *You can add a cover if you want Send your applications to: MCVP CFO 1819: daniel.ruiz@aiesec.net **Application Deadline: May 10th, 2018 23:59 (GMT-5)

Go all in

WE CAN BE BETTER Finance & Conference

Manager

APPLICATIONS AIESEC For Colombia