AIESEC FOR COLOMBIA OC APPLICATION
ACTION WAY
es el evento que conecta las regiones de AIESEC en Colombia, para trabajar en la ejecución de las acciones que cada una de las entidades locales necesita tomar con el fin de contribuir al liderazgo más fuerte. Es un espacio de entrenamiento operacional, organizacional y de desarrollo de liderazgo, dirigido a membresía, en los roles de miembro (TMs) y líderes de equipo (TLs) con espacios específicos para aumentar la productividad de cada uno, según sus necesidades. Sin duda, Action Way desarrollará el conocimiento fundamental para afrontar el pico operacional summer 2018; así mismo, es una conferencia que le permitirá a cada delegado el desarrollo de las habilidades y competencias de liderazgo necesarias para asumir un rol dentro de un equipo de AIESEC en Colombia.
MC &
Fechas
5 &6
Mayo
Donde
Zona
Entregan el evento
NORTE Centro
ESTE
Timeline Ocp eLECTION OC APP LAUNCH 16 de Marzo
17 de Marzo
ELECCION OC
CIERRE APP
ENTREVISTAS
v
v
23 de Marzo
24-27 de Marzo
CAPACITACION DDL PLANEACION
v
v
28 de Marzo
2-6 de Abril
9 de Abril
OC Structure
OCP OCvP fl&m OCvP ER
OCvP er & log OCvP log OCvP DE OCvP Dx
OCVPJobFL&M Descriptión
Responsibilities
KPI
Pre
• To create the budged for the event. • To train the OC about the expenses processes and the payments to suppliers. • To verify and keep a track of the OCVPs budget. • To manage the cash in everything related to purchases and materials needed. • To ascertain and keep safely every invoice ticket. • To present a weekly financial report. • Responsible of maintaining the accountability of the event. • To support ER activities.
During
• To do a follow up of the budget: executed vs. planned. • To manage the cash in everything related to the purchase of the materials needed. • To verify and keep safely every invoice ticket. • To support the events logistic. • To deliver products and do the financial closing of the store.
Finance Legal and Management In charge of managing and controlling the financial resources, incomes and expenses of the event, in order to guarantee and deliver a sustainable event. Also responsible of verifying agreements with sponsors and creator of a risk plan. Accountable to: OCP and CM Background: • Financial knowledge. • Organized and proactive. • Strategic thinking. • Solution oriented.
Post
• Final activity report. • Conferences financial closing. • Transition for next OCVP F&M
OCVP ER Job Descriptión
Responsibilities
External Relations In charge of establishing alliances and sponsorships to guarantee the sustainability of the event; meanwhile to manage a team to make more massive the consecution of resources in different cities. Accountable to: OCP and CM Background: • Sales skills • OC experience • ER experience • Team management
Pre
During Post
KPI • To create an effective team structure. • To work in synergy with ER & LOG and Logistics. • To create a new strategic segmentation of new companies and potential sponsor. • To execute and realize meetings with companies with the purpose of establishing sponsorships. • To make sure that the relations with companies that are already established, have all the legal documentation in order requested by the MC. • To ensure the best conference for the delegates. • To ensure the best experience for the sponsors. • To support Logistics. • Final activity report. • To close or continue every established relation with a company or sponsor. • Transition for next OC ER.
OCVPJobLOG Descriptión
Responsibilities
KPI
Pre
• To create an effective logistics team structure. • To create a sustainable budget for all the logistical needs. • To create a tool to request the materials and to keep track of them. • Guarantee a risk plan. • To coordinate all the logistical necessities for the event (video beam, sound system, gifts, materials, nice meals for the delegates, etc.) • ER activities for the materials.
Logistic To respond to all logistic necessities for the event, that mainly include the luggage, transport, food, materials, audiovisuals, appetizers and the different needs for each session, responsible of guarantying the flow of each session and the logistics satisfaction. Accountable to: OCP and CM Background: • Sales skills • OC experience • ER experience • Team management
During Post
• To execute ever logistical detail during the event. • To handle and manage the OC as logistics support. • Final activity report. • Materials inventory. • Transition for next OC LOG
OCVP Job ERDescriptión & LOG
Responsibilities
KPI
Pre
• To create an effective team structure. • To work in synergy with ER and Logistics. • To create a new strategic segmentation of new companies and potential sponsor. • To execute and realize meetings with companies with the purpose of establishing sponsorships. • To coordinate all the logistical necessities for the event (video beam, sound system, gifts, materials, nice meals for the delegates, etc.)
External Relations AND Logistics In charge of establishing alliances and sponsorships to guarantee the sustainability of the event, through logistic necessities for the event, that mainly include the luggage, transport, food, materials, audiovisuals. Accountable to: OCP and CM Background: • Sales skills • OC experience • ER experience • Team management
During Post
• To execute ever logistical detail during the event. • To handle and manage the OC as logistics support. • Final activity report. • To close or continue every established relation with a company or sponsor. • Transition for next OC ER & LOG.
OCVPJobDEDescriptión
Responsibilities
KPI
Pre
• Guarantee the best accommodation conditions and experience to the delegates. • Guarantee a risk plan. • To communicate with the EPs and delegates. • In synergy with DX to do the registration of the delegates. • To create a tool to request the letters or permission for the assistants • In synergy with IT manager co-create the application system • To do ER for the welcome package. • Create a housing strategy.
Delegate Experience In charge of the registration, attention and communication with the delegates. He/ she should propose fast and affective solutions to each delegate, guarantee the risk plan and to deliver the best experience. Accountable to: OCP and CM Background: • Organized and Proactive • Team management. • Sales and negotiation speech. • Service attitude
During Post
• • • • •
Wow moment for the delegates during the conference. Logistical support. Lost and found strategies. VIP conditions. EPs communication.
• Final activity report. • Transition for next OC DE
OCVP DX Job Descriptión
Responsibilities
KPI
Pre
• Generation and diffusion of the promotional material (hashtags, social networks) • To promote the conference to all local committees. • To work in synergy with ER to generate sales material. • To work in synergy with DE to do the production and diffusion of materials to all delegates. • Responsible of the audiovisual material (imagen, GIF, video, wix)
During
• To generate a daily bulletin or video to inform the delegates and the AIESEC network about every day of the congress. • To organize the official congress picture with all the delegates. • To generate a dynamic communication during the conference with all delegates. • To participate in the logistical part of the event.
Digital Experience To Principal responsible of the conferences image, the content generation, digital strategies and diffusion in all the AIESEC and external network. Accountable to: OCP and CM Background: • Design knowledge and video editing. • Organized and proactive. • Social Media. • Administration of the information. • Creative thinking.
Post
• Final activity report. • generate a photo album and the final video. • Transition for next OC DX
cuestionario http://bit.ly/OCActionWayAPP
DDL: 16 de Marzo a las 11:59pm
Sebastiรกn Garcia 315 2115773 Conference Manager Zona Centro sebastian.garcia6@aiesec.net Jessica Avella 313 8259559 Conference Support Team Zona Norte jessica.avella@aiesec.net Julissa Ospino 301 5743737 Conference Manager Zona Norte wilmer.quintero@aiesec.net Maria Alejandra Restrepo 310 2030150 Conference Manager Zona Este maria.restrepo@aiesec.net
Dudas Miguel Hernรกndez 3152662161 Conference Manager conferencias@aieseccolombia.org
AIESEC FOR COLOMBIA OC APPLICATION