Regional Alumni Congress (RAC) | OC applications

Regional Alumni Congress OC APPLICATIONS

Introduction Dear reader Let me congratulate you and thank you for opening this application package, it shows that you are interested in our amazing region, RAC is one of the most important congrresses for AIESEC ALUMNI countries in Latin America

leaders that aim to work together to align and boost our dreams, ambitions, and most of all, positive impact initiatives.

Feel free to contact us if you have any doubt regarding the application process or anything congreso@aiesec-alumni.co

Important information Congress Events As OC of RAC 2016 we are also responsable of delivering the especial events showed in the picture beneath tis text. Some of them till wappen within the agenda of the congress, night activities sush as gala nigt. RAC is one of the most influential events form AA network worlwide. This kind of spaces will be driven by OC RAC

Night Activities

Pre/Post Events

RAC

Youth Speak

Study Tour

The minimums for any candidate to be able to apply are:

• Have a mínimum level of Spanish and English

• Being able to stay in Bogotá throughout March of 2015

• For Bogótá members, the must have fulltime availability since at least one week before event

Important information Application Process Timeline Written 2015 11:59 PM GMT

OC Structure

Deadline 5

Application Interviews Announcement

Sunday 25th of October

Tuesday 27th of October

Wednesday 28th of October

OCP

OCVP Comm

OCVP Finance

OCVP Logistic

OCVP Special Events

OCVP ER

OCVP Delegate Service

Instructions to apply

You must send your application package (including attached files) by this email: congreso@aiesec-alumni.co Your application package must contain: • General Questionnaire • Specific Questionnaire • Contact info from a person who has Led you and a person you have lead

General questionnaire 1.

Introduce yourself: Neme, email, mobile, career, languages with is corresponding level, relevant hard skills for the position you are applying. Please let us know. What are you doing right now? Which are your pland for this semester? Which are your plans for 2016-1 in every sense.

2. Briefly comment about your relevant AIESEX XP, and/or working experience, regarding the position you are applying. This might include events attented being OC,CC or delegate, and other TMP or TLPXPs that you give an advantage for the challenge you are willling to take. Please comment about your main achievvements/learning points in each experience.

3. What is your motivation to apply for this position?

OCVP FINANCE JD & questionnaire Report to OCP and Conference Manager - Hour 15/week Manage financial resources, track incomes and expenses in order to make a sustainable event. Verifying the deals with the sponsors. Its is necessary to create a risk plan. Be in charge of AIESEC POP material and shop suppliers.

MoFs OCVP Finance Main Functions 1.

Create the budget for the event taking into consideration 3 possible scenarios: pessimistic, normal and optimistic according to the number of sponsors.

2.

Budget Follow-Up : Executed/Planned Report to OCP

3.

Handle the cash in everything related to the purchases of materials needed.

4.

Check and save all the quotes and bills.

5.

Guarantee all invitations delivered on time

6.

Present financial report per week.

7.

Virtual store strategy

8.

Product packaging

9.

Support logistics durant the event

10.

Manage suplliers

Skills Required 1.

Financial knowledge

2.

Organization

3.

Proactive

QUESTIONS 1. Create the event budget under these three scenarios: realistic, pessimistic and optimistic. (Take into account there is going to be a gala night.)

2. How would you manage the excess of costs and, sometimes, the lack of financial consciousness of the Conference Team (Give 3 strategies).

3. strategies would you use in order to avoid financial deficit in the event? (Give 2 strategies) 4. Would you agree to do ER if its necessary?

ocvp Logistics jd &questionnaire OCVP Logistics reports to OCP-Hour 15/week

QUESTIONS

Respond for all the logistical needs for the event, which mainly includes: Baggage, transportation, check in, meals, materials, audiovisuals, snacks, wow moments and miscellaneous needs for sessions. Also, be responsible to guarantee the sessions comfort and logistical satisfaction; during the event, give effective answer to logistical needs.

1. How would you ensure the right management of the logistics taking into account that there will be different sessions at the same time that people decide to attend?

MoFs OCVP LogisticsMain Functions 1.

Coordinate all the logistic needs for the event (video beam, microphones, sound system, gifts, materials, etc.)

2.

Assure good transport system and meals method.

3.

Execute every logistics detail during the event.

Skills Required 1.

Organizational skills

2.

2. Detailed oriented

3.

3. Design skills (prefered)

2. What would you do if a lunch sponsor cancels his participation in the last moment?

3. Mention 2 problems (Example: the question number two) that can currently occur at the event and create a strategy for solving each one of them.

ocvp delegate service jd & questionnaire Report to OCP Hour 15/week You will be the person responsible to guarantee risk vegetarians, food and allergies; have all the information of each delegate and ensure its wealth.

QUESTIONS 1. Explain and propose 3 strategies for the question: How will you make the Wow moments of the delegates unforgettable and remarkable?

MoFs OCVP Delegate Services Main Functions 1.

Guarantee risk plan.

2.

Wow moments to delegates.

3.

Communication with Delegates.

4.

5.

Accommodation of delegates in Hotel.

Skills Required

1.

Communication skills

2.

2. Sevice oriented

2. Design a risk plan according to the following situation and indicate possible solutions: In the second day of RAC a virus sickens 40 people.

3. Describe briefly your Delegate Applications plan/strategy (you can include challenges) for the next two weeks, if you were elected.

ocvp COMM jd & questionnaire Report to OCP Hour 15/week Guarantee a successful, dynamic and innovative communication between the OC and the Delegates. Manage media channels y marketing campaigns in order to make a remarkable event. Promote our event and assure a high rate of allies and delegate assistance. Manage all the Information Technology needs during the conference.

QUESTIONS 1. Name at least 2 digital tools you would use to develop visual marketing.

Also, make a simple piece of promotion for social networks, which show the participation of past events, including the event information

MoFs OCVP Comm 1.

Create the expectation campaign.

2.

Social Media Management.

3.

Information Technology Management

4.

Support logistics and networking during the event

5.

Check and save all the applicants rate.

6.

Guarantee all delegates are informed.

Present comm report per week.

Skills Required 1.

Informational management.

2.

Ilustrator (Design)

3.

Social media management

2. What will be your internal media strategy (Instagram, Facebook and Youtube) to promote RAC 2015 and achieve minimum 200 applicants?

3. What will be your strategy to assure that the sessions will go continuously without having problems with presentations and computers? (Take into consideration that some facis like to integrate in their sessions more than one projection simultaneously).

ocvp er jd & questionnaire OCVP ER reports to OCP Hour 15/week You will be the external relations manager, you will have the huge responsibility to establish sponsorships and strategic alliances in order to assure the sustainability of the event. Also you will manage, coordinate, evaluate and execute strategies and processes to ensure and deliver the logistical needs of the event with high quality.

MoFs OCVP ER Main Functions 1.

Assess and manage the Alumni prior contacts (parents, family members, universities, allies, sponsors) In order to obtain different kind of resources, useful for the development of this event.

2.

Create a strategic segmentation of new companies and potential sponsors.

3.

Perform company meetings in order to establish sponsorships.

Skills Required 1.

Sales management

2.

Percistance

3.

Time management

QUESTIONS

1. What strategies would you propose to raise money and get sponsorships to make the event more sustainable? (Minimum 2 strategies. Remember mentioning the Tracking Tool)

2. Mention 2 specific companies you have In mind as a sponsor for RAC and explain what would you offer to them specifying the price you will ask.

3. Describe briefly the ER plan for the next two weeks, if you were elected.

ocvp especial events jd &questionnaire Report to OCP Hour 15/week Guarantee Study tour/Youth Speak/Night Activities/Pre and post events needs, Also, you will be the person responsible to guarantee opening & closing.

QUESTIONS

1.How would you ensure the right management of the logistics of Youth Speak taking into account that will be an open event?

MoFs OCVP Special events Main Functions 1.

Coordinate all the logistic needs for External events

2. Explain and propose 3 strategies for the question: How will make the parties unforgettable and remarkable?

2. Assure good logistics of External Events.

Skills Required 1.

Organizational skills

2. 2. Detailed oriented

3. How will you make the Youths Speak different and amazing?

Regional Alumni Congress Thank you!!