March 2023 Meeting Minutes

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(e) TREASURER’S REPORT: Jo Hunt made the presentation SLC currently has a cash balance of $465,599. The amount of outstanding A/R is $46,586, mostly made up of 2023 dues and boat registration fees Late fees were applied to all invoices that were outstanding as of 2/21/23. Notices were sent out on 3/14/23 to all that hadn’t paid their dues. Any dues still unpaid as of 3/29/23 will be reached out via phone by members of the Board. Information will be relayed to Joe Anderson based on information that is retrieved from the member(s).

Jo brought the issue that we are only currently covered under FDIC insurance through the bank up to $250k in total funds. We have almost double that in the bank accounts collectively at Kaw Valley Bank. Jo made a motion to move money up to $250k to another financial institution IF another option is not available with Kaw Valley Bank. The motion also included that we would look at all banks affiliated with SLC Members. This includes Allan Towle (Fidelity Bank) and Mike Munson (Central National Bank). Kurt Bossert seconded the motion as presented. During the discussion, Mike mentioned that regardless he would like to make sure it is kept in a local bank Motion carried.

CHECKS FOR APPROVAL: None to approve currently

Kerry O’Neal made the motion to approve the treasurer’s report. Kurt Bossert seconded. Motion carried. The treasurer’s report was accepted as presented.

(f) MANAGER’S REPORT: Jeff Handley presented the report. He is needing 4 new no-wake buoys; Should be about $200 a piece. He will be ordering those on the Bank Debit card in the next few weeks. He acknowledged Annette Beck for donating a new phone for Lake Patrol to use. He has got that activated and all the information transferred over from the old phone, and it is now in the possession of Travis Hirt to use He reported that Gardner Roofing is going to start in the clubhouse in the next couple of weeks. Work should take 2 business days once they get in and get to work. Jeff also reported that he needs a new laptop; will see what options he can find and move forward with a new laptop based on what he finds. If he believes it is an expense that needs to be approved prior to the purchase, he will communicate this with the Board as he learns more.

(g) DIRECTORS’ REPORT:

Kevin: Joe read Kevin’s email since he was not able to be present Dam Maintenance Project: We received the permit plans on the 14th from the BG Consultants as promised. Kevin then submitted the plans officially to DWR on Thursday, the 16th of March. Joe mailed the application and checked on Friday and I received the official notice that the plans are under review from DWR. This information was included in the board packet that was sent out prior to the meeting. Kevin then mentioned that SLC will submit to KDHE (erosion control) and the CORPS for construction permits closer to construction as they don’t take as long for review. He has asked BG to coordinate the plans with the County for their Nottingham Rd rehab project and will follow up to make sure that occurred(s).

Sediment Basin: One is 80% complete and the one that was temporarily stopped will have surveyors on site to drake the property lines. There will be some follow-up meetings after that.

Fishery: Randy McAllister has volunteered to contact the same fish supplier we have used, Charlie, about stocking Walleye this year. That should meet what the fishermen/women wanted to see stocked. Randy then commented that wipers will not be available this year. The Walleye that we will be receiving will be 5-8 inches in length; cost will be $6,000 and they will come from Minnesota. We expect to get them in early November, which is the ideal time for this type of fish based on the water temperature this time of year.

Pump stations and sewer: The pump station contract has been finalized and they are into the lengthy lead time for the pumps. Will provide a schedule update once they have it locked down. The sewer portion remains in limbo due to legal parameters about the county dealing with the initial awarded contractor going out of business. More information on this matter will be provided as Kevin learns more over the next couple of months.

LQEC: Update provided by Randy McAllister – will have update coming month about the soil sampling collections that we obtained. He will be sending information out to the members who participated to get the information to them based on the samples that were pulled from their yards.

Kurt: Insurance: He has received quotes for all policies except for the umbrella policy – in talking with the agent, they have indicated that the premium for that policy should be close to what it was last year All in all, we are looking at premium costs of $750 more than what we paid last year. He did get contacted by another agent in the last couple of weeks wanting to quote new policies for the lake club. He is allowing that agent to do so and will let the board know if anything needs to be discussed prior to renewal on 5/1/23 with our current provider. After discussion, it was concluded that prior to renewal discussions next year, we will reach out to any members who are insurance carriers to see if they would like to provide a quote on any of our policies.