Annual LIRC Report 2009 This report provides a brief overview of the work done by the LIRC over the 2008-09 school year. Further information may be obtained from Andrea Walker (awalker@renaissance.edu.hk). 1.
Policy Development
2.
Library Holdings
3.
Library Usage
4.
Events and Participation
5.
Maintenance and Development
6.
Staff Growth and Professional Development LIRC Mission Statement We are dedicated to providing and promoting access to an extensive range of print and electronic resources, tools and technologies which will:
• • • •
Support the academic, artistic and recreational needs of the staff, students and broader school community Enhance literature appreciation Encourage our staff and students to be competent users of information so that they may become independent lifelong learners Stimulate a love of reading, learning and inquiry.
Library Report June 2009
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1.
Policy Development
New Policies Developed • • • • • •
2.
The LIRC Use Policy was updated. The purpose of this policy is to explain how and why students and teachers can access the LIRC and the advantages of using a flexible schedule. A copy is stored on the teacher shared folder under LIRC- Policies. A copyright policy reminder has been placed above photocopiers. A new policy for Secondary Department loans has been established. A new policy for handling MP3 and audio content has been developed. An online procedures manual is being continually updated. It is located at http://lirc.pbwiki.com/ A draft collection development policy has been written but still needs to be ratified. Located on the LIRC share under Policies.
Library Holdings
Resource management • • • • • • • • •
The Oliver journey continues. We received a major upgrade in May, which addressed many problems we were having. Development continues in collaboration with Softlink Australia. The Primary Chinese collection has been organised into three levels. The Chinese classroom collection is currently being added to the Library for management and ease of access and circulation by students and staff. An audio collection in MP3 format is now under development. The LIRC purchased 22 IPod shuffles to facilitate the loan of these files. Established a new Primary Chinese Graphic novel collection. Selected, purchased, catalogued, and processed 6,366 new text and audio resources since August 2008 Added 12,005 new websites Weeded 377 resources since July 2008 Re-catalogued, bar-coded, spine labeled and covered Secondary Chinese collections Begun cataloguing all English Dept. textbooks and managing student circulation.
NB. Many secondary department texts have now been catalogued through the Library system. To manage circulation efficiently and minimize losses, it is recommended that all College texts be catalogued and loaned to students through the Library rather than being directly issued by teaching staff to students. Please see table 1 below. Table 1: Secondary Department Text Summary Department
Total No. of
Total Value
Resources
(HK$)
Missing
Total Value Missing (HK$)
ALPC
306
43,063.00
82
9,846.00
Art
75
5,829.21
4
588.16
19
931.50
Chinese
Library Report June 2009
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Drama
236
25,009.00
8
1,218.00
D&T
30
6,698.50
4
4,740.00
English Dept.
1291
114,540.00
24
2,111.00
Humanities
1675
340,490.00
184
37,937.00
Maths
29
15,921.00
0
- 0
Music
849
90,762.85
9
4,632.00
PE
430
154,041.00
42
11,143.00
Science
193
32,190.00
6
2,075.00
SEN
14
1,150.00
0
- 0
TOK
30
10,005.00
0
- 0
Total
5,158.00
839,699.56
382
75,221.66
Table 3: Primary Resource Losses up to June 2008 Department Collection No. of missing item(s) Year 1
Year 2
Year 3
Year 4
Year 5
Year 6
Library Report June 2009
Value missing
PB
5
315
JNF
4
420
PB
4
117
JNF
13
595
JF
2
159
PNF
1
221
SRF
1
400
PB
3
137
JNF
2
65
JF
2
109
PNF
4
584
TR
2
230
JNF
2
166
JF
1
35
PF
4
305
PNF
5
560
JNF
1
97
JF
2
93
PF
1
40
PNF
4
279
TR
2
100
PF
8
636
PNF
2
100
Total 735
1492
1125
1066
609
776
3
Year 1 Classroom Year 2 Classroom Year 3 Classroom Year 4 Classroom Year 5 Classroom
SNF
1
40
PCR
2
180
PCR
6
330
PCR
59
2968
PCR
3
348
PCR
13
1262
5088
10891
Table 4: Growth in total library stock by selected category from July 2008 to June 2009
Collection Teacher Res. Sec. Fict. Sec. Non Fict. Large Sec. Fict. Prim. Fict. Prim. Non Fict Large Pri. Fict Prim. A/V Sec. A/V Jun. Fict. Jun. Non Fict. Picture Book Prim.Chin. Fict. Prim. Chin. Non Fict. Sec. Chin. Fict. Sec. Chin. Non Fict. Prim. Graph Nov. Sec. Graph Nov. Prim. Chi. Graph Nov. PE Dept Sec. Magazine Prim. Magazine English Dept. Maths Dept. Humanities Dept Drama Dept. Music Dept Totals
Library Report June 2009
Closing Stock 29/06/08 934 1,940 2,480 18 1,666 2,291 69 ? ? 1,016
Closing Stock 30/06/2009 1,218
Additions In 2008/09 284
961 390 462 ? 176 133 ? 357 243 101 ? 9 ? 71 629
2,433 2,831 22 2,015 2,508 91 503 364 1,233 2,105 1,978 1,299 592 508 474 243 151 73 589 461 243 1232 15 1675 234 802
493 351 4 349 217 22 28 45 207 254 290 338 202 46 42 67 18 73 232 218 142 1,213 6 889 163 173
17,389
25,902
6,366
1,851 1,688
4
,
Table 5: Overall resource summary by location and current value June 2009 Collection Copies Total Cost Academic Lang. Proficiency Centre 284 $42,723.00 Art Room 70 $4,886.00 Careers 1 $272.00 Design & Technology 28 $3,987.50 Drama Department 236 $25,009.00 English Department 1,254 $108,819.00 Foreign languages 19 $785.50 Humanities Department 1,675 $339,540.00 Japanese 22 $2,189.00 Junior Fiction 1,234 $55,117.50 Junior Non-Fiction 2,107 $143,792.00 Korean 29 $3,193.00 Large Primary Fiction 91 $8,198.00 Large Secondary Fiction 22 $1,579.00 Math’s Department 15 $2,121.00 Music Department 802 $74,256.00 Parent 94 $12,657.00 PE Department 358 $68,010.00 PE Textbook 58 $19,656.00 Picture Book 1,978 $141,417.50 Primary Audio/Visual 503 $141,418.00 Primary Chinese Department 135 $12,388.50 Primary Chinese Fiction 1,843 $76,568.00 Primary Chinese Graphic Novel 94 $3,517.00 Primary Chinese Non-Fiction 668 $30,119.00 Primary Classroom 2,221 $130,539.00 Primary Fiction 2,019 $98,207.00 Primary Graphic Novel 252 $15,467.50 Primary Magazine 243 Unable to produce stat. Primary Non-Fiction 2,523 $220,642.50 Primary Reading Resource 1,023 $27,770.00 Primary Reference 104 $11,875.00 Science Dept. 192 $31,365.00 Secondary Audio/Vis. 363 $97,519.00 Secondary Chinese Fiction 518 $22,578.00 Secondary Chinese Non-Fiction 416 $21,183.00 Secondary Fiction 2,433 $173,764.00 Secondary Graphic Novel 151 $14,591.00 Secondary Magazine 461 $573.00 Secondary Non-Fiction 2,832 $352,865.00 Secondary Reference 210 $36,444.00 SEN 14 1,150.00
Library Report June 2009
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Tagalog Teacher Resource TOK Department Grand Total
6 1,217 30 30,848
$801.00 $118,958.00 $10,005.00 $2,626,971.00
Table 6: Resource growth from Jun 07-Jun 09
Note: 2009 resource count includes 12,000 websites.
3.
Library usage
Up to date borrower loan statistics have been difficult to generate by Oliver. This is a high priority for development with Softlink. Loan breakdown below had to be extracted by Softlink staff and cannot yet be accessed by the user. With the increased enrollment this year, loans have risen by more than 20% on last year’s figures. Literature Circles (Yr 7) and Genre groups (Yr 8 ) have had a positive impact on reading and will be extended to Yr 9 in 2009/2010. The introduction of audio support allows all students regardless of reading ability to access age appropriate material. Table 7: Loan breakdown by borrower loan category 2007/08 Loans Student Loan Bulk Loans to primary class Dept. loans Staff Loans Parent Loans Total Loans
Library Report June 2009
34,970 6,835 2,047 6,016 763 50,631
2008/09 44,369 5,078 5,283 10,547 1019 62,001
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Table 8: Loans per Year Level 2008- 09
Table 9: No. of Individual Borrowers 2007/08 54 Parents 1,373 Students 160 Staff Individual Classes All (total)
2008/09 92 1,592 188 40 2,008
Table10: Primary Loans per Year Level 2008-09
Library Report June 2009
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Table 11: Secondary Loans per Year Level 2008-09
Parental Involvement • • • •
Parent borrowers increased by 58%. Parent volunteers for book covering, repair & shelving. Parent volunteers logged 543.5 hrs between July 2008 – June 30 2009 (158.5 hrs previous year). Parent display committee New!
Student involvement in library operation • •
4.
Library Monitors Scheme Primary & Secondary Recommended reads - Secondary
Events and Participation
Participation in the Community • • •
Hong Kong Literary Festival – Markus Zusak, Elizabeth Laird, Tony Ross Battle of the Books Primary and Secondary Supported Room to read via fundraising read-a-thon
Library Report June 2009
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Participation in LIRC led initiatives Literature Circles Yr 7 Genre Circles Yr 8 Extended essay preparation Yr 12 Web-site authentication and Furling Yr 5 Britannica and Dewey classification Yr 4 New! Using OPAC and locating and reserving resources, using bibliographic record sheet Yr 3 New! College wide Special Events Organized • • • • • •
• • • • • • •
5.
Book week (including dress-up day, BOB semi-final prep, guest-reading) Int. Sch. Lib. Day. (ISLD) Book Fair Supported Room to Read organization - Read-a-thon Love to read Display Chinese New Year Display Author visits o Sarah Brennan o Susanne Gervay
Maintenance and Development
Ongoing maintenance and development • • • • • • • 6. Staff Andrea
Shirley
New security gate in secondary library to be installed over the summer Read posters to be mounted on new pin board wall tiles (entrance) Life-size picture boards of Sec., Prim. & Head of School start of new year New OPAC shelving to be installed in junior library Furniture relocated in junior library New display shelves for Primary and secondary library New shelving in 3rd floor meeting room and behind secondary librarians desk Staff Growth and Professional Development Name
Nature
Location
Day/Hrs (approx.)
• Librarians Continuum workshop • ALESS Meetings • Oliver training • IB Unconference • • ICT workshops
PYP/MYP/DP focus
Singapore
3 days
Professional sharing Database operation MYP/DP focus
6 x 1.5 hrs
Improving Mac skills
Various venues (HK) West Island School EDC CDNIS RCHK
• IB Assessment training
PYP Focus
RCHK
1 day
Library Report June 2009
2 days 0.5 days
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• ALESS Meetings • Introduction to the PYP • IB Unconference • Oliver training • ICT workshops
Professional sharing PYP PYP sharing Oliver Mac applications
Various Venues (HK RCHK CDNIS West Island RCHK
4 x 1.5 hrs. 3 days 0.5 days 2 days 4 x 1hr.
Wandy
• Oliver training
West Island School EDC RCHK
2 day
Sun Me
ICT workshops • ICT workshop
Database operation tutorial and instruction Mac applications
Database operation tutorial and instruction Professional library courses Mac applications
West Island School EDC HKU
2 day
RCHK
3 x 1hr.
Sonia
• Oliver training • Diploma of librarian • ship through Charles• Sturt HKU Space • ICT workshops
3 x 1 hr. 1 day
Ongoing
Staff involved in committees Andrea: RCHK Social Committee, ESF Secondary Librarians group, HK Information Literacy group, ALESS Member, IASL Task force, ISLD committee, IASL SIG International Focus Shirley: ALESS Member
Library Report June 2009
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