Annual library report 2008-09

Annual LIRC Report 2009 This report provides a brief overview of the work done by the LIRC over the 2008-09 school year. Further information may be obtained from Andrea Walker (awalker@renaissance.edu.hk).

1.

Policy Development

2.

Library Holdings

3.

Library Usage

4.

Events and Participation

5.

Maintenance and Development

6.

Staff Growth and Professional Development LIRC Mission Statement We are dedicated to providing and promoting access to an extensive range of print and electronic resources, tools and technologies which will:

• • • •

Support the academic, artistic and recreational needs of the staff, students and broader school community Enhance literature appreciation Encourage our staff and students to be competent users of information so that they may become independent lifelong learners Stimulate a love of reading, learning and inquiry.

Library Report June 2009

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1.

Policy Development

New Policies Developed • • • • • •

2.

The LIRC Use Policy was updated. The purpose of this policy is to explain how and why students and teachers can access the LIRC and the advantages of using a flexible schedule. A copy is stored on the teacher shared folder under LIRC- Policies.

A copyright policy reminder has been placed above photocopiers.

A new policy for Secondary Department loans has been established.

A new policy for handling MP3 and audio content has been developed.

An online procedures manual is being continually updated. It is located at http://lirc.pbwiki.com/ A draft collection development policy has been written but still needs to be ratified. Located on the LIRC share under Policies.

Library Holdings

Resource management • • • • • • • • •

The Oliver journey continues. We received a major upgrade in May, which addressed many problems we were having. Development continues in collaboration with Softlink Australia.

The Primary Chinese collection has been organised into three levels. The Chinese classroom collection is currently being added to the Library for management and ease of access and circulation by students and staff.

An audio collection in MP3 format is now under development. The LIRC purchased 22 IPod shuffles to facilitate the loan of these files.

Established a new Primary Chinese Graphic novel collection.

Selected, purchased, catalogued, and processed 6,366 new text and audio resources since August 2008 Added 12,005 new websites Weeded 377 resources since July 2008 Re-catalogued, bar-coded, spine labeled and covered Secondary Chinese collections Begun cataloguing all English Dept. textbooks and managing student circulation.

NB. Many secondary department texts have now been catalogued through the Library system. To manage circulation efficiently and minimize losses, it is recommended that all College texts be catalogued and loaned to students through the Library rather than being directly issued by teaching staff to students. Please see table 1 below.

Table 1: Secondary Department Text Summary Department

Total No. of

Total Value

Resources

(HK$)

Missing

Total Value Missing (HK$)

ALPC

306

43,063.00

82

9,846.00

Art

75

5,829.21

4

588.16

19

931.50

Chinese

Library Report June 2009

2

Drama

236

25,009.00

8

1,218.00

D&T

30

6,698.50

4

4,740.00

English Dept.

1291

114,540.00

24

2,111.00

Humanities

1675

340,490.00

184

37,937.00

Maths

29

15,921.00

0

- 0

Music

849

90,762.85

9

4,632.00

PE

430

154,041.00

42

11,143.00

Science

193

32,190.00

6

2,075.00

SEN

14

1,150.00

0

- 0

TOK

30

10,005.00

0

- 0

Total

5,158.00

839,699.56

382

75,221.66

Table 3: Primary Resource Losses up to June 2008 Department Collection No. of missing item(s) Year 1

Year 2

Year 3

Year 4

Year 5

Year 6

Library Report June 2009

Value missing

PB

5

315

JNF

4

420

PB

4

117

JNF

13

595

JF

2

159

PNF

1

221

SRF

1

400

PB

3

137

JNF

2

65

JF

2

109

PNF

4

584

TR

2

230

JNF

2

166

JF

1

35

PF

4

305

PNF

5

560

JNF

1

97

JF

2

93

PF

1

40

PNF

4

279

TR

2

100

PF

8

636

PNF

2

100

Total 735

1492

1125

1066

609

776

3

Year 1 Classroom Year 2 Classroom Year 3 Classroom Year 4 Classroom Year 5 Classroom

SNF

1

40

PCR

2

180

PCR

6

330

PCR

59

2968

PCR

3

348

PCR

13

1262

5088

10891

Table 4: Growth in total library stock by selected category from July 2008 to June 2009

Collection Teacher Res. Sec. Fict.

Sec. Non Fict.

Large Sec. Fict.

Prim. Fict.

Prim. Non Fict Large Pri. Fict Prim. A/V Sec. A/V Jun. Fict.

Jun. Non Fict.

Picture Book Prim.Chin. Fict.

Prim. Chin. Non Fict.

Sec. Chin. Fict.

Sec. Chin. Non Fict.

Prim. Graph Nov. Sec. Graph Nov. Prim. Chi. Graph Nov. PE Dept Sec. Magazine Prim. Magazine English Dept.

Maths Dept.

Humanities Dept Drama Dept.

Music Dept Totals

Library Report June 2009

Closing Stock 29/06/08 934 1,940 2,480 18 1,666 2,291 69 ? ?

1,016

Closing Stock 30/06/2009 1,218

Additions In 2008/09 284

961 390 462 ?

176 133 ?

357 243 101 ?

9 ?

71 629

2,433 2,831 22 2,015 2,508 91 503 364 1,233 2,105 1,978 1,299 592 508 474 243 151 73 589 461 243 1232 15 1675 234 802

493 351 4 349 217 22 28 45 207 254 290 338 202 46 42 67 18 73 232 218 142 1,213 6 889 163 173

17,389

25,902

6,366

1,851 1,688

4

,

Table 5: Overall resource summary by location and current value June 2009 Collection Copies Total Cost Academic Lang. Proficiency Centre 284 $42,723.00 Art Room 70 $4,886.00 Careers 1 $272.00 Design & Technology 28 $3,987.50 Drama Department 236 $25,009.00 English Department 1,254 $108,819.00 Foreign languages 19 $785.50 Humanities Department 1,675 $339,540.00 Japanese 22 $2,189.00 Junior Fiction 1,234 $55,117.50 Junior Non-Fiction 2,107 $143,792.00 Korean 29 $3,193.00 Large Primary Fiction 91 $8,198.00 Large Secondary Fiction 22 $1,579.00 Math’s Department 15 $2,121.00 Music Department 802 $74,256.00 Parent 94 $12,657.00 PE Department 358 $68,010.00 PE Textbook 58 $19,656.00 Picture Book 1,978 $141,417.50 Primary Audio/Visual 503 $141,418.00 Primary Chinese Department 135 $12,388.50 Primary Chinese Fiction 1,843 $76,568.00 Primary Chinese Graphic Novel 94 $3,517.00 Primary Chinese Non-Fiction 668 $30,119.00 Primary Classroom 2,221 $130,539.00 Primary Fiction 2,019 $98,207.00 Primary Graphic Novel 252 $15,467.50 Primary Magazine 243 Unable to produce stat.

Primary Non-Fiction 2,523 $220,642.50 Primary Reading Resource 1,023 $27,770.00 Primary Reference 104 $11,875.00 Science Dept.

192 $31,365.00 Secondary Audio/Vis. 363 $97,519.00 Secondary Chinese Fiction 518 $22,578.00 Secondary Chinese Non-Fiction 416 $21,183.00 Secondary Fiction 2,433 $173,764.00 Secondary Graphic Novel 151 $14,591.00 Secondary Magazine 461 $573.00 Secondary Non-Fiction 2,832 $352,865.00 Secondary Reference 210 $36,444.00 SEN 14 1,150.00

Library Report June 2009

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Tagalog Teacher Resource TOK Department Grand Total

6 1,217 30 30,848

$801.00 $118,958.00 $10,005.00 $2,626,971.00

Table 6: Resource growth from Jun 07-Jun 09

Note: 2009 resource count includes 12,000 websites.

3.

Library usage

Up to date borrower loan statistics have been difficult to generate by Oliver. This is a high priority for development with Softlink. Loan breakdown below had to be extracted by Softlink staff and cannot yet be accessed by the user. With the increased enrollment this year, loans have risen by more than 20% on last year’s figures. Literature Circles (Yr 7) and Genre groups (Yr 8 ) have had a positive impact on reading and will be extended to Yr 9 in 2009/2010. The introduction of audio support allows all students regardless of reading ability to access age appropriate material.

Table 7: Loan breakdown by borrower loan category 2007/08 Loans Student Loan Bulk Loans to primary class Dept. loans Staff Loans Parent Loans Total Loans

Library Report June 2009

34,970 6,835 2,047 6,016 763 50,631

2008/09 44,369 5,078 5,283 10,547 1019 62,001

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Table 8: Loans per Year Level 2008- 09

Table 9: No. of Individual Borrowers 2007/08 54 Parents 1,373 Students 160 Staff Individual Classes All (total)

2008/09 92 1,592 188 40 2,008

Table10: Primary Loans per Year Level 2008-09

Library Report June 2009

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Table 11: Secondary Loans per Year Level 2008-09

Parental Involvement • • • •

Parent borrowers increased by 58%.

Parent volunteers for book covering, repair & shelving.

Parent volunteers logged 543.5 hrs between July 2008 – June 30 2009 (158.5 hrs previous year).

Parent display committee New!

Student involvement in library operation • •

4.

Library Monitors Scheme Primary & Secondary Recommended reads - Secondary

Events and Participation

Participation in the Community • • •

Hong Kong Literary Festival – Markus Zusak, Elizabeth Laird, Tony Ross Battle of the Books Primary and Secondary Supported Room to read via fundraising read-a-thon

Library Report June 2009

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Participation in LIRC led initiatives Literature Circles Yr 7 Genre Circles Yr 8 Extended essay preparation Yr 12 Web-site authentication and Furling Yr 5 Britannica and Dewey classification Yr 4 New! Using OPAC and locating and reserving resources, using bibliographic record sheet Yr 3 New! College wide Special Events Organized • • • • • •

• • • • • • •

5.

Book week (including dress-up day, BOB semi-final prep, guest-reading) Int. Sch. Lib. Day. (ISLD) Book Fair Supported Room to Read organization - Read-a-thon Love to read Display Chinese New Year Display Author visits o Sarah Brennan o Susanne Gervay

Maintenance and Development

Ongoing maintenance and development • • • • • • • 6.

Staff Andrea

Shirley

New security gate in secondary library to be installed over the summer Read posters to be mounted on new pin board wall tiles (entrance) Life-size picture boards of Sec., Prim. & Head of School start of new year New OPAC shelving to be installed in junior library Furniture relocated in junior library New display shelves for Primary and secondary library New shelving in 3rd floor meeting room and behind secondary librarians desk Staff Growth and Professional Development Name

Nature

Location

Day/Hrs (approx.)

• Librarians Continuum workshop • ALESS Meetings • Oliver training • IB Unconference • • ICT workshops

PYP/MYP/DP focus

Singapore

3 days

Professional sharing Database operation MYP/DP focus

6 x 1.5 hrs

Improving Mac skills

Various venues (HK) West Island School EDC CDNIS RCHK

• IB Assessment training

PYP Focus

RCHK

1 day

Library Report June 2009

2 days 0.5 days

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• ALESS Meetings • Introduction to the PYP • IB Unconference • Oliver training • ICT workshops

Professional sharing PYP PYP sharing Oliver Mac applications

Various Venues (HK RCHK CDNIS West Island RCHK

4 x 1.5 hrs.

3 days 0.5 days 2 days 4 x 1hr.

Wandy

• Oliver training

West Island School EDC RCHK

2 day

Sun Me

ICT workshops • ICT workshop

Database operation tutorial and instruction Mac applications

Database operation tutorial and instruction Professional library courses Mac applications

West Island School EDC HKU

2 day

RCHK

3 x 1hr.

Sonia

• Oliver training • Diploma of librarian • ship through Charles• Sturt HKU Space • ICT workshops

3 x 1 hr.

1 day

Ongoing

Staff involved in committees Andrea: RCHK Social Committee, ESF Secondary Librarians group, HK Information Literacy group, ALESS Member, IASL Task force, ISLD committee, IASL SIG International Focus Shirley: ALESS Member

Library Report June 2009

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