Employees who receive requests to provide references for a current or former colleague may choose to do so provided they ensure they represent such reference as being of a personal nature rather than for or on behalf of TMS. Written or verbal references must not be provided using TMS owned materials such as letterhead, electronic media or other forms of communication which could be interpreted as belonging to or sponsored by TMS. Reference requests, other than those stated above, shall be directed to Human Resources.
3.10 Confidentiality Internal Information It is each employee’s responsibility to ensure that all information they communicate, whether by reports, memos or orally, is accurate and clear enough to prevent any misunderstandings. No employee shall wilfully mislead other employees, Board members, or the public, about any issue of corporate concern. Only with approved authority shall an employee give or release to anyone not employed by TMS, or to another employee who has a need for it, confidential data or confidential information acquired in the course of that person’s duties with TMS. Any information which is of a confidential nature or might reasonably be regarded as having been disclosed to the employee in confidence, or as being of a sensitive nature, or is providing to the person in possession of such information an advantage not available to the public generally, must not be used or disclosed, except in accordance with the Personal Information and Electronic Documents Act (PIPEDA), and after consulting with their Supervisor. If an employee is in a setting outside of work, the employee should ensure that they take particular care and concern when conversations arise about TMS, TMS parents, students, and staff.
Protection of Proprietary Information Employees frequently have access to proprietary information belonging to TMS or of other information, which is confidential and must be protected from unauthorized or inadvertent disclosure. Safeguarding of such information is a high priority responsibility of each employee, as is respecting any proprietary or copyright conditions that may exist. Such information may be given or released only to employees who have a need for such information, or otherwise in accordance with the Personal Information and Electronic Documents Act (PIPEDA), and other relevant legislation. Employees of TMS shall not directly or indirectly, disclose or use, at any time, either during or subsequent to their employment with TMS, any proprietary information, or data obtained in the course of their employment (whether or not acquired or developed by the employee), unless they have obtained the written consent of TMS for the disclosure or use. Information acquired by employees in the course of their employment is the exclusive property of TMS. The collection, use or disclosure of any information must be in compliance with the Personal Information and Electronic Documents Act (PIPEDA), and all other relevant legislation. All rights and title to any tangible or intellectual property produced by an employee during the course of employment shall remain with TMS. This includes all materials created for use in the course of carrying out classroom and other activities.
Communication with External Agencies Employees shall not represent TMS to external organizations without the express authorization of the Head of School.
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