Sports Hall Coordinator- Position Description

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Position Description

Sports Hall Coordinator Position Status Team Location Reporting To Date Reviewed Approved By

Permanent, Full-time ActivateSport Ultimo, NSW Director of Sport 13.12.16 Human Resources Manager

Overview of ActivateUTS: Formerly known as UTS Union, ActivateUTS is a non-profit organisation established over 40 years ago, dedicated to enhancing the student experience during their time studying at UTS. ActivateUTS supports over 130 affiliated clubs and societies, we also bring together an array of campus facilities including great bars, cafes, retail outlets, a fitness centre, physiotherapy and also student events, clubs and societies.

Overview of ActivateSport: The ActivateSport team also known as UTS Sport works alongside the University in delivering sports programs, events and activities for all UTS Students, staff and the wider UTS community. UTS Sport manages over 30 sports clubs, an elite athlete program, two indoor sports venues, a fitness centre, a full year intervarsity sports program, wellness programs and a range of social sports competitions.

Overview of the position: Reporting to the Director of Sport, this position is responsible for the management and supervision of the UTS Ross Milbourne Sports Hall (RMSH), the UTS Sydney Boys High (SBH) Stadium and oversee the attendants that are employed to work at both facilities during the hours of operation. The position also includes running various sports competitions and programs for students and staff at the RMSH, as well as any other tasks assigned.

Duties & Responsibilities: Ross Milbourne Sports Hall (RMSH): •

Organise all bookings at RMSH

Maintain communication and correspondence between all users and the ActivateSport Office

Manage contact relationships involving internal/external stakeholders

Organise RMSH rosters & management of all RMSH attendants

Ensure all customer service expectations are met

Develop & maintain comprehensive social sports and wellbeing programs in line with student demand

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Organise and manage several sports gala days and sports events throughout the year as required

Oversee and maintain the RMSH private elite gym facility used by elite student athletes and high performance sports clubs

Monitor & ensure there is appropriate workplace health and safety procedures and they meet standards

Assist with general day to day administrative tasks and duties to ensure smooth running of the facility

Assist with other duties, within the nature and scope of the position, as required from time to time

Sydney Boys High (SBH) Stadium: •

Organise all bookings at SBH

Maintain all communication and correspondence between all users and the ActivateSport Office

Manage all contact relationships involving internal/external stakeholders

Organise SBH rosters & management of all SBH attendants

Ensure all customer service expectations are met

Organise maintenance of the facility which includes organising and scheduling repairs

Maintain appropriate records and inspections for the facility.

Maintain regular meetings with the school regarding the management of the stadium

Monitor & ensure there is appropriate workplace health and safety procedures and they meet standards

Assist with general day to day administrative tasks and duties to ensure smooth running of the facility

Assist with other duties, within the nature and scope of the position, as required from time to time

Selection criteria: Essential: •

Qualifications in Sports Administration/Management or related field and/or equivalent experience

2-3 years’ experience and understanding of sporting facility management

Demonstrated experience in managing social sporting competitions & sporting events

Current first aid certificate

High level of interpersonal and communication skills both verbal and written

Demonstrate initiative, ability to meet deadlines and work effectively within a team environment with minimum supervision

Good understanding of budgeting process

Good understanding of the youth market and cultural diversity

High level customer service skills

Understanding of WH&S procedures.

Flexibility to work outside of normal working hours (including weekends) with time in lieu available

Current drivers licence

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Desirable: •

Volunteer coordination

Event management experience

Key working relationships: •

Director of Sport and Recreation

UTS Social Clubs

Sports Clubs Manager

UTS Staff Members

Intervarsity Officer

UTS Students

Elite Athlete Program Officer

Sydney Boys High contacts

Communications & Marketing Manager

External clients as required

UTS Fitness Centre

Sports Club Officer

UTS Sports Clubs

RMSH & SBH Attendants

Authority: This position is subject to direction of the Director of Sport, but will be required to make decisions in relation to the Ross Milbourne Sports Hall (RMSH) and the Sydney Boys High (SBH) Stadium on a day to day basis

Direct Reports: Direct reports will include the occasional casual staff member and volunteers. Workplace health and safety You must work within Workplace Health & Safety practices and procedures; work with due care and consideration to safeguard your own health and safety, and the health and safety of others.

Terms & Conditions of Employment: Appointment will be conditional on an initial 6 month probationary period; thereafter termination by either party will require written notice of 4 weeks’.

Director of Sport Sports Clubs Manager

Activate Fit Club Manager

Sports Club Officer

Assistant Club Manager Sports Hall Coordinator

Intervarsity Officer 3

EAP Officer


Application Process Short listing for interviews will be based on applicants meeting the essential criteria listed in the position description. Please send your resume, selection criteria, cover letter and details of two referees (maximum 5 pages) to the Human Resources Manager, PO Box 3210, Broadway NSW 2007 or email activateuts.recruitment@uts.edu.au.

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