Fire Management 2022 Program Guide
Any time entry not completed accurately by the Monday following the pay period end date will need to be amended and entered on a paper time sheet, signed by your supervisor, and submitted to the Salt Lake Office by noon on the Tuesday following the pay period end date. Any time not entered or submitted by the pay period close date will not be paid timely and will have to wait until the next pay date once an approved timesheet is properly submitted to be paid. Please do not let this happen as it affects your personal life, as well as your State paid benefits (health insurance, etc.). Timesheets are located at M:\Common\Accounting\Payroll\FFSL Time Sheet CY?? It is a macro enabled Excel spreadsheet file. Excel will display some security questions the first time you open the file. Instructions for the security questions are available at M:\Common\ Accounting\SecuritySettingsforTimeSheets.docx. Hazard pay cannot be entered in the ESS System and must be entered on a paper hazard sheet, signed by the employee and supervisor, and turned into the payroll staff in the Salt Lake Office. Hazard pay reflected on the hazard sheet should not exceed fire time reflected in ESS nor the hazard pay reflected on the CTR submitted for out-of-state billing. The Salt Lake payroll staff will enter the hazard pay in the SAP System to ensure payment. The Hazard sheet is an Excel sheet and can be found on the m:drive at M/Common/Accounting/ FFSL Hazard Sheet CY?? The hazard sheet will be due in the Salt Lake office no later than 10:00 am on the Monday following the pay period end date. All comp time, excess time, or non- fire overtime earned must be pre-approved by your supervisor and on the proper form. These forms must also be signed by the employee and supervisor and will be retained by the supervisor at the area level. Failure to obtain proper approval, can lead to disciplinary action. If you have questions on the timesheet contact the Payroll Coordinator at 385-285-8075. Examples of a submitted timesheet, hazard sheet and overtime approval form are listed under Administration in the Reference section on page 220 & page 221.
WORKERS COMPENSATION FUND (WCF) CLAIM PROCESS If an employee sustains an on-the-job work-related injury or illness requiring treatment beyond on-scene first-aid, the employee or supervisor must notify DNR HR as soon as possible. HR will file the claim with WCF. Report any incident that requires treatment by a medical care facility or any billable service from a medical care provider. Send notification to Chris Kilpack in HR; ckilpack@utah.gov using the HR-6 Form, Work Related Injury/Illness Form. You can find this form on the FFSL Enterprise Forms page under the Safety section (https://ffsl. link/EnterpriseForms) - for QR code see 3.4 on page 136. You can also see this form in the Reference Section on page 217. It is also very helpful to provide HR with copies of all doctor’s notes, including from each follow-up visit. For any life or limb-threatening injury/illness or for situations needing emergency care; call 911, stabilize the incident, provide 1st aid and arrange transport to the closest hospital emergency department, regardless of network.
Chapter 3 Administration – 109
