Managing the data on your KoboToolbox account Once the enumerators have started collecting data using the KoboCollect app, caretakers can log-in anytime on the account to see the progress of the data submission in the SUMMARY page. It is easy to monitor incoming data on the server to see if there are hitches such as duplicate entries, incomplete details, and other common errors in answering the survey. This way, enumerators in the field can take immediate action especially if there’s a need for them to contact or return to specific respondents and validate information.
Monitor the database for: • Duplicate entries - follow-up with the enumerator on possible duplicates • Errors in responses - while the form has restrictions to lessen possible errors in the responses, it is always best to check their responses from time to time. Remember, once the completed form has been submitted to the server, it enters the database and is no longer available for editing in the KoBoCollect app. It can only be edited via KoboToolbox. It can be duplicated and sent again to the database but this must be coordinated with the caretaker for proper handling of duplicate entries.
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IDMS GUIDEBOOK
To edit data entries, open the DATA tab in the IDMS DATA COLLECTION PROJECT, and click TABLE on the left. You will see two icon options next to the checkboxes: OPEN or EDIT.
Select or check the entries you want to OPEN or EDIT. When the OPEN icon is selected, SUBMISSION RECORD MODAL will pop up. Entries’ validation status can be changed on the pop up window. You may check for duplicate entries and errors on the information entered per submission and mark them APPROVED, NOT APPROVED, ON HOLD. You may also EDIT or DUPLICATE submissions.
When the EDIT icon is selected, go directly to editing the submitted form. Scroll down and go to the item that needs to be edited and click SUBMIT once you’re satisfied with your corrections. NOTE: WHEN A RECORD IS DELETED IN KOBOTOOLBOX, IT CAN NEVER BE RECOVERED.
