(g)
also note on the Head Office schedule the total number of vouchers sent with the said schedules. On the dates prescribed for the submission of the schedules to the Postal Accounts Office, the upper sheet of each schedule written up to the previous date should be detached, signed by the Head Postmaster, and dispatched to the Postal Accounts Office. Before signing these schedules, the Head Postmaster must himself see that the total (progressive or monthly) of each schedule agrees with the corresponding figures in the Head Office Cash Book. On the 1st of each month, the second copy of the Schedule of Payments to Head Record Officer should be detached and sent in a postal service registered cover to the Head of the Circle. ExceptionDetailed sub-schedules of certain exceptional transactions classified under heads “unclassified receipts” and unclassified payments” are submitted to the Postal Accounts Office, by certain Head office, in which the transactions are numerous. The daily details of these transactions will be excluded from the schedules of unclassified receipts and unclassified payments. The sub-schedules will always be duplicated and their daily totals (with the general designation of the items ) should be brought into the appropriate schedule under the head “Miscellaneous receipts” “or Miscellaneous Payments” as the case may require. Note 1:- The transactions of the Head Offices of the Branch offices in account with the Head office and of Sub-offices within the jurisdiction of Head Office will be entered in the several schedules of receipts and payments in separate groups, viz. (1),. For the Head Office itself (2) for its Branch offices, (3) for sub-offices. Note 2:- Rules regarding the preparation of lists or journal for Saving Bank, Post office Certificates, British Postal Orders, Indian Postal Order and Money order transactions and their submission to the Postal Accounts Office, are given in the Postal manual Volume VI Part II and POSB Manual Vol.I & II
Submission of Cash Account and Cash Balance Report to Postal Accounts Office, 55(a) On the 1st day of each month the Cash Account of the Head Office for the pervious month will be submitted in the prescribed form (Form ACG.5A) to the Postal Accounts Office. The entries to be made against the several head in the monthly Cash Account will be progressive totals on the last working day of the month (for which the Cash Account is submitted ) of the corresponding items in the Head Office Cash Book with the exception that:The amounts to be entered against the items “Money Orders issued”, “Commission on money orders issued” and the sub-heads under the item “money orders paid” will be obtained from the “Summaries of monthly totals of money orders issued and paid. The Head Postmaster is required to personally check the final totals of the Head Office Cash Book before they are copied into the cash account and will be held responsible for the correctness of these entries. (b) The Cash Account for each month submitted to the Postal Accounts Office will be accompanied by the cash balance Report will be filled up (1) as regards the Head office balance, from Head Office Summary (2) as regards Sub and Branch office Balances and those with Village Postmen of the Head office, from details of balances in the Sub-office and Branch Office daily accounts and those acknowledged by the village postmen of the Head office in the Branch office summary and (3) as regards postage and remittances in transit, from the Sub –office and Branch office Summaries. (c) At the bottom of the cash balance report the Head Postmaster should enter in the statement provided for the purpose, the transactions relating to International Reply Coupons separately under the following Heads:-
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