No reprisal of any kind shall be taken against any participant involved in a grievance procedure. Any Student An individual may contact the Bureau for Private Postsecondary Education for review of a complaint. The bureau may be contacted at: 2535 Capital Oaks Drive, Suite 400, Sacramento, CA 95833; Phone: 916.431.6924; FAX: 916.263.1897; website: http://www.bppe.ca.gov Policy Revised 09/01/2020
Student Files Fielding Graduate University adheres to the Family Educational Rights and Privacy Act of 1974, as amended, concerning student access to files and the release of student information. Students have the right to inspect and review their educational records. Educational records include any data or information about a student, regardless of the media used to create or maintain the record. Educational records include those records maintained by the institution but exclude records maintained by individuals and available only to those individuals or designated substitutes (e.g. "personal files"). Student educational records are located and maintained by administrators in one or more of the following offices: Academic Record Files: The Office of the Registrar is responsible for maintaining files that contain official transcripts of work performed by Fielding students at other institutions, documentation supporting the official Fielding transcript entries, and copies of occasional correspondence written by faculty and administration along with student replies. Such correspondence is generally related to a student's academic program or progress in that program. Other records tracking dissertation progress are maintained in online systems. Members of the administration and faculty have access to these files as permitted by their student advisement roles. Records office staff have access to these files in order to maintain them and to provide data to authorized persons. After graduation or withdrawal, Fielding maintains only those student records necessary to verify the transcript. Academic technology system files: In the learning management system (LMS), online courses and associated posted data (syllabi, discussions, and submitted papers) are maintained and accessible to participants for one year. Courses are archived after one year, but can be made accessible to former members with active accounts in the LMS by request. Recorded meetings in Zoom currently remain accessible unless the host themselves has deleted the cloud recording. Admissions Files: The Admissions Office staff is responsible for maintaining files that contain letters of recommendation for admissions to the University, transcripts of work performed at other institutions, the student’s statement of purpose, application materials, admission agreements, and other materials as necessary for admission purposes. All materials submitted become the property of the University. The Admissions Office staff and members of the admissions committees of the various programs have access to these files for the purpose of carrying out the admissions function. After a student has been admitted to the University and actually matriculated for study at Fielding, the admission agreement, transcripts, and demographic and recruitment data from the admissions application are transferred to the Office of Records/Registrar and the remaining supplemental documents used for admission, including Academic Catalog 2020-2021
101
