Microsoft Office 365 by EckoTango

Microsoft Office 365

Chapter 4

What Your Team Can Do with Office 365

Although working in the cloud poses particular contact challenges, it also offers many great benefits. The first advantage, of course, is that you can create a shared workspace where your team can access the files they need to complete their work. They can also use familiar programs, thanks to Office 365, and log in and complete their tasks whenever it’s convenient. Some additional benefits Office 365 offers help bridge the gap between your “real world” needs and your productivity goals. You can find out when others are online— there’s the possibility for that “face-to-face” meeting—by using the presence technology available through Lync Online. And you can create a shared workspace—the familiar board room table—by designing a SharePoint Online site where you can post events, comments, files, and more.

Displaying the Team Site SharePoint Online is the place where you’ll find everything you need to create your shared site. To find SharePoint Online in Office 365, follow these steps: 1. Log in to Office 365 with your user name and password. 2. Click on the Team Site tab at the top of the window. The SharePoint Online team

site appears, ready for you to modify things to suit your needs. (See Figure 4-1.) Edit tool

FIGURE 4-1 You can customize the SharePoint team site to include the type of content you want to share

with your team.

Microsoft Office 365

Articles inside

Changing Mail Views

Creating a New Message

Checking, Reading, and Responding to Your Mail

■ Checking and Managing Email

■ Introducing Outlook Web App

■ What’s Next

Saving and Sending Your Presentation

Mobile Editing for Your Presentation

■ Tweaking a PowerPoint Presentation on Your Phone

■ Reviewing and Updating Excel Data

Saving and Sending Worksheet Changes

Saving and Sending Your Edited Document

Making Simple Editing Changes

Working with the Worksheet

Editing a Word Document on Your Phone

Formatting Text

■ Last-Minute Word Editing on Your Mobile Device

■ Using the Office Hub on Your Windows Phone 7

■ How Will You Use Your Phone with Office 365?

■ Receiving and Sending Email on Your Phone

■ What’s Next

■ Working with OneNote Notebooks

Another Way to Co-author in Office 365

■ Reviewing and Editing Excel Worksheets

Editing in the Browser

■ Co-authoring with Office Web Apps

■ Choosing Your Tools

■ Working with an Existing File

Editing in Your Web Browser

Taking It to the Desktop

How Office Web Apps Work

■ Creating, Saving, and Closing a New File

Introducing Office Web Apps

■ A First Look at Office Web Apps

Stopping a Workflow

Editing Your Workflow

Completing a Workflow Task

Specifying Task Details

■ Creating a New Workflow

Setting Workflow States

■ Introducing Office 365 Workflows

Checking Out and Checking In Files

Viewing File Properties

Adding a New Column to the Document Library

Creating a New View for Your Document Library

■ Organizing Document Libraries

Modifying the Current View

Ordering Files in Your Document Library

Adding Documents

■ Creating a Document Library

■ Sharing Your Site

■ What’s Next

■ What Is a Document Library (and Where Is It)?

■ Adding Web Parts

■ Adding a New

Adding Text Styles

Editing Your Picture

■ Adding and Formatting Pictures

■ Changing the Text Layout of Your

■ Posting an Update

■ Choosing a Site Theme

■ Putting Some Thought into the Team Site Design

■ What’s Next

■ Creating and Modifying a Website

■ Broadcasting Presentations Online

■ Holding Online Meetings

■ Making Instant Contact with Team Members

■ Translating Content on the Fly

■ Sharing Calendars Securely

Creating a Space for Announcements

Displaying the Team Site

Working with Document Libraries

■ Creating a Shared Space

■ Starting with the End in Mind

■ What’s Next

Creating Service Requests

Checking System Status

Assigning User Permissions